January 2016 Board of Trustees Packet

STARK COUNTY DISTRICT LIBRARY

CANTON, OH

BOARD OF TRUSTEES MEETING

JANUARY 26, 2016

r� Stark County District

��LIBRARY Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of Trustees Agenda

Annual Meeting

Tuesday, January 26, 2016

Main Library - James M. Conley Board Room 5:15 p.m.

I. Public Comments

II. Board President Comments

III. Staff Reports

A. Tena Wilson, Executive Director

B. Russ Humerickhouse, Fiscal Officer

C. Life in The Smart Store®

Bryan Harris - Technology Director

IV. Consent Calendar

A. Minutes of December 15, 2015 Regular Meeting 9B. December Financial Report 17C. December Gift Report 26D. Monthly Training Report 27E. Monthly Human Resources Report 28F. Executive Director Bond Resolution 32G. Election of Fiscal Officer 34H. Bond and Oath of Office for Fiscal Officer 34I. Appointment of Deputy Fiscal Officer 34J. Bond and Oath of Office for the Deputy Fiscal Officer 34K. Disposal of Library Furniture, Equipment, and Materials

Resolution 35L. Cooperative Purchasing Resolution 37

V. Building and Grounds Committee Report 39A. Facilities Update

VI. Human Resources Committee Report

VII Finance and Audit Committee Report

1

VIII. By-Laws and Nominating Committee Report

A. Election of Board Officers Resolution 40B. Oath of Office of Board Members 42C. Stark County District Library Board Committees 2016 43

IX. New Business

X. Executive Session to Discuss Personnel Issues

XI. Adjournment

Next Meeting February 23, 2016 at Main Library

2

YTD 2014 YTD 2015 Dec 2014 Dec 2015Main Library 370,792 360,150 ‐2.9% 28,701 28,023 ‐2.4%Mobile Services 244,335 238,862 ‐2.2% 19,789 21,702 9.7%Jackson Township 136,743 137,694 0.7% 9,516 9,254 ‐2.8%P Si 125 290 127 952 2 1% 8 545 8 994 5 3%

% Change % Change

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

The Smart Store® Monthly Visits2013 2014 2015

Online Library Visits

Library Visits

Perry Sippo 125,290 127,952 2.1% 8,545 8,994 5.3%North 123,621 115,429 ‐6.6% 8,349 8,012 ‐4.0%Plain Community 110,132 108,412 ‐1.6% 7,713 8,404 9.0%Lake Community 112,484 107,999 ‐4.0% 7,221 7,409 2.6%DeHoff Memorial 74,167 68,704 ‐7.4% 7,127 4,688 ‐34.2%East Canton 67,232 65,682 ‐2.3% 4,756 4,922 3.5%Madge Youtz 58,561 56,243 ‐4.0% 4,017 3,880 ‐3.4%Sandy Valley 48,684 46,560 ‐4.4% 3,547 3,642 2.7%Library Visits 1,472,041 1,433,687 ‐2.6% 109,281 108,930 ‐0.3%

Online Library YTD 2014 YTD 2015 Dec 2014 Dec 2015Users ‐ 198,530 ‐ 14,050 Sessions/Visits 498,330 412,837 ‐17.2% 29,990 31,506 5.1%Pageviews 944,103 876,610 ‐7.1% 61,971 62,985 1.6%

% Change % Change

2014 YTD 2015 YTD Dec 2014 Dec 2015New Cardholders 11,804 12,642 7.1% 577 796 38.0%

Total Cardholders 189 279

% Change % Change

0

500

1,000

1,500

2,000

2,500


The Smart Store® Monthly New Cardholders2013 2014 2015

Total Cardholders 189,279SCDL Service Area 240,131% Cardholders 78.8%

YTD 2014 YTD 2015 Dec 2014 Dec 2015Main Library 719,777 868,420 20.7% 68,674 73,261 6.7%Mobile Services 686,217 750,178 9.3% 69,350 77,887 12.3%Online Renewals 330,623 393,137 18.9% 30,321 33,918 11.9%

% Change % Change

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000


The Smart Store® Monthly Circulation2013 2014 2015

, , , ,North 295,796 294,375 ‐0.5% 24,158 21,724 ‐10.1%Lake Community 291,742 274,360 ‐6.0% 19,603 19,587 ‐0.1%Jackson Township 266,899 266,437 ‐0.2% 19,563 17,844 ‐8.8%Perry Sippo 230,744 236,850 2.6% 16,592 17,657 6.4%Online Downloads 192,987 225,365 16.8% 17,244 19,658 14.0%Plain Community 130,498 140,580 7.7% 9,066 10,337 14.0%Sandy Valley 123,384 131,794 6.8% 10,804 10,159 ‐6.0%Madge Youtz 91,704 113,038 23.3% 9,208 9,453 2.7%East Canton 78,125 74,852 ‐4.2% 6,178 5,481 ‐11.3%DeHoff Memorial 63,350 72,353 14.2% 6,635 6,518 ‐1.8%ECRC 7,709 5,730 ‐25.7% 367 457 24.5%BikeShare ‐ 3,002 ‐ ‐ Circulation Total 3,509,555 3,850,471 9.7% 307,763 323,941 5.3%

BikeShare launched in June 2015

Average Circulation per Visit Circulation per Hour OpenDec 2014 Dec 2015 Dec 2014 Dec 2015

Mobile Services 3.5 3.6 Main Library 264 280 Sandy Valley 3.0 2.8 Mobile Services 144 162 North 2.9 2.7 North 99 88 Lake Community 2.7 2.6 Lake Community 80 80 Main Library 2.4 2.6 Jackson Township 75 68 Madge Youtz 2.3 2.4 Perry Sippo 64 67 Perry Sippo 1.9 2.0 Sandy Valley 52 49 Jackson Township 2.1 1.9 Madge Youtz 44 46 DeHoff Memorial 0.9 1.4 Plain Community 31 35 Plain Community 1.2 1.2 DeHoff Memorial 32 32 East Canton 1.3 1.1 East Canton 27 24

90%2015 Target

Express Station Check Out, December 2015Target for 2015 Express Station Check Out is 90%

46%

43%

40%

34%

26%

17%

0% 20% 40% 60% 80% 100%

Plain Community

Main Library

Jackson Township

Perry Sippo

Lake Community

North

Average Attendance YTD 2014 YTD 2015 Dec 2014 Dec 2015Adult 16.5 18.0 9.3% 17.4 15.1 ‐13.1%Teen 26.7 28.2 5.8% 19.4 23.2 19.1%Children's 20.3 17.8 ‐12.3% 20.2 14.9 ‐26.1%Average Attendance 20 0 18 3 8 5% 19 8 15 3 22 7%

% Change % Change

‐

5,000

10,000

15,000

20,000

25,000


The Smart Store® Monthly Program Attendance2013 2014 2015

Average Attendance 20.0 18.3 ‐8.5% 19.8 15.3 ‐22.7%

Program Attendance YTD 2014 YTD 2015 Dec 2014 Dec 2015Adult 23,181 23,551 1.6% 1,288 1,180 ‐8.4%Teen 13,801 13,756 ‐0.3% 622 764 22.8%Children's 133,786 142,130 6.2% 10,251 9,336 ‐8.9%Total Program Attendance 170,768 179,437 5.1% 12,161 11,280 ‐7.2%

Library Programs YTD 2014 YTD 2015 Dec 2014 Dec 2015Adult 1,405 1,306 ‐7.0% 74 78 5.4%Teen 517 487 ‐5.8% 32 33 3.1%Children's 6,602 7,999 21.2% 507 625 23.3%Total Library Programs 8,524 9,792 14.9% 613 736 20.1%

% Change % Change

% Change % Change

2014 YTD 2015 YTD Dec 2014 Dec 2015Total Computer Use 277,139 260,036 ‐6.2% 21,168 19,758 ‐6.7%

Computer Use*

% Change % Change

0

5,000

10,000

15,000

20,000

25,000

30,000


The Smart Store® Monthly Computer Use2013 2014 2015

pDec 2015 # Sessions # PCsMain Library 8,166 54 North 2,065 12 Perry Sippo 1,737 15 Plain Community 1,541 27 DeHoff Memorial 1,537 13 Jackson Township 1,263 10 Madge Youtz 1,152 10 Lake Community 1,114 11 Sandy Valley 388 7 East Canton 375 6

19,338 165 *does not include Children's AWE stations

Stark County District Library

Board of Trustees

Minutes

December 15, 2015

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

December 15, 2015, at the Main Library. In attendance were Board members Steven Pittman,

Susan Rodgers, Bert Nero, John Mroczkowski, Sally Efremoff, Edmond Mack and Shawn

O’Brien. Also in attendance were library employees Executive Director Tena Wilson and Fiscal

Officer Russ Humerickhouse.

The meeting was called to order at 5:00 p.m. by Board President Steven Pittman.

Guests included several library employees.

PUBLIC COMMENT

None

BOARD PRESIDENT COMMENTS

President Steven Pittman welcomed everyone to the meeting and extended holiday

greetings.

EXECUTIVE DIRECTOR REPORT

Executive Director Tena Wilson invited Board Members for the Martin Luther King, Jr.,

Commission Mayor’s Breakfast on January 14, 2016, at the Krassas Event Center.

Ms. Wilson reviewed with the Board the draft of the addendum to the SLIC Contract that

all three Directors’ of the consortium agreed upon. A transition team of representatives

from each Library will be organized early next year.

Ms. Wilson showed a slide presentation about the Start Smart School Partnership

collaboration between the local schools and the Library. The initiative puts a library card

in the hand of every student and was piloted this year at Canton City Schools.

Superintendent Adrian Allison and Ms. Wilson have been invited to The White House

along with other library directors, school superintendents and mayors who support

ConnectED, the President’s initiative to link students and families to their public

libraries.

FISCAL OFFICER REPORT

Fiscal Officer Russ Humerickhouse presented the monthly financials.

The OLC weekly e-newsletter “Access Weekly” dated December 9, 2015, published a

story on Sally Efremoff who was recently appointed to the Stark County District Library

Board of Trustees.

9

LIFE IN THE SMART STORE®

D’Juana Jean Philpott from the DeHoff Branch spoke to the Board about her experiences

as a teen programmer for fifteen years. She said there is a culture of lifelong learning and

used examples such as training youth in smart business, financial literacy, and goal

setting.

CONSENT CALENDAR

Minutes of the November 17, 2015, meeting was presented.

November Financial Reports were presented.

Resolution 2015-38

November Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to

accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Jackson Customers $305.00 Restricted: Jackson Branch – Capital Fund 450

Genealogy Customers $119.00 Restricted: Main Library

Anthony & Sarah Efremoff $500.00 Restricted: Capital Campaign – Fund 455

Re-Imagine Project

Amazon Smile $110.17 Unrestricted

MONTHLY TOTAL $1,034.17

YEAR TO DATE TOTAL $733,118.81

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and

honorariums to be used as designated by the donors.

December 2015 Monthly Training Report Total $ 2,111.24

Staff Conf. Date Meeting / Conference Name Sponsor Location Total

Burley, Julie 11/05/15 AASL National Conf & Exhibition AASL Columbus, OH $ 735.06

Gustavich, Dani 11/09/15 ALSC Competencies for Librarians

Serving Children in Public

Libraries

ALSC Webinar $ -

McFarren, Jean 11/12/15 Gail Borden Public Library Tour Gail Borden

Public Library

Elgin, IL $ 503.39

Saunders, Mark 11/13/15 AultCare FastBreak: Grow Your

Business, Grow Your People

Chamber of

Commerce

Canton, OH $ 18.00

Welsh, Jen 11/13/15 OLC Leadership Conference OLC Worthington,

OH

$ 212.11

10

Kibler, Kathryn 11/13/15 OLC Leadership Conference OLC Worthington,

OH

$ 211.85

Boley, Cynthia 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Brown, Corrine 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Burley, Julie 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Ellinger, Kathleen 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Gutierrez, Robin 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Stauffenger,

Michele

11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Pukansky, Ann 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Welsh, Jen 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Wheeler, Corrinne 11/18/15 Bridges Out of Poverty ECRC Canton, OH $ -

Whitehouse, Susan 11/18/01 Bridges Out of Poverty ECRC Canton, OH $ -

Colangelo, Vickie 11/19/15 Adult Summer Reading NEO-RLS NEO Office $ 63.89

Hawkins, Jodie 11/19/15 Adult Summer Reading NEO-RLS NEO Office $ 63.89

McFarren, Jean 11/19/15 Step Up to Leadership Dale Carnegie

Training

Independence,

OH

$303.05

DiGiacomo,

Marianna

12/03/15 Family Literacy at a Food Pantry Webjunction Webinar $ -

Shaheen, Julia 12/03/15 Family Literacy at a Food Pantry Webjunction Webinar $ -

Wilkins, Linda 12/09/15 Social Media: What you might

expect to see in 2016/what we've

seen most recently

Kastner,

Westman &

Wilkins LLC

Akron, OH $ -

Saunders, Mark 12/10/15 Safety Council Luncheon: Building

A Village

SCSC Canton, OH $ -

Wilkins, Linda 12/11/15 Overcoming Workplace Negativity Dale Carnegie

Training

Online $ -

McFarren, Jean 12/15/15 How the Best Senior Leaders Pave

the Way to Engagement

Dale Carnegie

Training

Akron, OH $ -

Wilkins, Linda 12/15/15 How the Best Senior Leaders Pave

the Way to Engagement

Dale Carnegie

Training

Akron, OH $ -

Rante, Patti 12/15/15 Create It at Your Library:

Developing Hands-On Learning

Experiences for Teens

ALA/YALSA Webinar $ -

INTERNAL TRAINING

November 3, 2015 Eno Board Training Katherine Ferrero

Presenter: Dee Rondinella (Main Library) Julie Hoffman

Valerie Kline

Norma Jean Storms

APPOINTMENTS

None

DEPARTMENT/AGENCY/STATUS CHANGES

11/30/15 Stephanie Baker, from Bachelor, to Acquisitions Coordinator, Collections Department - Main, full

time, 80 hours biweekly.

11/30/15 Julie Burley, from Master with Youth Services Emphasis to Youth Services Manager, from North

Branch to Youth Services – Main, full time, 80 hours biweekly.

11

01/04/16 Susan Whitehouse, Bachelor SPARK Parent Partner, Literacy – Main, from full time, 80 hours

biweekly, to part time, 48 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

None

Transfer Resolution 2015-39

$ AMOUNT FROM ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION

$3,000.00 101.0000.52300 Motor Vehicle Fuels,Supplies & Parts 101.9940.52210 Supplies-Real Property

Maintenance

$18,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9900.52114 Supplies-Office Software

$14,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9996.52117 Program Supplies-Coordinator

$3,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9925.52130 Supplies-Catalog/Processing

$8,500.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9911.53130 Conference/Training

$22,000.00 101.0000.53300 Property Maint.,Repair, Security Svs. 101.9900.53420 Liability Insurance

$10,000.00 101.9950.54110 Books Non-Fiction Adult 101.9950.54325 DVD & Videos-Standing Orders

$10,000.00 101.9950.54115 Books Fiction Adult 101.9950.54325 DVD & Videos-Standing Orders

$65,000.00 101.9950.54380 E-Books 101.9950.54940 Bike Share Circulation

$30,000.00 101.9950.54380 E-Books 101.9950.54950 Circulating Devices

$9,510.00 101.9950.54510 Data Base Access 101.9950.54950 Circulating Devices

$15,000.00 101.9950.54950 Circulating Devices 101.9950.54325 DVD & Videos-Standing Orders

$2,000.00 101.0000.57100 Dues & Memberships 101.9000.57999 Misc. Expenses

Motion by John Mroczkowski to approve the consent calendar, Sally Efremoff seconded the

motion; all voting yes.

BY-LAWS AND NOMINATING COMMITTEE DISCUSSION

The By-Laws and Nominating Committee will meet, and bring recommendations to the

Board for approval at the annual meeting, January 26, 2016.

HUMAN RESOURCES COMMITTEE REPORT

None

BUILDING AND GROUNDS COMMITTEE REPORT

Maintenance Facilities Director Mark Saunders passed out information on the Jackson

Branch exterior repair needs. The Building and Grounds Committee will meet to discuss

the next step that will include an in-depth analysis for a recommendation to the Board.

FINANCE AND AUDIT COMMITTEE REPORT

2015 Temporary Budget Resolution

Resolution 2015-40

Temporary Budget for Year 2016

12

GENERAL FUND 101

1000- Salaries and Benefits

1100 Salaries and Leave Benefits $1,540,000

1400 Retirement Benefits 255,000

1600 Insurance Benefits 530,000

1900 Other Employee Benefits 6,500

Total Salaries and Benefits $2,331,500

2000- Supplies

2100 General Administrative Supplies 75,000

2200 Property Maintenance/Repairs,Supplies & Parts 15,000

2300 Motor Vehicle Fuels,Supplies & Parts 10,000

2500 Supplies Purchased for Resale 4,000

2900 Other Supplies 0

Total Supplies 104,000

3000- Purchased and Contracted Services

3100 Travel and Meeting Expenses 20,000

3200 Communications,Printing and Publicity 80,000

3300 Property Maintenance,Repair & Security Services 350,000

3400 Insurance 7,500

3500 Rents/Leases 45,000

3600 Utilities 85,000

3700 Professional Services 170,000

3800 Library Materials Control Services 20,000

3900 Other Contracts and Purchased Services 3,000 Total Purchased and Contracted Services 780,500

4000- Library Materials and Information

4100 Books and Pamphlets 273,500

4200 Periodicals 15,000

4300 Audiovisual Materials 200,000

4500 Computer Services and Information 10,000

4600 Inter-Library Loan Fees/Charges 0

4700 Library Materials Repair and Restoration 1,000

4900 Library Materials-All Other 500

Total Library Materials and Information 500,000

5000- Capital Outlay

5200 Land Improvements 0

5300 Buildings-New 0

5400 Building Improvements 400,000

5500 Furniture and Equipment 200,000

5700 Motor Vehicles 100,500

Total Capital Outlay 700,500

7000- Other Objects

7100 Dues and Memberships 20,000

7200 Taxes and Assessments 1,000

7300 Judgements and Findings 0

7500 Refunds and Reimbursements 3,000

7900 Other Miscellaneous Expenses 2,500

Total Other Objects 26,500

8000- Contingency

8900 Contingency 0

Total Contingency 0

TOTAL GENERAL FUND 101 $4,443,000

SPECIAL REVENUE FUNDS 217, 219, 223 & 229

2000- Supplies

13

RESOLUTION 2015BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following Temporary Budget for January 1, 2016 thru March 31, 2016 be approved:

2100 General Administrative Supplies (Fund 229) 1,000

Total Supplies 1,000


4100 Books and Pamphlets(Fund 217) 212

4100 Books and Pamphlets(Fund 223) 1,454

4300 Audiovisual Materials(Fund 219) 75

4300 Audiovisual Materials(Fund 229) 514


5000- Capital Outlay 5500 Furniture and Equipment (Fund 229) 1,000


TOTAL SPECIAL REVENUE FUNDS 217, 219, 223 & 229 $4,255

CAPITAL PROJECTS FUND 401

5000- Capital Fund



TOTAL CAPITAL PROJECTS FUND 401 $500,000

PERMANENT IMPROVEMENT FUND 450 (Jackson)



5000- Capital Fund



TOTAL PERMANENT IMPROVEMENT FUND 450 (Jackson) $66,078

PERMANENT IMPROVEMENT FUND 455 (Capital Campaign)

5000- Capital Fund


5500 Furniture and Equipment 150,000


TOTAL PERMANENT IMPROVEMENT FUND 455 (Capital Campaign) $450,000

PERMANENT IMPROVEMENT FUND 460 (Sandy Valley)



TOTAL PERMANENT IMPROVEMENT FUND 460 (Sandy Valley) $2,500

MADGE YOUTZ TRUST FUND 801


4100 Books and Pamphlets 3,000

4300 Audiovisual Materials 1,450


14

TOTAL MADGE YOUTZ TRUST FUND 801 $4,450

McDONALD TRUST FUND 802

5000- Capital Outlay

5500 Furniture and Equipment 842 Total Capital Outlay 842

TOTAL McDONALD TRUST FUND 802 $842

WISE TRUST FUND 803


4100 Books and Pamphlets 1,750 Total Library Materials and Information 1,750

TOTAL WISE TRUST FUND 803 $1,750

GRAND TOTAL TEMPORARY BUDGET 2016 $5,472,875

101 217-229 401-460 801-803

ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL

SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDS

FUNDS FUNDS

1000 TAXES (PLF) $1,693,000.00 $0.00 $0.00 $0.00 $1,693,000.00

1200 TAXES PROPERTY (LEVY) 2,895,000.00 0.00 0.00 0.00 2,895,000.00

1000 TAXES (REIMB. PER. PROP.) 0.00 0.00 0.00 0.00 0.00

2000 GOVT. GRANTS (E-RATE) 0.00 0.00 0.00 0.00 0.00

3000 PATRON FINES & FEES 21,500.00 0.00 0.00 0.00 21,500.00

4000 INVESTMENT INCOME 1,550.00 0.00 50.00 700.00 2,300.00

5000 SERVICE FEES 0.00 0.00 0.00 0.00 0.00

6000 DONATIONS 500.00 0.00 1,500.00 0.00 2,000.00

8000 MISCELLANEOUS 3,000.00 0.00 0.00 0.00 3,000.00

TOTAL EST. 2016 REVENUE 4,614,550.00 0.00 1,550.00 700.00 4,616,800.00

2015 ESTIMATED CARRYOVER 1,750,000.00 4,400.00 2,903,250.00 17,375.00 4,675,025.00

ESTIMATED TRANSFERS IN/OUT 0.00 0.00 0.00 0.00 0.00

ESTIMATED 2016 FUNDS $6,364,550.00 $4,400.00 $2,904,800.00 $18,075.00 $9,291,825.00

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the

following Temporary Budget for January 1, 2016, through March 31, 2016, to be approved.

Motion by John Mroczkowski to approve the Temporary Budget for January 1, 2016, through

March 31, 2016, as presented, seconded by Bert Nero; roll call vote as follows:

Susan Rodgers – yes Bert Nero – yes John Mroczkowski – yes

Edmond Mack – yes Shawn O’Brien – yes Sally Efremoff – yes

Steven Pittman – yes

15

STARK COUNTY DISTRICT LIBRARYESTIMATED REVENUE BY FUNDTEMPORARY BUDGET 2016

Resolution 2015-41

General Fund 101 Transfer to Capital Projects Fund 401

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the

resolution to transfer $1,000,000.00 from the General Fund 101 to the Capital Projects Fund 401

be approved for the Fiscal Year 2015.

Motion by Sally Efremoff to authorize the Fiscal Officer to transfer $1,000,000.00 from the

General Fund 101 to the Capital Projects Fund 401 for Fiscal Year 2015, seconded by

Susan Rodgers; roll call vote as follows:

Susan Rodgers – yes Bert Nero – yes John Mroczkowski – yes

Edmond Mack – yes Shawn O’Brien - yes Sally Efremoff – yes


Resolution 2015-42

Executive Session

Motion by Susan Rodgers to enter into executive session at 6:40 p.m., for real estate matters,

John Mroczkowski seconded the motion; roll call vote as follows:

Shawn O’Brien – yes, John Mroczkowski – yes Bert Nero – yes

Edmond Mack – yes Susan Rodgers – yes Sally Efremoff – yes


Motion by Sally Efremoff to enter back into regular session at 6:25 p.m., seconded by Shawn

O’Brien; roll call vote as follows:

Shawn O’Brien – yes, John Mroczkowski – yes Bert Nero – yes

Edmond Mack – yes Susan Rodgers – yes Sally Efremoff – yes


ADJOURNMENT

Motion by John Mroczkowski to adjourn the meeting at 6:30 p.m., Sally Efremoff seconded the

motion; all voting yes.

NEXT BOARD MEETING

The next regular Board meeting is scheduled for Tuesday, January 26, 2016 at 5:15 p.m., at the Main Library. Annual Records Commission Meeting at 5:00 p.m.

16

STARK COUNTY DISTRICT LIBRARY PAGE 1

REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR DECEMBER 2015

DECEMBER REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 455 FUND 801 FUND 803 TOTAL

GENERAL STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT CAPITAL YOUTZ WISE

FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT CAMPAIGN FUND TRUST TRUST

PUBLIC LIBRARY FUND $587,670.65 $587,670.65

R.E.TAXES (LEVY) 1,165.37 1,165.37

TAXES (REIMB. T.P.P.) 0.00 0.00

GRANTS/E-RATE 3,467.52 3,467.52

PATRON FINES & FEES 7,685.30 7,685.30

INVESTMENT INCOME 514.69 72.56 429.79 280.52 1,297.56

SERVICE FEES 0.00 0.00

DONATIONS 5,050.00 5,500.00 1,125.53 125,050.00 136,725.53

MISC. REV. & REIMB. 35,195.61 35,195.61OTHER 76.52 76.52

SUB-TOTAL 640,825.66 0.00 0.00 0.00 5,500.00 72.56 1,125.53 125,050.00 429.79 280.52 773,284.06

TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL $640,825.66 $0.00 $0.00 $0.00 $5,500.00 $72.56 $1,125.53 $125,050.00 $429.79 $280.52 $773,284.06

DECEMBER EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 222 FUND 223 FUND 224 FUND 228 FUND 229 FUND 801 FUND 802 FUND 803 TOTAL

GENERAL PNC LONGABERGER NAN JOHNSTON PERRY BRANCH SISTERS OF SCDL YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION FUND RECOVERY CHARITY FDN FOUNDATION TRUST TRUST TRUST

PAYROLL/BENEFITS $948,062.31 $948,062.31

SUPPLIES 57,677.97 57,677.97

PURCH. SERVICES 288,991.87 288,991.87

LIBRARY MATERIALS 194,691.07 194,691.07

CAPITAL OUTLAY 1,484.27 2,755.20 4,239.47OTHER EXPENSES 14,826.99 14,826.99

TOTAL $1,505,734.48 $0.00 $0.00 $0.00 $2,755.20 $0.00 $0.00 $0.00 $0.00 $0.00 $1,508,489.68

ENCUMBRANCES $789,921.86 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $789,921.86

REVEXPM15.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/26/2016

17

STARK COUNTY DISTRICT LIBRARY Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/15 THRU 12/31/15

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL

1000 Public Library Fund (PLF) $554,582.36 $635,723.39 $426,777.62 $462,410.49 $699,356.27 $618,027.28 $640,254.45 $524,677.19 $573,849.37 $577,423.95 $578,147.27 $587,670.65 $6,878,900.29

1200 R. E. Taxes (Levy) 299,040.00 1,613,990.00 1,452,494.43 17,967.24 471,511.50 10.79 2,697,840.00 436,118.54 486,926.97 3,353.24 0.00 1,165.37 7,480,418.08

1200 Taxes (Reimb. T.P.P.) 0.00 0.00 0.00 0.00 0.00 88,226.73 0.00 0.00 0.00 0.00 0.00 0.00 88,226.73

2000 Grants/E-Rate 4,405.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 87,594.76 3,467.52 95,467.88

3000 Patron Fines & Fees 8,086.37 9,769.43 11,184.62 10,557.67 8,962.68 10,405.64 9,771.68 9,675.33 8,468.75 11,474.69 8,284.56 7,685.30 114,326.72

4000 Investment Income 529.13 524.52 1,205.49 538.75 525.15 1,247.02 535.84 561.43 1,271.92 562.85 578.57 1,297.56 9,378.23

5000 Service Fees 0.00 0.00 0.00 0.00 6,366.94 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,366.94

6000 Donations 576.20 651.09 514.00 758.00 544.05 865.37 26,122.00 861.77 700,852.12 340.04 1,034.17 136,725.53 869,844.34

8100-8700 Misc. Rev. & Reimb. 126.60 795.30 313.25 1,124.84 2,370.83 9,578.97 689.49 458.10 2,809.53 33,754.30 1,681.22 35,195.61 88,898.04

8900 Other 613.71 484.40 465.36 723.63 781.11 303.09 380.92 1,358.01 612.91 1,193.12 658.23 76.52 7,651.01

TOTAL $867,959.97 $2,261,938.13 $1,892,954.77 $494,080.62 $1,190,418.53 $728,664.89 $3,375,594.38 $973,710.37 $1,774,791.57 $628,102.19 $677,978.78 $773,284.06 $15,639,478.26

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL

1000 Payroll/Benefits $660,661.13 $686,050.93 $668,597.92 $726,391.85 $671,592.58 $708,221.23 $944,169.36 $550,183.64 $666,303.01 $851,595.82 $530,097.11 $948,062.31 $8,611,926.89

2000 Supplies 18,584.67 16,845.76 21,460.39 23,535.82 25,433.78 18,973.99 22,519.39 27,186.08 18,469.73 19,568.56 15,580.52 57,677.97 285,836.66

3000 Purch.Services 171,182.49 151,819.41 175,303.14 154,897.44 158,306.33 189,934.98 216,031.66 185,497.19 152,252.00 389,480.44 106,925.78 288,991.87 2,340,622.73

4000 Library Materials 59,632.27 100,946.20 105,894.09 184,192.97 135,506.44 236,888.08 214,115.59 105,048.10 196,856.87 160,007.21 241,949.05 194,691.07 1,935,727.94

5000 Capital Outlay 1,345.00 100,714.09 42,914.80 7,810.20 115,282.63 24,326.13 9,125.48 4,444.75 13,150.50 71,389.99 7,672.37 4,239.47 402,415.41

7-8000 Other Expenses 3,375.45 1,518.85 5,197.40 8,264.34 7,542.62 2,460.89 2,900.36 235.73 285.00 1,284.20 125.58 14,826.99 48,017.41

TOTAL $914,781.01 $1,057,895.24 $1,019,367.74 $1,105,092.62 $1,113,664.38 $1,180,805.30 $1,408,861.84 $872,595.49 $1,047,317.11 $1,493,326.22 $902,350.41 $1,508,489.68 13,624,547.04

PRIOR YEAR ENCUMBRANCES PAID IN 2015 (737,288.72)

TOTAL CURRENT Y-T-D EXPENSES FOR 2015 $12,887,258.32


REVEXP2015.XLS

18


CURRENT YEAR EXPENSES AND BUDGET COMPARISON

FOR GENERAL FUND ONLY

AT 12/31/2015

YEAR 2014 2015 YTD 2015 YTD 2015 YTD % OF

EXPENSE ACCOUNT 2015 YTD YEAR 2014 ENCUMBRANCES CAPITAL, CURRENT YEAR GENERAL FUND 2015 PERMANENT

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES BALANCE TRUSTS & OTHER EXPENSES APPROPRIATIONS BUDGET

ALL FUNDS PAID IN 2015 AT 12/31/2015 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2015

1000 Payroll/Benefits $8,611,926.89 $76,700.92 $0.00 $0.00 $8,535,225.97 $8,976,812.00 95.08%

2000 Supplies 285,836.66 16,522.19 0.00 0.00 269,314.47 309,300.00 87.07%

3000 Purch.Services 2,340,622.73 220,249.07 0.00 0.00 2,120,373.66 2,719,575.00 77.97%

4000 Library Materials 1,935,727.94 228,978.16 0.00 4.32 1,706,745.46 2,000,000.00 85.34%

5000 Capital Outlay 402,415.41 191,138.70 0.00 11,020.80 200,255.91 1,333,000.00 15.02%

7-8000 Other Expenses 48,017.41 3,699.68 0.00 0.00 44,317.73 178,740.00 24.79%

TOTAL $13,624,547.04 $737,288.72 $0.00 $11,025.12 $12,876,233.20 $15,517,427.00 82.98%

2015BDGTG.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/26/2016

19


CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 12/31/2015

401 450 455 460 217 219 222 223 224 229 801 802 803

CAPITAL PERMANENT CAPITAL CAPITAL FUND EARLY CHILD IRELAND, LONGABERGER NAN PERRY SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAMPAIGN SANDY VALLEY RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2015 $2,131,974.40 $61,309.94 $0.00 $2,867.49 $211.82 $216.23 $98.09 $1,953.52 $12,432.24 $3,130.03 $10,693.13 $842.41 $3,823.86 $2,229,553.16

2015 REVENUE: 372.48 5,893.67 826,595.37 0.00 0.00 0.00 0.00 0.00 0.00 5,500.00 1,719.15 0.00 1,122.07 841,202.74

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 15-41 1,000,000.00 1,000,000.00

2015 EXPENDITURES: 0.00 0.00 0.00 0.00 0.00 0.00 (98.09) 0.00 (12,412.70) 0.00 0.00 0.00 0.00 (12,510.79)

2015 BOARD OF TRUSTEES

APPROPRIATION 15-

BAL. AT DECEMBER 31, 2015 $3,132,346.88 $67,203.61 $826,595.37 $2,867.49 $211.82 $216.23 $0.00 $1,953.52 $19.54 $8,630.03 $12,412.28 $842.41 $4,945.93 $4,058,245.11

ENCUMBR. AT 12/31/15 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


CAPTRST15.XLS

20


CASH STATEMENT

AT DECEMBER 31, 2015

BALANCE @ 11/30/15 BALANCE @ 12/31/15 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $2,466,166.17 $1,807,673.90 ($658,492.27)

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 125,904.26 127,612.24 1,707.98

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT (0.15% @ 12/31/15 ) 350,923.88 350,996.44 72.56

STAR PLUS-INVESTMENT ACCOUNT (.21% @ 12/31/15) 503,361.30 503,450.99 89.69

HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .009% @ 12/31/15 ) 1,192,396.08 1,281,312.22 88,916.14

HUNTINGTON BANK-MMAX (.20% @ 12/31/15) 2,512,574.79 2,512,987.82 413.03

PETTY CASH FUNDS 75.00 75.00 0.00

CASH DRAWER/CHANGE FUNDS 915.00 915.00 0.00

SUB-TOTAL 7,152,316.48 6,585,023.61 (567,292.87)

OUTSTANDING CHECKS (135,343.00) (303,255.75) (167,912.75)

CASH BALANCE $7,016,973.48 $6,281,767.86 ($735,205.62)


CSHALL15.XLS

21


REAL ESTATE TAXES/LEVY FOR 2015

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & LAND BANK ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER FEES/ EXPENSE & DELINQUENCY DEPOSITMANF. HOME OHIO/COUNTY ABATEMENT OTHER HB 66 REIMB. FEES OTHER HB 66 FEES

Portage 3/20/15 $1,139.74 $16.97 ($16.70) $1,140.01

8/7/15 1,047.36 12.55 (15.69) 1,044.22

9/3/15 $130.28 130.28

4/22/15 130.28 130.28

Stark 1/30/15 299,040.00 299,040.00

2/28/15 1,613,990.00 1,613,990.00

3/27/15 1,448,539.65 2,798.07 (65,488.33) (381.50) (104.42) 1,385,363.47

4/16/15 4,778.63 (598.18) 4,180.45

0.00

5/7/15 469,668.49 (3,311.87) 466,356.62

5/12/15 1,699.86 1,699.86

6/11/15 88,226.73 88,226.73

6/26/15 10.79 (2.10) 8.69

7/2/15 306,210.00 306,210.00

7/10/15 431,900.00 431,900.00

7/17/15 831,620.00 831,620.007/24/15 1,128,110.00 1,128,110.00

8/27/15 435,058.63 (49,686.78) (381.50) (104.42) 384,885.93

9/30/15 469,966.38 (3,496.05) 466,470.33

9/4/15 2,518.54 (754.36) 1,764.18

9/18/15 3,388.33 3,388.33

10/6/15 3.60 (0.70) 2.90

10/14/15 3,341.79 3,341.79

12/17/15 1,165.37 1,165.37

0.00

0.00Carroll/Brown Twp. 4/13/15 126.96 96.93 (5.00) 218.89

5/20/15 7.85 7.85

9/14/15 16.02 96.89 (3.33) 109.58

10/14/15 7.85 7.85

Summit 4/17/15 12,834.44 (158.62) (2.81) (2.81) 12,670.20

5/1/15 135.30 135.30

9/11/15 10,695.05 115.48 (135.40) (2.50) 10,672.63

0.00Y-T-D at 12/31/15 $6,507,493.41 $7,297.17 $944,449.13 $7,839.72 $13,338.65 $88,226.73 ($123,673.11) ($5.31) ($763.00) ($211.65) $7,443,991.74

Levy Taxes Received 2015 $7,568,644.81

Collection Expenses 2015 ($124,653.07)

Collected (Net) 1/1/15 thru 12/31/15 $7,443,991.74

YEAR 2009 YEAR 2010 YEAR 2011 YEAR 2012

Levy Taxes Received $5,403,147.00 $5,204,591.18 $5,064,445.50 $5,032,898.30

Collection and Election Expenses ($106,986.56) ($71,136.73) ($74,670.84) ($77,293.85)Collected (Net) $5,296,160.44 $5,133,454.45 $4,989,774.66 $4,955,604.45

YEAR 2013 YEAR 2014

Levy Taxes Received $7,401,799.45 $7,554,482.63

Collection and Election Expenses ($142,701.83) ($123,388.34)

Collected (Net) $7,259,097.62 $7,431,094.29

RETAXBO15.XLS Distributed to the Board of Trustees on 1/26/2016

22


SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 12/31/2015

SPECIAL 2014

GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2015 $2,037,283.48 $18,041.93 $2,131,974.40 $64,177.43 $15,359.40 $4,266,836.64 $3,813,281.25

REVENUE

1000 Taxes (PLF) 6,878,900.29 6,878,900.29 6,253,007.50

1200 Taxes Property (Levy) 7,480,418.08 7,480,418.08 7,378,029.17

1200 Taxes (Reimb. P. P.) 88,226.73 88,226.73 176,453.46

2000 Grants 95,467.88 95,467.88 205,216.64

3000 Patron Fines & Fees 114,326.72 114,326.72 174,989.54

4000 Investment Income 6,164.53 372.48 2,841.22 9,378.23 8,680.99

5000 Service Fees 6,366.94 6,366.94 64,993.14

6000 Donations 31,855.30 5,500.00 826,595.37 5,893.67 869,844.34 45,819.51

8100-8700 Misc. Rev. & Reimb. 88,898.04 88,898.04 78,620.75

8900 Other 7,651.01 7,651.01 53,413.36

TOTAL REVENUE Y-T-D 14,798,275.52 5,500.00 826,967.85 5,893.67 2,841.22 15,639,478.26 14,439,224.06

EXPENDITURES

1000 Payroll/Benefits 8,611,926.89 8,611,926.89 9,156,901.67

2000 Supplies 285,836.66 285,836.66 248,251.45

3000 Purch.Services 2,340,622.73 2,340,622.73 2,308,954.85

4000 Library Materials 1,934,237.95 1,489.99 1,935,727.94 1,983,927.88

5000 Capital Outlay 391,394.61 11,020.80 402,415.41 233,917.09

7-8000 Other Expenses 48,017.41 48,017.41 53,715.73

TOTAL EXPENDITURES Y-T-D 13,612,036.25 12,510.79 0.00 0.00 0.00 13,624,547.04 13,985,668.67

TRANSFERS (NET) (1,000,000.00) 0.00 1,000,000.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE

AT DECEMBER 31, 2015 $2,223,522.75 $11,031.14 $3,958,942.25 $70,071.10 $18,200.62 $6,281,767.86 $4,266,836.64

OUTSTANDING CHECKS 303,255.75 303,255.75

TOTAL ACCOUNTED FOR AT 12/31/15 $2,526,778.50 $11,031.14 $3,958,942.25 $70,071.10 $18,200.62 $6,585,023.61

PETTY CASH AND CHANGE FUNDS $990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 1,807,673.90

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 127,612.24

STAR OHIO-INVESTMENT ACCOUNT 350,996.44

STAR PLUS-INVESTMENT ACCOUNT 503,450.99

HUNTINGTON BANK-MMAX 2,512,987.82

HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,281,312.22

TOTAL ACCOUNTED FOR AT 12/31/15 $6,585,023.61

BOTCTRE15.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 1/26/201623

2015 REVENUE and EXPENDITURES

46%

50%

Revenue

Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

Other

63%

2%

17%

14%

3%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

24

COUNTY CERTIFIED ESTIMATED FOR 2013 $6,353,556.62

MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

13 January $535,811.89 8.43% $535,811.89 8.43%

13 February $626,611.54 9.86% $1,162,423.43 18.30%

13 March $362,567.33 5.71% $1,524,990.76 24.00%

13 April $478,599.97 7.53% $2,003,590.73 31.53%

13 May $783,538.59 12.33% $2,787,129.32 43.87%

13 June $547,932.82 8.62% $3,335,062.14 52.49%

13 July $525,086.15 8.26% $3,860,148.29 60.76%

13 August $454,026.38 7.15% $4,314,174.67 67.90%

13 September $519,636.27 8.18% $4,833,810.94 76.08%

13 October $530,852.14 8.36% $5,364,663.08 84.44%

13 November $539,136.44 8.49% $5,903,799.52 92.92%

13 December $487,072.77 7.67% $6,390,872.29 100.59%



14 January $529,658.33 8.54% $529,658.33 8.54%

14 February $650,714.74 10.49% $1,180,373.07 19.02%

14 March $350,787.55 5.65% $1,531,160.62 24.68%

14 April $422,806.88 6.81% $1,953,967.50 31.49%

14 May $580,989.23 9.36% $2,534,956.73 40.86%

14 June $594,472.80 9.58% $3,129,429.53 50.44%

14 July $519,822.37 8.38% $3,649,251.90 58.82%

14 August $486,922.75 7.85% $4,136,174.65 66.66%

14 September $492,207.01 7.93% $4,628,381.66 74.60%

14 October $564,171.95 9.09% $5,192,553.61 83.69%

14 November $559,419.38 9.02% $5,751,972.99 92.71%

14 December $501,034.51 8.08% $6,253,007.50 100.78%



15 January $554,582.36 8.55% $554,582.36 8.55%

15 February $635,723.39 9.80% $1,190,305.75 18.35%

15 March $426,777.62 6.58% $1,617,083.37 24.93%

15 April $462,410.49 7.13% $2,079,493.86 32.06%

15 May $699,356.27 10.78% $2,778,850.13 42.85%

15 June $618,027.28 9.53% $3,396,877.41 52.37%

15 July $640,254.45 9.87% $4,037,131.86 62.25%

15 August $524,677.19 8.09% $4,561,809.05 70.34%

15 September $573,849.37 8.85% $5,135,658.42 79.18%

15 October $577,423.95 8.90% $5,713,082.37 88.09%

15 November $578,147.27 8.91% $6,291,229.64 97.00%

15 December $587,670.65 9.06% $6,878,900.29 106.06%

PLF2015.XLS

25

DECEMBER, 2015 GIFT REPORT

RESOLUTION 16-

BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Jackson Customers $375.53 Restricted: Jackson Branch – Capital Fund 450

E.A. Mahoney Family Foundation 750.00 Restricted: Jackson Branch – Capital Fund 450

Genealogy Customer 25.00 Restricted: Main Library

Anita Coomer

Hoover Foundation 50,000.00 Restricted: Capital Campaign – Fund 455

Re-Imagine Project

Daniel and Cynthia Kronemyer 50.00 Restricted: Capital Campaign – Fund 455

Re-Imagine Project

In Honor of Sally Efremoff

The Timken Fund 75,000.00 Restricted: Capital Campaign – Fund 455

Re-Imagine Project

North Canton Ladies 25.00 Restricted: Literacy

Literacy Club

Stark County District Library 5,500.00 Restricted: Literacy

Foundation

Putman Properties 5,000.00 Restricted: Fourth Utility

MONTHLY TOTAL $136,725.53

YEAR TO DATE TOTAL $869,844.34

26

Staff Conf. Date Meeting / Conference Name Sponsor Location Total

Lioi, Marsha 12/05/15 Search Ohio Quarterly Meeting Search Ohio Westerville, OH 145.70$

Soduk, Stephanie 12/07/15 Lean Boot Camp Lean Ohio Akron, OH 110.40$

Wilson, Tena 12/16/15 Tour of Denver Children's Museum Denver Children's

Museum

Denver, CO 551.17$

Neff, Brett 01/07/16 A Day for Branch Managers NEO-RLS Hudson, OH 90.00$

Various library

employees

01/07/16 AultCare Fast Break 2016 Season Pass Canton Chamber Canton, OH 180.00$

McFarren, Jean 01/08/16 ALA Midwinter ALA Boston, MA 1,357.83$

Wilson, Tena 01/08/16 ALA Midwinter did not attend ALA Boston, MA 223.40$

Herman, Christine 01/13/16 Youth Services Afterschool Boot

Camp: Afterschool Behavior

NEO-RLS Webinar 12.50$

Louis, Sharifa 01/13/16 Youth Services Afterschool Boot

Camp: Afterschool Behavior

NEO-RLS Webinar 12.50$

Schuette, John 01/14/16 Safety Council Luncheon: I'm Ready,

Are You?

SCSC Canton, OH -$

Boley, Cynthia 01/14/16 Temperament Training ECRC Canton, OH -$

Gutierrez, Robin 01/14/16 Temperament Training ECRC Canton, OH -$

Stauffenger, Michele 01/14/16 Temperament Training ECRC Canton, OH -$

Whitehouse, Susan 01/14/16 Temperament Training ECRC Canton, OH -$

Bennett, Linda 01/14/16 Martin Luther King Breakfast MLKC Canton, OH 35.00$

Vanblaricum, Kimberly 01/14/16 Martin Luther King Breakfast MLKC Canton, OH 35.00$

Sudok, Stephanie 01/14/16 Martin Luther King Breakfast MLKC Canton, OH 35.00$

Walters, Gayle 01/14/16 Martin Luther King Breakfast MLKC Canton, OH 35.00$

Wilson, Tena 01/14/16 Martin Luther King Breakfast MLKC Canton, OH 35.00$

Welsh, Jen 01/15/16 Leaving Fort Ref - Reaching Out

with Reference

Webjunction Webinar -$

Marsh, Patty 01/19/16 Toastmasters NEO-RLS Hudson, OH -$

Boley, Cynthia 01/20/16 Parent Café ECRC Canton, OH -$

McFarren, Jean 01/20/16 Women's Impact Kickoff Luncheon Women's Impact Canton, OH 50.00$

January 2016 Monthly Training Report Total 2,908.50$

27

Stark County District Library Monthly H R Report

Distributed to the Board of Trustees

January 26, 2016

APPOINTMENTS

01/04/16 Karl Hershberger, Substitute, Adult Services – Main, part time, hours as worked.

01/04/16 Jenelle OMalley, Substitute, Adult Services – Main, part time, hours as worked.

02/01/16 Constance (Connie) Sureck, Branch Manager, North Branch, full time, 80 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

01/11/16 Heather Gibson, from Substitute to Shelver/Substitute, from Lake Community Branch to Perry

Sippo Branch, part time, from hours as worked to 48 hours biweekly.

01/11/16 Mary Halley, Bachelor with Youth Services Emphasis, from North Branch to Mobile Services

– Main, from part time to full time, from 48 hours to 80 hours biweekly.

01/25/16 Deborah Middleton, from Substitute to Clerk, North Branch, part time, from hours as worked

to 40 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

10/02/15 Rose Marie Green, Youth Services Manager, Youth Services – Main, full time, 80 hours

biweekly, resignation.

12/23/15 Linda Wilkins, Human Resources Director, Administration – Main, full time, 80 hours

biweekly, resignation.

12/27/15 Sandra Fehn, Substitute, Adult Services – Main, part time, hours as worked, resignation.

01/03/16 Dani Gustavich, Master, Youth Services - Main, full time, 80 hours biweekly, resignation.

28

Stark County District Library Monthly Internal Training Report

Distributed to the Board of Trustees

January 26, 2016

INTERNAL TRAINING

December 1, 2015 Book a Librarian Training Delores Brenton

Presenter: Dee Rondinella (Main Library) Kimberlee Olexa

John Webnick

December 7, 2015 Start Smart Continuing Education Amber Anderson

Presenter: Julia Shaheen (Main Library) Cindy Boley

Beth Bouchard

Sara Bowen

Corrine Brown

Kim Campbell

Vickie Colangelo

Aiesha Collins

Dayna DiMarco

Ellen Doucette

Katie Ellinger

Robin Guiterrez

Dani Gustavich

Mary Halley

Jodie Hawkins

Christine Herman

Julie Hoffman

Angela Koehler

Sharifa Louis

Anne Martin

Cinde Naylor

Regina Perrine

Terri Priest

Ann Pukansky

Kathy Ragon

Joni Shaw

Renee Sheridan

Michelle Stauffenger

Elizabeth Stefanov

Penny Vick

Susan Whitehouse

Roseann Widder

Stacy Zabinski

December 8, 2015 e-Reader Training Teri Bendekgey

Presenter: Dee Rondinella (Main Library) Sarah Bowen

Ann Pukansky

Kimberly Vanblaricum

29

December 9, 2015 Book a Librarian Training Megan Johnson

Presenter: Dee Rondinella (Main Library) Valerie Kline

Jackie Szakacs

December 15, 2015 Book a Librarian II Training Teri Bendekgey

Presenter: Dee Rondinella (Main Library) Megan Johnson


December 15, 2015 Resistance to Change Julia Shaheen

Presenter: Atomic Training Webinar (Main Library)

December 15, 2015 Effective Learning Skills Kimberly Vanblaricum

Presenter: Atomic Training Webinar (DeHoff Memorial Library)

December 17, 2015 Effective Learning Skills Teri Bendekgey

Presenter: Atomic Training Webinar (Jackson Township Library)

December 18, 2015 Writing a Winning Cover Letter Kimberly Vanblaricum

Presenter: Atomic Training Webinar (DeHoff Memorial Library)

December 28, 2015 Windows I (Train the Trainers) Shelia Mawdsley

Presenter: Dee Rondinella (Main Library) Brett Neff

Cheryl Pandrea

Julia Shaheen

Sarah-Jayne Studer


January 4, 2016 Windows 10 Basic Operating Systems (Train the Trainers) Shelia Mawdsley

Presenter: Dee Rondinella (Main Library) Brett Neff

Cheryl Pandrea

Julia Shaheen

Sarah-Jayne Studer


January 4, 2016 Landing the Job: Interview Techniques Delores Brenton

Presenter: Atomic Training Webinar (Main Library) Cynthia Naylor

Dee Rondinella

Jackie Szakacs


January 6, 2016 e Reader Trainers Training Session II Teri Bendekgey

Presenter: Dee Rondinella (Main Library) Sarah Bowen

Ann Pukansky


30

January 6, 2016 Effective Listening Training Delores Brenton

Presenter: Atomic Training Webinar (Main Library) Kathy Clay

Cynthia Naylor

Dee Rondinella

Jackie Szakacs

January 14, 2016 Windows 10 & Projector Set Up Kathy Clay

Presenter: Dee Rondinella (Madge Youtz Library) Carol Ann Shearer

Patty Wollenberg

January 19, 2016 Windows 10 & Projector Set Up Teri Bendekgey

Presenter: Brett Neff (Main Library) Kathy Kibler

Stephanie Houck

Lauren Landis

Marsha Lioi

Ann Pukansky

31


Board of Trustees

January 26, 2016

Resolution Title: Executive Director Bond

Statutory Reference:

History/Background/Discussion: The Stark County District Library Board of Trustees

has requested the Executive Director to execute a bond in the amount of $100,000.00

with a Board of Trustees approved resolution.

Recommendation: The Finance and Audit Committee recommends the Stark County

District Library Board of Trustees approve the resolution.

Draftor(s): Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Executive Director Tena Wilson and the

SCDL Board of Trustees

32

RESOLUTION 2016-

Executive Director Bond Resolution

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District

Library that the bond for the Executive Director is fixed at $100,000.00 which is surety

payable to the Board of Trustees, and that the Executive Director be authorized and

directed to provide bond satisfaction to the Board of Trustees from January 26, 2016 to

the Stark County District Library Board of Trustees Annual Meeting in January 2017.

33

Resolution 2016-

Election of Fiscal Officer

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library

that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed one year

beginning with this, the annual meeting of January 26, 2016 and ending with the annual meeting

of 2017.

Resolution 2016-

Bond and Oath of Office for the Fiscal Officer


that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable to the Board of

Trustees, and that the Fiscal Officer be authorized and directed to provide bond satisfactory to

the Board for the term of office to expire on the date of the annual meeting, January 2017.

Resolution 2016-

Appointment of Deputy Fiscal Officer


that Michele Monnette be appointed Deputy Fiscal Officer for a term not to exceed one year

beginning with this, the annual meeting of January 26, 2016 and ending with the annual meeting

of 2017.

Resolution 2016-

Bond and Oath of Office for the Deputy Fiscal Officer


that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety payable to the

Board of Trustees, and that the Deputy Fiscal Officer be authorized and directed to provide bond

satisfactory to the Board for the term of office to expire on the date of the annual meeting,

January 2017.

.

34


Board of Trustees

January 26, 2016

Resolution Title: Disposal of Library Furniture, Equipment, and Materials

History/Background/Discussion: Annually, the Stark County District Library Board of

Trustees approves a resolution to authorize the Executive Director to dispose of library

furniture, equipment and materials by either sale or disposal at various times during the

year. This resolution provides that authorization for the year 2016.

Recommendation: That the Library Board of Trustees approves the resolution

authorizing the Executive Director to dispose of library furniture, equipment and

materials.

Draftor(s): Mark Saunders, Facilities Director

Person(s) Responsible for Implementation: Tena Wilson, Executive Director

Russ Humerickhouse, Fiscal Officer

35

RESOLUTION 2016-

Disposal of Library Furniture, Equipment, and Materials

WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the

disposal of equipment, furniture and materials no longer usable by the library;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees that the Executive Director be authorized to dispose of library

furniture, equipment and materials by either sale or disposal at various times during the

year 2016.

36


Board of Trustees

January 26, 2016

Resolution Title: Cooperative Purchasing

History/Background/Discussion: Stark County District Library has participated in the

Ohio Department of Administrative Services Cooperative Purchasing Program for over

10 years. Participation in the program requires the library board to pass a resolution

authorizing participation in the program and payment of an annual fee of $100.00.

Recommendation: That the Library Board of Trustees approves participation in The

State of Ohio Cooperative Purchasing Program.

Draftor(s): Tena Wilson, Executive Director

Person(s) Responsible for Implementation: Jeri Stickle, Purchasing Agent/Accounting

Specialist

37

RESOLUTION 2016-

Ohio Department of Administrative Services Cooperative Purchasing Program

WHEREAS, Ohio’s Cooperative Purchasing Act. (AM. Sub. H.B. No. 100), was signed

into law on December 4, 1985; and,

WHEREAS, effective March 6, 1986, Ohio’s Cooperative Purchasing Act provides the

opportunity for counties, townships, municipal corporations, regional transit authorities,

regional airport authorities or port authorities and school districts, conservancy districts,

township park districts and park districts and other authorities, to participate in contracts

distributed by the State of Ohio, Department of Administrative Services, Office of

Cooperative Purchasing for the purchase of supplies, equipment and certain materials;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District

Library Board of Trustees;

Section 1. That the Executive Director hereby requests authority in the name of the Stark

County District Library to participate in state contracts which the Department of

Administrative Services, Office of State Purchasing has entered into and the Office of

Cooperative Purchasing has distributed for the purchase of supplies, services, equipment

and certain other materials pursuant to Revised Code Section 125.04.

Section 2. That the Executive Director or her designee is hereby authorized to agree in

the name of the Stark County District Library to be bound by all contract terms and

conditions as the Department of Administrative Services, Office of Cooperative

Purchasing prescribes. Such terms and conditions may include a reasonable annual

membership fee to cover the administrative costs which the Department of

Administrative Services incurs as a result of Stark County District Library participation

in the contract. Further, that the Board of Trustees of the Stark County District Library

does hereby agree to be bound by all such terms and conditions and to not cause or assist

in any way the misuse of such contracts or make contract disclosures to non-members of

the Coop for the purpose of avoiding the requirements established by ORC 125.04.

Section 3. That the Executive Director or her designee is hereby authorized to agree in

the name of the Stark County District Library to directly pay the vendor, under each such

state contract in which it participates for items it receives pursuant to the contract, and

the Executive Director or her designee does hereby agree to directly pay the vendor.

38

Facilities Board Report 2015-12

Stark County District Library Monthly Board Report – Facilities

December 2015

Main LibraryRe-Imagine Main – No further activity at this time.

Mobile ServicesFacilities Department continues to coordinate maintenance of bookmobile fleet.

SystemwideJackson Branch – HBM Architects are updating the project cost estimate. Exterior moisture issues have been documented and corrective recommendations have been identified. Those recommendations, funding options and timing are being reviewed.

Plain Branch revisions –Entrance door and interior vestibule have been installed. Exterior canopy to be scheduled after steel fabrication is complete.

Re-Imagine Branches – No further activity at this time.

CAB asphalt – Purchase order issued to Scheeser Buckley Mayfield Consulting Engineers to develop proposals and cost options to address the deteriorated asphalt at the Cleveland Avenue Building. Paving to be done in the Spring 2016.

Security vulnerability assessment w/ Clark Security consultants completed and final report issued. Developing implementation plans to address report findings and recommendations.

Building & Grounds Committee Report No Committee meeting.

39


Board of Trustees

January 26, 2016

Resolution Title: Election of Board Officers

Statutory Reference: O.R.C. 3375.32

Discussion: The Ohio Revised Code requires that the Board of Library Trustees holds an annual

meeting in January at which a president, a vice-president, and a secretary are selected. This

resolution meets this requirement of the statute.

Recommendation: The By-laws and Nominating Committee recommends the Board of Trustees

approves the resolution.

Draftor(s): Russell Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Board of Trustees

40

Resolution 2016-

Election of Officers


that the following slate of officers is elected to serve from this annual meeting of January 26,

2016 to the next election at the annual meeting of 2017.

2016

SLATE OF OFFICERS

BOARD OF TRUSTEES

STARK COUNTY DISTRICT LIBRARY

PRESIDENT: Steven Pittman

VICE PRESIDENT: Susan Rodgers

SECRETARY: Bert Nero

41


Board of Trustees

January 26, 2016

We request that library board members of the Stark County District Library sign the Oath of

Office of Board Members on January 26, 2016.

Title: Oath of Office of Board Members

History/Background/Discussion: At the annual meeting of the Board of Trustees the Stark

County Library District, each board member is asked to renew the oath of office for board

members.

Draftor: Russell Humerickhouse, Fiscal Officer

Recommendation: That each member of the board of trustees renew, sign, and date the Oath of

Office of Board Members.

42

BOARD COMMITTES-2016

BUILDING COMMITTEE

Shawn O’ Brien, Chair

John Mroczkowski

Sally Efremoff

HUMAN RESOURCES COMMITTEE

Susan Rodgers, Chair

Shawn O’ Brien

Edmond Mack

FINANCE AND AUDIT COMMITTEE

Steven Pittman, Chair

Bert Nero

John Mroczkowski

BYLAWS AND NOMINATING COMMITTEE

John Mroczkowsi

Steven Pittman

43

Documents

January 2016 Board of Trustees Packet