Learning Outcomes Assessment in WEAVEonline

2010-2011

Learning Outcomes Assessment GuidelinesPurpose: • To identify achievements that address how Millersville University fulfills its mission and

accomplishes its Strategic Directions. • To make transparent the connections between department-level strategic planning and the

University’s Strategic Directions. • To align planning and resource allocations decisions. • To enhance opportunities to communicate Millersville’s story to internal and external

audiences. • To help inform how the University “keeps the promise” to its constituents.

Rationale: • The Learning Outcomes Assessment process at Millersville provides an opportunity for the

departments of the University to link their annual intended outcomes to the University’s Mission and Strategic Directions.

• This rationale is based upon the Middle States’ institutional assessment planning philosophy: – Develop clearly articulated written goal statements at university, division, and unit-level, – Design intentional objectives (actions), outcomes or strategies to achieve the goals, – Assess achievement of the key goals; and – Use the results of assessment initiatives to improve programs and services with links to the

institution’s ongoing planning and resource allocation process.

Learning Outcomes Assessment Report Guidelines

• The Learning Outcomes Assessment report for 2010-11 will be produced in WEAVEonline. The WEAVEonline environment is organized around the former Learning Outcomes Assessment Report template’s intended outcomes, measureable criteria, and data source/results. The 2010-11 cycle will be turned on by April 25, 2011. The steps in the WEAVEonline process compared to the 2009-10 process begins on slide 5. Training has been provided and will continue to be provided through open lab sessions and meetings with schools, departments or divisions through summer 2011.

• Once the Learning Outcomes Assessment Report is completed, it may be used to update the actions and anticipated outcomes for the next academic year. You may do this in the 2011-12 cycle when it is turned on. Your information from 2010-11 will be carried forward if you opt to keep it active within the 2010-11 cycle.

Learning Outcomes Assessment Report Guidelines, continuedFormat: • Submitted electronically via WEAVEonline Assessment tab. Reports will be generated from WEAVEonline

and if needed, edited. • Millersville’s WEAVEonline may be accessed via: https://app.weaveonline.com/millersville/login.aspx

Use your Millersville User ID (for example, lshibley) and your Outlook/Exchange password. • Beginning on page 5, you will find tips for using WEAVEonline to generate your 2010-11 Learning Outcomes

Assessment. • Please note, information entered from the 2009-10 Learning Outcomes Assessment Reports will carry

forward into the 2010-11 cycle. Review and update this information for 2010-11. You may add new goals, objectives and respective measures, achievement targets and findings for 2010-11. DO NOT DELETE any information from 2009-10.

• Contact Carol Kirsch or Lisa Shibley at x 2390 if you have any questions.

Timeframe: • Finalize in WEAVEonline to submit to the President’s Office by August 15, 2011. (Note, this may change

pending reporting requests to the System office.) Managers should insure that information is added to and finalized in to WEAVEonline for the 2010-11 cycle by this date. Run your reports and submit them in PDF or Word. We recommend that you run your report based upon your Strategic Plan goals and objectives.

• Only include information in the 2010-11 Cycle. Only report on goals, objectives, outcomes, action plans that occur between July 1, 2010 and June 30, 2011.

• Preparation for the Learning Outcomes Assessment Report should be ongoing. For the 2011-12 cycle, add in findings as they occur.

Alignment between former Learning Outcomes Assessment Template and WEAVEonline Assessment Tab

Step 2a:Input, edit, or confirm Outcomes/ Objectives (formerly Intended Student Outcomes)

Step 1:Input, edit, or confirm Goals based on Mission Statement

Step 2b: Make or confirm associations with University Strategic Directions , Division or School Goals, or other Strategic Plans.Step 2c: Make associations with MSCHE Self Study recommendations or suggestions.

Step 3: Input, edit, or confirm Measures for assessing objective (from Measureable Criteria or Data Source)

Step 4: Input, edit, or confirm anticipated Achievement Targets (from Measureable Criteria)

Step 5a: Add Findings (formerly Results).Step 5b: Add Progress Status from Results and Application of Results.

Always check that you are working in the correct cycle!

Entering information happens in the “Assessment” tab under “Goals”

Goals are added and edited

Outcomes/Objectives are added and editedAssociations are also made

For editing

Measures are added and editedAchievement Targets and Findings are added and edited once Measures are added

WEAVEonline Entry Format

Measures, with both condensed and full descriptions

Category of the Measure

For editing

Established Cycle and Active Status

Outcome/Objective connected to Measure

Achievement Target

Add Finding when Target is presentFindings

Progress of Finding for specified cycle

WEAVEonline Entry Format (Measures Expanded)

For Editing

User who last updated item

WEAVEonline GoalsEntering or Editing a Goal • In the navigation bar located below the WEAVEonline logo,

point to Assessment and select Goals from the dropdown menu.

• Under Goals, click Add or under a current Goal, click Edit. • In the appropriate text boxes, enter or edit the condensed

description (title) and complete description. • For new Goal, select in which cycle the Goal is established

(2010-2011) and the cycle through which it will be active (2010-2011 or “Keep Active”).

• To inactivate Goal, select “Active through” 2009-2010.• Select the appropriate Entry Status (Draft/In Progress or Final). • When done, click Save.

Step 1: Input, edit, or confirm Goals based on Mission Statement

Tip: Your goals may have transferred from

the 2009-10 Cycle. If so, all you need to do is

verify them or edit them. You can add goals

for 2010-11 if needed or inactivate goals for

2010-11. Do not delete any goals!!! The

changes you make in 2010-11 will not

change your 2009-10 goals.

Outcomes/ObjectivesEntering or Editing an

Outcome/Objective • In the navigation bar located below the WEAVEonline

logo, point to Assessment and select Outcomes/Objectives from the dropdown menu.

• Under Outcomes/Objectives, click Add or Edit. • In the appropriate text boxes, enter or edit the

condensed description (title) and complete description.

• Select Yes or No next to designate whether this is a Student Learning Outcome.

• Click Add or Edit Associations and add or change checkmarks where relevant. Leave these sections open (do not press Cancel) if changes were made.

• Try to have at least one Association to each of the following: University Strategic Direction, Division Strategic Plans, School Strategic Plans, and General Education associations.

• Select the appropriate Entry Status (Draft/In Progress or Final).

• Select the Established in and Active through cycles.

• To inactivate, select “Active through” 2009-2010.

• When done, click Save.

Step 2a: Input, edit, or confirm Outcomes/ Objectives (formerly Intended Student Outcomes)

Step 2b: Make or confirm associations with Unit or School Goals, Institutional Priorities, Strategic Directions, or Strategic Plans.

Step 2c: Make associations with MSCHE Self Study recommendations or suggestions.

Tip: Adding associations is one of the

valuable and time saving aspects of

WEAVEonline. If you do not see an

association to a goal or Strategic Direction or

outcome, please contact Lisa Shibley, Carol

Kirsch, or your department’s WEAVEonline

entity administrator.

Measures: Must be selected prior to adding Achievement Targets and Findings. Measures identify the resource, data, evidence, observation you used to gauge the achievement of your objective.

Measures

Entering or Editing a Measure• In the navigation bar located below the WEAVEonline

logo, point to Assessment and select Measures & Findings from the dropdown menu.

• Under Measures & Findings, click Add or Edit. Please Note: A Measure cannot be added unless at least one Outcome/Objective exists.

• Select one Source of Evidence for the Measure (there is a generic choice at the top of each category).

• In the appropriate text boxes, enter or edit the condensed description (title) and complete description.

• Check the box next to each Outcome/ Objective related to the Measure.

• If unselecting a related Outcome/Objective, first make the Measure’s Achievement Target “Active through” 2009-2010, to prevent creating an orphan.

• Select the Established in and Active through cycles• To inactivate Measure, select “Active through” 2009-

2010. • Select the appropriate Entry Status

(Draft/In Progress or Final). • When done, click Save.

Note: You may have

more than one

measure per objective!

Step 3: Input, edit, or confirm Measures for assessing objective (from Measureable Criteria or Data Source)

Achievement Targets Achievement Target: The expected outcome of an action or objective. May be quantitative or qualitative (descriptive).

Entering an Achievement Target• Please Note: Every Measure must have an

Achievement Target in order to enter Findings. • In the navigation bar located below the

WEAVEonline logo, point to Assessment and select Measures & Findings from the dropdown menu.

• Expand the Measure for which you need to add or edit an Achievement Target, either by clicking the expansion triangle next to the Measure or by clicking the Expand All button.

• Under the Achievement Targets and Assessment Results/Findings section, click Add or Edit Achievement Target.

• Enter or edit the Achievement Target. • Select the Established in and Active through

cycles. • To inactivate Achievement Target, select “Active

through” 2009-2010. • If replacing previous Achievement Target,

first inactive previous one then add the new one

• Select the appropriate Entry Status (Draft/In Progress or Final).

• When done, click Save.

Step 4: Input, edit, or confirm anticipated Achievement Targets (from Measureable Criteria)

Entering Findings • In the navigation bar located below the

WEAVEonline logo, point to Assessment and select Measures & Findings from the dropdown menu.

• Expand the Measure for which you need to add Findings, either by clicking the expansion triangle next to the Measure or by clicking the Expand All button.

• In the Achievement Targets and Assessment Results/Findings section, find the appropriate Achievement Target and click Add Finding.

• Enter a summary of your Findings for the Measure-Outcome/Objective pair.

• Identify if your findings indicate that your Achievement Target was Met, Partially Met, or Not Met.

• These replace and standardize all prior progress options.

• Select the appropriate Entry Status (Draft/In Progress or Final).

• When done, click Save.

Findings

Step 5a: Add Findings (formerly Results).Step 5b: Insert Progress Status (met, not met, etc.) from Results and Application of Results.

Note: The Findings option will

become available once you enter

Measures and Achievement Targets.