JCI Barbados

2019 Plan of Action

INTRODUCTION

Accelerating transformation for greater IMPACT!

2019 will continue to be a year of transformation for JCI Barbados (JCIB). Our 2018-2020 JCI Barbados Strategic Plan outlined a three-year vision which involved the alignment of all activities to achieve sustainable impact through collective action of active citizens across local communities. Through its first year, the plan has seen tremendous growth within the organisation and it is therefore expected that we will build on our progress thereby spring boarding towards even greater impact. This document aligns with the JCI West Indies 2019 Plan of Action, and in turn the 2019-2023 JCI Strategic Plan. It outlines how JCI Barbados will continue the transformation of the organization through the use of partnerships within our community in an effort to unite all sectors of the society.

CORE PHILOSOPHY

In our changing climate, creating sustainable impact within our communities will compel us to utilize more creative approaches and to be more perseverant than ever before. Through this change in methodology, we must remember our theoretical underpinnings outlined in our mission and vision and shared throughout 5000 communities in over 120 countries.

Our Vision To be the leading global network of young active citizens.

Our Mission To provide development opportunities that empower young people to create positive change.

Our Values That faith in God gives meaning and purpose to human life; That the brotherhood of man transcends the sovereignty of nations; That economic justice can best be won by free men through free enterprise; That government should be of laws rather than of men; That earth’s great treasure lies in human personality; And that service to humanity is the best work of life.

JCI Barbados will continue to review current practices to ensure that

we are advancing our goal of accelerating impact within our

communities.

• Align local processes with JCI best practices

• Implement projects that are evaluated to access relevance to our community

• Expand the deployment and reach of the Active Citizen Framework

Action Steps

• Create and circulate a Project Chairperson's Training Manual ("Manual") which will

be developed and reviewed on an annual basis

• Include the Active Citizen FrameworkTM ("ACF") within the Manual so that Project

Chairpersons are fully aware of how JCI projects are implemented

• Ensure that project proposals align with the ACF

• Train JCI Impact for all members

• Conduct presentations on the Global Goals/Sustainable Development Goals (SDGs)

• Evaluate life spans of all projects (current and new)

Expected Outcome

JCI Barbados will achieve sustainable impact by running projects which are relevant to the Barbadian society and that are aligned to the SDGs and follow the ACF.

JCI Barbados will inspire young people to seize opportunities in

which they can create positive change.

• Increase committed and motivated active citizens in the organisation

• Increase the quantity of committed male members in the organisation

• Ensure efficient and well-prepared succession planning process

Action Steps

• Create an engagement plan and mentorship program where mentors reach out to

mentees personally and follow up on membership attendance

• Maintain JCI Career Map and Rewards Program for members to track their journeys

and paths through the organization

• Accentuate the social aspect of organization to develop a spirit of camaraderie among

members and sense of belonging for all members

• Create and maintain JCI Barbados Calendar for members and board members to

ensure that everyone is updated on each JCIB activity

• Implement Grievance Committee to help with Conflict Management/Resolution

• Host more gender-focused activities to attract more males to the organisation

• Identify potential successors from July/August to ensure seamless handover process

and successful transitions

• Present 2020 Plan of Action before the end of the year

Expected Outcome

JCI Barbados will create an environment in which persons are engaged and motivated to

create positive change. The organisation prides itself on its esteemed membership which is

comprised of a set of core members with innovative and diverse skill sets and expertise, and

to whom we will interact with to provide mentorship to young active citizens on their journey.

JCI Barbados will ensure viability and sustainability of the

organization by investing in our financial and human resources.

• Receive Chapter and project sponsorship

• Review returns on investment(s)

• Diversify financial portfolio by obtaining other investment options

• Provide training for members in areas where they require skills development

Action Steps

• Provide JCI Official and Personal Development training sessions for members based

on their needs

• Host a minimum of two fundraising ventures during the administrative year

• Review the existing Partnership Proposal to ensure relevancy and update project

overviews with appropriate, high-quality pictures

• Maintain record of Corporate Barbados’ budget preparation timelines to optimize the

outcome of sponsorship requests

• Investigate and undertake new investment opportunities

• Establish fundraising committee that will be dedicated to executing short and long-

term activities/events to raise funds for the Chapter

Expected Outcome

JCI Barbados will focus heavily on this pillar, devising a financial plan which ensures the sustainability of the organization for future years. We will engage in several fundraisers to provide funding for our projects and equally ensure that our members have the requisite

tools to be changemakers in their societies.

JCI Barbados will foster a collaborative culture among recognised

NGOs and with varying partners/sponsors.

• Establish partnerships with entities which have a Memorandum of Understanding (MoU) with JCI at the International level

• Establish partnerships with like-minded organisations within Barbados

• Foster partnerships with other regional JCI Chapters and stakeholders

Action Steps

• Identify and list organisations JCIB should partner with

• Create MoUs with organisations to formalize partnerships at local level

• Partner with other NGOs and Non-Profit organisations for various projects

• Participate in regional projects and fundraisers

• Strengthen collaborative efforts with JCI Chapters within JCI West Indies

Expected Outcome

JCI Barbados will engage and develop partnerships with like-minded organisations and/or entities to expand mutual impact.

JCI Barbados will foster strong networks between members and their

communities, and among JCIB, other local organisations and the

National Organisation.

• Enhance visibility within the Barbadian community

• Expand and strengthen connections throughout the organization

• Share ideas and knowledge with other NGOs both locally and regionally

Action Steps

• Create specialised training sessions to promote marketing/photography skills,

creation of press releases, JCI branding etc. to advance the skill sets of members

and promote the JCI brand

• Maintain a Public Relations Committee under the direction of the Vice President of

External Affairs or Public Relations Director to share the various responsibilities to

ensure efficient branding

• Update the JCI Barbados website monthly

• Strengthen relationships with various media houses

• ‘Tag’ members, partners and sponsors in various social media posts to increase post

reach

• Share best practices, knowledge and talent with other Local Organisations

• Engage in local and regional twinning agreements with organisations that we identify

as having best practices and those to whom we can lend assistance and mentorship.

Expected Outcome

JCI Barbados will establish stronger networks and communication between members, its communities, other local organisations and its National Organisation. JCI Barbados will enhance its visibility locally, regionally and internationally by promoting its members who exemplify the JCI brand in their daily lives.

CONCLUSION

On the path to the fulfillment of our 2020 strategic vision, JCI Barbados will continue to put

members first and to encourage them to seek opportunities within their communities, social

groups and professional environments in an effort to create positive change.

The plans of the incoming Executive Board of Directors will align to this Plan of Action and

hence to the local and international Strategic Plans. Through careful planning, commitment

and hard work, 2019 will continue along the trend of transformation; but this will only be

possible with you, our members, partners and sponsors. We will depend on you for ideas

input, and the creativity in their execution. Through your donations of time and resources,

you will directly influence our success, for which we will be most grateful.

On behalf of the 2018 Board of Directors and the Strategic Planning Committee, it is our

sincere wish that this document be used to guide the planning and execution of the

upcoming activities as we seek to accelerate transformation for greater IMPACT.

Yours in JCI,

Deryka Sobers 2018 Local President JCI Barbados (West Indies)

Appendix A: 2019 Plans of Action

Executive Vice President

Name: Michael Mayers

Objective: Align to the JCI Barbados Strategic Plan 2018 - 2020, with a main focus on

IMPACT; which ensures sustainable impact through projects which are

relevant to the Barbadian society, aligned to the Sustainable Development

Goals and follow the Active Citizenship Framework.

Strategy: 1) Ensure the success and sustainability of existing projects through a focus on sponsorship and the project committees/chairpersons.

2) Enhance project execution and overall efficiency of the organization through effective communication among Board officers and members.

3) Evaluate the project ideas from the 2018 Brainstorming session to

identify a possible project to execute in the near future.

Action Steps Target

1.1) Success & Sustainability through Sponsorship

a. Work with VP External to devise attractive sponsorship

packages to ensure sponsors are afforded the necessary

benefits.

b. Review, edit and approve all project related correspondence

to external parties in order to ensure efficiency and clarity of

request.

1.2) Success & Sustainability through Project

Committees/Chairpersons

a. Conduct Chairperson interviews with President to assess

members and provide advice as the first step in their

preparation for the role.

b. Conduct a Chairperson Training Session to ensure

chairpersons are prepared and empowered for their role.

c. Complete the development of the Project Chairperson

Training Manual & Outline to enable this document to be

shared after the Chairperson Training Session.

d. Review and revise Plans of Action as necessary to ensure

current and future projects continue to align with the JCI

Active Citizen Framework (ACF) and Sustainable

Development Goals (SDGs) by collaborating with

Chairpersons and committee members.

e. Oversee and provide guidance to the committees

Jan - Dec 2019

throughout the year; strategize and implement measures to

ensure full cooperation from committee members.

f. Ensure that all interim projects are assigned a Chairperson

within two (2) months prior to the presentation of the Plan of

Action to General Assembly.

2) Execution and Efficiency

a) Maintain an efficient and effective method for project updates.

b) Work with SG to maintain an active projects calendar with dates of committee meetings and other project related activities.

c) Monitor the portfolios of the Vice Presidents and ensure adequate reporting and documentation is done in accordance with best practices.

d) Provide quarterly updates and communicate any deficiencies to the President and Board of Directors, or as deemed necessary.

Jan - Dec 2019

3) Project ideas from Brainstorming Session

a) Work with the President and Board to evaluate the project ideas from the Brainstorming Session and any other relevant sessions.

b) If possible, implement one of the ideas in 2019 or prepare an

interim POA for execution in 2020.

Jan - Dec 2019

Michael Mayers

2019 Executive Vice President

JCI Barbados (West Indies)

Vice President, External Affairs & Public Relations

Name: Kizwauna Miller Objective: To maintain the image of JCI Barbados on our social media platforms and

advance the presence of the local organisation within our communities. Strategy: 1) Be creative and innovative with content which displays the JCI Brand and

introduce motion content (videos) to our social media platforms. 2) Review and revise the marketing strategy to ensure it remains effective and attractive to prospective members and stakeholders. 3) Maintain relationships and collaborations with current NGOs and seek after other opportunities which will impact the organization positively. 4) Build on relationship with existing sponsors. 5) Establish an innovative and sustainable fundraiser which will aid the Chapter in being self-sufficient in handling household matters over the long term.

Action Steps

Target

Public Relations a) Work with PR team to introduce video content to our social media

pages. b) Ensure all content posted is consistent with and accurate to the JCI

Brand. c) Ensure all promotional material of events executed under other

arms of JCI Barbados (Internal Affairs and Projects) are appropriately branded and effectively marketed.

d) Maintain monthly flyers which highlight upcoming events, international and regional events as well as the birthdays of members.

e) Work closely with EVP to continue execution of JCI Barbados app.

Jan – Dec 2019

Marketing a) Review and update marketing strategy as necessary. b) Identify at least two (2) new marketing opportunities. c) Coordinate at least three (3) press releases in the local newspaper

and at least two (2) TV/radio interviews for the local organisation. d) Assist VP Internal with outfitting chapter with JCI branded apparel.

Jan – Dec 2019

Sponsorship a) Review and update partnership proposal as necessary. b) Seek sponsorship for fundraising events which benefit the local

organisation. c) Ensure relationship with JCI Legacy Sponsors is maintained via

active communication with direct contacts, display of the

Jan – Dec 2019

K. Miller

Kizwauna Miller 2019 Vice President, External Affairs & Public Relations JCI Barbados (West Indies)

company’s logo on the relevant poster and invites to the local organisation’s Annual Awards and the specific project.

d) Assist VP Internal in acquiring additional partners for Membership Card.

Collaboration a) Maintain collaborations with NGOs. b) Partner with other NGOs at least 3 times a year to execute a joint

project, seminar and/or fundraiser. c) Strengthen relationship with other NGOs via invitation to at least

one (1) session hosted by JCI Barbados.

Jan – Dec 2019

Vice President Internal Growth & Development

Name: Trishtanne Gittens

Objective: To sustain active members to 45 and recruit persons who are best fit to the organization; thereby increasing members to a total of approximately 70 persons by the end of the administrative year.

Strategy: 1) Participate in the JCIWI 100% Efficiency Programme. 2) Oversee the Membership Growth & Development Committee. 2) Implement social, recruitment and retention programmes geared towards increasing membership benefits and local awareness of the JCI Barbados chapter. 3) Collaborate with existing local NGOs to achieve an overall impact towards the Barbados Development Goals.

Action Steps Target

1) Participate in the JCIWI 100% Efficiency Programme. a) Meet deadlines set by JCIWI for submission of requested

documents and reports.

Jan - Dec 2019

2) Oversee the Membership Growth & Development Committee. a) Organize outreach activities and socials, all training activities

and JCI official training sessions, open day sessions for recruitment of prospective members and create a framework to re-activate the Junior Jaycees program.

b) Coordinate the Ten Outstanding Young Persons (TOYP) Project.

c) Champion the Local Debating and Public Speaking series to attract members’ participation and enhance our participation at National and International events.

d) Work with the Chair of the Committee to coordinate a training series that prepares members for the debating and public speaking series.

e) Prepare training reports for all training sessions.

Jan - Dec 2019

3) Social, Recruitment and Retention Programmes. i) Develop innovative activities that encourages genuine interactions with the younger potential members at primary and secondary schools, college and university. ii) Initiate bespoke programs within 3 local schools that promote what being an active citizen is about. Long term goal: Junior Jaycees potential. iii) Recruitment Campaign - Liaise with VP External & PR team to enhance the overall awareness of the JCI Barbados

Jan – Nov 2019

chapter via online mediums, exhibitions and the local ministry of education. iv) Work with VP External to advocate membership benefits to wider community.

b) Recruitment i) Develop the Each One Bring Two Initiative – prospective and inactive members to events. ii) Create an active Whatsapp group chat for all prospective members. iii) Recruitment Campaign - Liaise with VP External to be advertised at business fairs, exhibitions, Barbados Community College, BIMAP, Polytechnic, Freshers Week at UWI, Cave Hill and The Ministry of Education. iv) Work with VP External to advocate membership benefits to wider community

c) Retention

i) To continuously promote the membership card which gives discounts to members at various outlets across the island and incorporate specials with members within the organisation who have a local business to join as an Entrepreneurship venture. ii) Update and maintain member directory and incorporate personalised information such as an updated birthday & special anniversaries. iii) Assess the personal development needs of members and communicate with EVP to align training sessions that meet those needs vi) Work with Chair of Membership Growth & Development committee to plan socials for members and coordinate community outreach activities to encourage internal participation and build the comradery amongst current members vii) Maintain strong relations with members ix) Suggestion box at the end of each GA for members to voice their opinions x) Work with VP External to advocate membership benefits to members xii) Act as liaison officer and coordinate the Barbados Delegation to National and International JCI events

4) Collaboration with other NGOs. Liaise with VP External and EVP to create a stronger relationship with other existing local NGOs to enhance the overall awareness towards the Barbados Development Goals.

i) Invite the wider local NGOs to JCI activities and in return support them with their existing initiatives.

Jan – Dec 2019

ii) Liaise with the Ministry of Youth arm, assisting them with their existing projects and invite them to our JCI activities such as Barbados Leadership Academy.

Trishtanne Gittens

Trishtanne Gittens 2019 Vice President Internal Growth & Development JCI Barbados (West Indies)

Secretary-General

Name: Rashida Beckles

Objective: To assist in the accurate record keeping of the JCI Barbados Chapter. To promote healthy & engaging communication amongst the Board and between members of the organization.

Strategy: 1) Participate in the JCIWI 100% Efficiency Programme. 2) To keep the minutes of local meetings, reproduce them and send

them to members in a timely fashion. 3) To maintain the filing system for correspondence, minutes,

records and project details

Action Steps Target

1) Participate in the JCIWI 100% Efficiency Programme a) Meet or exceed deadlines set by JCIWI for submission of

requested documents and reports

Jan - Dec 2019

2) Oversee the historical records of the Local Organization and update/maintain them accordingly a) Ensure minutes are written accurately and in a tidy and timely

manner b) Prepare agendas for all General Assembly meetings and

ensure all notices are circulated at least 2 weeks prior to the meeting

c) Agendas & supporting documents will be circulated at least 1 week before meetings where possible (including a diverse, budget friendly refreshment roster)

Jan – Nov 2019

3) Maintain calendar for President and Board a) Ensure that JCI protocols are adhered to on internal and

external communications b) Keep a close watch on email correspondence and projected

activities of committees c) Follow up on various meeting decisions and officer

responsibilities d) Create a schedule which all members can access that shows

all upcoming JCIB planned events & supporting activities

Jan – Dec 2019

4) Work with EVP to deliver relevant training, such as on minutes and correspondence.

a) Assist Project Chairpersons in preparing Plan of Actions and Final Reports for presentation

Jan - Dec 2019

___________________________ Rashida Beckles 2019 Secretary-General JCI Barbados (West Indies)

Treasurer

Name: Gillian Greenidge

Objective: To ensure that the Chapter’s financial obligations are met in a timely manner, while upholding the highest standard of independence, integrity and transparency, and offering any financial advice to help the Chapter succeed from strategy through execution.

Strategy: 4) To maintain accurate and transparent financial statements of the Chapter and provide financial reports as needed.

5) Ensure member dues are paid in a timely manner. 6) Produce an effective Budget plan to satisfy the demands and

various needs of the Chapter. 7) Research new investment opportunities and monitor the existing

investment option. 8) Participate in the JCIWI 100% Efficiency Programme. 9) Revamp the Traveler Club program and increase membership. 10) Oversee the fundraising committee. 11) Maintain a petty cash system. 12) Work closely with EVP to deliver training on budget preparation

and basic record keeping during the chairpersons’ training. 13) Ensure the Chapter’s obligations are met in a timely manner.

Action Steps Target

1) To maintain accurate and transparent financial statements of the Chapter and provide financial reports as needed.

a. Maintain the current accounting model utilized and use any other functionalities that would assist with record keeping.

b. Produce a Balance Sheet Statement for the financial year.

c. Ensure transactions are recorded in a timely manner.

d. Maintain a filing system for all records.

e. Ensure chairpersons transfer all finances and financial records in a timely manner.

f. Prepare and present quarterly reports to General Assembly..

Jan - Dec 2019

2) Ensure members’ dues are paid in a timely manner. a. Membership dues are collected in the first quarter. b. Follow up with members to settle outstanding dues.

Jan - Dec 2019

3) Produce an effective Budget plan to satisfy the demands and various needs of the Chapter.

Jan - Dec 2019

4) Research new investment opportunities and monitor the existing investment option.

a. Research other prospective investment options. b. Quarterly updates to be given at General Assembly on

current investments.

Jan - Dec 2019

5) Participate in the JCIWI 100% Efficiency Programme. a. Meet deadlines set by JCIWI for submission of requested

documents.

Jan - Dec 2019

6) Revamp the Traveler Club program and increase membership. a. Research and implement new innovative ideas for the

Travelers Club so that it can attract more members to join.

Jan - Dec 2019

7) Oversee the fundraising committee. a. Work with the committee to develop new fundraising

projects. b. Ensure that at least two fundraising events are held during

the year.

Jan - Dec 2019

8) Maintain a petty cash system. a. Keep track of all payments made.

Jan - Dec 2019

9) Work closely with EVP to deliver training on budget preparation and basic record keeping during the chairpersons’ training.

a. Provide support and guidance to chairpersons and their committee as it relates to preparing project budgets and maintaining accurate financial records.

Jan - Dec 2019

10) Produce an effective Budget plan to satisfy the demands and various needs of the Chapter.

Jan 2019

11) Ensure the Chapter’s obligations are met in a timely manner. a. Quick turnaround time for cheque request, receipts and

reimbursements. b. Respond to any member requests within 3 to 5 business days. c. Ensure all financial reports are presented in a timely manner.

Jan - Dec 2019

Gillian Greenidge 2019 Treasurer JCI Barbados (West Indies)

Immediate Past President/General Legal Counsel

Name: Deryka Sobers

Objective:

To provide guidance and support to the Board of Directors throughout the 2019 administrative year, ensuring that all activities are aligned to the mission and vision of the Chapter. To ensure that meetings are facilitated in accordance with the constitution and maintain legality at all times. To maintain the JCI Career Mapping & Rewards Programme.

Strategy:

1) Review of the 2016 Revised Constitution 2) Assist with protocol and procedures 3) Facilitate transition from Old Board to New Board 4) Assist President and Executive Vice President with the planning of

2019 Leadership Academy 5) Chairman of the Nominations Committee 6) Chairman of the Awards & Recognition Committee 7) Maintain JCI Career Mapping & Rewards Programme 8) Engage, revive and grow the JCI Barbados Senate 9) Structure initiatives under the Twinning Agreement 10) Explore new opportunities for twinning with other Local

Organisations

Action Steps Target

1) Update and circulate revised JCI Barbados constitution for adoption Aug 2019

2) Assist with protocol and procedures i) Create a Handover Procedures Manual

Jan – Dec 2019

3) Facilitate the transition of portfolios from Old Board to New Board Dec 2018 – Jan 2019

4) Assist President and Executive Vice President with the planning of 2019 Leadership Academy

Sept 2019

5) Chair the Nominations Committee Nov 2019

6) Chair the Awards & Recognition Committee Jan – Dec 2019

7) Maintain the JCI Career Mapping Program i) Utilise Career Map to identify the “Members of the Quarter” for

both Executive and Individual members.

Jan – Dec 2019

8) Engage, revive and grow the JCI Barbados Senate Feb – Aug

2019

9) Twining Agreement i) Strengthen ties with French West and explore the option of a

collaborative project ii) Establish formal MOUs with our twins

Jan – Dec 2019

10) Explore new opportunities for twinning with other Local Organisations. i) Share project ideas and best practices between JCI Barbados

and other Chapters within the West Indies.

Jan – Dec 2019

Deryka Sobers 2019 Immediate Past President and General Legal Counsel JCI Barbados (West Indies)

Appendix C: 2019 Projects List

No. Projects and Fundraisers Expected Execution

1 Safe & Sober March – September

2 Leadership Academy June – September

3 Mathfanatix July 2019 – June 2020 4 Sip & Dye: A Wine and Tie-Dye Affair July – November 5 JCIB Anniversary Cruise February – June

6 Crop Over Bar June – August

7 Annual Awards Ceremony September – December

1. Safe & Sober – In its third year of execution, the Safe & Sober project was created as a means of promoting and encouraging the safe use of public roads, especially during the Crop Over season. The project also includes various self-defence classes throughout the season so persons can learn how to defend themselves.

2. Leadership Academy – A whole day symposium dedicated to empowering attendees through informative sessions on how to be a successful leader, how to manage others, and to manifest the power to motivate other persons. The Academy also functions as a networking event, connecting attendees with JCI Leaders, entrepreneurs, and other influential leaders.

3. Mathfanatix – Teaching program to address the declining performance in mathematics scores from students who sat the 11+ common entrance examination. This is currently an ongoing project being done in conjunction with Signia Financial Inc. and RBC Capital Markets.

4. Sip & Dye: A Wine and Tie-Dye Affair – This fundraising event is in its third year of execution. It combines the creativity of tie-dying various clothing materials with the ambience of a wine and cheese tasting. Some of the proceeds of this fundraiser goes towards the JCI Barbados Travel Club, the Annual Awards Ceremony, and the Administrative costs of the chapter.

5. Anniversary Cruise – In an effort to create innovative and sustainable fundraising projects, JCI Barbados will be hosting an inaugural fundraising cruise on board a glass bottom to celebrate our 62nd Anniversary under the guidance of the Fundraising Committee. Some of the proceeds of this fundraiser goes towards the Annual Awards Ceremony and the Administrative costs of the chapter.

6. Crop Over Bar – The Crop Over bar is a fundraising initiative which will be executed during our festival. The aim is to have a stall/bar at crop over event(s) hosted by the NCF or private entities which retails both soft and alcoholic beverages. The execution of the fundraiser is dependent on obtaining the necessary license and permissions. All funds raised will be injected into the chapter. It is intended at some point that members can benefit from part proceeds of the fundraiser once they actively participate in the event.

7. Annual Awards Ceremony – Highlighting members and sponsors who have greatly contributed to the Chapter in 2019 and installation of the 2020 Board of Directors. Various categories of awards will include Board Member of the Year, Member of the Year and other special awards and prizes.

Appendix D: Special Board Committees

1) Fundraising Committee – This Committee reports to the Treasurer and will be tasked with implementing innovative and sustainable fundraising events to contribute finances to the Chapter and our projects, which ensures the sustainability of the organization for future years.

2) Membership Growth & Development Committee – This Committee reports to VP Internal Growth & Development and will be tasked with engaging our members through training sessions, socials, outreach activities, and coordinating Public Speaking & Debating Competitions. This Committee will also embark on new membership recruitment initiatives such as hosting open day sessions to educate prospective members about JCI Barbados, which will also assist with reactivating the junior Jaycees program in schools.

3) Awards & Recognition Committee – This Committee will serve a dual role. Firstly, to focus

on award submissions to Area C, National Convention & World Congress which will hone and develop members’ writing skills and secondly qualifying members for the JCI Career Map & Member of the Month/Quarter to recognize members for their outstanding contributions to the organization.

Appendix E: Budget

All Figures in Barbados Dollars (BBD$)

ACCOUNT BALANCES

Dues Account 105.08 BBD

Project Account 596.60 BBD

Savings Account 35,377.36 BBD

Travellers club Account 2,427.43 BBD

Consolidated Finance Fixed Deposit Account 6,579.81 BBD

Account Balances 45,086.28 BBD

ESTIMATED

INCOME 2019 Account

1 Dues (Present members & new members) 6,750.00 BBD Dues

2 Joining fees 300.00 BBD Dues

3 Fundraising Projects 20,480.00 BBD Projects

4 Investment returns 195.00 BBD Investment

5 Sponsorship 27,000.00 BBD Projects

Total Income 54,725.00 BBD

EXPENDITURE Account

6 JCI West Indies Dues 4,950.00 BBD Dues

7 Membership Materials 450.00 BBD Dues

8 Socials 400.00 BBD Dues

9 Projects 30,650.00 BBD Projects

10 Training & Development 630.00 BBD Dues

11 Conventions 6,290.00 BBD Dues

12 NOM Assigned Officer, International Officers 2,600.00 BBD Dues

13 PR, Marketing & Recruitment 3,512.90 BBD Projects

P.O. Box Rental 260.00 BBD Dues

C.G.I Public Liability Insurance 350.00 BBD Projects

Senatorship Programme 1,500.00 BBD Dues

Total Expenditure 51,592.90 BBD

SURPLUS/ (DEFICIT) 3,132.10 BBD

54,725.00 BBD

Overall Total = Total Income - Total Expenditure + Surplus

For further information, please contact Gillian Greenidge at treasurer@jcibarbados.com

JCI Barbados Budget for the Year 2019

Balance as at 22

Jan 2019

Appendix F: Payment Plan for Dues

There are two payment schedules currently in place:

1. Annual (one- time payment of $150), and

2. 3 Month Payment Plan (3 payments of $50 = $150).

Please note that in the monthly scenario, dues must be paid at the beginning of the respective period. There will be a $10 late fee for dues paid after March 31, 2019.

Examples of the payment plan options are provided below.

1. One Time Payment Plan

January

$150

2. 3 Month Payment Plan

New Members

Persons who become inducted during 2019 will pay a $20 joining fee and receive the payment options of a lump sum or monthly payments. These options will be calculated on a case by case basis. New members inducted in the last quarter will be allowed to rollover their dues into the next year provided they make a full dues payment.

$50

January

$50

February

$50

March $150!

Appendix G: 2019 Schedule of Activities

January 2019

6 Board Meeting

12 Mathfanatix Term 2

19 Board Training

21 Road Trip/Picnic

24 International Day of Education

31 JCIB Annual General Meeting

February 2019

4 World Cancer Day

9 JCI Project Management

14 Karaoke Lime & Social (Aeon Bar)

16 Community Outreach- Food Bank Donation

23 Mini Fundraiser

March 2019

1 Zero Discrimination Day

8 International Women’s Day (PR Campaign)

9 Board Meeting

15 Open Day Session 1

20 International Day of Happiness (PR Campaign)

21 JCIB General Assembly

30 Project Chairpersons Training

April 2019

2 World Autism Awareness Day

6 Easter Tie Dye & Kite Flying- Kid’s Edition

7 United Nation’s World Health Day

13 Island Safari

20 Basic Spanish Classes

22 Earth Day

27 JCI Impact

May 2019

4 Board Meeting

9 JCIB General Assembly

12 Mother’s Day

15 International Day of Families

15 JCI Conference of the Americas – Mendoza, Argentina (May 15-18, 2019)

25 CPR Training

KEY:

Projects Community Outreach

Training Meetings and Conferences

Socials Fundraising Event/Activity

June 2019

1 JCI Achieve

5 World Environment Day

8 Open Day Session 2

14 World Blood Donor Day

15 Safe & Sober Self-Defence Class

26 JCIB 62nd Anniversary

29 JCIB 62nd Anniversary Cruise

TBA Safe & Sober Zone

July 2019

6 Mathfanatix Closing Ceremony

7 Board Meeting

13 Public Speaking Training

15 World Youth Skills Day

18 JCIB General Assembly

30 International Day of Friendship

TBA Safe & Sober Zone

August 2019

3 Crop Over Bar

7 JCI Presenter

12 International Youth Day

15 Public Speaking Competition & Debating Championship

24 Community Outreach

31 Inter NGO Sports & Fun Day

TBA Safe & Sober Zones

September 2019

1 Board Meeting

5 International Day of Charity

7 Leadership Academy

8 International Literacy Day

14 Mathfanatix 2019 Term 1

19 JCIB General Assembly

21 International Day of Peace

21 World Clean-up Day (Let’s Do It Campaign)

21 Sign Language Classes

23 International Day of Sign Languages

October 2019

5 World Teacher’s Day

6 Board Meeting

9 JCI West Indies Convention – Trinidad

(Oct 9 – 13, 2019)

10 World Mental Health Day

19 Community Outreach- Senior Citizens Home

26 Social – Island Safari/Old Time Bus Ride

29 Public Relations Training Session

Mini Fundraiser TBA

November 2019

4 JCI World Congress – Tallinn, Estonia (November 4-8)

9 JCI Admin

14 World Diabetes Day

16 Sip & Dye: A Wine and Tie-Dye Affair

20 Universal Children’s Day

21 JCIB General Assembly – Induction, Open Caucus and Elections

30 53rd Anniversary of Independence

Celebrations

December 2019

1 Old Board/New Board Meeting

3 International Day of Persons with Disabilities

5 International Volunteer Day- Volunteering Activity (Food Bank Donation)

7 Christmas Cheer- Visit to Children’s Home

11 JCI Active Citizen Day

15 Annual Awards Ceremony/Christmas Party

Please note that the United Nations Days above do not necessitate an activity undertaken by General

Assembly. In 2019, most (if not all) of these days will be recognized through social media campaigns to

bring awareness.

Visit www.jci.cc to learn how young people are working to create positive change.

www.jcibarbados.com www.facebook/JCIBarbados www.instagram/jcibarbados