LS Retail-Architecture Instore Management

7/31/2019 LS Retail-Architecture Instore Management

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Database Types

Head Office Database

Store BackOffice Database

Store POS Server

POS Database


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Online

Online BackOffice

Online POS

Online/Offline

Online BackOffice

Offline POS

Mixed Store

Online Back

Office

Store POSServer

OfflinePOS

OnlinePOS

StandaloneStore

Offline BackOffice

OfflinePOS

OnlinePOS


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Online

Back Office Online in Head OfficeDatabase

POS Online in Head Office Database

Full acces to NAV solution

Real-time access to all data

No data replication needed

Maximum of 250 concurrentuser at HO database

Highly dependent oncommuncation lines


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Online / Offline

Back Office Online in Head Office System

POS Offline

POS Transaction replicated to HO

POS is independent

POS can use Online Services

Back Office has real-time data

Data Replication to and fromPOS

Reduced access to NAVsolution


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Mixed Store

Back Office Online in Head Office Offline or Online POS to Store POS

server

Statement created at store

Statement posted at HO Item Entries replicated to store

Less data processing at HeadOffice

Sales History (stock on hand) atstore

Back Office has real-timedata

More operational complexity


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Standalone Store

Back Office Offline at Store Database Offline or Online POS to Store Database

Statement created and posted at store

Statement Entries mirrored to Head

Office All Back Office documents replicated to

HO

Store Database has fullvisibility of the store data

All data needs to be replicatedto and from store database takes longer time


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InStore Management

New name for the InventoryManagement granule (1000716)

Standalone Store


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Standalone Store

The store is independent

Store Database Server

The reasoning for using a standalone database are:

Communication lines

Scalability


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Entries

Worksheets

Item LedgerEntries

Statements

StatementRecords

Transactions +Status Records

Documents

Transfer Document

Purchase Order

Purchase ReturnOrder

Stock RequestDocuments

SalesOrder

Data Types


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Entries (Mirroring)

Entries

Movement of data between Storeand Head Office

Uses the ICT functionality to mirrorentries between the two databases


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Store 1

Mirroring Entries

HO

DataD

irector

ItemJo

urnal

ICTMessages

ItemJo

urnal

ICTMessages

Item Journal posted Records are inserted to ICT Tables ICT Records are replicated to the Head

Office database by Data Director Scheduler Job (DD)

Data Director inserts record to ICT Tables Execute the ICT Batch Process Scheduler Job (Codeunit) Inserts record to Item Journal and posts


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Store 1

Mirroring Entries

HO

DataD

irector

ItemJo

urnal

ICTMessages

ItemJo

urnal

ICTMessages

Item Journal posted Records are inserted to ICT Tables ICT Records are replicated to the Head

Office database by Data Director Scheduler Job (DD)

Data Director inserts record to ICT Tables Execute the ICT Batch Process Scheduler Job (Codeunit) Inserts record to Item Journal and posted


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Worksheets Mirrored

All worksheets that produce stockchanges are mirrored to HO database

Negative Adjustments

Positive Adjustments

Stock Transfer (Item Journal)

Stock Counting


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Standalone Stores

The standalone database holds the stock on hand, purchaseorders, transfer orders, sales data and other data needed torun a store

The head office database holds correct stock information

for all stores


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Statement Mixed Store

Statement Calculated at Store

Statement is marked as Accepted

Statement replicated to HO

Statement Posted at HO

Replication Job replicates all Item entriesback to Store POS Server (database)


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Standalone Store


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Documents

At posting (store/HO)

A record is created or updated in the InStore Document

All stock changed is posted in that database

DD to other database (store/HO)

Process at new database (store/HO) Batch job to process InStore Document

Creates or updates the Document (PO, PRO or TO)

Document Posted

Update the InStore Document and sends to next database


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HO / Warehouse / Store 2Store 1

Transfer Order Process

Request

Sent Request

To Receive(Send)

To Be Picked

TO Picked &

Shipped


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Store 1

Transfer Order Process 2 stops

Store 1 RequestsTransfer

HO / Whse /Store 2 InitiatesTransfer

HO / Whse

DataDirector

TransferOrder

InStoreMessages

TransferOrder

InStoreMessages


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Store 1


Store 1 RequestsTransfer

HO / Whse /Store 2 InitiateTransfer

HO / Whse /Store 2RequestsTransfer fromStore 1

HO / Whse

DataDirecto

r

TransferOrd

er

InStoreMessag

es

TransferOrd

er

InStoreMessag

es


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Store 1


HO / Whse

DataDirector

Store 3

DataDirector

TransferOrder

InStoreMessages

TransferOrder

InStoreMessages

InStoreMessages

TransferOrder

InStoreMessages


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Transfer Order

Difference posted to a difference location

Record created in the Transfer Difference table HO staff resolve the differences and makes

adjustments

Handle over- or underdelivery of goods

Are always fully delivered.


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Store 1

Purchase Order

Store 1 Sends PO toVendor HO

DataDirector

PurchaseOrder

InStoreMessa

ges

PurchaseOrder

InStoreMessa

ges

Vendor


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Store 1

Purchase Order

Store 1 Sends PO toVendor

Store 1 orders &HO Sends PO toVendor

HO

DataDirector

PurchaseOrder

InStoreMessa

ges

PurchaseOrder

InStoreMessa

ges

Vendor


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Store 1

Purchase Order

Store 1 Sends POto Vendor

Store 1 orders &HO Sends PO to

Vendor HO orders for

Store 1

HO

DataDi

rector

PurchaseOrder

InStoreMessa

ges

PurchaseOrder

InStoreMessa

ges

Vendor


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Store 1

Purchase Return Order

Store 1 InitiatesReturn

HO

DataDi

rector

PurchaseOrder

InStoreMessa

ges

PurchaseOrder

InStoreMessa

ges

Vendor


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Store 1

Purchase Return Order

Store 1 InitiatesReturn

HO InitiatesReturn

HO

DataDi

rector

PurchaseOrder

InStoreMessa

ges

PurchaseOrder

InStoreMessa

ges

Vendor


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Store 1

Stock Requests

Store 1 Requestsstock from HO

Store 1 ReviewsPurchase orTransfer Order

HO

DataDi

rector

PurchaseOrder

InStoreMessa

ges

PurchaseOrder

InStoreMessa

ges

Vendor


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Standalone Store


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Number Series

Check Dist. Location Prefixon specific Number Seriesso the system adds aLocation Prefix to theissued numbers S0001 & 106027 =>

S0001106027

Number Series

Purchaser Order

Transfer Order

Stock Requests

InStore Document


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ICT Setup for each Dist. Location

For each DistributionLocation

ICT Setup Card

ICT Source Link


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Locations

Create Stock Location forHead Office

Create a Stock Location for

Difference Posting


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Tables

10000777 - Retail ICT Header

10000778 - Retail ICT Lines

ICT

10001352 - InStore Header

10001353 - InStore Line

10001354 - InStore Header Status

10001356 - InStore Difference Entry

InStore Management


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Scheduler Jobs

HO to Store IS_HO_TO_STORE

Store to HO IS_STORE_TO_HO


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Scheduler Jobs

Run Batch Process IS_RUN_ICT

InStore Mgt Run ICT Process

Run Batch Process IS_RUN_ISMGT

InStore Mgt Run Batch Process


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Standalone Store

Online Store BO at HO database

Standalone database at Store

Supports both:

Same look-and-feel for the user, regardless of databaselocation

Design Goal: