PBOX Report #1!Kapatiran

Prepared by: Max Rempillo, Vice President for Projects

Cheska Lacson, Vice President for Incoming Exchange 18 November 2012

Content

EP Itinerary Matching

EP Servicing Logistics

To be followed up

Sales

Exchange Participants’

Itinerary

q  Flood q  Earthquake q  Fire q  Tsunami �

(For the district near the coast line)

Training program for communities will�tackle the following:

*Visits are per DISTRICT not per Barangay

q  Sta. Mesa q  Punta Sta. Ana q  Sampaloc q  Bitas q  Arpapa

Districts to be visited in Cycle 1

*1 district per week; All districts are in Manila ONLY

EP Itinerary (To be finalized with time) DATE ACTIVITY

WEE

K 1!

Dec. 8 – Dec. 10" (Sat. – Mon.) Arrival of EPs

Dec. 10 (Mon) Leadership Development Program with Red Cross Youth Day 1

Dec. 11 (Tues) Leadership Development Program with Red Cross Youth Day 2

Dec 12 (Wed) Basic First-Aid, disaster preparedness and management Day 1

Dec 13 (Thurs) Basic First-Aid, disaster preparedness and management Day 2

Dec 14 (Fri) Visa Processing (3 hours at least) Basic First-Aid, disaster preparedness

and management Day 3 OC Meeting

Welcome dinner Dec 15 (Sat) Possible gimmick day

WEE

K 2!

Dec 17 (Mon) Community deployment Orientation (Half day)

Dec 18 (Tues) Orientation (Half day) Dec 19 (Wed) Practical Training (Whole day)

Christmas Dinner Dec 20 (Thurs) Practical Training (Whole day)

NATCON Day 1

Dec 21 (Fri) Hazard Mapping + Drills + Farewell (Half day)

EP Itinerary (To be finalized with time) DATE ACTIVITY

WEE

K 2! Dec. 21 (Fri) OC Meeting

Possible gimmick night NATCON Day 2

Dec. 22 (Sat) Possible gimmick day NATCON Day 3

WEE

K 3!

Dec 24 (Mon) Christmas Eve with Host Family Dec. 25 (Tues) Christ with Host Family Dec. 26 (Wed) Community Deployment

Orientation (Half day) Dec. 27 (Thurs) Orientation (Half day))

Dec. 28 (Fri) Practical Training Day 1 OC Meeting

Possible gimmick day Dec. 29 (Sat) Possible gimmick day

WEE

K 4!

Dec. 31 (Mon) New Year’s Eve with Host Family Jan. 1, 2013 (Tues) New Year’s with Host Family Jan. 2 2013 (Wed) Practical Training Day 2

Jan. 3 2013 (Thurs) Hazard mapping + Drills + Farewell (Half day)

Jan. 4 2013 (Fri) Community deployment Orientation (Half day)

OC Meeting Possible gimmick night

EP Itinerary (To be finalized with time) DATE ACTIVITY

Jan. 5 2013 (Sat) Possible gimmick day

WEE

K 5!

Jan. 7 2013 (Mon) Orientation (Half day) Jan. 8 2013 (Tues) Practical Training Jan. 9 2013 (Wed) Practical Training

Jan. 10 2013 (Thurs) Hazard mapping + Drills + Farewell"(Half day)

Jan. 11 2013 (Fri) OC Meeting Rest day

Possible gimmick night Jan. 12 2013 (Sat) Possible gimmick day

WEE

K 6!

Jan.14, 2013 (Mon) Last community deployment Orientation (Half day)

Jan. 15 2013 (Tues) Orientation (Half day) Jan 16 2013 (Wed) Practical Training (Whole day) Jan 17 2013 (Thurs) Practical Training (Whole day)

Jan 18 2013 (Fri) Hazard mapping + Drills + Farewell"(Half day)

OC Meeting Possible gimmick night

Jan 19 2013 (Sat) Farewell dinner if there are any EPs leaving already

Possible gimmick day

EP Itinerary (To be finalized with time)

DATE ACTIVITY

WEE

K 7!

Jan. 21 2013 (Mon) Evaluation with RCY & AIESEC DLSU Jan. 22 2013 (Tues) Evaluation with AIESEC DLSU

Bonding Jan 23 2013 (Wed) KAPATIRAN Cycle 1 ends

EPs are free to go around the Philippines

Possible gimmick day Possible departure day for EPs

Jan 24 2013 (Thur) Possible gimmick day Possible departure day for EPs

Jan 25 2013 (Fri) Possible gimmick day Possible departure day for EPs

Meeting with Red Cross Youth for finalizing:"19 November 2012

Venue of training with RCY: Red Cross Office @ Intramuros

Incoming Exchange

Matching

Target Re:

At least 10

Matched Exchange Participants

NAME COUNTRY Anna Ussier San Carlos, Brazil

Sarochin Sydney, Australia Dhaxna New Zealand

Jette Swinkles Nijmegen, Netherlands Shiang Lin Sydney, Australia

Still awaiting for EP ANs

NAME COUNTRY Sharon Koltaka, India

Mishbaul Koltaka, India Fujuita Brazil

Pamela Sarnia

q  Final sprint for matching q  Follow up on EP ANs

Check-list/To be followed

Exchange Participants’

Servicing

EP Flight Details

NAME COUNTRY FLIGHT

Anna Ussier San Carlos, Brazil

Sarochin Sydney, Australia BOOKED Dhaxna New Zealand BOOKED

Jette Swinkles Nijmegen, Netherlands

Shiang Lin Sydney, Australia BOOKED

NAME FLIGHT NUMBER DATE OF ARRIVAL Sarochin Dec. 7, 13:10 Dhaxna Dec 7, 18:45

Shiang Lin PR0337 Dec 8, 20:25

Accommodation Residencia de Dios

Website http://residenciadediosdorm.multiply.com/

History Past EPs from AIESEC DLSU have used "

this accommodation before.

Address 943 Estrada Street, Malate, Manila"

(Near St. Scholastica)

Contact Number 526-7876/524-8607

From http://residenciadediosdorm.multiply.com

Exterior of Building A

Stairs from Building A

Study lounge Bldg. A

Canteen Bldg A.

From http://residenciadediosdorm.multiply.com

Canteen & Convenient�Store at Building A.

Patio from Building B

Living & Dining Area At Building B

Hallway of Bldg. A

From http://residenciadediosdorm.multiply.com

Bedrooms on 2nd fllor of Building B

Accommodation includes: Wifi & Air-conditioner

Payment per month: P3,600 per person (boys);"P3,000 per person (girls)

*Need to pay down payment of P7,200 ASAP

Room allocation: 6 boys in 1 room; 8 girls in 1 room

q  Assign buddy to matched Exchange Participants

q  Reception booklet to be sent within the week, latest next week (EP mailer #1)

q  EP Itinerary in a calendar format – to be included in the reception booklet

q  Expectation setting/Skype meeting with matched EPs

q  Assign people for airport pick-ups q  Arrangement of transportation q  Complete AHOHOL Gang to start

planning for gimmicks q  Send EP mailer #2 with gimmicks 1 – 2

weeks prior arrival q  Follow up on EP flight details q  Follow up on dates for welcome dinner,

Christmas party and farewell dinner

Check-list/To be followed up

q  Down payment for accommodations q  S u g g e s t p a r t n e r s h i p w i t h

accommodation q  Have a backup accommodation q  Servicing tracker

Check-list/To be followed up

Logistics

q  Chairs will be provided by the community

q  Venue: Basketball courts q  Speakers and projects to be provide by

us (Some communities have their own)

q  Food�Providing food is the best way to attract our audience from the communities and to get their cooperation

q  Training kit materials (for hazard-mapping) q  Plastic folder q  Manila Paper (5 pieces) q  Red, blue, green, black permanent

pen q  Crayons q  Pencil q  Plastic cover

Check-list/To be followed up

q  Arrangement of transportation q  Either by borrowed van �

*Incurs expenses q  By cars of members �

*Need to ask them in advance q  Commuting�

*Need to teach EPs how to commute

q  Transporting the fake blood to communities

Check-list/To be followed up

Projects Sales

q  Food sponsors q  Logistics partners q  Media partners q  Learning partners �

(Not as much for now)

Priority for KAPATIRAN

q  Canon Philippines q  Corporate Network for Disaster Response q  Mercury Drug Corporation q  PhilSeven Foundation Inc. q  Uni-President (Philippines) Corporation

Proposals to send to

Active Projects Sales Tracker Tinyurl.com/Projects-Sales-Tracker

To be followed up

q  Communication plan for PBOX �(For communities and matching)

q  Transportation q  Finalized agenda q  Review OC performance for next report/

Talent review q  Discuss second cycle with Red Cross Youth q  Start matching for second cycle q  Settle communities for second cycle q  Documentation for CSO this week q  Breakdown of expenses q  Retrieve budget/capital q  Think of culminating activity? �

If this is needed and if there is enough time q  Conceptualizing a fundraiser activity/

method q  Set up Skype meetings with EPs for

expectation setting q  Follow up on EP ANs to have 9 official

matches!

Check-list/To be followed up

PBOX Report #1!Kapatiran

End.