Logging On Page 3 Performance Analysis Tab Page 4

Berkeley Evaluation and Assessment (BEA) 2

Logging On Page 3

Performance Analysis Tab Page 4

My Reports

Student Profiles Page 5

Focus Reports Page 9

Summary Reports Page 16

One-click Reports Page 25

My One-click Favorites Page 26

Easy-Analyze Page 27

GraphIt! Page 31

Ad hoc Reports

Custom View/Output Page 38

Performance Explorer Page 42

Logging Out Page 46

Logging On


Datawise Performance Analysis can be accessed at www.dw.berkeley.net using any

internet browser. Use your assigned user name and password to log on to

Datawise, then click the Log In button (Figure 1). If you do not have a user name

and password, contact the Berkeley Evaluation and Assessment (BEA) department at

510-644-8928.

Figure 1 – Datawise Log In screen

Performance Analysis Tab


Click on the Performance Analysis tab (Figure 2) on the Datawise home screen.

From this screen, you can access six different Performance Analysis sections:

My Reports, Compare My Class, Target Areas, Student Profile, GraphIt! and

Standards-Based Report Cards.

This training document will cover the My Reports and GraphIt! sections of the

Datawise Performance Analysis system. The Compare My Class, Target Areas and

Student Profile sections can be accessed through My Reports. This document will

also cover creating ad hoc reports in Datawise.

Figure 2 – Datawise Performance Analysis tab

My Reports – Student Profiles


Click on the My Reports icon on the Performance Analysis tab. The My Reports

section (Figure 3) is divided into six areas: Student Profiles, Focus Reports,

Summary Reports, One-Click Reports, My One-Click Favorites and Easy-Analyze.

Student Profiles

The Student Profiles tab (Figure 3) contains three custom reports: Student Profile,

English Learner Profile and Student Attendance. These reports contain information

on a student’s progress over multiple years.

Figure 3 – Datawise My Reports screen



Student Profiles – Student Profile Report

Click on Student Profile to access the Student Profile. This report (Figure 4)

contains the academic profile for a student for their entire BUSD career and is

available for one student or all students that you have access to. Select the student(s)

and years of history and click on Print Preview. The report will be presented as a

PDF file that you can print and/or save. This same report can be accessed directly

from the Performance Analysis tab (Figure 2) by clicking on the Student Profile

icon.

Figure 4 – Datawise Student Profile Report



Student Profiles – English Learner Profile Report

Click on English Learner Profile to access the English Learner Profile Report

(Figure 5). This report contains CELDT scores for English Learner students and is

available for one student or all students that you have access to. Select the student(s)

and years of history, check the checkbox to only Include CELDT scores and click on

View Report. The report will be presented as a PDF file that you can print and/or

save.

Figure 5 – Datawise English Learner Profile Report



Student Profiles – Student Attendance Report

Click on Student Attendance to access the Student Attendance Report

(Figure 6). This report contains a student’s attendance summary for a specific school

year. The Attendance data is retrieved from SASI, however the Late incidents

are not included in Datawise.

Select the student and school year. Click on Retrieve to view the report or click on

Print/Export to print the report in PDF format or export it to Microsoft Word or

Excel.

Figure 6 – Datawise Student Attendance Report

My Reports – Focus Reports


Focus Reports

The Focus Reports tab (Figure 7) contains four custom reports: Compare My Class

Results, Target Areas, Gains and CELDT Growth.

Focus Reports – Compare My Class Results Report

The Compare My Class Results report (Figure 8) compares a class’ results on a

certain test to the district-wide results. You can select the report for a single test set,

for a student or for a target area. This same report can be accessed directly from

the Performance Analysis tab (Figure 2) by clicking on the Compare My Class

icon.

Note: Test sets are a group of test results that have been grouped together

and given a unique test set name. For example, all the 2008 CST

Math subtest scores were grouped together into one test set called

“07/08 CST Math Subtests”. The individual test results are still

available in Datawise.

Figure 7 – Datawise Focus Reports tab

Figure 8 – Datawise Compare My Class Results



For a report on a single test set, select a grade, a test set, a teacher, a school or the

district and click on Print Preview (Figure 9).

Figure 9 – Datawise Single Test Set Report



For a report on student detail, select the test set, the student and click on Print

Preview (Figure 10).

Figure 10 – Datawise Student Detail Report



For a report on target area, select the test dates, up to 18 different tests and click on

Print Preview (Figure 11).

Figure 11 – Datawise Target Areas Report



Focus Reports – Target Areas

The Target Areas report on the Focus Reports tab is similar to the Compare My Class

Results Target Area report, with a few more options. You can select a test category,

a test subject, test dates and sort by criteria (Figure 12). This same report can be

accessed directly from the Performance Analysis tab (Figure 2) by clicking on

the Target Areas icon.

Figure 12 – Datawise Focus Reports - Target Areas Report



Focus Reports – Gains

The Gains Report on the Focus Reports tab shows gains students have made among

certain tests (Figure 13). To use the Gains report, you must select a test set that has a

group of similar test for an even number of years. For example, you could choose

the CST ELA 04/05-05/06-06/07-07/08 test set that would compare the CST ELA

scores from the 04/05 school year with the 05/06 school year scores and the 06/07

school year scores with the 07/08 school year scores. You can view the gains for up

to four pairs of tests.

To select a test set, click in the test set area in the upper right-hand corner of the

Datawise screen. You may also want to narrow your student set by clicking on

the student set area to select a different student set.

For the Gains report, you can select to show all students in your student set, only

students who gained or lost score points or only students who gained or lost levels.

You can select to show proficiencies, percent proficient and/or match pairs. You can

select to sort by sum of total gains, sum of total levels or student last name. Click on

Print/Export to print the report in PDF format or export it to Microsoft Word or

Excel.

Click here

to change

the student

or test set

Figure 13 – Datawise Student Gains Report



Focus Reports – CELDT Growth

The CELDT Growth report (Figure 14) provides two years of CELDT scores and

two years of CST ELA scores for each student. Select year ranges and page break

parameters and click on the Print Preview button.

A red box in the CELDT Growth field provides a quick alert of any student who may

have dropped in their CELDT Proficiency in the two-year time frame.

Figure 14 – Datawise CELDT Growth Report

My Reports – Summary Reports


The Summary Reports tab (Figure 15) contains nine custom summary reports:

API Estimator, CST District Summary, CST School Summary, CST District/Grade

Summary, CST School/Grade Summary, Gains by Subgroups, Subgroups by Grade

Level, Percent Proficient by Subgroups and Student Performance Summary.

Summary Reports – API Estimator

The API Estimator report (Figure 16) contains the breakdown of the CST, CAT/6,

CASHEE and CAPA API scores. This report can be selected by school, year and

grade levels.

Figure 15 – Datawise Summary Reports

Figure 16 – Datawise API Estimator Report



Summary Reports – CST District Summary

The CST District Summary report (Figure 17) contains CST ELA, Math, Science and

Social Students scores for different years, schools and grades. You can select one or

more schools, subgroups, grades and proficiency levels. You can compare different

schools for certain grade levels or subgroups.

Figure 17 – Datawise CST District Summary Report



Summary Reports – CST School Summary

The CST School Summary report (Figure 18) is similar to the CST District Summary

report, but for a single school. You can select a specific school, grades, subgroups,

and proficiency levels.

Figure 18 – Datawise CST School Summary Report



Summary Reports – CST District/Grade Summary

The CST District/Grade Summary report (Figure 19) compares CST scores for

selected schools by grade level. It can also display the CST scores by subgroups

for that grade level.

Figure 19 – Datawise CST District/Grade Report



Summary Reports – CST School/Grade Summary

The CST School/Grade Summary report (Figure 20) contains the CST scores for a

selected school by year, grade level and subgroups.

Figure 20 – Datawise CST School/Grade Report



Summary Reports – Gains by Subgroups

The Gains by Subgroups report (Figure 21) shows the gains/losses in CST scores by

subgroups for a selected student set and test set.

Figure 21 – Datawise Gains by Subgroups Report



Summary Reports – Subgroups by Grade Level

The Subgroups by Grade Level report (Figure 22) summarizes the number of

students for a selected student set by grade level.

Figure 22 – Datawise Subgroups by Grade Level



Summary Reports – Percent Proficient by Subgroups

The Percent Proficient by Subgroups report (Figure 23) shows the number of

students in a selected student set scoring proficient for a selected test set by

subgroups.

Figure 23 – Datawise Percent Proficient by Subgroups



Summary Reports – Student Performance Summary

The Student Performance Summary report (Figure 24) shows scores for a selected

student set and a selected test set. This report can be grouped by school, grade,

teacher and/or time of test.

Figure 24 – Datawise Student Performance Summary

My Reports – One-Click Reports


The One-Click Reports tab (Figure 25) allows you to Search for a report by

program, subject, test date, test name, author or type. Remember that reports (or test

sets) are a group of test results that have been given a unique name. The individual

test results are still available in Datawise. One-Click Reports displays all the reports

and allows you to input search criteria to narrow down the list. You can also choose

reports to add to My One-Click Favorites tab by checking the check box to the left of

the report name and clicking on the Update Favorites button. Clicking on the report

name will run the report in the Performance Explorer window.

Figure 25 – Datawise One-Click Reports

My Reports – My One-Click Favorites


The My One-Click Favorites tab (Figure 26) shows the list of your favorite reports.

Click on the Info link to the right of the report name to see a list of the actual tests

that are included in the test set (Figure 27). Clicking on the report name will run the

report in the Performance Explorer window.

Figure 26 – Datawise My One-Click Favorites

Figure 27 – Datawise Test Set Information

My Reports – Easy-Analyze


The Easy-Analyze tab (Figure 28) allows you to create custom reports for selected

student and tests in four easy steps.

Figure 28 – Datawise Easy-Analyze



Step 1: Select the students (Figure 29) you want included in the report. You can

select the students by school, grade, teacher, period, student id, or subgroups. Click

the Apply button to save your selections.

Click on the Graph… link to get a quick graph (Figure 30) on the selected students

by disability, ELL designation, ethnicity, gender, grade, home language, or school

name.

Figure 29 – Datawise Easy-Analyze Step 1

Figure 30 – Datawise Easy-Analyze Step 1 Graph



Step 2: Select the tests (Figure 31) you want included in the report. There are three

search methods to search for tests: Recent Results, Custom Search and Use a Test

Set.

Click on Recent Results to select the recently used test results. You can limit the list

of tests to 10, 20, 50, 100 or 200. Click the Analyze button to save your selections.

Click on Custom Search to search for tests by test program, subject, test date or test

name. You can limit the list of tests to 10, 20, 50, 100 or 200. Click the Analyze

button to save your selections.

Click on Use a test set to select a test set from the test set list. You can narrow the list

down by entering a part of the test name in the show names containing field. Click

the Analyze button to save your selection.




Step 3: Select the specific tests (Figure 32) you want included in the report by

checking the check box to the left of the test date.

Step 4: Click on the type of report (Figure 33) you want to run.



GraphIt!


Click on the GraphIt! icon on the Performance Analysis tab. GraphIt! allows you to

easily create four different graphs for selected student and test sets: Pie Graph by

Demographics, Percent Proficient – single test by demographics, Percent Proficient –

multiple tests, no demographics and Score by Student Name (Figure 34).

GraphIt! – Selecting a Roster

To begin, first select a Roster. A Roster is a snapshot of all the data in the Datawise

database for a specific year. The Roster date is usually a date towards the end of that

school year. Click on the Roster link in the top right-hand corner of the Datawise

window, select a Roster and click OK.

Figure 34 – Datawise GraphIt!

GraphIt!


GraphIt! – Selecting a Student Set

Next, select a student set. You can do this two different ways:

1. Click on the student set area underneath the Roster to get a list of all the standard

student sets, for example, for a specific grade or school.

2. On the Main menu, click on Select�Students. In the Select Students window,

select the student set by school, grade, teacher, period, subgroups, etc.

1

2

GraphIt!


GraphIt! – Pie Chart by Demographics

Click on the Pie Chart by Demographics icon to select a Pie Chart of selected

students by a specific group, for example demographics. In the Select Students,

Group & Customize window (Figure 35), you can change your student set, select a

group to report on and add a title to your graph. Click Continue to View Graph to

view the graph (Figure 36). You can print and/or save the graph.

.

Figure 35 – Datawise Pie Chart Selections

Figure 36 – Datawise Pie Chart by Demographics

GraphIt!


GraphIt! – Percent Proficient – single test

Click on the Percent Proficient – single test by demographics icon to select a

graph of selected students for a specific test. In the Select Students, Test, Group &

Customize window (Figure 37), you can change your student set, select a test, select

a group to report on and add a title to your graph. Click Continue to View Graph to

view the graph (Figure 38). You can print and/or save the graph.

Figure 37 – Datawise Percent Proficient – single test Selections

Figure 38 – Datawise Percent Proficient – single test

GraphIt!


GraphIt! – Percent Proficient – multiple tests

Click on the Percent Proficient – multiple tests, no demographics icon to select a

graph of selected students for multiple tests. In the Select Students, Test Set &

Customize window (Figure 39), you can change your student set, search for specific

tests, and add a title to your graph. Click Continue to View Graph to view the

graph (Figure 40). You can print and/or save the graph.

Figure 39 – Datawise Percent Proficient – multiple tests selection

Figure 40 – Datawise Percent Proficient – multiple tests

GraphIt!


GraphIt! – Score by Student Name

Click on the Score by Student Name icon to select a graph of student scores for

multiple tests. In the Select Students, Test Set & Customize window (Figure 41),

you can change your student set, search for specific tests, and add a title to your

graph. Click Continue to View Graph to view the graph (Figure 42). You can print

and/or save the graph.

Figure 41 – Datawise Score by Student Name Selections

Figure 42 – Datawise Score by Student Name

GraphIt!


GraphIt! – Open an Existing Graph

To view a saved graph, open the Open an Existing Graph pull-down menu (Figure

43). Click on the graph name. Click on the Open an Existing Graph icon to view

the graph. You can print and/or save the graph. Click on New Graph to go back to

the Select Graph Type window.

Figure 43 – Datawise Open an Existing Graph

Ad hoc Reports


There are two ways to create ad hoc reports in the Datawise Performance Analysis

system: using the Custom View option or the Performance Explorer option. Custom

View allows you to customize the student information and the score information that

is displayed on your report. Performance Explorer allows you to group the test data

by various fields, such as grade, gender, ethnicity, disability, etc. For either option

you can choose an existing test set or create your own test set.

Custom View/Output Student Info

Click on Tools��Create One-Click Reports…��Custom View/Output Student

Info to access the Custom View screen.

On the Custom View screen (Figure 44), you can select the Roster, test set and

customize the student and score information. You can open an existing Custom

View report, create a new one or delete an old one.

Figure 44 – Datawise Custom View

Ad hoc Reports


Custom View/Output Student Info (cont’d)

To customize the Student Info, click on the blue Customize Student Info… link.

In the Students window (Figure 45), you can choose which columns you want on

your ad hoc report.

To remove a column, check the checkbox to the left of the column name in the

Selected Columns area on the right-hand side of the Students window. To

select/unselect all the columns, check the checkbox to the left of Column Name.

Once you’ve checked the columns you want to remove, click on the <<Remove

button. Click on the Ok button to save your changes.

To add a column, check the checkbox to the left of the column name in the Available

Columns area on the left-hand side of the Students window. To select/unselect all

the columns, check the checkbox to the left of Column Name. Once you’ve

checked the columns you want to add, click on the Add>> button. Click on the Ok

button to save your changes.

Figure 45 – Datawise Custom View – Customize Student Information

Check here to

select/unselect all

the columns.

Click on the up and

down arrows to

reorder the columns.

Ad hoc Reports


Custom View/Output Student Info (cont’d)

To customize the Score Info, click on the blue Customize Score Info… link.

In the Scores window (Figure 46), you can choose which columns you want on your

ad hoc report.

To remove a column, check the checkbox to the left of the column name in the

Selected Columns area on the right-hand side of the Scores window. To

select/unselect all the columns, check the checkbox to the left of Column Name.

Once you’ve checked the columns you want to remove, click on the <<Remove

button. Click on the Ok button to save your changes.

To add a column, check the checkbox to the left of the column name in the Available

Columns area on the left-hand side of the Scores window. To select/unselect all the

columns, check the checkbox to the left of Column Name. Once you’ve checked the

columns you want to add, click on the Add>> button. Click on the Ok button to

save your changes.

Figure 46 – Datawise Custom View – Customize Score Information

Ad hoc Reports


Custom View/Output Student Info (cont’d) Once you’ve selected the Roster, test set, and customized the student and score

information, you will see the customized data displayed at the bottom of the screen

(Figure 47). You can export the data to Excel (Figure 48) for further manipulation

and printing, or save the data report. If you save the data report, you can select to

allow other users to view, update or delete the data report by checking the

corresponding checkbox.

Figure 47 – Datawise Custom View Data

Figure 48 – Datawise Custom View Export to Excel

Ad hoc Reports


Performance Explorer

Click on Tools��Create One-Click Reports…��Performance Explorer to access

the Performance Explorer screen. On the Performance Explorer screen (Figure 49),

you can select the Roster, Test Set, Student Set and Group by fields. You can open

an existing Performance Explorer report, create a new one or delete an old one.

Once you’ve made your selections, click on the Analyze button to see your data.

Figure 49 – Datawise Performance Explorer

Ad hoc Reports


Performance Explorer (cont’d)

The data appears at the bottom of the Performance Explorer window (Figure 50).

You can print the report in PDF format or export the data to Microsoft Word or

Excel by clicking on the Print/Export button.

Click on the + sign to expand a category. Click on the – sign to collapse a category.

Click on any underlined number to get a report by individual students.

Figure 50 – Datawise Performance Explorer Data

Ad hoc Reports


Creating Custom Test Sets

To create a custom Test Set, click on Select��Tests on the Main menu. If you

already selected a test set, the tests in that test set will appear in the Selected Tests

area.

Ad hoc Reports


Creating Custom Test Sets (cont’d)

Similar to customizing the student and score information in the Custom View report,

you can remove and/or add tests to your custom test set. You can search for specific

tests by clicking on the Add Condition pull-down menu and choosing a condition to

search on, for example Test Name. Once you have selected the test search criteria,

click on the Save icon to save it and execute the search. You can add multiple search

conditions by clicking on the far right Save icon and entering in another condition.

To delete a search condition, click on the X.

Once you have customized your test set, you can immediately use this test set to run

a Custom View or Performance Explorer report. You will notice that the test set

name will be appended with “(modified)” to denote that the test set has been

changed.

IMPORTANT: If you save the test set, make sure you use Save As and give the test

set a new and unique name so that the original test set isn’t overwritten.

Click

here to

delete a

search

condition

Logging Out


When you finish using Datawise, you can log out by clicking on Go To��Logout on

the Main menu or selecting the Logout command from the home screen. Datawise

has an automatic log-out feature that logs you out if you are not active for twenty

minutes. Two minutes prior to this log out, a message will prompt you to save your

work.

Documents

Logging On Page 3 Performance Analysis Tab Page 4