Doing Business with the

Metropolitan Washington Airports Authority

Hispanic Heritage Month Celebration

Greater Washington Hispanic Chamber of Commerce

October 12, 2017

Agenda

• Introduction to MWAA

• Office of Supply Chain Management

• Department of Supplier Diversity/ Small Business Programs

• Local Disadvantaged Business Certification

• NAICS/Commodity Codes

• Outreach Activities and Post Certification Benefits

• Upcoming Opportunities

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Ronald Reagan Washington

National Airport Dulles Corridor Metrorail Dulles Toll Road Washington Dulles

International Airport

MWAA Created

• The Airports Authority was

created with consent of

U.S. Congress by Acts of

D.C. Council and the

Virginia General Assembly

1986 1987 2014

MWAA Operates

DCA & IAD

• MWAA assumed operating

responsibility for DCA and

IAD under a 50-year lease;

subsequently extended

through 2067

• MWAA could access bond

markets to finance capital

development at the airports

Metrorail

• Metrorail Phase 1 opened for

passenger service in July

2014

• Phase 2 will extend service

to Dulles Airport and

Loudoun County

2008

Control of DTR

• VDOT transferred

operational and financial

control of the Dulles Toll

Road to MWAA for a

term through 2058 to

facilitate funding of a 23-

mile Metrorail system

extension

Introduction to MWAA

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Office of Supply Chain Management

Business Integration & Optimization

Procurement

& Contracts Property

Supplier

Diversity

Ensure integrity

and fairness in

the Authority’s

contracting

process

Corporate

Asset

Management

Ensure

Regional

Economic

Development

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Fact Sheet

• Over 500 active contracts and

7,000 annual requisitions

• Average # of new

opportunities each year:

100 – 150

Contract Awards (#)

2016 Awards By Type

Goods

Construction

Architectural &

Engineering

Services

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Contract Awards ($ M)

Types of Contracting Opportunities

Goods &

Services

Design &

Construction

Simplified

Acquisitions

(Up to $150,000)

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Airports Authority’s Procurement Process

Best & Final

Offers*

Oral Interviews*

Contract Award

Solicitation

Advertised

Pre-Proposal or Pre-Bid

Conference

Amendments Issued*

Proposals or Bids

Received

Debriefings

* Optional; Depending on Solicitation

1 2 3 4

5 6 7

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Major Requirements

Successful offerors must:

• Obtain appropriate insurance, in accordance with the solicitation

• Obtain bonding for construction and other contracts, as applicable

• Hold a contractor’s license in the state of Virginia (required for all

construction contracts*)

• Receive certification as LDBE, DBE and/or ACDBE prior to contract

award date, if applicable

* Details available at Department of Professional and Occupational Regulation website:

www.dpor.virginia.gov

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Department of Supplier Diversity (DSD)

• Established in 1989 under Board Resolution No. 89-19

• Mission: Promote and ensure regional economic development through

the maximum utilization of small, local, minority and women-owned

businesses in MWAA Contracting Opportunities

• Implement three Small Business Programs:

– MWAA Local Disadvantaged Business Enterprise (LDBE)

– Federal Disadvantaged Business (DBE)

– Airport Concession Disadvantaged Business Enterprise (ACDBE)

• Responsible for strategic outreach, certification, pre- and post- award

contract compliance and reporting

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Introduction to MWAA LDBE Program

• Board Resolution No. 89-19, which sets forth overall annual LDBE

contracting requirements:

– 25% participation on construction contracts

– 20% participation on goods and services contracts

• Certification available to: Small businesses located within 100-mile

radius of Washington, DC’s Zero Mile Marker with 3 year average

annual gross receipts under SBA small business size standard

• DSD reviews all solicitations with an estimated value > $25,000 to

assign LDBE participation requirements where:

– Scope of work provides viable prime or subcontracting

opportunities for LDBEs, and

– LDBE availability provides projected adequate competition

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To maximize chances of success, LDBEs should list the primary NAICS

codes that reflect their strongest capabilities and work experience

New Supplier Diversity Management

System

• On-line certification application and renewal

• Real-time monitoring of certification applications in process

• Targeted outreach for contracting opportunities

• Buyer visibility into MWAA-certified firms

• Online contract compliance monitoring

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Visit us at mwaa.diversitycompliance.com

Applying for Certification

• The LDBE Certification is valid for a period of three years.

• A completed LDBE Application must be submitted through MWAA’s

Supplier Diversity Management System:

https://mwaa.diversitycompliance.com/

• An “Affidavit” attesting to the company’s eligibility to participate must be

Notarized and submitted with the Application.

• A list of NAICS Codes that identifies the area of work the company can

perform. Being “specific” is an advantage in being recognized and

selected for “specific” work.

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MWAA Certification Portal (https://mwaa.diversitycompliance.com/)

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Click “Apply for

Certification” to

begin

MWAA Certification Portal (https://mwaa.diversitycompliance.com/)

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All New Users

& Users with

expired LDBE

Certification

Current

Certified Users

& Users with

expired DBE

Certification

Current

Certified Users

The LDBE Application (Sections 1 & 2)

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• Click the helpful links and drop-down boxes to assist in completing the

required basic information.

• “Company Type” reflects your company’s legal structure (e.g., Sole Proprietor,

Partnership, Limited Liability Corporation, Corporation).

Helpful Links

Drop-down

boxes

The LDBE Application (Section 3)

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• DSD recommends that the company owner’s contact information be used to avoid

e-mail bounce back due to personnel changes

• Although the “Company Website” field is optional, it is highly recommended

• DSD recommends a company-specific e-mail address (not yahoo or gmail, etc…)

The LDBE Application (Section 4)

• Passwords must be a minimum of 6 characters

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• Once you submit the application, a summary box of the

information will pop up. At the bottom, check the box, and click

“Next”.

The LDBE Application

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1

2

3

4 (If your firm is DC-based and CBE-certified)

4 (If CBE-certification does not apply)

The LDBE Application

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MWAA LDBE

Program

Requires

“Yes”

The LDBE Application – Documentation

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Mandatory Documents must be submitted with your application; there

are no exceptions.

• Affidavit of Certification- Download the form, complete, sign and notarize.

• Current performance of work in the local area or other evidence that demonstrates the business entity has an established local presence

Required

Documents must be submitted if applicable to the type of your firm and nature of its work.

• Required documents must be provided when applicable to your firm. Failure to submit a required document without an explanation as to why any such attachment was not provided will result in a delay in processing and/or could result in denial.

• Business license or registration to do business locally, if applicable

• Receipts showing payment of local taxes by the business

• Copy of current certification letter(s)

• Your company’s capability statement or sales literature

• Copy of your lease agreement for place of business

• Additional supporting documents not listed

Application Timeline: you will have 90 days to complete and submit this

application. Otherwise, the record will self-delete on 1/9/2018. Periodic reminders

will be sent to you by email up to that point. A deleted application cannot be

recovered; you will need to start again.

The LDBE Application

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Section 1 – General Information: Basic contact information, industry, desired

role/function, and relevant RFP information (if applicable)

Section 2 – Business Information: Other certifications, NAICS/Commodity Codes

(up to five allowed), company gross receipts for the past 3 years

Section 3 – Ownership & Control: Owner(s) information, number of employees,

other companies and/or affiliation

Section 4 – Management & Projects: Leadership roles, past performance, and

references

Document List – Upload of mandatory & required documents

NAICS Codes: Being “Specific” The North American Industry Classification System (NAICS)

– Standard used by Federal statistical agencies

– Developed jointly by the U.S., Mexico, and Canada

The NAICS Codes provide a Company a way to define the goods and services it

offers. Each NAICS Code’s title represents a category of work. A category may

contain an assortment of tasks. The tasks, under the codes, are listed as

corresponding index entries. List the task(s) that best describes the work

that your firm is experienced and knowledgeable in, look for the task

under the corresponding index entries.

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Example: Classification for Construction

The construction sector of the NAICS Code is divided into

subsectors covering:

(1) Construction of Buildings, (2) Heavy and Civil Engineering

Construction, and (3) Specialty Trade Contractors.

Being “Specific” - Construction

Construction of Buildings – the classification distinguishes between the

erection of residential buildings and the erection of non-residential

buildings. There exist firms that are responsible for an entire building or

building renovation project. These firms include general contractors and

design-builders working for owners and operative builders who

undertake the entire project on a speculative basis.

Under “Construction of Buildings” there are companies that perform

specific construction activities or subcontract for specific tasks.

Additionally, under this category there are firms that are hired to manage

the project, including oversight of the design, financing, bidding, and

review processes, and/or act as a liaison between the owner and a

general contractor, designer, architect, or engineer.

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Being “Specific” - Construction

Heavy and Civil Engineering Construction –

Firms performing heavy construction are separated into four groups;

(1) Utility System Construction,

(2) Land Subdivision,

(3) Highway, Street, and Bridge Construction, and

(4) Other Heavy and Civil Engineering Construction.

Under “Utility System Construction” firms construct lines and related

structures for utility systems.

Water and Sewer Line Related Structures Construction firms construct

pipelines, distribution lines, irrigation systems, water treatment plants,

sewage treatment plants, and pumping stations.

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Being “Specific” - Construction

Specialty Trade Contractors

The highly specialized nature of a large number of small construction

companies that concentrate on a particular construction activity, or group

of activities rather than accepting responsibility and risk for an entire

project. Firms under this category usually act as subcontractors for the

general contractors, operative builders, design builders, and other

companies that assume the risk for an entire construction project.

Corresponding Index Entries

What the firm has experience in doing, specifically. The corresponding

index lists the types of tasks that fall under the general NAICS Code title

and description. A firm should identify its primary business activity, what

it has done, what it had success in doing, what it would like to do, and

what it had difficulties in doing. (Failure is a tremendous lesson.)

Experience and knowledge are represented in each and every task

listed.

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NAICS Codes – Example 2012 NAICS Definition

T = Canadian, Mexican, and United States industries are comparable.

Search results for: 23

Number of records found: 73

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23 ConstructionT

236 Construction of BuildingsT

2361 Residential Building ConstructionT

23611 Residential Building ConstructionT

236115 New Single-Family Housing Construction

(except For-Sale Builders)

236116 New Multifamily Housing Construction

(except For-Sale Builders)

236117 New Housing For-Sale Builders

236118 Residential Remodelers

2372 Land SubdivisionT

23721 Land SubdivisionT

237210 Land Subdivision

2373 Highway, Street, and Bridge ConstructionT

23731 Highway, Street, and Bridge ConstructionT

237310 Highway, Street, and Bridge Construction

2379 Other Heavy and Civil Engineering

ConstructionT

23799 Other Heavy and Civil Engineering

ConstructionT

NAICS Codes – Continued

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237310 Highway, Street, and Bridge Construction

This industry comprises establishments primarily engaged in the construction of

highways (including elevated), streets, roads, airport runways, public sidewalks,

or bridges. The work performed may include new work, reconstruction,

rehabilitation, and repairs. Specialty trade contractors are included in this group if

they are engaged in activities primarily related to highway, street, and bridge

construction (e.g., installing guardrails on highways).

Illustrative Examples: Airport runway construction

Highway line painting

Causeway construction

Painting traffic lanes or parking lot lines

Culverts, highway, road, and street, construction

Pothole filling, highway, road, street, or bridge

Elevated highway construction

Resurfacing, highway, road, street, or bridge

Guardrail construction

Sign erection, highway, road, street, or bridge

NAICS Codes – Continued

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• Cross-References. Establishments primarily engaged in--

Constructing tunnels--are classified in Industry 237990, Other Heavy and

Civil Engineering Construction;

• Highway lighting and signal installation--are classified in Industry 238210,

Electrical Contractors and Other Wiring Installation Contractors;

• Painting bridges--are classified in Industry 238320, Painting and Wall

Covering Contractors; and

• Constructing parking lots, private driveways, sidewalks, or erecting

billboards--are classified in Industry 238990, All Other Specialty Trade

Contractors.

• Access to the Airports Authority Contracting Opportunities and educational

opportunities based on firm’s capabilities

• Real-time communication of MWAA Signature Outreach events to include

“How to do Business with MWAA”, Industry days, Meet the MWAA primes

• Invitation at MWAA strategic partners’ events to enhance connectivity with

other prime contractors

• Continuous communication of MWAA procurement and educational

opportunities, through multiple channels, to the Hispanic & Latino business

communities to ensure they are prepared to compete, win and perform on

our contracting opportunities

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Post-Certification Benefits

Sources of Procurement Information

www.mwaa.com/contracting

• Overview of

Contracting Programs

• Current & Upcoming

Contracting

Opportunities

• Project eLERT

• Link to Small Business

Certification

Applications

• Updated Daily

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Project eLERT

www.mwaa.com/business/project-elert

• Contracting

Opportunities

Newsletter

• Register Once and

Receive Automatic

Updates

Electronically

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Procurement Planning &

Upcoming Opportunities

• MWAA publishes a Quarterly Acquisition Forecast, which:

- Lists upcoming solicitations

- Facilitates strategic outreach efforts

- Provides small businesses the opportunity to plan and compete

• Near-term opportunities (through June 2017) are expected to include:

- Legal Services-Employment-related litigation and non litigation services

(Aviation Enterprise)

- Airside Rubber and Paint Removal Services at Reagan National

- Glass and Aluminum Curtain Wall Cleaning Services at Reagan

- Chillers Maintenance and Preventive Maintenance Contract at Reagan

National and Dulles International

- LED Lamp Replacement at Dulles International

- Pavement Marking at Dulles Toll Road

- Police Vehicle Replacement

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DCA Terminal B/C Long-Term

Redevelopment

• Awarded Not to Exceed $500M contract to Turner Construction in June

2016

- Scope includes new construction and renovation of existing facilities

- Contract Duration: 7 years

- LDBE participation requirement of 25%

• Frequent pre-bid and site visit opportunities

• Subcontractors must be licensed in Virginia and pre-qualified with Turner

• For more information, visit http://www.turner-dcaprojects.com

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