Lourda Derry - easyfairs.com · This Exhibitor Services Manual is a comprehensive guide to the technical ... volume/noise must be kept to a level that does not ... DBS/POSB …

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Dear Exhibitor, This Exhibitor Services Manual is a comprehensive guide to the technical services available at Tank Storage Asia. We request that Exhibitors study in detail all the services available and comply with all the instructions. This particularly applies to the application deadlines on each order form. Failure to do this causes frustration and inconvenience to all parties and will result in additional costs and surcharges to you, the Exhibitor. We therefore ask you to give this due consideration. The manual is separated into three parts: Section One contains important information including dates and times for build-up/move-in and breakdown/move-out of the Exhibition and general Exhibitor guidelines. Section Two contains important health & safety information. It is vital that all Exhibitors read, understand and comply with all instructions in this section of the manual. Section Three comprises all the Exhibitor Services Order Forms; I would recommend that you retain copies of everything for your own records and have them with you onsite during build-up. This information is available online. Finally, this manual is not designed to replace our personal service. If you have any questions, require special assistance or extra explanation regarding any aspect of the manual or the exhibition, please do not hesitate to contact me directly. I look forward to seeing you in Singapore!

Lourda Derry Operations Director [email protected]

http://www.easyfairs.com/index.php?id=32714

mailto:[email protected]

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THE ORGANISING TEAM

Managing Director Matt Benyon Tel: +44 20 8843 8800 Email: [email protected] Brand Director Chris Rimer Tel:+44 20 8843 8812 Email: [email protected] Operations Director Lourda Derry Tel: +44 20 8843 8800 Email: [email protected] Operations Executive Fay Gillard Tel: +44 20 8843 8805 Email: [email protected]

International Sales & Marketing Manager Sharé Mason Tel: +44 20 8843 8819 Email: [email protected] Marketing Project Manager Camilla Colborne Tel: +44 20 8843 8820 Email: [email protected] Marketing Assistant Samantha Summers Tel: +44 (0)20 8843 8800 Email: [email protected]

Fax Number for all above + 44 (0)20 8892 1929

Please feel free to contact us at any time if you have any queries relating to your stand or the exhibition.


Tel:+44






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IMPORTANT DATES AND TIMES BUILD-UP:

Space Only construction Monday 10th December 2012 08:00 – 21:00 Shell Scheme stands Monday 10th December 2012 13:00 – 21:00 Visitor Open Hours & Exhibition Hall Open Hours:

Open Close

Tuesday 11th December 2012

Conference Registration 08:30 09:00

Conference 09:00 17:00

Exhibition 10:00 18:00

Evening Reception 18:00 19:00

Wednesday 12th December 2012

Conference Registration 08:30 09:00

Conference 09:00 16:00

Exhibition 10:00 17:00

BREAKDOWN: Wednesday 12th December 2012 17:30 – 20:00 Empty boxes will be returned by EFI Logistics from storage at 17:30 on Wednesday 12th December to prevent any losses or damage during the breakdown period. Exact breakdown guidelines can be found in Section One.

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DEADLINES Operations Deadlines Custom build/space only stand approval : 09/11/2012 Health & Safety Form return: 16/11/2012 Risk Assessment Form return: 16/11/2012 Liability Insurance return: 16/11/2012 Preferential hotel rate booking: 01/11/2012 Marketing Deadlines Exhibition catalogue entry 11/10/2012 Free-secure mailing 15/10/2012 Telemarketing 15/10/2012 Freight Deadlines – EFI Logistics Freight Order Form 09/11/2012 Sea freight 23/11/2012 Air freight 02/12/2012 Exhibiting Deadlines – Kingsmen Exhibits Pte Please order items by Friday 9th November. Orders made after this date will be liable to a 30% surcharge. Orders placed on-site will be subject to a 50% surcharge.

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TANK STORAGE ASIA 2012

11-12 DECEMBER

SINGAPORE EXPO

SECTION ONE

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CONTENTS - SECTION ONE

1. Address of Venue 2. Alteration of Exhibition Layout 3. Audio Visual 4. Badges & Passes 5. Balloons 6. Banking 7. Business Equipment/Services 8. Build-up/Move-In 9. Breakdown/Move-Out 10. Car Parking 11. Cargo Delivery 12. Carpet/Floor Covering 13. Catering 14. Cleaning 15. Conference Delegate Pass 16. Contractors Desk 17. Copyright Act 18. Courier Shipments 19. Customs Clearance 20. Demonstrations on Stands 21. Dilapidations 22. Disabled Persons 23. Electrical Regulations 24. Evening Reception 25. Exhibition Catalogue 26. Exhibits 27. Fascia Name Boards (shell scheme) 28. Fire Regulations 29. First Aid 30. Floor Loadings 31. Floral & Plant Hire 32. Floorplan 33. Freight Elevators 34. Freight Forwarding 35. Furniture 36. Gangways 37. Health & Safety

38. Height Limits 39. Hotel Accommodation 40. Insurance 41. Internet Connections 42. Large/Heavy Exhibits 43. Lifting & Handling Onsite 44. Location Map 45. Lost Property 46. Operations/Organisers Office 47. Pillars 48. Piped Services (gas, water, etc) 49. Public Announcements 50. Regulations 51. Removal of Exhibits 52. Rigging 53. Security 54. Shell Scheme 55. Shell Scheme Dimensions 56. Shell Scheme Extras 57. Shell Scheme Interior 58. Smoking 59. Space Only Sites 60. Stand Assembly & Dismantling 61. Storage 62. Telephones 63. Temporary Staff/Translators 64. Traffic Regulations 65. Venue Access 66. Venue Map 67. Waste Management 68. Water & Drain 69. Contractor Reference Guide

Appendix A – Location Map Appendix B – Venue Map Appendix C – Shell Scheme stands

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INTRODUCTION By virtue of the agreement between the Exhibitor and the Organisers, the Exhibitors commit themselves to strict compliance with the regulations pertaining to stand construction and fittings. 1. ADDRESS OF VENUE MaxAtria Singapore Expo 1 Expo Drive Singapore 486150 T: +65 6403 2161 F: +65 6822 2616 [email protected] www.singaporeexpo.com.sg

2. ALTERATION TO EXHIBITION LAYOUT Unforeseen circumstances may occur which necessitate an alteration in the layout of the exhibition floor plan; Exhibitors will be informed of any changes made. The Organisers cannot be held liable for any detriment that this may cause the Exhibitor.

3. AUDIO VISUAL Ascend Com can supply a variety of equipment for hire during the Exhibition. Please note that volume/noise must be kept to a level that does not disturb other Exhibitors. Please refer to the order form in Section Three of this manual.

Contact: Joanne Lau Ascend Com Pte Ltd Email: [email protected] Phone: +65 6846 0903 Fax: +65 6846 0983

4. BADGES AND PASSES For security reasons all Exhibitors will be required to wear their badges during the Exhibition. You can submit the names of your exhibition staff using your My easyFairs account and all badges will be available for collection onsite during build-up. Your My easyFairs account login details will be sent to you; if you have any questions about your My easyFairs account please contact the marketing team.

Marketing Assistant: Samantha Summers Tank Storage Asia Email: [email protected] Tel: +44 (0)20 8843 8800 Fax: +44 (0)20 8892 1929

5. BALLOONS Helium-filled balloons are permitted. Helium tanks must be stored at the loading dock. Helium and compressed air tanks, while in use, and/or being transported to the room(s), are to be secured on an appropriate cart. An hourly labour charge will be levied for removal of balloons that have risen to the ceiling. 6. BANKING The nearest ATM machines are located as follows: DBS/POSB ATM and AXS Machine available at Foyer 1, UOB and OCBC ATM available at Foyer 2 and Citibank ATM at Singapore EXPO MRT Station.


http://www.singaporeexpo.com.sg/



mailto:[email protected]%20%20T

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7. BUSINESS EQUIPMENT/SERVICES Conveniently located near the exhibition and conference halls, Expo Business Centre opens weekdays from 9am-6pm and Saturdays from 9am-1pm. Available services include:

Printing

Faxing

Photocopying

Internet access

Baggage storage

Laptop and desktop computers are available for hire from Kingsmen Exhibits in Section Three of this manual:

Contact: Jacelyn Goh Kingsmen Exhibits Pte Email: [email protected] Phone: +65 6880 0277 Fax: +65 6880 0468

8. BUILD-UP Space Only construction: Monday 10 December 2012 08:00 – 21:00 Shell Scheme stands: Monday 10 December 2012 13:00 – 21:00 Please ensure that your contractors are aware of these times, and plan accordingly as no extension to these working hours will be permitted. The Organisers may dispose of an Exhibitor’s stand space without further notification or formal notice of default if they have failed to meet their obligation to pay the Organisers on time. It is possible to arrange onsite assistance through EFI Logistics, the official freight handling/heavy lifting contractor. Please arrange this in advance to ensure that the required labour/equipment is available.

Contact: Susan Barton EFI Logistics Email: [email protected] Phone: +44 (0)1444 871 314 Fax: +44 (0)1444 237 739

Due to health & safety regulations, no children under the age of 16 are permitted in the building during build-up or breakdown. 9. BREAKDOWN The removal of goods and the dismantling of stands may only begin half an hour after the close of the Exhibition. Please do not remove your Exhibits or dismantle your stand before 17:30 Wednesday 12th December. Please remove personal effects or small and valuable items from your hired furniture and stand as soon as the Exhibition closes to prevent any losses or damage during the breakdown period. All exhibits and displays must be removed from shell scheme stands by 20.00 Wednesday 12th December. Any items left on your stand after this time will be deemed rubbish and disposed of accordingly. Exhibitors may be charged for this waste removal. The return of empty packing materials (if previously stored with EFI Logistics) will commence approximately 30 minutes after the exhibition closes.



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Please be aware of your exhibits during breakdown; take particular care of handbags, laptop computers, mobile phones and other personal items. IF YOU ARE UNCLEAR OF ANY ASPECT OF THE BREAKDOWN PROCEDURE PLEASE DO NOT HESITATE TO CONTACT THE OPERATIONS OFFICE DURING THE SHOW. Due to Health & Safety regulations no children under the age of 16 are permitted in the building during build-up and breakdown. 10. CAR PARKING Car park rates apply Mondays to Sundays including public holidays, as follows: Cars & Light Goods Vehicles First 2 hours $2.80 Subsequent ½ hourly $1.30 Maximum daily charge $16.50 Heavy Vehicles & Buses First hour $2.80 Subsequent ½ hourly $1.70 Maximum daily charge $30.00 11. CARGO DELIVERY EFI Logistics are the sole official freight forwarder and on-site handling contractor. All deliveries should be directed through them and must be booked in advance, using the Freight Order Form (See Section Three) by Friday 9th November. All shipments must be accompanied with a delivery note and must be addressed to

TANK STORAGE ASIA 2012 c/o EFI/APT Showfreight Max Atria Singapore Expo 1 Expo Drive Singapore 486150 For: Exhibitor Name Stand No: Insert Stand No

For International Shipments and exhibitors who wish to deliver to the advance receiving warehouse please contact EFI Logistics for full Shipping Instructions. See also VENUE ACCESS section



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12. CARPET/FLOOR COVERING Grey carpet is included with all shell scheme stands. If you require a different colour, this can be ordered direct from Kingsmen Exhibits at an additional cost.


No carpet or other floor covering will be provided to space only sites. Space only stands must provide their own floor covering as Singapore Expo is not a carpeted venue. Only approved cloth carpet tape can be used to fix carpets.

13. CATERING

Tung Lok Events are the exclusive caterer for Tank Storage Asia. No outside food or beverage may be

brought in the facility by exhibitors, participants or suppliers. For menu selections contact them on

+65 6227 1521 or see Section Three for Order Form.

14. CLEANING Shell scheme stands will be cleaned for the opening morning. If you require cleaning on any other day, please refer to the order form in Section Three of this manual. Exhibitors must put all garbage in plastic bags in the large waste containers provided by Singex at the end of each set-up or move-in day or move-out day, as applicable. Space Only stands will not be cleaned, unless booked in advance. Please note that a charge will be levied to those Exhibitors who leave bulky items or an excess of rubbish. If you expect to create a large amount of waste through stand construction etc. please contact the operations team to arrange the clearance of this.

Operations Director: Lourda Derry Tank Storage Asia Email: [email protected] Tel: +44 (0)20 8843 8800 Fax: +44 (0)20 8892 1929

15. CONFERENCE DELEGATE PASS Exhibitors are entitled to a 10% discount on conference fees. For further information, please contact:

Marketing Project Manager: Camilla Colborne Tank Storage Asia

Email: [email protected] Tel: +44 (0)20 8843 8820 Fax: +44 (0)20 8892 1929 16. CONTRACTORS DESK All official contractors can be contacted onsite via the Operations office. 17. COPYRIGHT ACT Please note it is not our responsibility to act as intermediaries in any legal conflict between companies. Any objections with regards to other exhibiting companies need to be made in writing prior to the event, outlining full reasons for the objections being raised. However, we do reserve the right to remove any items deemed to be in breach of copyright or deny access to the exhibiting company.




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18. COURIER SHIPMENTS Please note EFI Logistics will charge for the reception, storage and hand over of courier shipments. We do not advise shipping of high value or temporary import goods via courier. Small, low value shipments are easier to clear through customs, but choosing not to use our contracted freight forwarder will be at the exhibitors own risk. For further information on customs clearance, please contact EFI Logistics directly.


19. CUSTOMS CLEARANCE EFI Logistics is the official customs and freight forwarding contractor for Tank Storage Asia. EFI Logistics provide door to stand transport services by road, sea and airfreight from all international locations. EFI Logistics will operate a complete customs clearance service in Singapore, including temporary import facility for all goods arriving for the Exhibition. Goods under bond for Tank Storage Asia must be re-exported by EFI Logistics after the Exhibition. For Exhibitors who wish to use their own freight company, please ensure your shipment is consigned correctly: TANK STORAGE ASIA [Insert Name of Exhibiting Company] [Insert Stand Number] c/o 6, Harper Road #05-03 Leong Huat Building Singapore 369674 Notify: EFI Logistics / Rogers Expo Services (Singapore) PTE LTD +65 6846 0055 For full Shipping Instructions and details regarding documentation requirements and Asian customs invoice please contact EFI Logistics directly. Please also see the Shipping Instructions guide. We recommend that documentation is sent to EFI Logistics in advance for approval prior to shipment.


Shipments arriving in Singapore for customs clearance must arrive on, or before, the following deadline dates:

SEA freight: Friday 23rd November AIR freight: Sunday 2nd December Arrival after these dates will incur additional costs. Whilst every effort is made to ensure the timely

arrival of materials to the show, EFI do not guarantee delivery to the event of any late arrival

shipments.

Remember to book your materials handling directly with EFI Logistics; This will operate in reverse after the close of the Exhibition.


http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/TSA_2012_EFI_Shipping_Instructions.pdf


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IF YOUR CASES ARE LOCKED it is imperative that EFI have a set of keys or the lock combination to allow Customs to inspect the contents. Services must be ordered in advance by completing the form in Section Three of this manual. For a complete quotation, please contact EFI with details of your shipment.


20. DEMONSTRATIONS AND ADVERTISING ON STANDS All types of demonstrations (e.g. the operation of machines, video and film shows etc.) require advance notification and the written consent of the Operations team. The Operations team is entitled to restrict or prohibit such demonstrations, even if consent has previously been given, if they interfere with the Exhibition. Acoustic advertising also requires authorisation and must not disturb any neighbouring Exhibitors. Musical reproduction by means of radio, tape recorder or CD requires written approval. In accordance with national copyright regulations Exhibitors must obtain permission prior to the beginning of the Exhibition.


21. DILAPIDATIONS Exhibitors are liable for any damage they may cause to buildings, floors, walls, and columns or to any shell scheme equipment or any other Exhibitor's property. Exhibitors are also responsible for any damage caused by their agents or contractors. No Exhibitor may apply paint, lacquer, adhesives or coatings to the building or shell scheme, or drill holes into the floor. The Organisers will inspect every site before erection and after demolition of the stands and any damage caused will be charged directly to the Exhibitor. This includes a charge for removing any carpet tape or heavy building waste left behind. 22. DISABLED PERSONS Disabled persons must be afforded the same opportunities as able-bodied persons - this includes the ability to view exhibits. Please ensure your stand is easily accessible.

23. ELECTRICAL REGULATIONS For safety and liability reasons, only the official contractor is permitted to undertake electrical work from the source supply in the exhibition hall. In order to receive the ‘Advance Rate’, a completed order form with payment must be received by Kingsmen Exhibits no later than 9th November 2012. A 30% late order surcharge will apply to all orders received after 9th November 2012. Onsite orders will be subject to a 50% surcharge. Services are provided in the most convenient manner for the Electrician. Special placement,



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connections and/or changes after the initial installation will require additional labour and material charges.

Exhibitors are not permitted to share electrical service; all orders must be placed individually.

All electrical connections, installations, assemblies, equipment or motors must conform to all federal, provincial and local electrical and fire codes.

Delivery of services, equipment or products ordered less than 14 days in advance of the event may not be guaranteed by Kingsmen Exhibits.

Kingsmen Exhibits reserve the right to refuse service for situations they deem as unsafe.

Only the appointed Electrician can make electrical connections, disconnections, modify system wiring or cabling. Unauthorised electrical disconnect of power above a 15 amp 120 volt outlet, is a serious health & safety infraction.


24. EVENING RECEPTION An evening reception will take place on the Networking Bar on Tuesday 11th December between 18:00 and 19:00.

25. OFFICIAL EXHIBITION CATALOGUE Every exhibitor is entitled to a free catalogue entry in the Tank Storage Asia 2012 Exhibition Catalogue which is handed out to all visitors. Please ensure that you have completed the Exhibition Catalogue Entry via your My easyFairs account; you are required to provide Company details alongside a company description of 100 words max. If you have any questions regarding your entry please contact:

Marketing Assistant: Samantha Summers Tank Storage Asia Email: [email protected] Tel: +44 (0)20 8843 8800 Fax: +44 (0)20 8892 1929

26. EXHIBITS Working parts must not project beyond the perimeter of stands, for instance during demonstrations; dangerous components such as sharp protrusions must be effectively shielded. Exhibits may not be covered during the Exhibition open period. The Organisers are entitled to remove such covers without incurring any liability. Unsightly objects should not be placed in public view.

27. FASCIA NAME BOARDS (shell scheme stands) Included in the shell scheme package is the provision of one name board to each open stand side. The company name will be in English. Fascia name boards are white with black lettering. The company name that appears within your My easyFairs account will be used for the name board. Any changes due to late receipt, or on site changes, will be charged to the Exhibitor. If you require your company logo to be included on your fascia, this will need to be ordered and paid for, directly with Kingsmen Exhibits.





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28. FIRE REGULATIONS Exhibitors must adhere to the regulations of the Local Authority and Singex. Failure in this will entail the removal of the offending fittings. All materials used in the building, decoration and covering of stands must be of approved non-flammable materials. No explosives, inflammable fluids or combustible materials may be used on any stand or stored within the venue.

Exhibitor’s materials and/or equipment, etc., must remain within the space assigned.

Aisles must be kept clean and uncluttered at all times.

Fire exits, hose cabinets and pull stations are to be in full view and kept clear at all times.

All materials used for draping or decorating must be fire resistant and have a flameproof rating approved by the Fire Department. In addition, the Exhibitor must have testing certificates and labels on all items available for Fire Department inspection. Dust covers must be fire resistant or treated with flame retardant solution. The Fire Department or Singapore Expo may choose to test any materials brought into the venue.

Packing materials (such as excelsior-shredded paper and the like) must be returned to the empty cartons. Accumulation of these materials and empty cartons or crates is prohibited in the booth area. Storage of these items must be arranged with your show services provider.

No hazardous display of any nature will be permitted in any areas of Singapore Expo. This includes open flames, hot coals, candles, LPG (liquid propane gas) lighters, charcoal grills, flammable gases, liquids or solids, LPG containers, toxic gases, liquids or solids, hazardous chemicals or any hazardous gas, liquid or sold of a similar nature.

No propane is allowed in Singapore Expo.

Helium-filled balloons are permitted in the facility. Helium tanks must be stored at the loading dock. Helium and compressed air tanks, while in use, and/or being transported to the room(s), are to be secured on an appropriate cart. An hourly labour charge will be levied for removal of balloons that have risen to the ceiling.

MSDS (Material Safety Data Sheets) may be needed and provided to Singapore Expo for products brought into the venue.

If vehicles are being brought in, minimum gas levels apply (contact Organisers for further information).

29. FIRST AID First Aid points are located at Fire Command Centre 1 (Foyer 1), Fire Command Centre 2 (Foyer 3), Car Park cashier station and the Concierge Counter. Contact the Concierge on +65 6403 2161 in the event that first aid is required.

30. FLOOR LOADINGS MaxAtria and the Exhibition Halls have a floor loading of 5kPa or 5KN/m2.

31. FLORAL AND PLANT HIRE Kingsmen Exhibits are the appointed floral contractors and can supply a variety of floral features for hire during the Exhibition. Please refer to the order form in Section Three of this manual.



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32. FLOOR PLAN OF EXHIBITION HALL The floor plan is correct at time of going to press however it is subject to change and the Organisers reserve the right to alter the layout of the Exhibition in any respect and at any time. The most up-to- date floor plan can be found on the Tank Storage Asia website.

33. FREIGHT ELEVATORS Located between Hall 1 and Light Exhibition Area, MaxAtria has a freight elevator with a loading capacity of 3000kg, with Dimensions: 2.4m (W) x 2.52m (D) x 2.6m (H) and a door height of 2.5m.

34. FREIGHT FORWARDING The Organisers have appointed EFI Logistics as the official freight forwarding agents. If you are not using your own transport you are strongly advised to dispatch goods via the official contractor as they will be the only operators capable of tracking and tracing onsite. Please refer to the form enclosed in Section Three of this manual. Please contact the EFI Logistics team at any time with questions on freight/customs/storage related questions.


For Exhibitors who wish to use their own freight company, please ensure your shipment is consigned correctly - see Section on DELIVERIES AND HANDLING.

35. FURNITURE Kingsmen Exhibits are the appointed furniture contractors and can supply a selection of furniture and accessories for the duration of the Exhibition. Please refer to the brochure and order form in Section Three of this manual.


36. GANGWAYS The exhibition gangways are the minimum permissible by law and have been subject to approval by the Local Authority. All gangways must remain clear at all times. Exhibits must be displayed in such a way as not to obstruct the view of the exhibition area of adjacent stands and must remain within the confines of contracted stand areas.

37. HEALTH & SAFETY Everyone must comply with the Occupational Health & Safety Act, the Regulations, the Occupational Health & Safety Code and Singapore Expo requirements and policies in place at the time of the Event. Written pre-job hazard assessments may be required for workers, contractors and service providers coming into Singapore Expo. Every person or legal entity entering into Singapore Expo for the purpose of performing work must take reasonable care, cooperate with the venue and comply with the Occupational Health & Safety

http://www.easyfairs.com/events_216/tank-storage-asia2012_31030/tank-storage-asia-2012_31031/exhibitors_31033/floorplan_31118/



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Act and Singapore Expo policies to protect the health & safety of themselves and other workers and must: Only perform work, handle chemicals or operate equipment if trained and authorised to do

so; Do not permit a worker who is not competent to perform work, or who may endanger him or

herself or others, to work without direct supervision of another worker who is competent to perform the work;

Report all injuries, unsafe acts and conditions, including ‘near miss’ incidents to the Concierge Counter as soon as possible +65 6403 2161

If qualified to do so, correct hazards immediately, then report any hazardous condition or incident to the Event Services team;

Not consume or possess alcohol or illegal drugs; Not fight, engage in horseplay, or otherwise interfere with other workers or persons; Not commit or engage in theft, vandalism or any other abuse of misuse of Singapore Expo or

any property therein; Wear appropriate personal protective equipment and wear proper fall protection equipment

while working at elevated heights where a fall protection system is installed; Carry out all work in a safe manner as per the job procedure or the completed pre-job hazard

assessment; Use extreme caution and move away from areas where forklifts and vehicles are operating

during move-in and move-out; Not remove, damage, alter or destroy any safeguard, safety device, notice or warning signage

used in the venue; Immediately report any equipment that:

- Is in a condition that will compromise the health or safety of workers using or transporting it

- Will not perform the function for which it is intended or was designed - Is not strong enough for this purpose, or - Has an obvious defect

Operations Director: Lourda Derry Tank Storage Asia

Email: [email protected] Tel: +44 (0)20 8843 8800 Fax: +44 (0)20 8892 1929

38. HEIGHT LIMITS The overall height of booths should not exceed 2500mm unless your technical plans have been agreed by the Operations team. Requests for space only stands to build to heights of 3300mm will be considered provided that they are submitted to the Kingsmen Exhibits team in writing – along with technical drawings (1:200 scale plans) and dimensions – by Friday 9th November. Please refer to the SPACE ONLY SITES section.

39. HOTEL ACCOMMODATION We have secured three official hotels for Tank Storage Asia, to give you some flexibility and choice. Preferential rates for exhibitors have been negotiated with V Hotel, Grand Park City Hall and Carlton Hotel; to benefit from this, rooms must be reserved by 1st November; please quote ‘Tank Storage Asia’ when booking. For more information, refer to the Tank Storage Asia website or contact the Operations team.



http://www.vhotel.sg/

http://www.parkhotelgroup.com/cityhall/

http://www.carltonhotel.sg/

http://www.carltonhotel.sg/

http://www.easyfairs.com/index.php?id=34046


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40. INSURANCE Whilst we take every precaution to protect your property during the event, the Organisers cannot accept responsibility for damage to stands or loss of any property on any stand or anywhere else in the exhibition hall, or in any course of its delivery or removal from the building for any cause whatsoever. The Organisers are not responsible for any loss sustained by Exhibitors from fire, theft, damage or any reason, or for personal injury or loss to or by any person employed by the Exhibitor or third parties. You are also responsible for insuring against any legal liability incurred due to injury or damage to property belonging to third parties. In addition to this you should protect your expenditures against abandonment and cancellation or curtailment of the event due to reasons beyond our control. Please ensure we receive a copy of your insurance certificate no later than Friday 16th November. 41. INTERNET CONNECTIONS Kingsmen Exhibits are the exclusive provider of all telecommunications services including installation, networking of telephone, data, ISDN, internet, cable TV, fibre optic and satellite connections. See Order Form in Section Three.


42. LARGE/HEAVY EXHIBITS If you plan to exhibit a large or heavy piece of equipment or vehicle please contact EFI Logistics at the earliest time. Heavy Lifts by crane or forklift will be scheduled in advance. EFI Logistics will schedule move-in and move-out of any large and heavy exhibits.


43. LIFTING AND HANDLING ON SITE EFI Logistics have been appointed as the sole official onsite lifting and handling contractor; they are the only team permitted to operate freight handling services for the event. Please note: Heavy lift by crane or forklift must be scheduled in advance. Contact the EFI Logistics team at the earliest opportunity with details of your exhibit and lifting requirements.


44. LOCATION MAP See appendix A. 45. LOST PROPERTY Any items lost/found should be reported to the Operations office. 46. OPERATIONS OFFICE The Operations Office is located on the show floor. Should you have any problems or queries please do not hesitate to visit us.




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47. PIPED SERVICES Kingsmen Exhibits provide all compressed air, cold water and IT/ telecoms services. See Section Three for booking forms.


48. PILLARS IN HALLS All pillars are indicated on the floorplan.

49. PUBLIC ANNOUNCEMENTS The public address system is reserved for Organisers, police and security announcements only. It cannot be used for messages from Exhibitors or visitors during the show. 50. REGULATIONS By virtue of the agreement between the Exhibitor and the Organisers, Exhibitors commit themselves to strict compliance with all regulations of the Organisers, Singapore Expo and the Local Authority. 51. REMOVAL OF EXHIBITS The deadline for goods collection is 20.00 Wednesday 12th December. Your freight/courier company should be made aware of this deadline. Anything left in the exhibition hall after this time will be removed without notification and storage or disposal fees will be incurred. The Organisers are not responsible for any items left in the exhibition hall. If you have any problems with your goods collections, please notify EFI Logistics in advance so that alternative arrangements can be made.


52. RIGGING Prior permission from the Operations team is required for all rigging requirements - contact:


53. SECURITY The Organisers will take every reasonable precaution throughout the Exhibition; however organisers’ security is designed to secure the exhibition hall, not the contents of individual stands. Exhibitors should take care to ensure that their goods are safeguarded and should not leave their stands unattended during the build-up, breakdown or open hours of the show. The Organisers cannot be held responsible for any loss, damage or accident that may occur to any Exhibitors property or personnel therefore Exhibitors MUST arrange full insurance cover. Please ensure that Exhibitor Badges are worn at all times. Additional individual security can be ordered through the Operations team.






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54. SHELL SCHEME All shell scheme stands will consist of the following: Walling: 3mm thick PVC white laminated panels measuring 2340mm x 950mm framed in 40mm white modular aluminium extrusions poles and 70mm beams with a total height of 2480mm. Fascia: Fascia consist of two 40mm x 40mm Maxima beams with infill for PVC laminated panels. Fascia name boards are 2400mm x 420mm white panels. Fascia boards are provided on each open side supported by Maxima and modular aluminium poles and at mid points where the largest single span between support poles is 5 meters. Name board: Company name and stand number, in English, on white boards with standard black lettering c/w red graphic lines and event logo Carpet: Dark grey carpet is included as standard; if you require a different colour this can be ordered from Kingsmen Exhibits, at an additional cost. Electrics & Lighting: 3 x 100w Spotlights 1 x 240v 13mp socket Furniture: 1 x Information desk (1000mm (l) x 500mm(d) x 750mm(h)) (1000mm (l) x 500mm (d) x 1000mm (h) on premium stands) Premium stands will include all of the above, plus the following: 2 x Armchairs 1 x Bar Stool 1 x Round Table 1 x Display cube 2 x Shelves 1 x Brochure Rack 1 x Waste paper basket To upgrade to a premium stand, please contact Sharé Mason:

International Sales Manager Sharé Mason Tank Storage Asia

Email: [email protected] Phone: +44 20 8843 8819 Fax: +44 20 8892 1929

Please remember that Exhibitors are liable for any damage caused to buildings, floors, walls, and columns or to the shell scheme panels. Exhibitors may not apply paint, lacquer, adhesives or coating to the building, columns or floors. No bills, signs, floor coverings or other articles should be pasted, nailed, taped or otherwise attached to the walls, floors, ceilings, columns, partitions, or trim. Panels cannot be painted. Additional furniture and electrical items may be ordered using the order forms in Section Three of this manual.


55. SHELL SCHEME DIMENSIONS Please refer to SHELL SCHEME above and appendix C.

56. SHELL SCHEME EXTRAS Additional items such as shelves, cupboards and graphics may be ordered for your shell scheme stand from Kingsmen Exhibits. Please refer to the order form in Section Three of this manual.

Contact: Jacelyn Goh Kingsmen Exhibits Pte

Email: [email protected] Phone: +65 6880 0277 Fax: +65 6880 0468




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57. SHELL SCHEME INTERIOR All interior stand fittings and exhibits must be contained within the shell stand structure. Please do not nail, screw or staple anything to the shell walls. Lightweight displays can be attached using double-sided tape or Velcro. If you have any heavy requirements please contact Kingsmen Exhibits who will be able to give you detailed advice.


58. SMOKING Under the Smoking (Prohibition in Certain Places) Act (Cap 310), smoking is strictly prohibited in the halls, toilets, all air-conditioned areas and within 5 metres of all entrances and exits of the Centre. Kindly also note the distinction of smoking and non-smoking areas when dining at the catering outlets.

59. SPACE ONLY SITES If you have not booked a shell scheme stand it is your responsibility to design and construct your own stand - you will receive no items from the Organisers (remember to order your carpet/ flooring and electrics for the area – see the relevant Sections of this manual). Please give the Kingsmen Exhibits team details of the contractors that will be constructing the stand so that they can liaise with them regarding build-up etc. Both the exhibitor and contractor are responsible for dismantling and removing the stand structure, in accordance with the stipulated timing on Exhibition Schedule. All debris and carpets must be cleared by the exhibitors and/or their contractor by the time stated. Failure to do so may result in the exhibitors and/or their contractors being liable for service fees incurred. The contractor must submit all plans before the deadline for approval by the architect of the Event Secretariat. This includes detailed drawings of elevations, layout and perspective with dimensions illustrating the design on the stand. Locations of all equipment/machinery on display must be included on the layout. Any booths with coverage ceilings or double storey designs will require special approval by the relevant authorities.


Email: [email protected] Phone: +65 6880 0277 Fax: +65 6880 0468 The overall height should not exceed 2500mm (8ft 2”) - unless your technical plans have been agreed by the Kingsmen team. Requests to heights of 3300mm (16ft 4”) will be considered provided that they are submitted to the Operations team in writing. Technical drawings (1:200 scale plans) with dimensions and a full risk assessment must also be provided; otherwise build will not be permitted – by Friday 9th November. Things to consider On divided sites it is the responsibility of the Exhibitor to erect and decorate any back wall

facing your stand areas up to the height you are building. Space only stands with permission to build over 2500mm should decorate both the front

and the back panels – no advertising material must be displayed above 2500mm The maximum stand height for space only Exhibitors with permission to build over 2500mm is

3300mm. You are not permitted to build over this height. All construction and displays must be made from fireproofed materials and installed to the

satisfaction of the authorities – please refer to the sections on SAFETY REGULATIONS



21

and STAND ASSEMBLY AND DISMANTLING when drawing up your plans.

60. STAND ASSEMBLY & DISMANTLING Exhibits and stand equipment which are not permitted or are a nuisance due to odour, insufficient cleanliness, noise or any other reason must be removed immediately at the Organisers request. If the Exhibitor refuses to remove such objects the Organisers are entitled to close the stand. The Exhibitor shall have no right to claim refund of the stand rental or to any other claims as a result of closure. Clearing of the stand by the official deadline is solely the responsibility of the

Exhibitor. The Organisers reserve the right to charge storage fees for exhibits/stand fittings, which have not been removed by the deadline and are furthermore entitled to have such exhibits/stand fittings removed and stored immediately by a suitable contractor at the expense and risk of the Exhibitor.

The Exhibitor is not entitled to remove exhibits from the stand or to begin dismantling the stand until the official period for dismantling commences (refer to the BREAKDOWN section).

It is not permitted to fix floor coverings by bonding or to paint hall walls, pillars or any other parts of the halls. If this rule is not observed the walls, etc. will be restored to their original condition by a contractor (to be selected by the venue) at the expense of the Exhibitor. Drilling or shooting in of bolts as well as the hammering of steel nails, dowels etc. into floors, pillars, ceilings and walls is not permitted.

Identification signs or similar objects may not obstruct public gangways. Stand boundaries must be observed. The height of the stand and partition walls are 2500mm - this height may only be exceeded with written permission from the Operations team.

All junction boxes, temporary telephone connections and other technical facilities in the halls must be kept accessible at all times. Where necessary openings are to be made in the stand ceilings and floors.

61. STORAGE It is not permissible to store packing materials (cases, pallets etc.) in the hall. EFI Logistics will operate an empty case storage service: they will tag, remove, store and return your empty packing materials on request. Please order this service in advance using the order form in Section Three of this manual. It is forbidden to store exhibits or materials between or behind stands due to the risk of fire.


62. TELEPHONES Kingsmen Exhibits are the exclusive provider of all telecommunications services including installation, networking of telephone, data, ISDN, internet, cable TV, fibre optic and satellite connections. See Order Forms in Section Three.


Email: [email protected] Phone: +65 6880 0277 Fax: +65 6880 0468



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63. TEMPORARY STAFF/ TRANSLATORS Kingsmen Exhibits can provide hostesses with and without foreign language skills.


64. TRAFFIC REGULATIONS In order to ensure efficient delivery to the exhibition hall and an orderly flow of traffic during the move-in/move-out, Singapore Expo regulations must be observed. All vehicles must leave the loading area as soon as they have unloaded. Access for emergency vehicles must be left clear at all times. Any parked vehicles will be towed away at the owners’ expense. 65. VENUE ACCESS Arriving by Air: The closest airport is Singapore Changi Airport (SIN). Arriving by Car: Three major expressways link Singapore Expo to the rest of Singapore; East Coast Parkway, Pan Island Expressway and Tampines Expressway. An alternative to parking at the venue is to take advantage of the local Park & Ride system. For full details on venue access, local transport and getting around Singapore, please visit the Singapore Expo website.

66. VENUE MAP See Appendix B 67. WASTE MANAGEMENT In order to reduce the volume of overall waste we urge exhibitors/contractors to maximise their efforts to re-use and recycle materials where possible. All effort should be made to minimise waste. A charge will be levied to those Exhibitors who leave bulky items or an excess of rubbish, including publications.

68. WATER & DRAIN Kingsmen Exhibits are responsible for all piped services to the venue. See Section Three for booking form.



http://singaporeexpo.com.sg/visit-directions-accessibility/


23

69. REFERENCE GUIDE TO CONTRACTORS

AUDIO VISUAL Ascend Com Pte Ltd 12 Lorong Bakar Batu #07-10/11 Singapore 348745 Tel: +65 9088 7241 Fax: +65 6846 0983 Email: [email protected] CARPET Kingsmen Exhibits Pte Ltd 3 Changi South Lane Singapore 486118 Tel: +65 688 027 77 Fax: +65 688 004 68 Email: [email protected] ELECTRICS Kingsmen Exhibits Pte Ltd 3 Changi South Lane Singapore 486118 Tel: +65 6 88 000 88 Fax: +65 6 88 000 38 Email: [email protected] FREIGHT FORWARDERS EFI Logistics Unit 1, Mid Sussex Business Park Folders Lane East, Ditching Common Burgess Hill, W. Sussex ENGLAND BN6 8SG Tel: +44 (0)1444 871314 Fax: +44 (0)1444 237749 Email: [email protected] FLORAL Kingsmen Exhibits Pte Ltd 3 Changi South Lane Singapore 486118 Tel: +65 6 88 000 88 Fax: +65 6 88 000 38 Email: [email protected]

INTERNET/TELECOMMUNICATIONS Kingsmen Exhibits Pte Ltd 3 Changi South Lane Singapore 486118 Tel: +65 688 027 77 Fax: +65 688 004 68 Email: [email protected] OFFICIAL HOTELS Carlton Hotel 76 Bras Basah Road Singapore 189558 Tel: +65 633 883 33 Email: [email protected] Grand Park City Hall 10 Coleman Street Singapore 179809 Tel: +65 633 634 56 Email: [email protected] V Hotel 80 Marine Parade Road #21-01 Parkway Parade Singapore 449269 Tel: +65 634 619 59 Email: [email protected] SHELL SCHEME Kingsmen Exhibits Pte Ltd 3 Changi South Lane Singapore 486118 Tel: +65 6 88 000 88 Fax: +65 6 88 000 38 Email: [email protected] TEMPORARY STAFF Kingsmen Exhibits Pte Ltd 3 Changi South Lane Singapore 486118 Tel: +65 688 027 77 Fax: +65 688 004 68 Email: [email protected]












24

APPENDIX A Location Map

25

APPENDIX B Venue Map

26

APPENDIX C Standard Shell Scheme Stand

Premium Shell Scheme Stand

27


11-12 DECEMBER

SINGAPORE EXPO

SECTION TWO

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STATEMENT “Our policy is to provide and maintain safe, healthy working conditions, equipment and systems of work for all employees and to provide such information, training and supervision as they need for this purpose. We also accept our responsibility for the health & safety of other people who may be affected by our activities.” LEGISLATION Under the Occupational Health & Safety Act 2000 in Singapore, employers must ensure, so far as reasonably practicable, the health, safety and welfare at work of their employees. Specifically in relation to exhibitions this means the Exhibitor must provide and maintain plant and systems, ensure safety and absence of risk to health in connection with the use, handling, storage and transport of articles and substances, provide such information, training and supervision as is necessary to ensure the health & safety at work of all employees and to ensure the provision and maintenance of a working environment that is safe and without risk. ACCIDENTS Any accidents that occur within the exhibition hall must be reported to the Organisers, security officers, duty manager or medical centre immediately. The Operations office is located in Show Office 3. ALCOHOL & DRUGS The abuse of alcohol, drugs or other substances can affect work performance and safety. Any person found to be under the influence of such substances and who, in the opinion of the Organisers and their representatives, constitutes a danger to themselves or other people will be removed from the Exhibition by the show security officers. COMPLEX STRUCTURES These are any form of construction of any height, which may require input from a structural engineer and/or has, through a risk assessment, been found to provide significant risk. These include any structure, regardless of its height, which requires structural calculations; multi-storey stands; any part of a stand or exhibit which exceeds 4m in height; suspended structures e.g. lighting rigs; sound/lighting towers; temporary tiered seating; platforms and stages over 0.6m in height. The stability and safety of all complex structures must be established prior to arrival on site and certified prior to the Exhibition opening by an independent structural engineer. Please refer to the section SPACE ONLY SITES for more information. COOKING ON STANDS Cooking is not permitted on any stands. DEMONSTRATIONS All demonstrations must be carried out in accordance with health & safety regulations and therefore must not constitute a fire or safety hazard to the demonstrator or audience. Full details must be submitted, together with a risk assessment of the activity, to the Organisers at least 6 weeks prior to the event. The organisers reserve the right to stop working demonstrations on site if they in any way pose a threat to exhibitors or visitors or disturb neighbouring stands.

29

EMERGENCY PROCEDURES In the case of an emergency the evacuation procedures will be announced on a dedicated fire/evacuation PA system. There are fire alarm pull down boxes located at all designated exits and smoke detectors are located throughout Singapore Expo. All emergency exists and clearways are identified with marked green and white exit signs over the doors; exhibitors must not restrict access to any fire fighting equipment or fire exits. FIRE & SAFETY Exhibitors must adhere to the regulations of the Local Authority and Singapore Expo. Failure in this will entail the removal of the offending fittings. All materials used in the building, decoration and covering of stands must be of approved non-flammable materials. No explosives, inflammable fluids or combustible materials may be used on any stand or stored within the venue.

Exhibitor’s materials and/or equipment, etc, must remain within the space assigned.

Aisles must be kept clean and uncluttered at all times.

Fire exits, hose cabinets and pull stations are to be in full view and kept clear at all times.

All materials used for draping or decorating must be fire resistant and have a flameproof rating approved by the Fire Department. In addition, the Exhibitor must have testing certificates and labels on all items available for Fire Department inspection. Dust covers must be fire resistant or treated with flame retardant solution. The Fire Department or Singapore Expo may choose to test any materials brought into the venue.

Packing materials must be returned to the empty cartons. Accumulation of these materials and empty cartons or crates is prohibited in the booth area. Storage of these items must be arranged with your show services provider.

No hazardous display of any nature will be permitted in any areas of Singapore Expo. This includes open flames, hot coals, candles, LPG (liquid propane gas) lighters, charcoal grills, flammable gases, liquids or solids, LPG containers, toxic gases, liquids or solids, hazardous chemicals or any hazardous gas, liquid or sold of a similar nature.

No propane is allowed in Singapore Expo.

Helium-filled balloons are permitted in the facility. Helium tanks must be stored at the loading dock. Helium and compressed air tanks, while in use, and/or being transported to the room(s), are to be secured on an appropriate cart. An hourly labour charge will be levied for removal of balloons that have risen to the ceiling.

MSDS (Material Safety Data Sheets) may be needed and provided to Singapore Expo for products brought into the venue. Please contact the Facilities Department for additional information.

If vehicles are being brought in, minimum gas levels apply (contact Organisers for further information).

FIRST AID First Aid points are located at Foyer 1, Foyer 3, Car Park cashier station and the Concierge Counter. Contact the Concierge on +65 6403 2161 in the event that first aid is required. HEALTH & SAFETY DECLARATION All exhibitors must complete the Health & Safety Declaration which can be found at the end of this manual.

Operations Executive Fay Gillard Tank Storage Asia Email: [email protected] Tel: +44 (0)20 8843 8805 Fax: +44 (0)20 8892 1929


30

HEAVY LIFTING

In the interest of Health & Safety only the official contractor, EFI Logistics, will be permitted to operate mechanical and other cargo handling equipment in the exhibition hall and unloading areas. Please refer to the form in Section Three of this manual.


PLATFORMS/STRUCTURES Platforms and stages that exceed 600mm in height must be treated as ‘complex structures’ – special approval therefore needs to be sought. Please see the paragraph on COMPLEX STRUCTURES for more information. Any stand incorporating a platform floor (and in particular one over 100mm high) should have a ramp. The slope of any ramp should be uniform and no steeper than 1:12 gradient. The surface of any ramps should be imperforate and non-slip in texture. Any ramp and its associated landings should have clear headroom not less than 2.06m throughout. The minimum width of a ramp provided for use by the disabled should be 1m. Any ramp should be clear of obstructions. RULES & REGULATIONS

A health & safety representative must be appointed for each stand.

Emergency gangways must be kept clear at ALL times and emergency exits must be maintained.

All tools must be adequate for the job and protected from any hazards e.g. electricity.

Electrical leads must not cross any gangway.

All exhibitor stand personnel must understand all fire and emergency procedures and location of first aid centres.

Working at height must be carried out in a safe manner using suitable equipment in the approved way e.g. scaffold towers, ladders.

Ensure good housekeeping in work areas thereby minimizing hazards and allowing any remaining hazards to be easily identified.

Only acceptable substances are allowed on site and full compliance with the Control of Substances Hazardous to Health (COSHH) regulations is required.

Petrol powered equipment must not be used.

Portable power equipment must only be used for the purpose for which it is designed and the correct safety guards and devices must be fitted and used.

Personal Protective Equipment (PPE) must only be used where other protective measures have been considered unrealistic.

Employees must be trained in its uses and limitations.

Exhibitors must obtain their contractor’s Health & Safety Policy, details of specific safety procedures, competence and training of staff and the named individual safety officer responsible for the company.

Please ensure all contractors, especially those from overseas, are aware of the above rules, regulations and legislation.

Any violations on concerns regarding any of the points raised in this section should be reported IMMEDIATELY to the operations office.

Please note that these rules and regulations are subject to revision or addition at any time. Exhibitors and contractors will be notified immediately of any such revisions or additions.


31

As the Organisers, we are required by law to ensure ALL exhibitors and contractors abide by the regulations and all requirements of health & safety legislation.

Please ensure all contractors employed are aware of their health & Safety responsibilities.

THE MANAGEMENT OF HEALTH & SAFETY AT WORK REGULATIONS 1992 – REGULATION 3

Every exhibitor must make a ‘suitable and sufficient assessment of the risks to the health & safety of employees to which they are exposed whilst they are at work; and the risks to the health & safety of persons not in his employment arising out of, or in, connection with, the conduct by him or his undertaking’. The risk assessment must include all your activities at the Exhibition i.e. build-up, exhibition open days (including demonstrations) and breakdown. You must:

Identify the hazards

Evaluate the risk

Take into account existing control measures already in place

Recommend control measures to comply with the relevant statutory provisions

Take into account groups of people especially at risk

Identify information needs.

RISK ASSESSMENT All exhibitors should ask themselves the following questions and ensure all onsite personnel are aware of any possible hazards and what procedures to follow should an accident happen. 1. WHAT ARE THE HAZARDS? Identify anything relating to your stand or participation at the event that could result in serious harm or affect several people e.g. mechanical: machinery, vehicles, equipment. Energy Sources: electricity, gas, air, water. Chemical: substances, products. Environmental: noise, dust, light, work surfaces. Physical: activity such as lifting, carrying, climbing. (This is just a guideline and not exhaustive.) 2. WHO MIGHT BE HARMED? These need only be groups of people, for example contractors, staff on stand, people sharing your space and visitors. The more vulnerable must also be accounted for e.g. foreign employees, less-able people inexperienced staff. 3. THE NATURE OF RISKS? This is where the risks arising from the hazards are evaluated and a decision made whether existing precautions are adequate, or if more should be done. For each hazard decide whether the risk is low, medium low, medium, medium high or high. To assist you in your decision you must decide: “What could the worst result/outcome be?”

How likely is it to happen? How often is the job done?

How likely is it that something can go wrong?

How many people are likely to get hurt if things do go wrong; could this include non-employees?

If the hazard is significant, ask if the hazard can be eliminated, if not, how can the risk be controlled so that harm is unlikely?

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4. RECORD FINDINGS It is essential that you can demonstrate that:

A proper assessment was carried out

The people who may be affected are identified

All the obvious significant hazards are recorded, taking into account the number of people who could be involved

The precautions and the risk is low

5. REVIEW & REVISION It is required that exhibitors review and, if necessary, modify their risk assessments on a regular basis. If there is change in work processes, the assessment should be updated to take account of any new hazards.

33


11-12 DECEMBER

SINGAPORE EXPO

SECTION THREE

Click on the relevant link below to be taken to the order form

Audio Visual

Catering

Compressed Air

Electrics Order Form

Floral Hire

Forklifts & Storage

Furniture Order Form

Graphics

Internet

Piped Services

Service Location Plan

Shipping/Freight Forwarding

Telephone

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/AV_form_-_Tank_Storage_Asia_2012.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/TS_Asia_Catering_Order_form.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Compressed_Air_Supply_Service_Form_E7.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Electrical_Service_Form_E2.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Plants___Floral_Service_Form_E5.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/TSA_2012_Freight_Order_Form.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Furniture_Service_Form_E3_01.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Graphic_Production_Form_E14_01.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Internet_Service.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Water_Drainage_Service_Form_E6.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Service_Location_Plan_Form_E4.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/TSA_2012_Freight_Order_Form.pdf

http://www.easyfairs.com/fileadmin/groups/8/TS_ASIA/Ops_forms/Telephone_Line_Service_Form_E8.pdf

34

HEALTH & SAFETY DECLARATION FOR EXHIBITORS To be returned to the Operations team no later than 16TH November. We have read and understood our responsibilities as laid out in the Health & Safety at Work Act 1974 and taken note of the most common areas of risk. We accept our responsibilities as laid out in this Act and all relevant legislation covering the Event.

Stand No(s):

Company:

Print Name:

Position:

Signed:

1. Our principal Health & Safety representative for the stand(s) is:

Name & Position: Contact No:

As principal Health & Safety representative for my stand, I understand that we may need to produce a copy of our health & Safety Policy and the Health & Safety Policy of our principal stand contractor upon request by the appropriate authorities whilst on site at the exhibition.

Please tick

I am in possession of my company’s Health & Safety Policy:

I have checked that our main stand fitting contractor has a suitable and sufficient Health & Safety

Policy for the event:

I have checked that our principal interior stand contractor has provided sufficient training for his/her

employees to carry out their tasks safely and competently for the event:

2. Our principal interior stand contractor is:

Name:

Company:

Address:

Postcode:

Contact: Position:

Please note: Stand construction will not be allowed to commence until this form has been returned. Return to: Fay Gillard [email protected] Fax: +44 (0)20 8892 1929


35

RISK ASSESSMENT FOR SHELL SCHEME STANDS (page 1)

Company: Stand No:

Name of person responsible for Health & Safety Work No: Mobile No: Email:

Exhibitor’s Responsibilities An exhibition stand is a workplace covered by health & safety legislation. As the exhibitor, it is your responsibility to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or ultimately the closure of your stand. The template is for a simple shell scheme exhibition stand which does now require any structural approval from the organiser of the venue. More complex stands will require a more detailed risk assessment and if you are in any doubt you should contact the Operations team. Does your stand include any of the following? If so, you must also complete the attached risk assessment for simple stands (on page 38). Please answer YES or NO to the following:

YES/NO

Lifting heavy products during the move-in/move-out

Working at height (using ladders)

Display of anything containing liquid fuel or flammable and explosive substances

Display of sharp objects, weapons (including replica weapons)

Demonstrations of any kind e.g. therapies, massage

Working electrical appliances other than simple display lighting

Food service of any kind other than sweets, snacks and soft drinks

Heat source of any kind

Working machinery of any kind even if static

Using power tools during the move-in/move-out

Have all portable appliances being displayed had a visual inspection or been PAT tested

Any other hazard not identified above which could cause a risk

NOTE: this is not an exhaustive list. You are responsible for identifying any aspect of your stand which could present a hazard. If you have answered YES to any of the above, please complete the Risk Assessment on page 38. If you have answered NO to all of the above, please sign below. I declare that to the best of my knowledge there are not significant risks relating to this stand:

Signed:

Name: Position: Date:

Return to: Fay Gillard [email protected] Fax: +44 (0)20 8892 1929

By: FRIDAY 16TH NOVEMBER 2012


36

RISK ASSESSMENT FOR SHELL SCHEME STANDS (page 2)

Company:

Stand No:

Risk:

Who could be harmed:

Control measures in place:

To the best of my knowledge the information provided is correct. The control measures in place control risk to an acceptable degree

Signed: Name: Position: Date:

PLEASE NOTE: This is a very basic risk assessment format for simple risks only. Multiple or complex risks will require a more detailed risk assessment

Return to: Fay Gillard [email protected] Fax: +44 (0)20 8892 1929

By: FRIDAY 16TH NOVEMBER 2012


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