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K-12: Student Record Exchange Tuesday, November 15, 2011 Dean Reineke (OH) John Brandt (UT) Tom Ogle (MO). Dean Reineke -- Ohio. Student Record Exchange: Ohio. Background Made possible by 2009 SLDS Grant Worked with LEAs to determine data elements Use of “External” Student Data Exchange - PowerPoint PPT Presentation
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K-12: Student Record Exchange
Tuesday, November 15, 2011
Dean Reineke (OH)John Brandt (UT)Tom Ogle (MO)
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Dean Reineke -- Ohio
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Background• Made possible by 2009 SLDS Grant• Worked with LEAs to determine data
elements• Use of “External” Student Data Exchange• Expansion of SIF framework for SRE and
other projects• Member of MHEC and utilizing their RFP
vendor
Student Record Exchange: Ohio
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Status• Use by LEAs is currently “optional”• How to encourage use – incentives?
• Benefits• Savings for LEA – time and money• Improve efficiency and timeliness of student records
• Beginning development work now• Pilot this spring ready for summer 2012• No cost for LEAs through July 1, 2013
Student Record Exchange: Ohio
Parchment/DocufideStudent Record Exchange
Electronic TranscriptsApplications
Data ODE can have
Data ODE cannot haveHistorical EMIS data
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John Brandt -- Utah
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UTREx - Utah e-Transcript and Record Exchange
• The Utah Electronic Transcript and Record Exchange (UTREx) integrates a SIF Capable longitudinal data system with other components, including:- Statewide Student ID management - LEA-to-LEA record exchange- electronic transcript ordering for postsecondary institutions
• The core component (LEA – SEA reporting) was successfully implemented in October, 2011. The remaining components will be implemented in early 2012.
• Utah faced significant contractual and scheduling challenges, but prevailed with effective cooperation of SEA staff, LEAs and vendors. Other keys to Utah’s success thus far include a statewide implementation model and tightly choreographed, yet flexible execution.
Student Record Exchange: Utah
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UTREx - Utah e-Transcript and Record Exchange
• The Utah Electronic Transcript and Record Exchange (UTREx) integrates a SIF Capable longitudinal data system with other components, including:- Statewide Student ID management - LEA-to-LEA record exchange- electronic transcript ordering for postsecondary institutions
• The core component (LEA – SEA reporting) was successfully implemented in October, 2011. The remaining components will be implemented in early 2012.
• Utah faced significant contractual and scheduling challenges, but prevailed with effective cooperation of SEA staff, LEAs and vendors. Other keys to Utah’s success thus far include a statewide implementation model and tightly choreographed, yet flexible execution.
Student Record Exchange: Utah
Improve data submissions from Local Education Agencies (LEAs)to the Utah State Office of Education (USOE)
Exchange student records electronically between LEAs in a timely and efficient manner
Transfer transcripts electronically from secondary to post-secondary institutions
UTREx - Components Transform student data exchanges into efficient, electronic and standardized processes
Improve data quality including accuracy, timeliness, accessibility and integrity
UTREx – Architecture
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Tom Ogle -- Missouri
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Interstate Overview• Identify and share data on students within
and between states across all levels of education.
• Identify and locate individuals who are mobile across states.• Locate drop-outs who have relocated to another
state.
Student Record Exchange: Missouri
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Student Record Exchange: Missouri
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Student Record Exchange: MissouriSearch Dashboard
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Contact Info and Resources:Dean Reineke, [email protected]
John Brandt, [email protected]
Tom Ogle, [email protected]
Student Record Exchange
