JKL Bahweting School

Request for Proposal

Cafeteria Renovation

RFP # 20160412.1

Theresa Kallstrom

School Superintendent

Date:

April 12, 2016

Prepared by: MP

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 2

1.0 GENERAL INFORMATION

1.1 Scope of the Project 3

1.2 Bid Submission 3

1.3 Contact Person 3

1.4 Calendar of Events 3

2.0 ONSITE WALKTHROUGH 4

3.0 PROJECT SCOPE 4

3.1 Demolition 4

3.2 Renovation 5

3.2.1 Flooring and Wall Base Cove 5

3.2.2 Painting 6

4.0 SCHEDULE 6

5.0 BONDED AND INSURED 6

6.0 BID REQUIREMENTS 7

6.1 General Bid Requirements 7

6.2 Rejection of Bids 7

6.3 Required Information in Bid Responses 7

6.3.1 Detailed Quotation 7

6.3.2 Contact Information 7

6.3.3 Proposal Cost Overview and Schedule 8

6.3.4 Iran Economic Sanction Act 8

6.3.5 Relationship Disclosure 8

6.3.6 Product Information/Samples 8

6.3.7 Bonding and Insurance 8

APPENDIX FORM A – Contact Information 9

APPENDIX FORM B – Proposal Cost Overview and Est. Installation 10

APPENDIX FORM C – Iran Economic Sanction Act 11

APPENDIX FORM D – Familiar Relationship Disclosure 12

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 3

1.0 GENERAL INFORMATION

1.1 Scope of the Project

The school is seeking a qualified contractor to perform a cafeteria renovation.

The adjacent Orchestra classroom is moving to a new location within the school.

The Cafeteria and the Orchestra room are currently divided by a movable folding

wall. This will be opened and the current cafeteria will be expanded into that

classroom space. New flooring and paint will be used to create a larger, consistent

cafeteria space.

Attendance of the schedule onsite walkthrough is required to be eligible for

bid submission.

1.2 Bid Submission

Bid closing is April 26, 2016, 3:00 PM EST at which time all received bids will

be publically opened. All bids received after closing will automatically be

rejected. Bids must be sealed and clearly marked “RFP # 20160412.1” on

exterior of delivery packaging.

Sealed bids will be received at:

JKL Bahweting School

Attn: Director of Business and Finance

1301 Marquette Ave.

Sault Sainte Marie, MI 49783

Fax and electronic bid submissions will be not accepted.

A copy of this bid request, including any related addendums and corrections can

be found at: http://www.jklschool.org/rfp

The JKL Bahweting School Board of Education reserves the right to accept or

reject any bids received, to cancel in part or all of this bid request, and is not

bound to accept the lowest bid.

1.3 Contact Person

All questions concerning this request or any its requirements should be directed

to:

Theresa Kallstrom, School Superintendent

(906) 635-5055 ext. 105, Office

TKallstrom@jklschool.org

1.4 Calendar of Events

Release of Request to Bid April 12, 2016

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 4

Required Onsite Walkthrough (1:30 PM) April 18, 2016

Bid Closing (3:00 PM EST) April 26, 2016

School Board Approval May 10, 2016

Notification of Award May 11, 2016

Commencement of Services TBD

2.0 ONSITE WALKTHROUGH

Contractors that wish to provide a bid response for this project are REQUIRED to

attend the scheduled onsite walkthrough. All dimensions and measurements provided

by this document are ESTIMATES. Contractors must use the onsite visit to obtain

accurate measurements and ask any questions regarding the scope of the project. The

onsite walkthrough is scheduled for April 18, 2016 at 1:30 PM EST.

Bid responses from contractors that did not attend the onsite walkthrough will be

rejected.

3.0 PROJECT SCOPE

The existing cafeteria will be expanded into the adjacent Orchestra room, as the

Orchestra class is moving to a new location within the school. The two locations are

currently separated by a permanently installed, movable divider folding wall. The

current cafeteria (including storage room and entry/exit entry area) is estimated to be

2300 square feet. The Orchestra room is estimated to be 1280 square feet. The folding

divider wall will be opened to allow for a much larger cafeteria space but still be

functional in case here is a temporary need to divide the space again. Ceiling height in

the rooms is approximately 13’ however is there is a large low hanging series of

bulkheads in the middle.

3.1 Demolition

Contractor will be required to remove all carpeting, floor strips and wall base

cove in the Orchestra Room. It is believed there is no tile under the existing

carpet. The carpet appears to be glued directly to the concrete floor.

In the Cafeteria, the floor tile, wall base cove, and floor strips will need to be

removed. A small section of tile extends into the hallway. This tile must be

removed. Magnetic door hold units may have to be removed on a temporary

basis and reinstalled once the flooring is installed.

Immediately adjacent to the Cafeteria is a storage room and exterior entry/exit

area. Floor tile and wall base cove will need to be removed from the storage

room. Floor tile and wall base cove will need to be removed from the

entry/exit are including the small section of tile in this area that has already

been replaced recently.

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 5

The contractor is responsible for the appropriate disposal of all materials

removed and waste generated from this project. At no time may the onsite

dumpsters be used for renovation materials or refuse.

3.2 Renovation

The following renovations shall be performed in the specified areas:

Cafeteria

Orchestra

Storage Room

Entry/Exit Area

The above specified areas are NOT optional; proposals must provide costs to

address these areas.

3.2.1 Flooring and Wall Base Cove

Flooring:

Prior to installation of new flooring, contractor shall ensure that the

surface has been adequately prepped. This includes the removal of

any old adhesives, and proper remediation of cracks or obvious

high or low spots. The wall divider may have to be removed on a

temporary basis to allow for tile installation beneath it.

Floor tiles will be commercial grade, no wax vinyl tile.

Highly durable to foot and heavy rolling traffic.

Slip resistant

Mold, mildew, stain, and reagent resistant

Chemical resistant

Color and patterns extend through the thickness of the tile

10 Year wear warranty (please provide specific details of

warranty with bid submission)

No specific color is requested however several options should

be me made available at the same price point.

o Light color is preferred

All floor transition strips should be replaced new.

Wall Base Cove:

Vinyl wall base cove shall be black in color.

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 6

3.2.2 Painting

Walls:

Walls within both locations are block construction. Ceilings are

drop tile. The center ceiling bulkhead is a mix of drywall and drop

ceiling. All walls shall be repainted to a consistent color. The

current color is Sherwin Williams’ “Vellum”. Alternate paint

manufacturers are accepted. A lighter shade may also acceptable.

Please provide a sample(s) of any proposed colors. Contractor

should perform an inspection of the block walls, drywall, and any

other painted surfaces for minor holes or damage. All holes/areas

for repair should be identified to the school and approved for

repair. All surfaces should be adequately prepped prior to painting.

Any surface mount raceway and boxes that have already been

painted shall be repainted to match new color.

Bulkhead:

The series of bulkheads in the middle of the cafeteria/orchestra

spaces shall be repainted white.

Wall Divider:

The folding wall divider shall be repainted on both sides to match

the color of the walls.

Ceiling Tile Painting:

Please provide costs to perform the repainting of all ceiling tiles in

order to eliminate discolorations due to dirt and staining.

4.0 SCHEDULE

Cafeteria and Orchestra rooms will be cleared of all furniture, equipment, and

materials by school staff so work can commence immediately on June 13, 2016.

Please provide time estimation for project completion. Ideally, the school would like

all work completed within 4 weeks so all the entire project completed prior to the

start of a summer school session.

5.0 BONDED AND INSURED

This project requires that the contractor be bonded and insured. Please provide the

specific details and proof of bonding and insurance with your bid submission. The

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 7

building is leased from the Sault Tribe of Chippewa Indians and the awarded

contractor shall, prior to the commencement of services, add JKL Bahweting School

and the Sault Tribe of Chippewa Indians as additional insured organizations for the

purposes of this project.

6.0 BID REQUIREMENTS

6.1 General Bid Requirements

All bid components (equipment, services, etc.) should be itemized and, where

possible, include per unit costs and extended costs. All associated costs with

this project must be listed.

All alternates, variations, and exceptions to any requirement must be clearly

stated.

The school reserves the right to consider proposals based on their relative

merit, risk, and value to the school.

The school reserves the right to cancel all or parts of this request for bid if it

is in the best interest of the school.

This bid request does not commit us to award a contract, to pay any costs

associated with the preparation of a response, to procure or contract for

services or equipment.

6.2 Rejection of Bids

JKL Bahweting School reserves the right to accept or reject any or all bids, and to

waive any minor discrepancies or technicalities in the bid or specifications when

deemed to be in the best interest of the school.

6.3 Required Information in Bid Responses

Bid responses may be rejected for failing to provide all required

information/documentation!

6.3.1 Detailed Quotation

A detailed quotation must be provided. Any additional costs not

specifically mentioned in this document that will be required should

be included (shipping, travel, etc.).

The school is a tax exempt organization and documentation can be

provided.

6.3.2 Contact Information – Appendix Form A

Company Name

Years in Business

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 8

Main Contact Person

Full Mailing Address

Telephone/Fax Number

This form must also be completed for any companies that will be

subcontracted for services on this project.

6.3.3 Proposal Cost Overview and Schedule – Appendix Form B

6.3.4 Iran Economic Sanction Act – Appendix Form C

In compliance with Michigan’s Iran Economic Sanctions Act (P.A.

517 of 2012), contractor is required to provide notarized

documentation certifying that it is not an Iran linked business. Bid

submissions that do not include this documentation will be

rejected without further review or consideration.

6.3.5 Relationship Disclosure - Appendix Form D

Contractor must submit a sworn, notarized statement disclosing any

familial relationship that exists between the owner or any employee of

the bidder and that of any member of the JKL Board of Education or

the School Administrator. Bid submissions that do not include this

documentation will be rejected without further review or

consideration.

6.3.6 Product Information/Samples

Bid submission should include information regarding proposed

products. Physical samples of paint colors should be provided. At a

minimum, product information regarding the tile should be provided

by means of brochures, specifications, or manufacturer provided

online information.

6.3.7 Bonding and Insurance Please provide the specific details and proof of bonding and

insurance with your bid submission.

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 9

APPENDIX: FORM A

CONTACT INFORMATION

Company Information:

Name

Mailing Address

Telephone Number

Fax Number

Years in Business

Primary Contact Information:

Name

Title

Telephone Number

Fax Number

Email Address

*** This form must also be completed for any companies that will be subcontracted for

any services on this project. ***

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 10

APPENDIX: FORM B

PROPOSAL COST OVERVIEW AND SCHEDULE

Company Name:

COST OVERVIEW

Required Items Total Item Costs

Flooring – Demolition, Materials, Additional Items, and

Labor

Painting – Materials and Labor

Any other additional costs

TOTAL PROPOSAL COST

This form does not constitute a valid quotation. A detailed formal quotation

must still be included with the proposal submission.

WORK SCHEDULE

Estimated Time Required to Complete All Work

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 11

APPENDIX: FORM C

AFFIDAVIT OF COMPLIANCE – IRAN ECONIMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of the below named contractor (the

“Contractor”), pursuant to the compliance certification requirement provided in the JKL

Bahweting School’s (the “School District”) Request for Proposals for “JKL RFP

#20160412.1“ (the “RFP”), hereby certifies, represents and warrants that the Contractor

(including its officers, directors, and employees) is not an “Iran linked business” within

the meaning of the Iran Economics Sanction Act, Michigan Public Act No. 517 of 2012

(the “Act”), and that in the event Contractor is awarded a contract as a result of the

aforementioned RFP, the Contractor will not become an “Iran linked business” at any

time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a

false certification is responsible for all civil penalty of not more than $250,000.00 or 2

times the amount of the contract or proposed contract for which the false certification was

made, whichever is greater, the cost of the School District’s investigation, and reasonable

attorney fees, in addition to the fine. Moreover, any person who submitted a false

certification shall be ineligible to bid on a request for proposal for three (3) years from

the date that is determined that the person submitted the false certification.

____________________________________ Name of Contractor

Signature: ___________________________

Print: _______________________________

Title: ______________________________

Date: ______________________________

STATE OF _______________)

) ss.

COUNT OF ______________)

Subscribed and sworn to before me this __________ day of ____________, _________.

________________________________________

Notary Public, ____________ County, ________

My commission expires: ____/ ____/ __________

Acting in the County of: ____________________

JKL Bahweting School – RFP # 20160412.1, Request for Proposal

Page 12

APPENDIX: FORM D

FAMILIAR RELATIONSHIP DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familiar

relationships that exists between the owner or any employee of the bidder and any

member of the JKL Bahweting School Board of Education or the JKL Bahweting School

Superintendent must be accompanied with the bid. Bids without this disclosure

statement will not be accepted.

The members of the JKL Bahweting School Board of Education are: Nick VanAlstine,

Norma Castro, Ginger Stratton, Brooke Rizzo, Michael McKerchie, Suzanne Menard,

Bradley Pringle

The JKL Bahweting School Superintendent is: Theresa Kallstrom

The following are the familiar relationships:

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

There are none.

STATE OF ____________________)

)ss

COUNTY OF __________________)

The undersigned, authorized representative of bidder _____________________________

does hereby acknowledge that bidder has read the foregoing disclosure statement and the

statements herein contained are true.

_____________________________________

Signature of Bidder Representative

_____________________________________

Print Name

_____________________________________

Title

Subscribed and sworn to before me this ______ day of __________________, ________.

_________________________________________

Notary Public, _____________County of ________

My commission expires: ____/ ____/____________