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June 2003 1
INIS Electronic InformationINIS Electronic Information Exchange Exchange
INIS Training SeminarINIS Training Seminar2-6 June 20032-6 June 2003
Vienna, AustriaVienna, Austria
SSeyda eyda RRieder ieder Renate EderRenate Eder
Bibliographic Control Unit, INIS
International Atomic Energy Agency
June 2003 2
Electronic Information Exchange
Submitting files to INIS
Downloading files from INIS
(via FTP)
June 2003 3
Submission of files to INISSubmission of files to INIS
FTP server CD-ROM
DAT tape
diskette worksheet
June 2003 4
… … via E-mailvia E-mail
address:
number of records:
no limits
frequency:
as often as needed
June 2003 5
Acknowledgement of ReceiptAcknowledgement of Receipt
immediate acknowledgement by INIS via e-mail (from Nora Dreihann-Holenia or Renate Eder)
if no reply within 3 days, re-contact INIS
June 2003 6
Contents of the E-mailContents of the E-mail
Should include:
information about contents of input file
send bibliographic input files as attachments or
in the body of the message (if not more than 10 records)
June 2003 7
Identification of Input FilesIdentification of Input Files
EXAMPLE:
address, name or code of your country ILO Japan
name of the input file JP0352C.inp
range of TRNs JP0303819-JP0303878
total number of records 60 records
June 2003 8
… … E-mail: Separate filesE-mail: Separate files
It is recommended to send two separate files:
• conventional literature (this file will be processed by INIS immediately)
• non-conventional literature (this file can be processed only when the fulltext
of the corresponding documents arrive in Vienna)
June 2003 9
Sample E-mail ((conventional literature only)conventional literature only)
-----Original Message-----From: Takako Habara [mailto:[email protected]]Sent: Friday, 23 May, 2003 02:54To: INIS Input Box [mailto:[email protected]] Subject: JAERI input data(JP0318C.inp) Dear Sir,I am sending you JAERI input data. I also send you 'Serial Title
Form' by FAX.Best regards,Keizo Itabashi, General Manager INIS Division, Dept. of Intellectual ResourcesJapan Atomic Energy Research Institute
The following information concerns the input file ((sent by FTP)sent by FTP):
File No.: JP0318C.inp
Data despatched: May 22, 2003
Total number of records (TRNs): 165 records
TRN range: JP0301724 to JP0301888
June 2003 10
Sample E-mail ((non-conventional literature only)non-conventional literature only)
-----Original Message-----From: Takako Habara [mailto:[email protected]]Sent: Thursday, 15 May, 2003 10:14To: INIS Input BoxSubject: JAERI input data(JP0317N.inp)
Dear Sir,I am sending you JAERI input. I will send a CD-ROM containing NCL image data via airmail.Best regards.Keizo Itabashi, General Manager INIS Division, Dept. of Intellectual ResourcesJapan Atomic Energy Research Institute
The following information concerns the input file (sent by FTP):
File No.: JP0317N.inpDate despatched: 15 May 2003Total number of records (TRNs): 36 recordsTRN range: JP0250558 to JP0350015
Non-conventional literatures are as follows: JP0250558 JAERI-Research--2002-023JP0250560 JAERI-Research--2002-025 etc…
June 2003 11
Sample E-mail ((NCL: Hard Copy & Soft Copy)NCL: Hard Copy & Soft Copy)
-----Original Message-----From: INIS LO - Sweden Sent: Monday, 26 May, 2003 14:32To: INIS Input BoxSubject: Input from Sweden (SE-03/10)
Attached is the bibliographic input file SE-03/10 with 7 records, TRNs: SE0300160-SE0300166.
The following full-text reports have been FTPed to the Swedish input folder:SE0300160.pdf - SSI--2003-06SE0300162.pdf - SKB-TR--03-02SE0300163.pdf - SKB-R--03-15SE0300164.pdf - SKB-R--03-10
The following reports will be sent as hard copy:SE0300161 - CTH-RF--1 69SE0300165 - NEI-SE--426SE0300166 - SSI--2003-04
Best regardsLars EdvardsonSwedish INIS Centre, Studsvik LibraryRoyal Institute of Technology LibrarySE-611 82 Nykoping, Sweden
June 2003 12
… … e-mail: NCL input filese-mail: NCL input files
If file contains Non-Conventional Literature:
• include list of report numbers and corresponding TRNs, eg.:
AR0300340: ARN-03—123
AR0300341-45: INIS-AR-V--456
JP0350558: JAERI-Research--2003-045 JP0350559: JAERI-Research--2003-046
June 2003 13
Electronic Information Exchange
Downloading files from INISDownloading files from INIS
Output files available from the IAEA FTP Server (ftp.iaea.org):
latest updates of the INIS AtomindexINIS Atomindex
SoftwareSoftware related to INIS activities
electronic version of the TRN/RN TRN/RN Cumulative Correspondence ListsCumulative Correspondence Lists
various Correspondence at INIS Correspondence at INIS Members AreaMembers Area
June 2003 14
Electronic Information Exchange
INIS AtomindexINIS Atomindex
Compressed files on the INIS FTP server:
Latest file every week
Double (merged) files every two weeks
Liaison Officers informed by e-mail on the availability of each new file
Can be downloaded using a Web browser by entering:
ftp://inisout:[email protected]/ftp/inis/out_products/ftp://inisout:[email protected]/ftp/inis/out_products/
June 2003 15
Electronic Information Exchange TRN/RN Cumulative TRN/RN Cumulative
Correspondence ListsCorrespondence Lists
Electronic version on the IAEA FTP server
Compressed PDF file every week national input & voluntary contributions subdirectory ‘trn_rn_list’ of output products
directory contains TRNTRNs (Temporary Record Number) and corresponding RNRNs (Reference No.s) (assigned after
production) sorted by country and int’l organization’s names download using a Web browser by entering:
ftp://inisout:[email protected]/ftp/inis/out_products/trn_rn_list/ftp://inisout:[email protected]/ftp/inis/out_products/trn_rn_list/
June 2003 16
Electronic Information Exchange
INIS softwareINIS software
WinFIBRE: compressedcompressed file (zipped) on INIS FTP server downloaddownload using a Web browser by entering the address: ftp://inisout:[email protected]/fibre/windows/WinFIBRE30/
Authority file updates: compressed (zipped) updated every two weeks downloaddownload using a Web browser by entering: ftp://inisout:[email protected]/fibre/inis_bct.zip
After un-zipping downloaded file (inis_bct.zip), you’ll have ‘inis_bct.dat’
Copy or Move into respective directory (overwrite older version)
June 2003 17
Electronic Information Exchange INIS Members AreaINIS Members Area
http://www.iaea.org/programmes/inis/marea/http://www.iaea.org/programmes/inis/marea/member1.htmmember1.htm
Contains recent and/or valid INIS correspondence
Current INIS Reference Series
Information related to meetings & its documents
Information on promotion and marketing
INIS Membership definition document
Link to Distance Learning Program
June 2003 18
Electronic Information Exchange
INIS Members Area - CorrespondenceINIS Members Area - Correspondence
June 2003 19
Electronic Information Exchange
INIS Members Area:INIS Members Area: Technical Matters
June 2003 20
Electronic Information Exchange
INIS Members Area – Reference SeriesINIS Members Area – Reference Series
June 2003 21
Electronic Information Exchange
Submission of files to INISSubmission of files to INIS
Input files: can be submitted to INIS via the IAEA FTP Server (ftp.iaea.org) using a Web browser (eg. Internet
Explorer, Netscape)
Bibliographic input files NCL fulltext in electronic form
June 2003 22
Electronic Information ExchangeUploading Uploading using theusing the Internet ExplorerInternet Explorer
• Enter in IE ’s address field: ftp://inisinp:[email protected]
• open your Windows Explorer• go to your directory to select the file
ready for submission to Vienna• Click on Copy• go to Internet Explorer• Click on Paste• click on ‘Refresh’ button of your browser
to see the result
June 2003 23
Electronic Information Exchange
Uploading files Uploading files using a using a WEB WEB browserbrowser
June 2003 24
Electronic Information Exchange
Uploading Uploading using using NetscapeNetscape
• Enter in Netscape’s address field ftp://inisinp:[email protected]
• go to File, Upload File in the dialog box:
• change ‘Files of type’ to show ‘All files’• select the file ready for submission to
Vienna and press ‘Open’ button• click on ‘Reload’ button of your browser
to see the result
June 2003 25
• At the same time, send an e-mail to the Secretariat informing of the new file and providing information about it:
• always check that the file transfer to the FTP server was successful (i.e. click to open file & check the contents)
Electronic Information ExchangeUploading - Additional Steps Uploading - Additional Steps
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