Lchh 19th cabinet year plan

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Contents 1. Definition of terms ..................................................................................................................... 5 2. Aims and Direction ..................................................................................................................... 6 3. Profile of the Proposed Executive Committee Session 2014-2015............................................ 7

3.1 Proposed Chairman .......................................................................................................... 7 3.2 Proposed Internal Vice-Chairman .................................................................................... 8 3.3 Proposed External Vice-Chairman ................................................................................... 9 3.4 Proposed General Secretary .......................................................................................... 10 3.5 Proposed Treasurer ........................................................................................................ 11 3.6 Proposed Sports Secretary ............................................................................................. 12 3.7 Proposed Cultural Secretary .......................................................................................... 13 3.8 Proposed Welfare Secretary (Acting) ............................................................................. 14 3.9 Proposed Publication and Publicity Secretary (Acting) .................................................. 15

4. Proposed Year Plan Session 2014-2015 ................................................................................... 16 4.1 Whole Year Activities Schedule ...................................................................................... 16 4.2 Inauguration Ceremony ................................................................................................. 17 4.3 Hall Product Design Competition ................................................................................... 25 4.4 Easter Workshops ........................................................................................................... 28 4.5 First Superpass ............................................................................................................... 31 4.6 Summer Trip ................................................................................................................... 36 4.7 Orientation Period ......................................................................................................... 40

4.7.1 Registration Day .................................................................................................. 42 4.7.2 Touch Day ............................................................................................................ 47 4.7.3 Mentorship Programme ...................................................................................... 51 4.7.4 First High Table Dinner ........................................................................................ 53 4.7.5 Clay Class ............................................................................................................. 58 4.7.6 Ukulele Class ....................................................................................................... 61 4.7.7 Dessert Class ....................................................................................................... 64 4.7.8 Bazaar .................................................................................................................. 67 4.7.9 Orientation Camp ................................................................................................ 71

4.8 Information Day ............................................................................................................. 78 4.9 Second High Table Dinner .............................................................................................. 82 4.10 Second Superpass ........................................................................................................ 87 4.11 New Year Poon Choi ..................................................................................................... 91 4.12 Drawing Class ............................................................................................................... 94 4.13 Sports Programmes ...................................................................................................... 97 4.14 Cultural Programmes ................................................................................................... 99 4.15 Welfare Programmes ................................................................................................. 101

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4.16 Subcommittees .......................................................................................................... 102 4.16.1 Current Affairs Subcommittee ........................................................................ 102 4.16.2 Publication and Publicity Subcommittee ........................................................ 104

5. Proposed Financial Budget Session 2014 – 2015 ................................................................... 106 5.1 Inauguration Ceremony ............................................................................................... 106 5.2 Hall product design competition ................................................................................. 107 5.3 Easter Workshops ......................................................................................................... 109 5.4 First Superpass ............................................................................................................. 110 5.5 Summer Trip ................................................................................................................. 111 5.6 Orientation Period ....................................................................................................... 112

5.6.1 Registration Day ................................................................................................ 112 5.6.2 Touch day .......................................................................................................... 113 5.6.3 First High Table Dinner ...................................................................................... 114 5.6.4 Clay Class ........................................................................................................... 115 5.6.5 Ukulele Class ..................................................................................................... 116 5.6.6 Dessert Class ..................................................................................................... 117 5.6.7 Bazaar ................................................................................................................ 118 5.6.8 Orientation Camp .............................................................................................. 119

5.7 Information Day ........................................................................................................... 120 5.8 Second High Table Dinner ............................................................................................ 121 5.9 Second Superpass ........................................................................................................ 122 5.10 New Year Poon Choi ................................................................................................... 123 5.11 Drawing Class ............................................................................................................. 124 5.12 Sports Programmes .................................................................................................... 125 5.13 Cultural Programmes ................................................................................................. 127 5.14 General Affairs............................................................................................................ 128 5.15 Welfare Programmes ................................................................................................. 129 5.16 Sub-committees ......................................................................................................... 130 5.17 Total Net Balance ....................................................................................................... 131 5.18 Overall Overview ........................................................................................................ 132

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1. Definition of terms 1.1 “Constitution” shall mean the constitution of the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union; 1.2 “CYM” shall mean Chong Yuet Ming Amenities Centre; 1.3 “Executive Committee” shall mean the executive committee of the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union; 1.4 “Facebook Current Hallmates Group” shall mean the secret Facebook group "李志雄紀念

堂" which consists of current and former Hallmates , including students who have just joined our Hall this year 1.5 “Facebook Freshmen Group” shall mean the secret Facebook group “Lee Chi Hung Hall Freshmen Page 2013” which consists of students who have just joined our Hall this year; 1.6 “Facebook Public Page” shall mean the public Facebook page “Lee Chi Hung Hall Students' Association, H.K.U.S.U” (https://www.facebook.com/LCHHSA) 1.7 “Freshman Website” shall mean the a freshman page that will be created by the start of Orientation Period; 1.8 “Hall” shall mean Lee Chi Hung Hall; 1.9 “Hallmate(s)” shall mean the members of Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union as defined by the constitution of the LCHHSA, HKUSU; 1.10 “HKU” shall mean The University of Hong Kong; 1.11 “HKUSU” shall mean The Hong Kong University Students’ Union; 1.12 “Jobama(s)” shall mean the O.C.s who stay close to their groups; 1.13 “KKL” shall mean K. K. Leung Building; 1.14 “LCH Hall Pillar” shall mean the light column that is usually placed in the venue of High Table Dinner; 1.15 “LCHHSA, HKUSU” shall mean the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union; 1.16 “PIC” shall mean the term “Person-In-Charge” of a particular activity; 1.17 “OC” shall mean the term “Organizing Committee” of a particular activity; 1.18 “SCR” shall mean the Senior Common Room; 1.19 “SU” shall mean the Hong Kong University Students’ Union; 1.20 “TBC” shall mean the term “To Be Confirmed”; 1.21 “University” shall mean The University of Hong Kong

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https://www.facebook.com/LCHHSA

2. Aims and Direction Every member in Launch will serve as a launcher, while all Hallmates take a unified effort

to boost the "Lee Chi Hung Hall Rocket" into orbit. Determination and dedication decide destiny. Launch, the Proposed Executive Committee Session 2014-2015 of Lee Chi Hung Hall Students’ Association, HKUSU, is determined to dedicate ourselves to bringing our Hall to a new level and building Hallmates’ sense of belonging through providing them with opportunities to contribute to the Hall.

Our cabinet will walk further along the path travelled by the previous cabinets, both in terms of internal and external affairs.

Internally, we will continue to educate our Hallmates about our Hall values, “True” and “Dare”. We aim at strengthening the bonding between Hallmates and developing real friendship between them, echoing one of our Hall values, “True”. We strive to make Hall a second home for all Hallmates. The previous cabinets have encouraged Hallmates to participate actively in Hall activities. This year we will not only encourage active participation, but also focus more on encouraging Hallmates to “dare” to take up responsibilities and contribute to Hall. We believe that through contribution, a strong sense of belonging towards Hall can be developed.

We aspire to set up two-way communication between Hallmates and Executive Committee. We will follow the direction of last cabinet, Ignitor, to involve more Hallmates in Hall affairs. There will be ample opportunities for Hallmates to express their opinions and to participate in Hall affairs. We believe by engaging Hallmates in decision-making, not only can Hallmates learn to contribute and develop a sense of belonging, but also the decision would suit Hallmates better. On the other hand, it is also our goal to be more transparent about our decisions and let Hallmates know more about us. We wish to create an open-minded and friendly image of our cabinet.

Externally, we will continue to promote to non-Hallmates the uniqueness of our Hall as a non-residential hall. We also wish to increase the profile of our Hall. By introducing our Hall values, “True” and “Dare”, to non-Hallmates, they will see our Hallmates as people with these distinct characters.

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3. Profile of the Proposed Executive Committee Session 2014-2015

3.1 Proposed Chairman

Name: Wong Tsz Wai, Franco

Curriculum: BEng (ME-BSE) (Year 2)

Previous school(s): St. Joseph’s College (2006 - 2012)

Contact phone number:

9159 5083

Contact email: [email protected]

Constitutional Duties The Chairman shall: 1. chair all Committee Meetings; 2. be the representative of the Association in all affairs; 3. sign the minutes of all Committee Meetings after they have been adopted by

the Committee; 4. appoint any member of the Committee to be the Acting General Secretary in

the event of the General Secretary’s absence; 5. jointly sign with the Treasurer all documents related to the financial

transactions of the Association; 6. convene the Annual General Meeting and Extraordinary General Meetings. Commitment As the chairman, I dedicate myself to communicate more with Hallmates and establish an open-minded image of the Executive Committee, which would be transparent and willing to listen to Hallmates' opinion. In addition, I would take the role to lead my cabinet members to overcome obstacles and challenges in the upcoming year. Proposer: ______________________

(Cheng Pui Chung, Samson)

Seconder: ______________________

(Chiu Pui Yan, Yuki)

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3.2 Proposed Internal Vice-Chairman

Name: Lau Tung Ki, Kenny

Curriculum: BEcon & Fin (Year 2)

Previous school(s): King’s College (2005 - 2012)

Contact phone number: 6054 8119


Constitutional Duties The Internal Vice-Chairman shall: 1. be the Acting Chairman of the Committee in the absence of the Chairman; 2. instruct the Committee to convene an Extraordinary General Meeting in the

event of a vacancy in the post of the Chairman; 3. assist the Chairman in the discharge of his duties; 4. be responsible for the up-to-date correspondence of the Associate Members of

the Association. Commitment As the Internal Vice-Chairman, I will try my best to manage the internal affairs for the Hall, improving the relationship within the Executive Committee as well as among Hallmates. I will also ensure the Executive Committee's working efficiency in order to make sure activities and welfare can be successfully provided to Hallmates. I will try to recruit more Hall freshmen and involve them more in the Hall activities. Proposer: ______________________


Seconder: ______________________


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3.3 Proposed External Vice-Chairman

Name: Cheng Pui Chung, Samson

Curriculum: BBA (Law) (Year 2)

Previous school(s): Hang Seng School of Commerce (2010 - 2012) King’s College (2005 - 2010)


6903 0801


Constitutional Duties The External Vice-Chairman shall: 1. be the Acting Chairman of the Association in the absence of both the Chairman

and the Internal Vice-Chairman; 2. be the representative of the Association in all external affairs of the

Association; 3. be the representative of the Association at the Hong Kong University Students’

Union Council; 4. assist the Chairman in the discharge of his duties. Commitment A balanced contribution to internal and external affairs from the Association is essential to sustainable development of our Hall. As the External Vice-Chairman, I shall represent the Hall and voice out our Hall’s opinion in the HKUSU Council, in order to pursue our Hall’s interest, protect our Hallmates’ rights, and further improve the Hall’s image. Besides, I would utilize my knowledge and experience in assisting the Chairman to ensure its smooth operation, for accomplishing the Association’s overall goals. Proposer: ______________________

(Lam Chung Fan, Felix)

Seconder: ______________________


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3.4 Proposed General Secretary

Name: Li Yin Ting, Tina

Curriculum: LLB (Year 2)

Previous school(s): Shau Kei Wan Government Secondary School (2005 - 2012)

Contact phone number: 6733 6912


Constitutional Duties The General Secretary shall: 1. be responsible for the up-to-date correspondence of the Full Members of the

Association; 2. record the proceedings of all meetings of the Association, or in his absence by

any member of the Committee subject to the approval of the occupant of the Chairman;

3. prepare the minutes of all Meetings of the Association. Commitment As the General Secretary, I shall produce clear, organized and concise yet informative minutes for future reference. I shall try my best to maintain consistency of the format of the minutes in case in my absence and the minutes are taken with the approval of the Chairman by any other member of the Committee. I shall also try to update as promptly as possible the correspondences of Full Members of the Association. Proposer: ______________________


Seconder: ______________________


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3.5 Proposed Treasurer

Name: Lai Yat Sam, Sam

Curriculum: Bsc (QFin) (Year 2)

Previous school(s): Kwun Tong Maryknoll College (2005 - 2012)


9685 2843


Constitutional Duties The Treasurer shall: 1. keep a full and accurate record of all financial transactions of the Association in

the Association’s Account Book; 2. jointly sign with the Chairman all documents related to the financial

transactions of the Association; 3. make a detailed Annual Financial Report of the Association and shall present

the Report to the Honorary Auditor for audit early enough before the Annual General Meeting.

Commitment As the Treasurer, I shall wisely use the financial budget so as to maximize the benefits of the Hallmates. In addition, I shall monitor the financial status of the Hall, record any cash inflow and outflow and allocate the financial resources in a way that our overall aims can be achieved. Proposer: ______________________


Seconder: ______________________


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3.6 Proposed Sports Secretary

Name: Law Yuk Yiu, Parry

Curriculum: BBA (Acc & Fin) (Year 2)

Previous school(s): King’s College (2006 - 2012)


9851 1643


Constitutional Duties The Sports Secretary shall: 1. be responsible for the organization of all the Hall sports team and inter and

intra-hall sports activities; 2. be responsible for the representatives of the Association at the Sports

Association Council. Commitment Sport is an indispensable part in whole-person development. As a Sports Secretary, I shall promote sports to the largest extend in Hall. Moreover, I shall involve more Hallmates in sports activities. I shall also facilitate sports teams to achieve their goals. I would do my best to allow Hallmates to enjoy the joyfulness of sports. Proposer: ______________________


Seconder: ______________________


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3.7 Proposed Cultural Secretary

Name: Lee Kai Yi, Katie

Curriculum: BA (Year 1)

Previous school(s): Queen Elizabeth School (2007 - 2013)


6576 8777


Constitutional Duties The Cultural Secretary shall be responsible for all academic, cultural and recreational teams, groups and activities. Commitment Externally, I will work as a bridge between Joint Hall Cultural Committee and the Hall to foster communication, and organize more friendly competitions. Internally, I will solve the problems among cultural teams, providing them with sufficient resources and a healthy environment to develop. Proposer: ______________________


Seconder: ______________________


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3.8 Proposed Welfare Secretary (Acting)

Name: Lee Kai Yi, Katie

Curriculum: BA (Year 1)

Previous school(s): Queen Elizabeth School (2007 - 2013)


6576 8777


Constitutional Duties The Welfare Secretary shall 1. be responsible for the welfare facilities of the Association; 2. be responsible for the solicitation and management of sponsorships of the

Association. Commitment As the Welfare Secretary, I shall balance Hallmates’ needs and the financial budget to provide as much convenience and entertainment as possible. I shall also get welfare packs for orientation camp and try to solicit more sponsorship for other large events. In order to offer comfort, I shall keep the tidiness of the environment and encourage Hallmates' to be self-disciplined. Proposer: ______________________


Seconder: ______________________


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3.9 Proposed Publication and Publicity Secretary (Acting)

Name: Li Yin Ting, Tina

Curriculum: LLB (Year 2)

Previous school(s): Shau Kei Wan Government Secondary School (2005 - 2012)


6733 6912


Constitutional Duties The Publication and Publicity Secretary shall be responsible for the regular publications and other publicity work of the Association. Commitment As the Publication and Publicity Secretary, I shall update Hallmates’ on information of the Hall, promoting Hall activities and increasing sense of belonging of Hallmates to the Hall. Externally, I shall raise the publicity of the Hall and allow non-Hallmates to understand better about the Hall as a non-residential hall. Proposer: ______________________


Seconder: ______________________


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4. Proposed Year Plan Session 2014-2015

4.1 Whole Year Activities Schedule Year Time Event Competition

2014

February Nil Badminton(Women)

March Inauguration Ceremony Hall Product Design Competition

Handball(Men)

April First Superpass Easter Workshops

Drama

May Nil A cappella June Summer Trip Dragon boat July Nil Nil

August Registration Day Touch Day

Nil

September

Mentorship Programme First High Table Dinner Clay Class Ukulele Class Dessert Class Bazaar

Badminton(Men) Basketball(Men)

October Orientation Camp Debate Bridge

November Information Day Second High Table Dinner Second Superpass

Nil

December Nil Nil

2015

January Nil Nil

February Drawing Class New Year Poon Choi

Debate

March Nil Handball(Men) April Nil Drama

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4.2 Inauguration Ceremony

Name of event: Inauguration Ceremony

Overall PIC: Wong Tsz Wai, Franco

Sub-PIC: Lau Tung Ki, Kenny

Date: 28th March, 2014 (Friday) (TBC)

Time: 17:45 - 22:00

Venue: SCR

Participants: Please refer to notes/ remarks

Charge: $ 120 @ Alumni Nil @ Hallmate ($ 150 deposit)

Number of OC Members/Helpers: 14

Number of participants: 110

I. Aims and Objectives a. To formally announce the assumption of office of the 19th cabinet, Lee Chi Hung Hall

Students’ Association, HKUSU, Session 2014-2015; b. To hand over the executive power of Lee Chi Hung Hall Students’ Association, HKUSU

from the 18th cabinet to the 19th cabinet; c. To formally introduce the 19th cabinet to Hallmates; d. To formally announce the aims and direction of this year; e. To show appreciation to Hallmates with great contribution; f. To improve the relationships with different organizations, including Students’ Union and

other halls.

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II. Introduction In the inauguration ceremony, the new cabinet of Lee Chi Hung Hall Students’ Association,

HKUSU and its aims will be formally introduced to Hallmates and guests. In addition, it provides a good opportunity for Lee Chi Hung Hall to maintain its good relationship with other halls and guests through interactions throughout the whole ceremony. Moreover, to show appreciation to Hallmates with great contribution in the previous year, badges will be given to them during badges presentation.

III. Programme Rundown

Time Event Venue

18:15 - 18:45 Cocktail Session Hall

18:00 - 18:45 Hallmates signing in and entering

SCR

18:45 - 19:05 Guests of Honour and Guests entering

19:05 - 19:10 Welcoming speech

19:10 - 19:20 Speech by Warden of Hall, Dr. Michael Chau

19:20 - 19:30 Speech by Guest of Honour

19:30 - 20:15 High Table Dinner

20:15 - 20:25 Speech by Chairman of LCHHSA, HKUSU, Session 2013-2014

20:25 - 20:30 Handover Ceremony

20:30 - 20:40 Speech by Chairman of LCHHSA, HKUSU, Session 2014-2015

20:40 - 20:55 Badges presentation

20:55 - 21:00 Souvenirs presentation

21:10 - 21:15 Hall Song

21:15 - 21:25 Ceremony concluding, Guests of Honour and Guests escorting

21:25 - 21:40 Photo taking

21:40 - 22:00 Hallmates escorting

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IV. Means of Publicity We plan to invite participants through:

a. Poster; b. Invitation Letter; c. Emails to Hallmates & Guests of Honour; d. Phone Call; e. Facebook Current Hallmates Group.

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V. Preparation Work

Time Work Person(s)-in-charge

6 weeks before

Book Venue

Meal IT equipment

Lau Tung Ki, Kenny

Design envelope Draft & Send Invitation letters Emails to Hallmates & Guests of Honour

Li Yin Ting, Tina

4 weeks before

Recruit helpers Lau Tung Ki, Kenny

Design & post poster

Li Yin Ting, Tina

Design Name tag Table stand Name plate Hall flag

Prepare speech Wong Tsz Wai, Franco

Purchase materials Law Yuk Yiu, Parry

3 weeks before Nomination of Contribution award Lau Tung Ki, Kenny

2 weeks before Book green gowns

Lau Tung Ki, Kenny Make phone call to Hallmates and notify badges awardees

1 week before Prepare seating plan Print and stick seating plan in SCR Li Yin Ting, Tina Prepare name tag with boutonniere

The day before Brief helpers Lau Tung Ki, Kenny

Buy refreshment Law Yuk Yiu, Parry

On that day Decorate Hall & SCR

Lee Ka Yi, Katie Bring Classical CD

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VI. OC Members/ Helpers List

Type Number of member Person(s)-in-charge

Reception 4

Lau Tung Ki, Kenny Present Lady 1

Photographer 2

Bartender 1 Master of the Ceremony

2 Wong Tsz Wai, Franco

Technician 2 Lai Yat Sam, Sam

Decoration 4 Lee Ka Yi, Katie

Logistics 4 Law Yuk Yiu, Parry

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VII. Material List a. Available Materials

Material Quantity

Classical CD 1

Souvenirs - Hall stone 3

Souvenirs – Badges 17

LCH Hall pillar 1

b. Materials to be borrowed Material Quantity

Screen 1

Projector 1

Green gowns 100

Microphone 2

Amplifier 1

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c. Materials to be bought Material Quantity

Signing board 2

Signing pen 2 Refreshment for cocktail session – Drinks

4 bottles

Refreshment for cocktail session – Cakes

50 pieces

Refreshment for cocktail session - Puff 60 pieces

Souvenirs - Hall flag 25

Envelope 19

Table stand 22

Name tag 45

Name plate 45

Table cloth 2

Boutonniere White: 40

Bags for holding Hall stone 10

Wine Glass 40

Utensils – Fork 3 packs

Utensils - Plastic plate 2 packs

VIII. Contingency Plan a. In case of bad weather, the event will be rescheduled; b. In case of too many applications received from Hallmates, they will be catered in a first

come first serve basis; c. In case of failure in booking facilities, another venue will be booked; d. In case of emergency, the PIC will decide actions to be taken.

IX. Budget The approximated deficit is $13616. For details, please refer to the proposed financial budget.

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X. Notes/ Remarks a. Some OC Members/Helpers will serve as more than one type of helpers; b. The Hall will be closed temporarily from 16:45 to 22:00; c. Hallmates can put their belongings in the Hall before 16:45; d. Hall song will be practiced in mid-March; e. Master of ceremony will be one male and one female; f. Dress code: Formal; g. Participants include

i. Guest of Honour

1. Guest of Honour from CEDARS; 2. Warden Dr. Michael Chau

ii. Other guests

3. Representatives from HKUSU; 4. Representatives from the other 14 halls of the University (2 per hall); 5. Representatives from Campus TV, HKUSU and Undergrad, HKUSU

iii. Other participants

6. Executive committee of LCHHSA, HKUSU, Session 2013-2014; 7. Executive committee of LCHHSA, HKUSU, Session 2014-2015; 8. Current members of Lee Chi Hung Hall; 9. Alumni of Lee Chi Hung Hall

h. Lyrics of Hall song will be shown on the screen when Hall song is being played; i. There will be a voting for the Contribution Award before the inauguration ceremony,

Hallmates can be nominated for the voting and there will be one winner for this award. Only Hallmates fulfilling the following criteria can be nominated: 10. Have to be a Full Member of Hall; 11. Have participated functions of Hall; 12. Have been a Hallmate for at least 1 year.

j. Green gown will be distributed at the reception in SCR; k. There will be two versions of invitation letter, one for Guests of Honour, one for student

organizations; l. The content of invitation letter includes contact method, time and venue of the ceremony.

The preference of food of Guests of Honour will be asked.

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4.3 Hall Product Design Competition

Name of event: Hall Product Design Competition

Overall PIC: Li Yin Ting, Tina

Sub-PIC: Lee Ka Yi, Katie

Date: March - June, 2014

Time: NA

Venue: NA

Participants: Hallmates

Charge: Nil

Number of OC Members/Helpers: NA


I. Aims and Objectives a. To gather ideas for Hall products; b. To increase Hallmates’ sense of belonging by allowing them to design and decide Hall

products which might be used in various occasions; c. To promote the idea of contributing to Hall; d. To stimulate Hallmates’ creativity.

II. Introduction Hallmates will be invited to design Hall products which can represent the Hall. Winning

products might be produced and distributed as souvenirs, for example, in registration day. A “Best Design” prize will also be set up to encourage Hallmates to be creative and design without price restriction.

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Time Event Venue

March Competition begins

NA Mid-April Submission deadline

Early June Start online voting

Mid-June Deadline of online voting

Early September (1st High Table Dinner)

Prize presentation SCR


a. Poster; b. Facebook Current Hallmates Group.

V. Contingency Plan a. In case of insufficient participants (less than 3), we will invite Publication & Publicity

sub-committee members to join the competition; b. In case of insufficient voting (less than 10), the online voting period will be extended.

VI. Budget The approximated deficit is $184. For details, please refer to the proposed financial budget.

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VII. Notes/ Remarksa. Either individual or group participants are welcomed;b. The prize for 1st place will be $ 100 cash, for 2nd place will be $50 cash, for 3rd place will

be $20 cash. The prize for “Best Design” winner will be a gift card or a voucher;c. Two groups will be set up. For the “Souvenir” group, a price limit of $ 10 per product is set.

The criteria will include attractiveness of the product and feasibility for the product to bemanufactured in large quantity. In contrast, there will not be any price limit for “BestDesign” group;

d. Regarding the method of votingi. Pictures of participating designs will be posted in Hall with QR code of the

online voting website alongside to encourage Hallmates to vote online;

ii. Anonymous voting will be used by setting up a Google docs;

iii. The identity of author of the designs will not be disclosed to ensure fairness ofthe competition, a number will be assigned to each product;

iv. Hallmates can vote for their own designs.

e. The pictures of the designs will remain in Hall for some period after the end of thecompetition in order to show appreciation to the participants;

f. A list of products will be suggested to participants;g. There will be restrictions stipulating that no foul language or obscene language shall be

present on the product.

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4.4 Easter Workshops

Name of event: Easter Workshops


Sub-PIC: Lai Yat Sam, Sam

Date: 16th - 17th April, 2014 (Wednesday - Thursday)

Time: Depends on events

Venue: Hall


Charge: $10 @ Hallmate (chocolate Easter egg workshop) $10 @ Hallmate (string Easter egg workshop)


Number of participants: 10 for chocolate workshop 10 for string Easter egg workshop

I. Aims and Objectives a. To provide a chance for Hallmates to gather together and enjoy themselves in a festive

occasion at Easter;b. To provide a less formal occasion for Hallmates to know about the Executive Committee.

II. IntroductionTwo workshops will be organized. Hallmates will have fun in learning to make string

Easter eggs and also chocolate Easter eggs. They will enjoy themselves and get to know each other and the Executive Committee.

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Time Event Venue

16thApril, 2014 (Wednesday)

18:00 - 20:00 Chocolate Easter egg workshop

Hall 19:00 - 20:00 Clean-up

17thApril, 2014 (Thursday)

18:00 - 19:00 String Easter egg workshop

19:00 - 20:00 Clean-up


a. Poster; b. Phone Call; c. Facebook Current Hallmates Group.

V. Preparation Work


1 month before Contact tutor for chocolate Easter egg

Wong Tsz Wai, Franco

Design poster Li Yin Ting, Tina

2 weeks before

Phone call Lau Tung Ki, Kenny

Print poster Lai Yat Sam, Sam

Collecting fee

Pre-workshop Lee Ka Yi, Katie

3 days before Buy materials & ingredients Li Yin Ting, Tina



Photographer 2 Lau Tung Ki, Kenny Tutor for chocolate Easter egg workshop

1 Wong Tsz Wai, Franco

Logistics 1 Li Yin Ting, Tina

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Material Quantity

Utensils - Paper plate 20

Utensils - Paper cup 20

Cooking tools Some

b. Materials to be bought Material Quantity

Ingredient for chocolate eggs Amount for 10 people

String 5

PVA glue 2

Balloon 1

VIII. Budget The approximated deficit is $0.5. For details, please refer to the proposed financial budget.

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4.5 First Superpass Name of event: First Superpass

Overall PIC: Li Ying Ting, Tina

Sub-PIC: Law Yuk Yiu, Parry

Date: 25th April, 2014 (Friday)

Time: 18:00 - 22:00

Venue: Hall


Charge: $ 70 @ Hallmate (including hotpot and cutting roast suckling pig) $ 50 @ Hallmate (hotpot) $ 20 @ Hallmate (cutting roast suckling pig)



I. Aims and Objectives a. To wish Hallmates good luck and good result in coming examination; b. To maintain relationship between Hallmates; c. To create precious memory for Hallmates; d. To show appreciation to final year students.

II. Introduction Superpass dinner, a tradition of the University of Hong Kong, aims to wish students good

results in the coming examinations. “Superpass Fai Chun” will be written and “Superpass red packets” will be given to Hallmates. Besides, we would like to express gratitude and blessing to final year students through this opportunity.

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Time Event Venue

18:00 - 19:15 Write Superpass “Fai Chun”

Hall

19:15 - 19:45 Cut roast suckling pig Distribution of red packets

19:45 - 20:15 Prize presentation for final year students

20:15 - 22:00 Enjoy hotpot

22:00 - 22:30 Clean up


a. Poster; b. Facebook Current Hallmates Group.

V. Preparation Work


3 weeks before

Order roast suckling pig Law Yuk Yiu, Parry Design & Order souvenirs for final year students

Li Ying Ting, Tina

2 weeks before

Collect fee Lai Yat Sam, Sam Collect messages to final year students

Wong Tsz Wai, Franco

Confirm attending final year students

Lau Tung Ki, Kenny

The day before Buy utensils and materials needed

Li Ying Ting, Tina

On that day Buy food & drinks Lau Tung Ki, Kenny

Logistics Law Yuk Yiu, Parry

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Type Number of Members Person(s)-in-charge Photographer 1 Lau Tung Ki, Kenny Logistics 4 Li Yin Ting, Tina

33


Material Quantity Cooking tools 4-5 sets

Stove 2

Pot 2

Knife 1

Wooden board 1

b. Materials to be borrowed

Material Quantity Whetstone 1

Porcelain bowl 3

c. Materials to be bought

Material Quantity Coins ($ 1.3) 35

Stove 1

Pot 1

Drinks Amount for 35 people

Food Amount for 35 people

Ink 1 bottle

Graduation gift - coffee mug 17

Red packets 40

Red paper 6

Plastic table cloth 1 roll

Roast suckling pig 1

Writing brush 7

Newspaper Some

Utensils - Paper cup 4 packs

Utensils - Foam bowl 2 packs

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VIII. Contingency Plan a. In case of bad weather, the event will be rescheduled; b. In case of failure of booking roast suckling pig, melons will be bought instead. c. For those final year students who cannot come, their graduation gifts will be given in

summer trip or kept in Hall until the final year students take their own gift.

IX. Budget The approximated deficit is $535.7. For details, please refer to the proposed financial budget.

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4.6 Summer Trip Name of event: Summer Trip



Date: 8thJune, 2014 (Sunday)

Time: 13:00 - 22:00

Venue: Shek O


Charge: $ 70 @ Hallmate



I. Aims and Objectives a. To strengthen the bonding among Hallmates; b. To foster the relationship between Executive Committee and Hallmates; c. To say farewell to final year students.

II. Introduction This trip allows Hallmates to relax and gather together after examinations. Hallmates can

understand each other and the Executive Committee better. By participating in outdoors activities, Hallmates will be able to enjoy sunshine and beach in summertime after a tense assessment period. It will also be a chance for Hallmates to say farewell to final year students.

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Time Event Venue

13:00 - 13:30 Gather at Shau Kei Wan Shau Kei Wan

13:30 - 14:30 Buy materials for BBQ

14:30 - 15:00 Travel by minibus Shau Kei Wan to Shek O

15:00 - 18:00 Beach game

Shek O 18:00 - 20:00 BBQ

20:00 - 22:00 Souvenir making

22:00 onwards Light Painting


a. Phone call (to final year students); b. Poster; c. Facebook Current Hallmates Group.

V. Preparation Work


1 month before Buy materials for gift Li Yin Ting, Tina

2 weeks before Prepare poster

Collecting Fee Lai Yat Sam, Sam


Type Number of Members Person(s)-in-charge

Photographer 1 Lai Yat Sam, Sam

Logistics 3 Li Yin Ting, Tina

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Material Quantity

First aid pack 2

b. Materials to be bought

Material Quantity

Catering (For BBQ Dinner) Amount for 25 people

String Knit Gloves 2

Charcoal 4 packs

BBQ fork 25

Wire gauze 2

Honey 2 bottles

Wet tissue paper 2 packs

Aluminium foil 1 pack


Plastic gloves 1 pack

Utensils 25 sets

Plastic ball 2

Glass bottle - for gift 25

Decoration - for gift 5

Table salt - for gift 1 pack

Chalk - for gift 1 box

VIII. Contingency Plan a. In case of emergency, PIC will make the decision; b. In case of bad weather, a covered place will be rented for BBQ; c. Participants will be briefed about safety issues.

IX. Budget The approximated deficit is $601. For details, please refer to the proposed financial budget.

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X. Notes/ Remarks a. For people who are late, they will go to Shek O by themselves; b. Hallmates will be briefed about safety and security issues. They will also be told that they

can rent a locker to keep their personal belongings if necessary.

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4.7 Orientation Period Name of event: Orientation Period


Date: Late August - Mid-October


I. Aims and Objectives a. To reach University freshmen and introduce our Hall; b. To provide a platform for current Hallmates to organize activities; c. To attract freshmen to join our Hall.

II. Introduction During the orientation period, different activities and classes will be organized to attract

freshmen and to promote our Hall. They will be able to know more about our Hall and have a taste for hall life in Hall. They will also be able to befriend our Hallmates and understand our Hall values. To achieve the aforementioned aims, our Hall will be open throughout the orientation period.


Time Event

Mid-August Registration Day

Late August Touch day

Early September Mentorship Programme Early September - Mid-October Hall tour

September - October Orientation period interest classes

Mid-September Bazaar

Late September First High Table Dinner

Late September Interview

Mid-October Orientation camp

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IV. Means of Publicity We plan to invite OC Members/ Helpers through:

a. Posters; b. Facebook Current Hallmates Group c. Emails

V. Preparation Work


Late May

Recruit OC Members/ Helpers Set up google document Design and print poster Send emails to Hallmates Promotion on Facebook Current Hallmates Group

Li Yin Ting, Tina

Mid-June

First mass meeting to 1. Confirm OC Members/ Helpers list for particular events 2. To brief the OC Members/ Helpers about the events

Lau Tung Ki, Kenny

Prepare promotional video for the whole orientation period Law Yuk Yiu, Parry

Late June Setup freshmen website Lai Yat Sam, Sam

Early August Draft mass email Li Yin Ting, Tina

Mid-September Prepare interview Wong Tsz Wai, Franco During the whole period Collect fee Lai Yat Sam, Sam

VI. OC Members/ Helpers List Please refer to the proposal of the respective events.

VII. Remarks a. The mass emails will be sent twice. The first batch of mass emails will be sent on

registration day. The second batch of mass emails will be sent on touch day; b. The mass emails will promote touch day, first high table dinner, clay class, ukulele class,

dessert class and mentorship programme.

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4.7.1 Registration Day

Name of event: Registration Day

Overall PIC: Cheng Pui Chung, Samson


Date: Mid-August (TBC)

Time: 10:00 - 22:00

Venue: TBC

Participants: University freshmen

Charge: Nil


Number of participants: NA

I. Aims and Objectives a. To promote Hall to freshmen; b. To attract freshmen to apply Hall; c. To stand out as non-residential hall; d. To provide a chance for Hallmates to work together and contribute to Hall; e. To promote Hall life; f. To attract freshmen to apply Touch Day.

II. Introduction Registration day is a major event to attract University freshmen. It is also an event to

promote our Hall by playing videos and handing out leaflets about our Hall and Hall activities. As we will recruit Hallmates to be the helpers of this event, it will provide an opportunity for them to work together. This not only will raise their sense of belonging to the Hall, but also allow them to contribute to Hall.

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Time Event Venue

09:00 - 09:40 Assemble and brief on-day helpers Hall

09:40 - 10:00 Final check of Hall and booth preparation

TBC

Hall

10:00 - 19:00 (Lunchtime included, 12:00 - 13:00 13:30 - 14:30)

Attract freshmen in public sea

TBC Promotion in booth

Ask for personal details and Hall application Hall tour Hall

19:00 - 20:00 Clean up booth and Hall TBC

Hall


a. Poster; b. Leaflets; c. Freshmen Website; d. Facebook Public Page; e. Banner; f. Small cards; g. Souvenirs; h. Video; i. Photo albums; j. Hall window.

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V. Preparation Work


2 months before Setup website Lai Yat Sam, Sam

Prepare video Law Yuk Yiu, Parry

6 weeks before Finalize designs of souvenirs, photo albums, small card, banner and leaflets

Li Yin Ting, Tina

4 weeks before

Book poster site for registration day Lau Tung Ki, Kenny

Finalize design of poster Li Yin Ting, Tina Purchase booth and Hall decoration materials

Lee Ka Yi, Katie

1 week before Mass briefing Lau Tung Ki, Kenny Lai Yat Sam, Sam

The day before Decorate Hall Lau Tung Ki, Kenny Set up booth Lee Ka Yi, Katie

On that day Brief helpers Lai Yat Sam, Sam



On day helpers team 25 Lau Tung Ki, Kenny Publication and Publicity sub-committee

5 Li Yin Ting, Tina

Hall Decoration helpers team

5 Law Yuk Yiu, Parry

Booth helpers team 8 Lee Ka Yi, Katie

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VII. Material Lista. Available Materials

Material Quantity TV from Hall 1

Table 2

Chairs 4

Table cloth 2

Hall application form Some

Hall mascot 1

b. Materials to be boughtMaterial Quantity

Banner 1

Poster 10

Cardboard 10

Fishing line 1 roll

Souvenirs - File 1000

Photos 30

Photo albums 3

Small card (6 cards for 1 set) 500 sets

Leaflet 500

Paper (for Hall logo) 1

Colour paper 10

Helper Refreshment 62

Souvenirs - Key-ring 500

VIII. Contingency Plana. In case of bad weather, the event will be rescheduled;b. If there are emergency cases, actions to be taken will be decided by the PIC;c. In case of insufficient helpers: alternative human resources arrangement will be made.

IX. BudgetThe approximated deficit is $8090. For details, please refer to the proposed financial budget.

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X. Notes/ Remarks a. Some OC Members/Helpers will serve as more than one type of helpers; b. All helpers should wear Hall t-shirts when they are working. They have to wear a jacket to

cover the uniform when they are not helping. c. On day helpers will be divided in two groups and provided with lunch in different time. d. Shift arrangement

i. Public sea (3 on-day helpers)

ii. Booth (2 executive committee + 9 on-day helpers)

iii. Hall (2 executive committee + 10 on-day helpers)

iv. Back-up (1 executive committee + 3 on-day helpers)

v. Central helper (2 executive committee) (selected from executive committee in ii, iii, iv)

e. There will be a PIC in Hall and booth respectively f. On day helper team may join other team.

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4.7.2 Touch Day

Name of event: Touch day

Overall PIC: Lee Ka Yi, Katie


Date: Late August

Time: 10:00 - 20:00

Venue: HKU

Participants: Prospective Hallmates

Charge: $ 20 @ paricipant



I. Aims and Objectives a. To attract freshmen to join our Hall in the future; b. To increase the publicity of Hall among University freshmen and non-Hallmates; c. To introduce our Hall culture to freshmen; d. To provide an opportunity for the current Hallmates to cooperate with one another; e. To provide an opportunity for non-Hallmates and Hallmates to interact.

II. Introduction Touch day is an event to introduce our Hall to prospective Hallmates. Freshmen will have a

chance to understand our Hall culture and Hall value. Through this event, participants can make new friends and also meet our current Hallmates. This event will attract participants to join our Hall and promote our Hall. Besides promoting our Hall, sense of belongings of current Hallmates to Hall can be raised through working together for touch day.

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Time Event Venue

10:00 - 10:30 Gathering & Registration Hall

10:30 - 11:00 Ice breaking games CYM G01

11:00 - 12:30 Mass games Run Run Shaw Podium

12:30 - 13:30 Lunchtime (self-paid lunch) CYM Canteen

13:30 - 13:45 Video about Hall and detective game

Hall

13:45 - 16:00 Detective game (part 1) HKU

16:00 - 16:15 Transition Hall

16:15 - 19:00 Detective game (part 2) HKU

19:00 - 20:00 Drama Hall


a. Registration Day Booth; b. Facebook Public Page; c. Facebook Freshmen Group; d. Freshmen Website; e. Leaflets; f. Mass email.

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V. Preparation Work


1 month before

Design games Lee Ka Yi, Katie

Prepare detective game videos Law Yuk Yiu, Parry

Book CYMG01 Lau Tung Ki, Kenny

3 weeks before Publication Facebook Public page Facebook Freshmen Group

Li Yin Ting, Tina

2 weeks before Collect fee Lai Yat Sam, Sam

Borrow IT equipment Lau Tung Ki, Kenny

1 week before

Purchase material needed Lai Yat Sam, Sam

Pre-game Lee Ka Yi, Katie

Confirm and brief on day helpers



Game helper 5 Lee Ka Yi, Katie

Jobama team 12 Lau Tung Ki, Kenny

Photographer 1 Lai Yat Sam, Sam

Venue setting team 2 Law Yuk Yiu, Parry

Central helper 2 Wong Tsz Wai, Franco

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Material Quantity

Board games/ Card games TBC

Photo album 3

First aid pack 2

Newspaper Some

Accessories for ancient people 2


Material Quantity

Projector 1

Screen 1


Material Quantity

Rope 4 rolls

A4 paper 8 pieces

Refreshment - Drinks 62 packs

Refreshment - Biscuits 6 packs

VIII. Contingency Plan a. The event will be rescheduled in case of bad weather; b. In case of emergency, PIC will decide actions to be made.

IX. Budget The approximated surplus is $142. For details, please refer to the proposed financial budget.

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4.7.3 Mentorship Programme

Name of event: Mentorship Programme

Overall PIC: Law Yuk Yiu, Parry


Date: September - December

Time: NA

Venue: NA

Participants: Hall freshmen

Charge: Nil



I. Aims and Objectives a. To provide guidance and information to University freshmen about University life; b. To provide an opportunity for them to make friends with current Hallmates and other Hall

freshmen; c. To provide an opportunity for Hallmates to contribute.

II. Introduction Current Hallmates will be mentors of the programme, and interested Hall freshmen can

apply for it. Current Hallmates can further introduce our Hall to them, and help them to adapt to Hall life more easily.

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III. Means of Publicity We plan to invite participants through:

a. Mass email; b. Facebook Public Page; c. Facebook Freshmen Group; d. Freshmen Website.

IV. Preparation work

Time Work Person(s)-in-charge 2 weeks before Publication:

Facebook Public Page Facebook Freshmen Group

Law Yuk Yiu, Parry

V. OC Members/ Helpers List

Type Number of Members Person(s)-in-charge Mentor 12 Lau Tung Ki, Kenny

VI. Contingency Plan a. If there are not enough participants, smaller groups will be formed. b. If there are not enough mentors, larger groups will be formed. c. If there are not enough mentors from the same faculty, a mentor will be assigned randomly

to a group even he or she is not in the same faculty with the majority of the Hall freshmen in that group.

VII. Notes/ Remarks a. Freshmen from the same faculty will be assigned to the same group; b. Mentors and mentees shall meet at least twice from September to December. They can

continue to meet after the end of the programme. c. All prospective Hall freshmen can join, whether they are University freshmen or current

students. d. The mentorship programme mainly targets University freshmen

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4.7.4 First High Table Dinner

Name of event: First High Table Dinner



Date: Late September

Time: 18:00 – 21:00

Venue: SCR

Participants: Prospective Hallmates and Current Hallmates

Charge: $ 160 @ Non-Hallmate $ 130 @ Hallmate



I. Aims and Objectives a. To promote this traditional event to freshmen; b. To attract freshmen to join our Hall; c. To introduce Hall to freshmen; d. To improve relationship between Hallmates.

II. Introduction High table dinner is one of the traditional events of Hall. Freshmen will not simply dine

but through video playing, the chairman's speech and Hall song, they can learn the culture and values of Hall, which will increase their motivation to join our Hall.

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Time Event Venue 18:00 - 18:35 Cocktail section Hall 18:35 - 18:55 Hallmates entering

SCR

18:55 - 19:00 Guest of Honour entering 19:00 - 19:05 Welcoming Speech 19:05 - 19:15 Speech by Guest of Honour 19:15 - 19:20 Present souvenir 19:20 - 19:25 Speech by Warden of Hall, Dr. Michael

Chau 19:25 - 19:30 Prize presentation for Hall Product

Design Competition 19:30 - 20:25 High Table Dinner

20:25 - 20:30 Video playing 20:30 - 20:35 Speech by chairman 20:35 - 20:40 Hall song 20:40 - 20:45 Ceremony concluding & Guest of

Honour escorting 20:45 - 20:55 Photo taking 20:55 - 21:00 Hallmates escorting


a. Poster; b. Mass email; c. Leaflets; d. Freshmen Website; e. Facebook Public Page; f. Facebook Freshmen group; g. Facebook Current Hallmates Group.

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V. Preparation Work


1 month before Reserve Venue Lau Tung Ki, Kenny Book poster site Lau Tung Ki, Kenny Design poster Li Yin Ting, Tina

2 weeks before

Recruit helpers Lau Tung Ki, Kenny

Print posters Prepare table stand

Li Yin Ting, Tina

Publication: Facebook Current Hallmates group;

Facebook Freshmen Group Facebook Public Page Collect fee Lai Yat Sam, Sam Book Green gown Lau Tung Ki, Kenny

1 week before Prepare seating plan Lai Yat Sam, Sam Book IT equipment Lau Tung Ki, Kenny

On that day

Decoration Lee Ka Yi, Katie

Bring music CD Logistics

Law Yuk Yiu, Parry Buy refreshment


Type Number of Members Person(s)-in-charge Master of Ceremony 2

Lau Tung Ki, Kenny Reception

2 in Hall 2 in SCR

Serving 2 Present lady 1 Photographer 2 Lai Yat Sam, Sam Logistics 4

Law Yuk Yiu, Parry Technicians 2 Decoration 4 Lee Ka Yi, Katie

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Material Quantity Souvenir - Hall flag 1 Table cloth 1 LCH Hall pillar 1 Boutonnires 11


Material Quantity Screen 1 Projector 1 Green gowns 50 Microphone 2 Amplifier 1


Material Quantity Signing board 2 Signing pen 2 Refreshment for cocktail session - Drinks 3 bottles

Refreshment for cocktail session - Biscuits 4 packets Decoration material – Balloons 1 bag Utensils - Paper cup 2 packs Utensils - Plastics plate 1 pack

VIII. Contingency Plan a. In case of bad weather, the event will be subjected to rescheduling; b. In case of insufficient participants, we will still hold the event; c. In case of failure in booking facilities, we will change the venue to another place.

IX. Budget The approximated surplus is $833.4. For details, please refer to the proposed financial budget.

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X. Notes/ Remarks a. Hall will be closed at 17:00 for decoration; b. Closure of Hall will be announced one day in advanced.

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4.7.5 Clay Class

Name of event: Clay Class



Date: September - November (biweekly, 5 lessons)

Time: 17:30 - 19:00

Venue: Hall

Participants: Prospective Hallmates and current Hallmates

Charge: $ 150 @ Non-Hallmate $ 80 @ Hallmate


Number of participants: 7 per class ( 2 classes)

I. Aims and Objectives a. To promote Hall to freshmen; b. To raise freshmen’s interest to join our Hall; c. To encourage creativity and meticulousness of Hallmates; d. To build a sense of belonging the Hall.

II. Introduction Ultra light clay is used in this class to DIY different mini ornaments and accessories. It is

easy to clean and suitable for beginners. It requires the least tools but the most patience to make a realistic product, which brings great fun and help improve perceptual carefulness. Not only handicraft skill is polished, but Hallmates can also spend fruitful quiet time after the rush of day.

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Time Event Venue 17:30 - 17:35 Gather

Hall 17:35 - 17:45 Demonstrate processes 17:45 - 19:00 Work with the clay


a. Leaflet b. Poster c. Facebook Public Page d. Facebook Current Hallmates group e. Facebook Freshmen Group f. Freshmen Website g. Mass email

V. Preparation Work


1 month before

Design poster Li Ying Ting, Tina Purchase materials Lee Ka Yi, Katie Print poster Lai Yat Sam, Sam Collect fee Lai Yat Sam, Sam Model making Lee Ka Yi, Katie

3 weeks before

Publication: Facebook Public Page Facebook Current Hallmates Group

Facebook Freshmen Group

Li Yin Ting, Tina


Type Number of Members Person(s)-in-charge Tutor 1 Lee Ka Yi, Katie

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Material Quantity Resin clay 1 pack Transparent nail polish 1 bottle Poster colour 2 packs x 12 colours


Material Quantity Ultra-light clay 15 packs 2/person Handicraft accessories 80

VIII. Contingency Plan a. An extra class will be opened if the number of participants exceed the expected numbers; b. In case there is not enough clay left, the size of product(s) might be adjusted.


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4.7.6 Ukulele Class

Name of event: Ukulele Class



Date: September - November, 2014 (2 classes in 1 month)

Time: 18:30 - 19:30

Venue: Hall


Charge: $ 280 @ participant(excluding ukulele) $ 500 @ participant(including ukulele)


Number of participants: 5 per class

I. Aims and Objectives a. To introduce and attract freshmen to join our Hall; b. To enhance the sense of belonging of Hallmates towards Hall; c. To provide an opportunity for Hallmates to gather; d. To teach prospective Hallmates and Hallmates the skills of playing ukulele.

II. Introduction Ukulele class provides an opportunity for prospective Hallmates and Hallmates to learn the

skills of playing this instrument and have a gathering inside Hall which can strengthen their sense of belongings towards the Hall. This can increase the bonding between the Hallmates.

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Time Event Venue

18:20-18:30 Participants gather Hall

18:30-19:30 Ukulele class


a. Leaflet; b. Poster; c. Facebook Public Page; d. Facebook Current Hallmates Group; e. Facebook Freshmen Group; f. Freshmen Website; g. Mass email.

V. Preparation Work


1 month before

Prepare poster Li Yin Ting, Tina

Contact tutor Wong Tsz Wai, Franco

Book poster site Lau Tung Ki, Kenny

3 weeks before

Publication Facebook Public page Facebook Freshmen group Facebook Current Hallmates Group

Law Yuk Yiu, Parry

2 weeks before Collect fee

Lai Yat Sam, Sam Order ukulele



Tutor 1 Wong Tsz Wai, Franco

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VII. Material List a. Materials to be bought

Material Quantity Ukulele TBC

VIII. Contingency Plan a. An extra class will be opened if the number of participants exceeds the expected numbers; b. The class will be cancelled if the number of participants is not enough.


X. Notes/ Remarks We will help the participants to purchase ukulele before the class start.

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4.7.7 Dessert Class

Name of event: Dessert class



Date: Mid-September Early October Late October Early February

Time: 17:30 - 20:00

Venue: Hall


Charge: $200 @ participant

Number of OC Members/Helpers: NA


I. Aims and Objectives a. To introduce our Hall to freshmen; b. To attract freshmen to join our Hall; c. To enhance the relationship between Hallmates; d. To teach freshmen and Hallmates to make dessert.

II. Introduction Dessert class has been one of the effective ways to attract freshmen and introduce our Hall.

Therefore, it will also be organized this year. The class serves as the first step for freshmen to know more about our Hall. The dessert class has 4 sessions. It is hoped that relationship among freshmen in the class can be developed and they will apply to our Hall.

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Time Event Venue 17:30 Gather at Hall

Hall 17:30 - 20:00 Make dessert


a. Poster; b. Mass email; c. Leaflet; d. Freshmen Website; e. Facebook Freshmen Group f. Facebook Public Page; g. Facebook Current Hallmates Group.

V. Preparation Work


1 month before Contact tutor Lai Yat Sam, Sam Design poster Li Yin Ting, Tina

3 weeks before

Publication Facebook Public Page Facebook Current Hallmates Group Facebook Public Page

Li Yin Ting, Tina

2 weeks before Print poster

Lai Yat Sam, Sam Collect fee Pre-class

3 days before Buy ingredients


Type Number of Members Person(s)-in-charge Tutor 1 Wong Tsz Wai,

Franco

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Material Quantity Cooking tools TBC Oven 1


Material Quantity Ingredients Amount for 15 people Gloves 72

VIII. Contingency Plan In case number of applicants exceeds limit, another class will be opened.

IX. Budget The approximated surplus is $258.4. For details, please refer to the proposed financial budget.

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4.7.8 Bazaar

Name of event: Bazaar

Overall PIC: Lai Yat Sam, Sam


Date: Mid-September(TBC)

Time: 11:00 - 17:00

Venue: Union Building Foyer

Participants: NA

Charge: Nil



I. Aims and Objectives a. To increase Hall's publicity; b. To generate revenue for other functions; c. To enhance Hallmates' sense of belonging through contributions to the Hall.

II. Introduction The bazaar will last for 2 weeks. Helpers will help selling food, stationeries and

accessories. We hope to increase publicity of Hall through this function and therefore attract passers-by to join our Hall.

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Time Event Venue

10:30 - 11:00 Preparation work for bazaar Deliver inventory, cashbox & invoices

Hall Union Building Foyer

11:00 - 17:00 Selling and promotional work in bazaar

Union Building Foyer

17:00 - 17:30 Closing work of bazaar Deliver inventory, cashbox & invoices

Hall Union Building Foyer

17:30 - 17:45 Count money and stock taking Hall


a. Facebook Public Page; b. Facebook Current Hallmates group; c. Facebook Freshmen group;

V. Preparation Work


3 months before Order stock for sale Lee Ka Yi, Katie

2 months before Collect the stock for sale and record

Lee Ka Yi, Katie

1 month before

Book venue Lau Tung Ki, Kenny

Publication Facebook Public Page Facebook Current Hallmates group

Facebook Freshmen group

Li Yin Ting, Tina

1 week before Brief helpers Wong Tsz Wai, Franco

Final stock check Lai Yat Sam, Sam

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Promoter 6 Wong Tsz Wai, Franco


Material Quantity

“Siu Mai” machine 1

Hall application form 20

Banner 1

b. Materials to be bought Material Quantity

Notebooks 60

Schedule books 60

Corns 5 packs

Cotton candy sugar 5 packs

Accessories NA

“Siu Mai” 5 packs

Cotton candy machine 1

Bags TBC

Utensils - Plastic cups 8 packs

Soy sauce 1 bottle

Bamboo skewers 3 packs

VIII. Contingency Plan a. In case of bad weather, the event will be rescheduled; b. In case of failure in booking sites, the event will be rescheduled.


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X. Notes/ Remarks a. Hallmates can enjoy a discounted price for products sold in bazaar; b. Executive committee member will also be on duty in the bazaar for handling special

problems. c. The items to be sold are as follow:

i. Notebooks;

ii. Schedule books;

iii. Corns;

iv. Cotton candy;

v. Accessories;

vi. Siu Mai;

vii. Bags.

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4.7.9 Orientation Camp

Name of event: Orientation Camp

Overall PIC: Lau Tung Ki, Kenny

Sub-PIC: Wong Tsz Wai, Franco

Date: Mid-October (4 days 3 nights)

Time: Referring to the following rundown

Venue: Tso Kung Tam Outdoor Recreational Centre

Participants: Hall freshmen

Charge: $ 450 @ Freshman $ 380 @ OC Member



I. Aims and Objectives a. To introduce the Hall life and Hall culture to freshmen; b. To provide opportunity for Hall freshmen to familiarize with each other; c. To provide opportunity for current Hallmates to contribute to Hall; d. To strengthen the bonding among Hallmates.

II. Introduction This is a four-day-three-night orientation camp provides to Hall freshmen. There will be

various activities offered to freshmen with different challenges. It allows freshmen to interact with each other in order to develop their team spirit. Besides, we will introduce our Hall culture to freshmen and we will encourage them to join Hall teams and activities.

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III. Programme Rundown 1st day: Hand in Hand

Time Event Venue

09:30 - 10:00 Gathering and registration Hall

10:00 - 10:45 Ice-breaking KKL concourse

10:45 - 11:15 Photo-taking Sun Yat-sen Place

11:15 - 12:00 Lunch HKU campus

12:00 - 14:00 Treasure hunt

14:00 - 15:15 Travelling NA

15:15 - 15:30 Check in and settle Campsite

15:30 - 17:30 Little architect Sport centre

17:30 - 18:00 Practice Hall song and Hall cheers Entrance

18:00 - 19:00 Dinner Canteen

19:00 - 22:00 Finding the one Campsite

22:00 Room games Rooms

2nd day: Keep up our spirit Time Event Venue

08:00 - 09:00 Breakfast Canteen

09:00 - 11:00 Saving groupmates Sport centre Rooms

11:00 - 12:00 Practice Hall song and Hall cheer Main entrance

12:00 - 13:00 Lunch Canteen

13:00 - 18:00 Dilemma game Outdoor area


19:00 - 23:00 Mass orientation Activity room

23:00 - 00:00 Debriefing Rooms

00:00 Room games

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3rd day: Fight for glory Time Event Venue

08:00 - 08:30 Breakfast Canteen

08:30 - 09:30 Practise Hall song and Hall cheer Main entrance

09:30 - 12:30 Hundred legged walk Sport centre Campsite


13:15 - 13:30 Sociology game - Introduction Rooms

13:30 - 15:30 Sociology game - Preparation

15:30 - 16:30 Sociology game - Demonstration for badminton

Sport centre 16:30 - 17:30

Sociology game - Preparation for badminton

17:30 - 18:00 Sociology game - Preparation Rooms



20:00 - 21:00 Sociology game - Dodge ball competition

Sport centre

21:00 - 22:00 Sociology game - Debate competition Activities rooms

22:00 Sociology game - Preparation Rooms

4th day: True friends Time Event Venue

08:00 - 08:30 Breakfast Rooms

08:30 - 09:00 Practise Hall song and Hall cheer Main entrance


11:00 - 12:00 Sociology game - Badminton competition

Sport centre


13:00 - 14:00 Sociology game - Debate competition

Activity room 14:00 - 15:00 Sociology game - Drama competition

15:00 - 15:30 Video and sharing section

15:30 - 16:00 Check out and leave Campsite

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IV. Means of Publicity To attract freshmen and Hallmates, we plan to adopt the following promotional strategies:

a. Interview; b. Phone Call; c. Facebook Current Hallmates Group; d. Facebook Freshmen Group; e. Facebook Freshmen Website

V. Preparation Work


TBC Ask for welfare for Hall freshmen

Lee Ka Yi, Katie Purchase camp T-shirt

6 months before Book campsite Lau Tung Ki, Kenny

2 months before

Mass meeting Lau Tung Ki, Kenny Lai Yat Sam, Sam

Publication Facebook Current Hallmates Group Facebook Freshmen Group Freshmen Website

Li Yin Ting, Tina

1 month before Mass meeting Lau Tung Ki, Kenny

Collect fee

Lai Yat Sam, Sam 3 weeks before

Purchase material and start making the things needed for the pre camp Buy insurance

2 weeks before Pre-camp Lau Tung Ki, Kenny

1 week before Final briefing

3 days before

Finalize and print orientation camp booklet for freshmen

Law Yuk Yiu, Parry

Finalize and print orientation camp booklet for OC

Lau Tung Ki, Kenny

Group formation Law Yuk Yiu, Parry

Confirm freshmen by phone call Lau Tung Ki, Kenny

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Game design team 10 Lee Ka Yi, Katie

Jobama team 12 Lau Tung Ki, Kenny

Central helper 11 Lai Yat Sam, Sam

Photographer 2 Law Yuk Yiu, Parry


Material Quantity

Banner 1

Material for games TBC

First aid pack 2

Laptop computer 4

Dodge ball 1

b. Materials to be bought/ borrowed Material Quantity

Van/vehicle service 5

Taxi service 3

Breakfast and drinks

Amount for 90 people Catering

Accommodation

Pre-camp catering Amount for 30 people

Pre-camp accommodation

O camp booklet 100 (35 for OC + 65 for freshmen)

OC T-shirt (deep blue) 60 (30*2)

Freshmen T- shirt 240 (60*3 for freshmen + 30*2 for

OC) T-shirt washing service 1

Material for games TBC

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VIII. Contingency Plan a. In case of bad weather, the event will be subjected to rescheduling; b. In case of failure in booking facilities, there will be a change in the venue; c. In case of emergency, the PIC will decide actions to be taken.

IX. Budget The approximated deficit is $5212.5. For details, please refer to the proposed financial budget.

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X. Notes/ Remarks a. Remind freshmen to ensure the remaining value of Octopus is sufficient;b. Ensure Jobamas do not have to leave early;c. Brief Jobamas, OCs in the mass orientation session;d. Remind Jobamas to remind freshmen to bring their University card;e. There will be an orientation night for each group held by jobamas before the orientation

camp. The purpose is for freshmen to acquaint with each other before Orientation camp;f. ‘Treasure hunt’: Each group is required to go to different checkpoints inside HKU campus.

When freshmen finish the tasks given to them at the checkpoints, they will receive some clues. If freshmen collect more clues by finishing more tasks at more checkpoints, they will have a higher chance to find out the treasure;

g. ‘Little architect’: Each group is required to search for the materials (e.g. scissors, boards) hidden in the campsite. They have to use those limited materials to build a house. The objective of this game is to educate freshmen about the need to be cooperative and willing to share with other groups;

h. ‘Finding the one’: Each member in the group is blindfolded. Each group shall form a circle. One member in each group is selected as the chosen one. All group members are required to pass a ball to the chosen one. However, there are different rules set in the game to make it more difficult. The task requires communication within the group and among groups;

i. ‘Saving groupmates’: A group is separated into two small groups. One of the group stays inside a room and other stays outside. Freshmen have to cooperate in order to help the group inside the room to escape. Different challenging tasks will be assigned;

j. ‘Dilemma game’: Each group is required to visit different checkpoints and face different challenges. If a group fails to finish the task, the group has to send one member to the punishment area. If a group succeeds, the group will face the dilemma of choosing between getting points and rescuing their group members;

k. ‘Sociology game’: Each group will form a ‘Hall’ and create its own Hall cheer and Hall name. This game allows each group to experience the atmosphere of interhall competitions. Freshmen will learn what is needed for the competitions and they can participate in different competitions to experience our Hall life.

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4.8 Information Day Name of event: Information Day

Overall PIC: Cheng Pui Chung, Samson

Sub-PIC: Wong Tsz Wai, Franco

Date: Early November

Time: 09:00 - 19:00

Venue: TBC

Participants: Prospective University student

Charge: Nil

Number of OC Members/Helpers: 18 (including potential 20th executive committee)


I. Aims and Objectives a. To promote Hall to prospective University students;b. To stand out as a coeducational non-residential hall in HKU;c. To promote the relative attractiveness of Hall as a non-residential hall;d. To provide opportunities for Hallmates to contribute to Hall.

II. IntroductionThis event gives a chance to introduce Hall as a non-residential hall to the Prospective

HKU student. It provides an opportunity for the prospective 20th executive committee to cooperate in organizing an activity and being the decision makers. We will be only responsible for designing and assembling the booth and recruiting helpers in advance, prospective committee members will execute the on-day rundown. Therefore, it will be a back-up plan if prospective committee member cannot come up with a feasible plan.

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Time Event Venue

09:00 - 09:15 Gathering of on-day helpers Hall

09:15 - 09:30 Final briefing

09:30 - 10:00 Final check for booth setting and Hall preparation

Hall

TBC

10:00 - 18:30 (lunch time included, 12:00 - 13:00; 13:30 - 14:30)

Attract prospective University students Around HKU

Promotion in booth TBC

Hall Tour Hall

18:30 - 19:00 Clean up booth and Hall Hall TBC

IV. Means of PublicityTo give good impression to potential freshmen, we plan to adopt the following promotional strategies:

a. Cards and leaflet;b. Facebook Public Page;c. Banner;d. Video;e. Photos;f. Photo album;g. Souvenirs;h. Booth;i. Hall tour.

79

V. Preparation Work


1 month before Recruit OCs Lau Tung Ki, Kenny

2 weeks before Finalize booth design Lee Ka Yi, Katie Publication Facebook Public Page

Li Yin Ting, Tina

1 week before Buy material Lai Yat Sam, Sam

The day before Set up booth Lee Ka Yi, Katie

Decorate Hall Lai Yat Sam, Sam

On that day Brief helpers Lau Tung Ki, Kenny



Booth decoration team 6 Lee Ka Yi, Katie

Hall decoration team 3 Lai Yat Sam, Sam

Back-up team 2 Law Yuk Yiu, Parry

On day team 6 (Hall)

6 (booth) 6 (around HKU)

Lau Tung Ki, Kenny

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Material Quantity

TV from Hall 1

Promotional video 1

Banner 1

Photo album 3

Carpet 1

Table 2

Table cloth 2

Souvenirs TBC


Lunch for OC 18

Foam/card board 10

Blue/white colour paper 10

VIII. Contingency Plana. In case of bad weather, the event will be rescheduled;b. In case of emergency, the PIC will decide actions to be taken.


X. Notes/ Remarks a. Need to stand out from other halls that we are a non-residential hall;b. Open Hall door for attracting target students;c. Allow helpers to claim lunch fee and have swap shift.

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4.9 Second High Table Dinner Name of event: Second High Table Dinner



Date: November

Time: 18:00 - 21:00

Venue: SCR


Charge: $ 130 @ Hallmate

Number of OC Members/Helpers: 21(including potential 20th executive committee)


I. Aims and Objectives a. To hold this traditional event for Hallmates to experience; b. To strengthen the bonding among current Hallmates;

II. Introduction The high table dinner will be one of the events after the orientation period. This event will

provide an opportunity for Hall freshmen to meet after the orientation camp. Besides, Hallmates can experience this traditional event of Hall. Freshmen will not simply dine in this traditional event but through watching the video played in the event, listening to the chairman's speech and singing Hall song, they can further develop the sense of identity as a Hallmate.

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Time Event Venue 18:00 - 18:35 Cocktail section Hall 18:35 - 18:55 Hallmates entering

SCR

18:55 - 19:00 Guest of Honour entering 19:00 - 19:05 Welcoming Speech 19:05 - 19:15 Speech by Guest of Honour 19:15 - 19:20 Present souvenir 19:20 - 19:25 Speech by Warden of Hall, Dr. Michael

Chau 19:25 - 20:25 High Table Dinner 20:25 - 20:30 Video playing 20:30 - 20:35 Speech by chairman 20:35 - 20:40 Hall song 20:40 - 20:45 Ceremony concluding & Guest of

Honour escorting 20:45 - 20:55 Photo taking 20:55 - 21:00 Hallmates escorting

IV. Means of PublicityWe plan to invite participants through:

a. Poster;b. Invitation Letter;c. Phone Call;d. Facebook Current Hallmates Group.

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V. Preparation Work


1 month before

Booking Venue Lau Tung Ki, Kenny Booking poster site Lau Tung Ki, Kenny Making video Law Yuk Yiu, Parry Design poster Li Yin Ting, Tina

2 weeks before

Booking Green gown

Lau Tung Ki, Kenny Recruit helpers Print posters Prepare table stand

Li Yin Ting, Tina Publication: Facebook Current Hallmates Group

Collect fee Lai Yat Sam, Sam

1 week before Prepare seating plan Lai Yat Sam, Sam Booking IT equipment Lau Tung Ki, Kenny

On that day

Decoration Lee Ka Yi, Katie

Bring music CD Logistics

Law Yuk Yiu, Parry Buy refreshment


Type Number of Members Person(s)-in-charge Master of Ceremony 2

Lau Tung Ki, Kenny Reception

2 in Hall 2 in SCR

Serving 2 Present lady 1 Photographer 2 Lai Yat Sam, Sam Logistics 4

Law Yuk Yiu, Parry Technicians 2 Decoration 4 Lee Ka Yi, Katie

84


Material Quantity Souvenir - Hall flag 1 Table cloth 1 LCH Hall pillar 1 Banner 1 Boutonnires 11

b. Materials to be borrowedMaterial Quantity

Screen 1 Projector 1 Microphone 1

Amplifier 1

c. Materials to be boughtMaterial Quantity

Signing board 2 Signing pen 2 Refreshment for cocktail session – Drinks

3 bottles

Refreshment for cocktail session – Biscuits

4 packets

Decoration material – Balloons 1 bag Utensils – Paper cup 2 packs Table stand 6

VIII. Contingency Plana. In case of bad weather, the event will be subjected to rescheduling;b. In case of insufficient participants, we will still hold the event;c. In case of failure in booking facilities, we will change the venue to another place.

IX. BudgetThe approximated deficit is $60.6. For details, please refer to the proposed financial budget.

85

X. Notes/ Remarks a. Hall will be closed at 17:00 for decoration; b. Closure of Hall will be announced one day in advanced.

86

4.10 Second Superpass Name of event: Second Superpass



Date: 28th November, 2014 (Friday)

Time: 18:00 - 22:00

Venue: Hall


Charge: $80 @ Hallmate (cutting roast suckling pig and dinner) $60 @ Hallmate (dinner) $20 @ Hallmate (cutting roast suckling pig)



I. Aims and Objectives a. To wish Hallmates good luck and good result in coming examination;b. To maintain relationship between Hallmates;c. To provide an opportunity for Hallmates to show their musical talents;d. To create precious memory for Hallmates.

II. IntroductionSuperpass dinner, a tradition of the University of Hong Kong, is to wish students can

obtain good results in the coming examinations. “Superpass Fai Chun” will be written and “Superpass red packets” will be given to students. University freshmen would have the opportunity to experience the traditional event of the University of Hong Kong.

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Time Event Venue

18:00 - 19:15 Write “Superpass Fai Chun”

Hall

19:15 - 19:45 Cut roast suckling pig and distribute red packets

19:45 - 20:15 Music performance

20:15 - 22:00 Dinner

22:00 - 22:30 Clean up


a. Poster;b. Facebook Current Hallmates Group.

V. Preparation Work

Time Work Person(s)-in-charge 1 month before Start to receive performance

application Lee Ka Yi, Katie

3 weeks before Order roast suckling pig Law Yuk Yiu, Parry

2 weeks before Collect fee Lai Yat Sam, Sam

The day before Buy utensils and materials needed Lau Tung Ki, Kenny

On that day Buy food & drinks Lau Tung Ki, Kenny

Logistics Law Yuk Yiu, Parry



Photographer 1 Law Yuk Yiu, Parry

Logistics 4

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Material Quantity Writing brush 7

Knife 1

Wooden board 1

Porcelain bowl 3

Ink 1 bottle

Microphone 2

Amplifier 1


Materials Quantity

Whetstone 1 Porcelain bowl 3

c. Materials to be bought Material Quantity

Coins($1.3) 35

Drinks Amount for 35 people

Food Amount for 35 people

Red packets 40

Red paper 6


Roast suckling pig 1

Utensils - Paper plate 3 packs

Utensils - Paper cup 4 packs

Newspaper Some

89

VIII. Contingency Plana. In case of bad weather, the event will be rescheduled;b. In case of failure of booking roast suckling pig, melons will be bought instead.


90

4.11 New Year Poon Choi

Name of event: New Year Poon Choi



Date: Mid-February, 2015

Time: 18:30 - 21:30

Venue: Hall


Charge: $ 70



I. Aims and Objectives a. To celebrate the Lunar New Year;b. To gather the Hallmates together so as to strengthen the bonds between them;c. To enhance their senses of belonging to Hall.

II. IntroductionHaving Poon Choi is one of the events that Chinese people would like to do to gather

together and have meals during the Chinese New Year. Through our activities, Hallmates can get closer than usual so their relationships can be enhanced.


Time Event Venue 18:30 - 19:00 Hallmates gathering

Hall 19:00 - 21:30 Having Poon Choi 21:30 - 22:00 Clean-up

91

IV. Means of PublicityWe plan to invite participants through

a. Facebook Current Hallmates Group.

V. Preparation Work

Time Work Person(s)-in-charge 3 weeks before Order Poon Choi Lai Yat Sam, Sam

2 weeks before

Publication Facebook Current Hallmates group

Li Yin Ting, Tina

Collect fees Lai Yat Sam, Sam

On that day Buy utensils

Lau Tung Ki, Kenny Logistics


Type Number of Members Person(s)-in-charge Photographer 1 Lau Tung Ki, Kenny


Material Quantity Stove 2 Plastic table cloth 1 roll


Poon Choi 2 Drinks Amount for 25 people Utensils - Plastic bowl 1 pack Utensils - Plastic cup 1 pack Utensils - Chopsticks 2 packs Rice Amount for 25 people Chinese dishes 2 dishes

92

VIII. Contingency Plana. In case of extreme weather, the event will be rescheduled;b. In case of insufficient participants, the size of the Poon Choi will reduce;c. In case of failure to order Poon Choi, hot pot will be served instead.


X. Notes/Remarks a. Chinese dishes will be ordered together with the Poon Choi.

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4.12 Drawing Class

Name of event: Drawing Class



Date: February - April (biweekly) (5 lessons )

Time: 17:30 - 19:00

Venue: Hall


Charge: $ 20 ($ 50 deposit)


Number of participants: 7 per class

I. Aims and Objectives a. To maintain the relationship between Hall freshmen and current Hallmates with the same

interest;b. To raise late-comers' interest to join our Hall;c. To develop an artistic atmosphere in Hall;d. To build a sense of affiliation with the Hall.

II. IntroductionThis drawing class is an introduction to charcoal pencil sketching. Different from other

classes in Hong Kong, it may mainly focus on using three charcoal pencils only, instead of more than ten sketching pencils to create different levels of light and shade. It is easier to master and create greater contrast when compared with ordinary sketching, which is a more unique experience for Hallmates. Although this class is suitable for beginners, some advanced skills may be included to make it more attractive. After mastering the techniques, last few lessons may also include fine colour painting for Hallmates’ interest if requested. Final products can be used to decorate the Hall.

94


Time Event Venue 17:30 Gather at Hall

Hall 17:30 - 17:45 Demonstrate drawing skills 17:45 - 19:00 Drawing


a. Poster;b. Facebook Public Page;c. Facebook Current Hallmates Group.

V. Preparation Work

Time Work Person(s)-in-charge 1 month before Purchasing materials Lee Ka Yi, Katie

2 weeks before

Publication Facebook Public Page Facebook Current Hallmates Group

Li Yin Ting, Tina

Print poster Lee Ka Yi, Katie

Collect fee Lai Yat Sam, Sam


Type Number of Members Person(s)-in-charge Tutor 1 Lee Ka Yi, Katie

•

VII. Material Lista. Materials to be bought

Material Quantity Drawing paper 8 bags x 20 pieces (0.25 kg) Wooden sketchpad 7 Charcoal pencil 3 sets Fine colour 10 bottles

95

VIII. Contingency Plana. An extra class will be opened if the number of participants exceeds the expected numbers.b. If there are less than 3 participants, the class will be cancelled. The purchased materials

will be used for art jamming.


96

4.13 Sports Programmes

I. Aims and Objectives a. To provide opportunities for Hallmates to contribute to Hall and develop sense of

belonging to Hall;b. To build up team spirit and friendship with other Hallmates through collaboration;c. To provide opportunities for Hallmates to experience the joyfulness of sports;d. To provide opportunities for Hallmates to release academic stress and develop new

interests;e. To build a positive image of Hall.

II. Sports Teams1. Badminton Team (Men)Number of team members: 6 - 8 Practice: Once a week (weekend) Venue: Flora Ho Sports Centre Competition Period: September - November, 2014

2. Basketball Team (Men)Number of team members: 10 - 15 Practice: Once a week (weekend) Venue: Flora Ho Sports Centre/ Hard surface basketball court Competition Period: September - November, 2014

3. Dragon boat team (Mix)Number of team members: 20-25 Venue: Southern District Centre Competition Period: 22th June, 2014 Remarks: If there are insufficient participants, i.e. less than 20, the event will be cancelled

97

4. Handball team (Men)Number of team members: 7 - 10 Practice: Once a week (weekend) Venue: Lindsay Ride Sports Centre Competition Period: March to April, 2014

III. Intra-Hall Sports Activities1. Pool CompetitionNumber of participants: 16 Date: March to April, 2014 Venue: Hall Format: Individual competition Fee: $10 Remarks: a. Rules, fixture and rundown will be posted at Hall and Facebook Hall Current Group

one week in advanceb. Rules will be referred to International rules

2. Badminton Interest GroupNumber of participants: 4 - 12 Venue: Flora Ho Sports Centre Fee: Nil

3. Football Interest Group (Men)Number of participants: 10 - 15 Venue: Stanley Ho Sports Centre/ Hard surface soccer pitch Fee: Nil

4. Table Tennis Interest GroupNumber of participants: 4 - 6 Venue: Flora Ho Sports Centre Fee: Nil

5. Volleyball Interest GroupNumber of participants: 6 - 12 Venue: Flora Ho Sports Centre/ Stanley Ho Sports Centre Fee: Nil

98

4.14 Cultural Programmes

I. Aims and Objectives a. To strengthen the artistic atmosphere at Hall to soothe anxiety and cultivate Hallmates'

temperament;b. To offer more opportunities to discover talents and develop interests;c. To build team spirit and closer relationship among Hallmates;d. To increase the sense of identity and affiliation with the Hall.

II. Cultural Teams

1. Debate Team

Number of team members: 25 - 30 Practice: Once a month at Hall and friendly debates Competition Period: February & October, 2014

2. Drama Team

Number of team members: Script dependent Practice: Drama appreciation in first semester Trainings provided in February 2014 Time and frequency of practices and meetings depend on availability of Hall or other rooms according to the scale.

Competition Period: April, 2014

3. Bridge Team

Number of team members: 25 - 30 Practice: Once a week Competition Period: October, 2014

4. A Cappella Team

Number of team members: Practice: Once a week Competition Period: March, 2014

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III. Intra-Hall Cultural Activities

1. Clay Class

Number of participants: 7 Date: September 2014 - November 2015 (biweekly) Time: 17:30 - 19:00 Venue: Hall Fee: $ 80 @ Hallmate $ 150 @ Non-Hallmate

2. Dessert Class

Number of participants: 15 Date: September 2014 - February 2015 Time: 17:30 - 20:00 Venue: Hall Fee: $ 200 @ participant

3. Drawing Class

Number of participants: 7 Date: February 2014 - April 2015 Time: 17:30 - 19:00 Venue: Hall Fee: $ 20 @ Hallmate($50 deposit)

4. Ukulele Class

Number of participants: 5 Date: September 2014 - November 2015 Time: 18:30 - 19:30 Venue: Hall Fee: $ 500

5. Easter Workshops

Number of participants: 10 for chocolate workshop 10 for string Easter egg workshop

Date: 16th - 17th April, 2014 Venue: Hall Fee: $ 10

100

4.15 Welfare Programmes

I. Aims and Objectives a. To improve Hall facilities;b. To offer benefits to Hallmates;c. To provide a more convenient and comfortable environment.

II. Programmes1. Printing serviceTo provide Hallmates with printing service in the presence of an Executive Committee member. $0.5 will be charged for one sheet of paper (maximum can print two pages).

2. Discount for HallmatesTo get more discount from the shops and restaurants near the University; To get more discount at some shops in Hong Kong or online.

3. Hall productTo design Hall products and allow Hallmates to purchase the products.

4. RecreationTo replace the broken guitar;

5. Hall facilitiesTo tidy the kitchen (each week); To renew the pigeonhole for Hallmates to use (early March & October); To replace the worn out stove and buy a new pot (early April); To protect Hall pin.

6. Welfare packTo get more welfare from sponsor(s) to prepare welfare pack for our Hallmates (October)

7. Umbrella borrowing schemeTo provide Hallmates with umbrella borrowing service.

101

4.16 Subcommittees

4.16.1 Current Affairs Subcommittee

I. Aims a. To arouse Hallmates’ awareness of current affairs; b. To encourage Hallmates to form their opinions on current affairs and provide a platform

for them to express their opinions.

II. Introduction University students should care about the society and critically reflect on current issues. To

allow Hallmates to grasp the gist of current affairs, the current affairs board and the current affairs Facebook group would be updated regularly. News and critiques will be posted there. To stimulate Hallmates to think more critically, discussion groups will be organized from time to time. The subcommittee aspires to involve as many Hallmates as possible by inviting them to express opinions via different channels like Facebook and the “Democracy Wall” board in Hall.

III. Person-in-charge (PIC) Li Yin Ting, Tina

IV. Duties of Subcommittee a. To decide the social issue going to be discussed and the content to be posted on the current

affairs board each month; b. To decide regulations for the “Democracy Wall” and to check whether there is violation of

the regulations; c. To organize discussion groups from time to time; d. Subcommittee members are required to report their activities and member list to PIC twice

per semester; e. The subcommittee might cooperate with the Publication and Publicity Subcommittee for

Hall publications.

102

V. Duties of Person-in-charge (PIC) a. To act as a channel for communication between the subcommittee and the executive

committee;b. To hold evaluation meetings with the subcommittee regularly;c. All external publications must first be submitted to PIC, which in turn will be submitted to

the whole executive committee. The executive committee will then decide whether votingamong all Hallmates is needed for the publishing of the publication. The publication canonly be published after it has been approved by the executive committee, or a simplemajority of all voters if a voting is called for by the executive committee;

d. The committee will submit the publication for a voting among all Hallmates if the matterconcerned is particularly controversial.

103

4.16.2 Publication and Publicity Subcommittee

I. Aims a. To assist the Publication and Publicity Secretary in discharging her duties;b. To discover Hallmates’ talents in publication and publicity and provide them with chances

to contribute to Hall.

II. IntroductionThe mission of the Publication and Publicity subcommittee is to assist the Publication and

Publicity Secretary in discharging her duties. The Publication and Publicity subcommittee shall be involved in the design of various means of promotion for different Hall events. The means of promotion includes but not limited to:

a. Posters;b. Leaflets;c. Banner;d. Souvenirs;e. Table Stands;f. Hall Products;g. Camp Booklets;h. Hall Board;i. Hall window;j. Booth Design.

III. Person-in-charge (PIC)Li Yin Ting, Tina

104

IV. Duties of Subcommittee a. To propose ideas for means of promotion to supplement the existing means; b. To organize activities to discover Hallmates’ talents in publicity and publication; c. Each subcommittee member is required to submit at least one design per semester; d. Each subcommittee member is required to attend meetings and evaluation meetings

regularly; e. Subcommittee members are required to report their activities and member list to PIC twice

per semester; f. The subcommittee might cooperate with the Current Affairs Subcommittee for Hall

publications.

V. Duties of Person-in-charge (PIC) a. To act as a channel for communication between the subcommittee and the executive

committee; b. To supervise the work of the subcommittee; c. To hold evaluation meetings with the subcommittee regularly.

105

5. Proposed Financial Budget Session 2014 – 2015

5.1 Inauguration Ceremony Income Price($) Quantity Balance($) Deposit 150 58 8700 Enrollment fee - alumni 120 15 1800 Total income

10500

Expenditure Catering 120 110 13200

5% Service charge / / 660 Cocktail session - Drink 13.5 4 54 Utensils - Paper plate 16.5 2 packs 33 Utensils - Fork 7.5 3 packs 22.5 Refreshment / / 420 Table stands 4 22 88 Signing pens 12 2 24 Signing boards 7 2 14 Posters(A3) 2 3 6 Invitation letters 5 19 95 Name plates / 45 22.5 Name cards / 45 7 Deposit refund 150 58 8700 Boutonniere - White / 40 750 Miscellaneous / / 20 Total expense

24116

Balance

-13616

106

5.2 Hall product design competition Expenditure Price($) Quantity Balance($) Prize 170 1 170 Poster 2 2 4 Miscellaneous / / 10 Total expenditure

184

Balance

-184

107

108

5.3 Easter Workshops Income Price($) Quantity Balance($) Enrollment fee - String Easter egg workshop 10 10 100 Enrollment fee - Chocolate Easter egg workshop 10 10 100 Total income 200

Expenditure Ingredient for chocolate eggs / / 120

String 6 5 30 PVA glue 20 2 40 Balloon 9.5 1 9.5 Total expenditure 199.5

Balance 0.5

109

5.4 First Superpass Income Price($) Quantity Balance($) Enrollment fees - cut roast suckling pig 20 35 700 Enrollment fees - hotpot 50 37 1850 Total income

2550

Expenditure Roast suckling pig 650 1 650

Food and drinks 50 37 1850 Utensils - Paper cup 11.3 2 packs 22.6 Utensils - Paper bowl 20.8 2 packs 41.6 Utensils - Chopstick 4.3 3 packs 12.9 Graduation gift 21.9 14 306.6 Red packets / 40 8 Red papers 4 6 24 Ink 10 1 10 Coins(1.3) 1.3 40 52 Plastic table cloth 22 1 22 Writing brush 8 7 56 Miscellaneous / / 30 Total expenditure

3085.7

Balance

-535.7

110

5.5 Summer Trip Income Price($) Quantity Balance($) Enrollment fee 70 20 1400 Total income

1400

Expenditure Posters 2 2 4

Catering(for BBQ dinner) 60 20 1200 String knit gloves 10.9 2 21.8 Charcoal 47.9 4 191.6 BBQ fork 2.7 22 59.4 Wire gauze 5.5 1 5.5 Wet tissue paper 7.5 2 15 Aluminium foil 13.9 1 13.9 Plastic table cloth 22 1 22 Plastic gloves 7.2 1 7.2 Utensil - Paper plate 16.5 1 pack 16.5 Utensil: Paper cup 11.3 1 pack 11.3 Utensil: Chopstick 4.3 2 8.6 Glass bottle - Gift 16 20 320 Decoration - Gift 7 5 35 Table salt - Gift 2.3 4 9.2 Chalk - Gift 5 2 packs 10 Plastic ball 20 2 40 Miscellaneous / / 10 Total expenditure

2001

Balance

-601

111

5.6 Orientation Period

5.6.1 Registration Day

Expenditure Price($) Quantity Balance($) Booth / / 600 Booth decoration / / 400 Lunch for OC 30 50 1500 Souvenir-File / 1000 3000 Leaflets / 500 310 Souvenir - Key-ring 1 500 500 Small cards / 500 400 Hall product 8 120 960 Transportation of lockers / / 1000 Miscellaneous / / 20 Total expenditure

8090

Balance

-8090

112

5.6.2 Touch day

Income Price($) Quantity Balance($) Enrollment fee 20 40 800

Total income

800

Expenditure Rope 12 4 48

Refreshment 15 40 600 Miscellaneous / / 10

Total expenditure

658 Balance 142

113

5.6.3 First High Table Dinner

Income Price($) Quantity Balance($) Enrollment fees - Non-hallmates 160 30 4800 Enrollment fees – Hallmates 130 20 2600 Total income 7400


5% Service charge / / 300 Table stands 4 6 24 Signing pens 12 2 24 Signing boards 7 2 14 Refreshment / / 117.5 Utensils - Plastic cup 11.3 2 22.6 Utensils - Plastic plate 16.5 2 33 Decoration materials - Balloons / / 9.5 Posters(A3) 2 6 12 Miscellaneous / / 10 Total expenditure 6566.6

Balance 833.4

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5.6.4 Clay Class

Income Price($) Quantity Balance($) Enrollment fees - Non-hallmates 150 7 1050 Enrollment fees – Hallmates 80 7 560 Total income

1610

Expenditure Ultra light clay 35 15 525

Handicraft accessories / / 80 Miscellaneous / / 20 Total expenditure

625

Balance

985

115

5.6.5 Ukulele Class

Income Price($) Quantity Balance($) Enrollment fees – Without ukelele 280 1 280 Enrollment fees – With ukelele 500 9 4500 Total income

4780

Expenditure Ukelele 220 9 1980

Miscellaneous / / 10 Total expenditure

1980

Balance

2800

116

5.6.6 Dessert Class

Income Price($) Quantity Balance($) Enrollment fees 200 15 3000 Total income

3000

Expenditure Pre-class / / 120

Ingredients 180 15 2700 Plastic gloves (bags) 7.2 3 21.6 Miscellaneous / / 20 Total expenditure

2741.6

Balance

258.4

117

5.6.7 Bazaar

Income Price($) Quantity Balance($) Sales of inventory / / 1600 Total income

1600

Expenditure Inventory / / 800

Posters 2 1 2 Miscellaneous / / 10 Total expenditure

812

Balance

788

118

5.6.8 Orientation Camp

Income Price($) Quantity Balance($) Enrollment fees – Freshmen 450 60 27000 Enrollment fees - OC Members + Executive committees 380 31 11780 Total income

38780

Expenditure Pre-camp accommodation 57 31 1767

Pre-camp catering: breakfast 16 31 496 Pre-camp catering: Dinner 29 31 899 Accommodation – Weekend 57 91 5187 Accommodation – Weekday 28.5 182 5187 Accommodation - Day camp 8.5 91 773.5 Catering – Breakfast / / 3770 Catering – Lunch 29 273 7917 Catering – Dinner 29 273 7917 Camp tee: Freshmen (Hall-tee) 28.5 180 5130 Camp tee: OC + Ex-Cos (Helper-tee) 28.5 62 1767 Freshmen booklets 6.4 65 416 OC/Ex-Cos booklets 5.6 35 196 Transportation- Taxi fee 50 4 200 Transportation- vehicle service 195 5 975 Laundry 5 35 175 Insurance 8 90 720 Programme materials / / 500 Total expenditure

43992.5

Balance

-5212.5

119

5.7 Information Day Expenditure Price($) Quantity Balance($) Lunch for OC 30 18 540 Booth decoration / / 400 Miscellaneous / / 10 Total expenditure

950

Balance

-950

120

5.8 Second High Table Dinner Income Price($) Quantity Balance($) Enrollment fees 130 50 6500 Total income

6500


5% Service charge / / 300 Table stands 4 6 24 Signing pens 12 2 24 Signing boards 7 2 14 Refreshment / / 117.5 Utensil – Plastic cup 11.3 2 packs 22.6 Utensil – Plastic plate 16.5 2 packs 33 Decoration material – Balloons / / 9.5 Posters(A3) 2 3 6 Miscellaneous / / 10 Total expenditure

6560.6

Balance

-60.6

121

5.9 Second Superpass Income Price($) Quantity Balance($) Enrollment fees – Cut roast suckling pig 20 35 700 Enrollment fees – Dinner 50 30 1500 Total income

2200

Expenditure Roast suckling pig 650 1 650

Food and drink 60 30 1800 Utensil – Paper cup 11.3 2 packs 22.6 Utensil – Paper bowl 20.8 2 packs 41.6 Utensil – Chopstick 4.3 3 12.9 Red packets / 50 8 Red papers 4 6 24 Ink 10 1 10 Money in red packets 1.3 30 39 Plastic table cloth 22 1 22 Miscellaneous / / 10 Total expenditure

2640.1

Balance

-440.1

122

5.10 New Year Poon Choi Income Price($) Quantity Balance($) Enrollment fees 70 25 1750 Total income

1750

Expenditure Poon choi 600 2 1200

Rice 8 25 160 Drinks 12.5 4 50 Utensil – Chopstick 4.3 2 8.6 Utensil – Plastic bowl 20.8 1 20.8 Utensil – Plastic cup 11.3 1 11.3 Posters(A3) 2 2 4 Chinese dishes / / 500 Miscellaneous / / 10 Total expenditure

1964.7

Balance

-214.7

123

5.11 Drawing Class Income Price($) Quantity Balance($) Enrollment fee 20 7 140 Deposit 50 7 350 Total income

490

Expenditure Deposit refund 50 7 350

Drawing paper 5 8 40 Charcoal pencil 3.5 8 28 Fine colour / / 90 Miscellaneous / / 10 Total expenditure

518

Balance

-28

124

5.12 Sports Programmes Income Price($) Quantity Balance($) Enrollment fee: Dragon boat 250 22 5500 Deposit: Dragon boat 50 22 1100 Enrollment fee: Pool competition 10 16 160 Team fee: Badminton team 140 8 1040 Team fee: Handball team 140 10 1400 Team fee: Basketball team 20 15 300 Total income

9500

Expenditure

Interhall

Badminton(Men): Entrance fee / / 360 Badminton(Men): Club fee / / 400 Badminton(Men): Refreshment 5 24 120 Basketball: Entrance fee / / 360 Basketball: Umpire fee 180 4 720 Basketball: Refreshment 5 40 200 Handball: Entrance fee / / 360 Handball: Umpire fee 120 3 360 Handball: Refreshment 5 30 150 Uniform: Badminton team 120 8 960 Uniform: Handball team 120 10 1200

5190

Others

Badminton: Equipment 48 15 720 Football: Equipment 250 1 250 Basketball: Equipment 290 1 290 Handball: Equipment 250 2 500 Dragon boat: Entrance fee / / 2600 Dragon boat: Steersman fee / / 450 Dragon boat: Booth/tent rental / / 500 Dragon boat: Training fee / / 1600 Dragon boat: Refreshment / / 500 Dragon boat: Deposit 50 22 1100 Dragon boat: Uniform 90 22 1980 Dragon boat: Sunscreen 90 4 360

125

Pool competition prize 100 1 100 Miscellaneous / / 50 Total expenditure

16190

Deficit

-6690

126

5.13 Cultural Programmes Expenditure Price($) Quantity Balance($) Annual fee / / 700 Bridge: Entrance fee / / 500 Debate: Entrance fee / / 500 Drama: Entrance fee / / 500 Bridge: Refreshment / / 200 Bridge: Printing / / 30 Debate: Workshop / / 150 Debate: Inter-hall friendly practice / / 400 Debate: Refreshment / / 200 Drama: Set / / 2500 Drama: Costume / / 500 Drama: Make-up / / 500 Drama: Props / / 1000 Drama: Printing / / 60 Drama: Refreshment / / 300 Miscellaneous / / 50 Total expenditure

8090

Surplus/Deficit

-8090

127

5.14 General Affairs Expenditure Price($) Quantity Balance($) Hall flag 49 25 1225 Photo and album 50 3 150 Hall application forms 0.8 100 80 Table cloth 44 2 88 Board design / / 300 Banner 68 1 68 Bags for holding hall stone 1.5 10 15 Hall-tee 28.5 60 1710 Total expenditure

3636

Balance

-3636

128

5.15 Welfare Programmes Expenditure Price($) Quantity Balance($) Pot 70 1 70 Stove 400 1 400 Rechargable battery 100 2 200 Battery charger 250 1 250 Cooking equipment / / 226 Pool equipment 500 1 500 First aid kits 80 1 80 Glass / 40 686 Cotton candy machine 200 1 200 Umbrella 15 5 70 Miscellaneous / / 20 Total expenditure

2702

Balance

-2702

129

5.16 Sub-committees Expenditure Price($) Quantity Balance($) Printing and posters / / 60 Board design / / 100 Refreshment / / 464 Miscellaneous / / 10 Total expense

634

Balance

-634

130

5.17 Total Net Balance Funding Total($) Furniture, Fixture and Equipment Fund 7000 Income and Expenditure Fund 20000 Hall Education Fund 20000 Total fundings 47000

Function Surplus/Deficit

Inauguration Ceremony -13616 Hall product design competition -184 First Superpass -785.7 Easter Workshops 0.5 Summer Trip -601 Registration Day -8090 Touch Day 142 First High Table Dinner 833.4 Clay class 985 Ukulele Class 2800 Dessert Class 258.4 Bazaar 788 Orientation Camp -5212.5 Information Day -950 Second High Table Dinner -60.6 Second Superpass -440.1 New Year Poon Choi -214.7 Drawing Class -28 Sports Programmes -6450 Cultural Programmes -8090 General Affairs -3636 Welfare Programmes -2702 Sub-Committees -634 Printing Service -481 Total Function Surplus/Deficit -46368.3

131

5.18 Overall Overview Overall Review

Function Percentage(%) Inauguration ceremony 29.36 Hall product design competition 0.40 First Superpass 1.69 Easter Workshop 0.00 Summer Trip 1.30 Registration Day 17.45 Touch Day -0.31 First High table dinner -1.80 Clay class -2.12 Ukulele class -6.04 Dessert class -0.56 Bazaar -1.70 Orientation camp 11.24 Information Day 2.05 Second High Table Dinner 0.13 Second Superpass 0.95 New Year Poon Choi 0.46 Drawing Class 0.06 Sports Programmes 13.91 Cultural Programmes 17.45 General Affairs 7.84 Welfare Programmes 5.83 Sub-Committees 1.37 Printing Service 1.04

Total 100

132

Documents

Lchh 19th cabinet year plan