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Understanding a Balance
Sheet
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Basic Principles of a Balance
Sheet Most businesses borrow money to help them
to operate.
A balance sheet has a special sectioncalled
liabilities. This shows how much money hasbeen borrowed or investedand where it came
from.
The term balance means that all the money
invested or borrowed must be accounted for inanother section, called assets.
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What are Assets?
last a long time e.g., buildings, vehicles, computers.
cost a lot of money.
could be sold to increase capital (i.e. money owned
by the business).
Fixed assetsare items owned by the company
which:
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What are Assets?
Current assetsinclude:
Items used and replaced regularly e.g., raw
materials or stock.
Customers who owe money (called debtors) forgoods they have bought.
Money in the current bank account.
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What are Liabilities?
Current liabilitiesare:
Money the business owes to suppliers (called
creditors) for goods purchased on credit.
Short term loans.
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What are Liabilities?
Liabilitiesalso includes capital and reserves.
Share capitalis money which shareholders have
invested in the business. Reserves= profit from previous years which has
been kept to finance future developments.
Profit and loss account= money kept back from
the current years profits.
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The structure of a Balance SheetAssets
Fixed assets Buildings 60,000
Equipment 20,000
Total fixed assets 80,000
Current assetsStock 20,000
Debtors 10,000
Cash at bank 10,000
Total cu rrent assets 40,000
(Total assets = 120,000 but this figure doesnt show)
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The structure of a Balance SheetCurrent liabilities
LIABILITIES
Current liabilities
Creditors -10,000
Work ing Capital 30,000
(This is the current assets - 40,000 - minus the current liabilities)
Total Net Assets 110,000
(This is the total assets - 120,000 - minus the current liabilities)
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The structure of a Balance SheetCapital and Reserves
Financed By:
Accumulated Fund 70,000
Surplus of Income 40,000
Capital Employed 110,000
(This is the total amount in Capital and Reserves. It must equal
the same amount as the total assets minus current liabilities).
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Putting it all together
ASSETSFixed assets (assets listed)
Total f ixed assets
80,000 A
Current assets (assets listed)
Total cu rrent assets 40,000 B
LIABILITIES
Current liabilities 10,000 C
Working Capi ta l 30,000 B C
Total Net As sets 110,000 A + B C
Financed By: (all listed)Capita l Emp loyed 110,000 D
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Reading a Balance Sheet
Both the balance sheet and the profit and loss
account show the health of the business
Shareholders, customers, suppliers, employeesand other groups of people will be interested in
both types of account.
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Key aspects of a Balance Sheet
Fixed assetsis there enough money secured
in items which could be sold to raise capital?
Cash in bankis there enough to cover a short-
term crisis? Working Capitalif this figure is negative, the
business hasnt enough money to pay all the
creditors in a reasonable time.
Shareholders fundsare these increasing?Shareholders want their investment to grow.
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Contents of Profit and Loss
Account Revenues : Turnover
Other income
Sale of fixed assets Expenses
Profit / Loss
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Revenues
Revenue is defined as the income that
accrues to the firm by sale of goods and
services or through investments
Sales Revenueis the amount earned
through sale of goods/services
Gross sales is the total sales, while Net
sales is gross sales minus the trade
discounts
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Revenue (Contd.)
Other incomeis earned through othersources of investments
Examples: Interest, dividend, royalty,
commission, fee, etc Sale of Fixed Assets are the revenues
which come into the business when
unused / unwanted assets are sold andmoney recovered by the company
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Expenses
The cost of earning the revenues are the
expenses
Examples: variable expenses like cost of
manufacture, cost of selling, fixed
expenses like salaries, administrative
expenses
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Expenses (Contd.)
Cost of goods consumed
This is the value of the inputs used to
manufacture the final product
It is calculated as
Opening stock
+ Purchases- Closing Stock
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Expenses (Contd.)
Manufacturing expenses
These include all expenses related to plant and
manufacturing operations like power and fuel,
repairs and maintenance, stores consumed,water consumed, etc
Excise Duty
This is the amount paid to the Govt. as a tax,before the goods are dispatched from the factory
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Expenses (Contd.)
Salaries and Wages
These are the cost of labour and otherstaff and will also include all other
employee benefits and amenities. The other benefits include Provident Fund,
ESI contributions, medical benefits, LTC,
bonus, gratuity, pension, othersuperannuation benefits, etc
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Expenses (Contd.)
Administrative Expenses
These include office expenses, secretarial costs,
postage and telephones, directors remuneration
and other administrative expenses Selling Expenses
These include freight, advertising and sales
promotion, commissions and discounts andother selling and distribution costs
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Expenses (Contd.)
Interest
The interest costs consist of interest on longterm loans, debentures, bank loans for working
capital, interest on public deposits and otherloans
Depreciation
This represents a non cash expenditure as it is
only an accounting provision. This amount is notpaid to an outside party
Other expenses
This includes auditors remuneration, petty
expenses, donations, etc
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Profit / Loss
The difference between the revenue andexpense is profit
When expense exceeds the revenue, the
company ends up with a loss. PBID: Profit before Interest and
Depreciation
PBT: Profit before Tax PAT:Profit after Tax
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The Profit Appropriations
Profit after Tax (PAT) is available for
appropriations for
Debenture Redemption Reserve
General Reserve
Dividend on Preference Share
Dividend on Equity Share
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Profit or Loss carried over
After appropriating the taxes and
dividends, the balance surplus is
transferred to Reserves and Surplus in the
Balance Sheet
The net loss reduces the Reserves and
Surplus in the Balance Sheet
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IF CLAUSES: THIRD
CONDITIONAL
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Conditional sentences describe situations that
occur (or do not occur) because of certainconditions.
In conditional sentences, the clauses can come in
either order.We place a comma after the if clause
if it is comes first.We dont generally place acomma after the result clause if it comes first.
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There are five types of if clause:
TYPES OF IF CLAUSE
Type 0
Type 1Type 2
Type 3
Mixed Type
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Type 3
This is the only type of condition which deals
with past situations. The action mentioned
did not really happen.
***If + past perfect + would have verb3
e.g. If it had rained yesterday, I would havestayed at home.
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Basic structures used in conditional sentencesSituation If Clause Main Clause
True in the present/
future
Simple present Simple present
Simple future
Untrue in the present/
future
Simple past Would + verb 1
Untrue in the past Past perfect Would + have verb 3
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EXERCISES
1.If I ___(be) stronger, I'd help you carry the piano.
2.If we'd seen you, we ___(stop).
3.If we ___(meet) him tomorrow, we'll say hello.
4.He would have repaired the car himself if he___(have) the tools.
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5.If you drop the vase, it ___(break).
6.If you hadnt studied, I ___(not pass) the exam.
7.I wouldnt go to school by bus, if I ___(have) a
driving licence.
8.If she ___(not see) him everyday, shed be
lovesick.
Answers:1)were 2)would have stopped 3)meet 4)had had 5)willbreak 6)would not have passed 7)had 8)didnt see
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EXERCISES
1.If I ___(be) stronger, I'd help you carry the piano.
2.If we'd seen you, we ___(stop).
3.If we ___(meet) him tomorrow, we'll say hello.
4.He would have repaired the car himself if he___(have) the tools.
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5.If you drop the vase, it ___(break).
6.If you hadnt studied, I ___(not pass) the exam.
7.I wouldnt go to school by bus, if I ___(have) a
driving licence.
8.If she ___(not see) him everyday, shed be
lovesick.
Answers:1)were 2)would have stopped 3)meet 4)had had 5)willbreak 6)would not have passed 7)had 8)didnt see
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WISHES
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a)wish + would / couldTo express a wish about the future.
e.g. I wish you would change your mind about
buying that house.
I wish she could visit us.
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b) wish + simple pastTo express a wish about the present.
e.g. My wife wishes I helped her with the housework.
I wishI lived in a big city.
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**If onlyhas a meaning similar to that of wish.If only
is followed by a noun clause without that.e.g. I wish (that) I were good at sports.
If only I were good at sports.
**Use simple past after if onlyto express a wishabout something that is contrary to fact at present.e.g. If only we werent so busy.
**Use past perfect after if onlyto express a wish thatsomething had happened differently in the past.
e.g. If only I hadnt said that.
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Be careful!Dont confuseif onlywith only if.
e.g.If only Jerry studied more.
( = I wish he would study more.)Only if Jerry studied more would he have a
chance of passing.
( = This would be the only way for him topass.)
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Basic Structures Used in Wish Clausessituation
Subject + wish
main clause
A wish about
the future
would +verb1
A wish about
the present
verb2
A wish aboutthe past
verb3
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c) wish + past perfectTo express a wish about the past.
e.g. My son wishes he hadnt takenthat job.
I wish you had told me about the dance.
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**If onlyhas a meaning similar to that of wish.If only
is followed by a noun clause without that.e.g. I wish (that) I were good at sports.If only I were good at sports.
**Use simple past after if onlyto express a wishabout something that is contrary to fact at present.e.g. If only we werent so busy.
**Use past perfect after if onlyto express a wish thatsomething had happened differently in the past.
e.g. If only I hadnt said that.
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Be careful!Dont confuseif onlywith only if.
e.g.If only Jerry studied more.
( = I wish he would study more.)Only if Jerry studied more would he have a
chance of passing.
( = This would be the only way for him topass.)
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EXERCISES1.What a beautiful view! I wish I (bring) ___ my
camera with me.
2.If only Mr. Blake (not, interrupt) ___ the speaker
all the time, the presentation would have been
enjoyable.
3.I quite like this flat, but I wish the people above
us (not, be) ___ so noisy.
4.If only I (have) ___ better eyesight.I cant read
anything now without my glasses.
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5.Later on today, I ---- a cake for tea if we---- all of the necessary
ingredients , of course.
A) would bake/were having
B) will bake/have
C) could have baked/had
D) will have baked/have had
E) were to have baked/would have
6.If people ---- any opium-related drug often enough, they ----
physically dependent, or addicted, to the drug.
A) take/become
B) took/became
C) would take/had becomeD) were taking/may become
E) are taking/have become
Answers: 1C-2D-3A-4C-5B-6A