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INTRODUCTION

Most employers will be review their expenditure on various aspects of business costs and this is likely to include all formats of training as well as health and safety training.However, in many cases, there are statutory requirements for providing health and safety training. This spreadsheet looks at the key training requirements of current health and safety legislation. It distinguishes between training that is dictated by risk and business needs and those training provisions and syllabuses that are prescribed by legislation

INTRODUCTION

Most employers will be review their expenditure on various aspects of business costs and this is likely to include all formats of training as well as health and safety training.However, in many cases, there are statutory requirements for providing health and safety training. This spreadsheet looks at the key training requirements of current health and safety legislation. It distinguishes between training that is dictated by risk and business needs and those training provisions and syllabuses that are prescribed by legislation

In general, any employee who is exposed to the danger of accidents shouldbe givenspecial training in the context of occupational safety and health in order to

minimize the risk of accidents at work or in the vicinity.

To motivate employees to accept their safety responsibilities.

To provide employees information on accident causes, occupational health hazards, and accident prevention methods.

Shortlist Personal Who RequireShortlist Personal Who Require

I .NEW EMPLOYEES

Discussed “Report of Unsafe Condition or Hazard” Form.

Chemical Safety / Personal Protective Equipment (P.P.E.).

Emergency Action Plans.

Location of fire alarm.

II. PROMOTED EMPLOYEES

- New recruits need basic induction training into how to work safely, including arrangements for first aid, fire and evacuation;

- people changing jobs or taking on extra responsibilities need to know about any new health and safety implications;

- young employees are particularly vulnerable to accidents and you need to pay particular attention to their needs, so their training should be a priority. It is also important that new, inexperienced or young employees are adequately supervised;

- some people’s skills may need updating by refresher training.

III. SUPERVISOR

-If you employee managers or supervisors they will certainly need some training. They need to know what you expect from them in terms of health and safety, and how you expect them to deliver.

-They need to understand your health and safety policy, where they fit in, and how you want health and safety managed. They may also need training in the specific hazards of your processes and how you expect the risks to be controlled.

-Indentify and protect themselves from chemical hazards.Recognize the physical and health hazard of chemical in their area.Obtain and document all training.

IV. Contractor

Many safety programs state that all workers, whether long- or short-term, complete the training provided by the entity, whether or not they have received other training.

I. Order and instruction

-Worksite managers shall provide information and instruction to employees commensurate with the complexity of their tasks,

- associated risks, and in consideration of their existing competencies, knowledge and skills.

-Information to employees prior to the introduction of systems or changes to the worksite that may affect their health and safety.

II. Job Cycle Check

It is recommended that all new Health and Safety Representatives undertake Level 1 training within 3 months of their first appointment. If no subsequent HSR training is undertaken within a five year period, it is also recommended that further training is undertaken.

OHS&W responsibilities training for all managers as provided for in the OHS&W Roles and Responsibilities Training Program. (A refresher course is required once every three years. New managers should have done OHS&W&IM training prior to appointment. If not, then they must undertake OHS&W&IM training within 3 months of being designated for the position.

III. Safety meeting

A safety meeting includes all employees and a management person is there to ensure that issues are addressed.  Typically, the safety committee is an effective safety management tool for a larger employer and safety meetings are more effective for a smaller employer.

Auditing can be defined as an examination, analysis, and continuous and systematic evaluation of the financial statements, records, operations and administration of an organization to determine whether the general principles of accounting, management policies, regulations and procedures are followed.

Auditing can be defined as an examination, analysis, and continuous and systematic evaluation of the financial statements, records, operations and administration of an organization to determine whether the general principles of accounting, management policies, regulations and procedures are followed.

An audit conducted to ensure that:

(i) the requirements of laws and regulations have been complied.

(ii) reveal factors or elements that do not lead to greater efficiency, effectiveness, and economic accounting in relation to the state.

(iii) an opinion whether the financial statements show a true and fair statement of the position and the

accuracy of the records in accordance with accepted auditing standards.

 

Internal audit

Undertaken by the Committee in the organization itself as the first step to ensure compliance with the provisions of KKP.

External audit

Auditing process conducted by DOSH or qualified auditor appointed by the organization.

discussion and review of audit observations conducted at various levels of employees to ensure that the audit conducted in accordance with the standards, policies and procedures and to achieve the objectives of the audit;

  discussions with the auditee through the exit conference on the

discovery, evaluation, conclusions and recommendations of the audit;

Draft Report of the Auditor General reported on the matter submitted to the Ministry / Department / Agency for review. Feedback should be submitted within two weeks from the date of the draft report submitted to the Ministry / Department / Agency concerned. The draft report will be finalized by taking into account the feedback received from the agency.

 

AUDIT IMPLEMENTATION PROCEDURE

Companies use audits to test and review a number of business, financial and operational procedures. Safety audits are used to ensure employees follow company guidelines and procedures. Safety audits may be completed by internal or external individuals. Internal safety audits are usually completed by managers and external safety audits are usually conducted by public accounting firms or management consulting firms. Individuals with knowledge and experience in the company's operating procedures are usually the best safety auditors.

  Planning and Preparation

The first step in safety audits is planning and preparation. This phase allows auditors to review the company's operating procedures, facilities and safety manual to gain an in-depth understanding of the company's operating procedures. Auditors may also meet with managers to determine what areas need to be audited or which areas present the most safety concerns. If a safety audit is being conducted after a workplace incident has occurred, auditors may need to review paperwork relating to the incident.

This information helps auditors understand the details of the incident and can prepare them to audit certain business operations or functions surrounding the incident. Once the planning and preparation stage is complete, auditors move into the fieldwork stage of the audit.

  Fieldwork

Fieldwork allows auditors to get a first hand look at the business's operations. Auditors usually walk through the facility and view employees working under normal conditions. Any violations or procedures that differ from the company's safety policies will be noted by the auditors. Auditors may also interview managers and employees during the walk through phase to determine how well company employees understand current safety procedures. Discussing any recent safety incidents will also be done during the interview process of the safety audit.

Top of each audit is to analyze the data collected. There are four approaches that can be used to analyze the data:

Benchmarking approachBenchmarking approach can be used when analyzing the features that do not have a subjective standard that applies universally. what is done in this approach is to compare what is available or practiced in an organization with another organization.

  Statistical approach

Statistical approach is the approach often used by the auditor. This approach uses numerical data and statistics synonymous frequency of accidents, injuries, lost time injury and so forth.

  Compliant approach

Based on compliance with the requirements of an act, regulations, standards and safe work procedures, systems and processes for a particular job or work tools and equipment.

Objective approachAnalyzing the objectives of an audit-based audit was conducted. Thus the analysis is an objective approach to analyze whether an audit objectives are met fully, partially or not at all. Examples of this approach requires the audit is to analyze the employer's commitment to safety and health at work

METHODS OF TAKING AND ANALYZING DATAMETHODS OF TAKING AND ANALYZING DATA