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Internship policy City of London
London Metropolitan Archives
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Contents
Internship policy ................................................................................................ 1
Contents ......................................................................................................... 2
Introduction ................................................................................................... 3
Policy ............................................................................................................... 3
Why LMA hosts internships ....................................................................... 3
Who is an intern? ....................................................................................... 3
How does LMA host internships?............................................................. 4
Training and supervision ........................................................................... 4
Relationship between interns and staff ................................................. 4
Feedback ....................................................................................................... 5
LMA mission statement ................................................................................ 5
Our vision: ................................................................................................... 5
Our commitment: ......................................................................................... 5
About this leaflet ........................................................................................... 6
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Introduction
A commitment to education and learning runs through all that we do
within London Metropolitan Archives (LMA). We seek to encourage
and support people who are interested in careers in archives and
related professions by hosting internships. Interns will be able to
develop their own skills and help to support essential services for
everyone interested in the history of London with appropriate levels of
support from LMA.
Policy
Why LMA hosts internships
LMA welcomes public participation in its work and welcomes people
from the diverse communities in London (particularly those traditionally
under-represented in archives) and further afield, regardless of gender,
age, ethnic origin, nationality, religious/political belief or disability to
participate in internships.
An internship would typically be filled by someone who is interested in
developing a career in the cultural sector, specifically in archives /
conservation / heritage image management / heritage interpretation
or any other related area of LMA’s work.
Who is an intern?
LMA recognises that interns are not volunteers; their work is typically
more diverse, less based on long programmes, and interns generally
work alongside (other) staff. They are intent on exploring their work
environment to gain an insight into the sector and developing skills for
the future. They may be on a placement as part of pre-application to
professional training.
This policy is applicable to interns only, and not to volunteers or young
people on work experience.
A volunteer is someone who, without compensation, or expectation
of compensation beyond reimbursement of expenses incurred in
the course of volunteer duties, contributes towards a defined
programme of activity at the direction of and on behalf of LMA.
Someone on work experience is a person who has a short period
(typically less than 3 weeks) of unpaid work at LMA, working
alongside staff and learning basic and essential elements of work.
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How does LMA host internships?
LMA believes that internships should be properly acknowledged and
compensated, at the London Living Wage or equivalent. Therefore it
does not host unpaid or unsupported internships.
There are several ways LMA hosts internships:
LMA runs its own internship programmes whereby interns are
recruited, usually for 12 months, and employed as members of City
of London staff. These programmes will run whenever funds allow
and the number of internships will necessarily vary from year to year.
LMA applies for external funding to run internships as opportunities
allow. LMA always seeks to ensure people appointed to these
programmes are properly and appropriately supported. It is likely in
these cases that interns would be employed as City of London staff.
LMA hosts internships funded directly by external partners - again,
with the proviso that these are properly and appropriately
supported. In these instances people would be paid /
recompensed directly by the external provider. LMA would agree in
advance with the external provider the terms and conditions of the
placements which should be broadly comparable to those for LMA
staff.
Training and supervision
LMA will seek to ensure people on internships are given proper skills
based training, generally provided in-house. Interns will be given
opportunities to learn about working as professionals within the sector.
Interns will work under professionally qualified supervisors who will
monitor their progress and training.
Relationship between interns and staff
LMA recognises that interns are not substitutes for paid staff, who
remain the backbone of service provision, although many interns are
members of City of London staff in their own right (as a general rule
internships are based on fixed term contracts).
The City of London will indemnify interns and hold them free from civil
liability to any person as the result of personal injury, loss or damage
arising from the execution of tasks assigned to them on its premises on
the same basis as a paid member of staff
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Feedback
Please complete a comment form or email us at
[email protected] if you wish to give feedback on this
policy.
This policy will be reviewed at least every two years to make sure it
remains timely and relevant.
LMA mission statement
LMA is owned, funded and managed by the City of London
Corporation on behalf of London and the nation. It is London’s archive
service, collecting, preserving, celebrating and sharing the stories of
London and Londoners and its many communities through
collaboration, innovation and learning. It is responsible for 100
kilometres of the capital’s documentary heritage dating from 1067 to
the present day, from parchment rolls to digital files.
Our vision:
Our vision is to ensure as many people as possible now and in the
future have access to the archives in our care on site and digitally,
safeguarding knowledge, improving understanding, inspiring
participation, and supporting good public governance. We aim to
provide a world class service aspiring to the highest standards that is
open and engaging, innovative, inclusive, secure and sustainable. As
one of the leading archive services in the UK we also have a
responsibility to provide leadership within the London, national and
international archive sectors.
Our commitment:
The City of London provides a unique and diverse range of services to
the residents, businesses, workers and visitors in the City of London and
beyond. We are committed to being proactive in providing services
fairly to all our potential service users. Promoting equal opportunity for
all is one of our core values.
Our policy is to treat all service users, and anyone else we come into
contact with, equally and with dignity and respect and not to
discriminate on grounds of age, disability status, employment status,
ethnic or cultural origin, gender, marital status, nationality, religious
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belief or non-belief, responsibility for dependants, sexual orientation,
social background, or any other grounds which cannot be shown to be
justified. We will recognise, respect and value difference and diversity.
In partnership with our employees, our residential communities and
stakeholders, we will work hard to meet our obligations under the
relevant anti-discrimination legislation, codes of practice and good
practice guidelines.
The Collections Acquisition and Management Policy is one of a
complete suite of policies for the archive service function delivered by
LMA for which an Equalities Impact Assessment has been carried out
and which is available to view on request.
About this leaflet
This leaflet was revised in January 2014 and March 2016 by London
Metropolitan Archives, 40 Northampton Road, London, EC1R OHB
Telephone: 020 7332 3820
Fax: 020 7833 9136
Email: [email protected]
Website: www.cityoflondon.gov.uk/lma
© London Metropolitan Archives
Except as otherwise permitted under the Copyright, Designs and
Patents Act 1988, this publication may only be reproduced, stored or
transmitted in any form or by any means, with the prior permission in
writing of the publisher, or in the case of reprographic reproduction, in
accordance with the terms of a licence issued by the Copyright
Licensing Agency. Enquiries concerning reproduction outside those
terms should be sent to the London Metropolitan Archives at the above
address.
