AGENDA - Craven Community Collegecravencc.edu/wp-content/uploads/2014/04/Board-Packet... · 2011. 1. 21. · AGENDA JANUARY 21,2011, BOA RD A GENDA WINTER MEETING OF THE TRUSTEES

AGENDA JANUARY 21,2011, BOA RD A GENDA

WINTER MEETING OF THE TRUSTEES OF CRAVEN COMMUNITY COLLEGE

8:00A.M.-BREAKFAST, CAROLINA COLOURS PAVILION, NEW BERN 8:30A.M.-BuSINESS MEETING, CAROLINA COLOURS PAVILION, NEW BERN

I. Call to Order Gary Baldree, Chair

II. Roll Call A. Agenda Review/Contlict of Interest Declaration

Catherine Chew, Secretary Gary Baldree, Chair

B. Public Comments

111. Consent Agenda (motion) A. Approval of Board of Trustee Minutes (October 12,2010; November 4,2010) B. Approval of Committee Meeting Minutes C. Approval of Financial Reports D. Accept Quarterly Personnel Report (Sept 23, 20 I O·Nov 30, 2010) E. Approval of ConEd Accountability & Credibility Report

IV. Committee Reports A. Academic & Student Affairs (Chair: Earline Sills Williams) (no meeting this quarter) B. Facilities (Chair: Gary Baldree) C. Finance (Chair: Dan Pritchett) D. Personnel (Chair: Carol Mattocks)

V. Report from the President A. Quarterly Report Highlights B. Update on Board Policy Review, Accreditation & Fifth-Year Report (Tentative Called Meeting: reb 22, 20 II) C. Update on State Budget

VI. Unfinished Business

VII. New Business A. Annual Leave proposed policy amendment (walk in item) 3.1.11 (I)

VIII. Report from the Student Trustee

IX. Report from the Attorney

X. Chair's Comments-Trustee Gainey Recognition

Xl. Other Items

XII. Adjournment

Strategic Plan--Many Voices One Vision: Craven 2015

Goal #1: Teaching & Learning in the 21" Century Goal #2: Partnerships & Programs in a Diverse Community Goal #3: Resources & Development in a Global Community

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• February 22, 20 II:

• March 21,2011:

• March 22, 2011:

Upcoming Trustee Events

5:30 pm, Called Board of Trustee Meeting

5:30 pm, Finance Committee 6:30 pm, Personnel Committee

4:30 pm, Facilities Committee 5:30 pm, Academic & Student Affairs Committee

• April 19, 2011: 6:00 pm: Trustee Dinner; 7:00 pm: Trustee Spring Meeting

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MEETING NOTICE

WINTER COMMITTEE MEETING SCHEDULE AND NOTICE OF THE WINTER MEETING OF THE BOARD OF TRUSTEES

OF CRAVEN COMMUNITY COLLEGE

Pursuant to North Carolina General Statutes Section 143-318,12 and Craven Community College Board of Trustees Policies, NOTICE is hereby given for the following:

Committee Meetings of the Board of Trustees of Craven Community College:

• The Finance Committee will meet on: Monday, December 13, 2010, at 5:30 p,m,; and

• The Personnel Committee will meet on: Monday, December 13, 2010, at 6:30 p,m,; and

• The Facilities Committee meet on: Tuesday, December 14, 2010, at 4:30 p,m,; and

• The Academic & Student Affairs Committee will meet on: Tuesday, December 14, 2010, at 5:30 p,m,

All Committee Meetings will take place in the Brock Building Boardroom, located on the New Bern Campus of Craven Community College,

Board of Trustee Meetings:

The regular Winter Meeting of the Craven Community College Board of Trustees will NOT take place on Tuesday, January 18, 2011,

Information for the Winter Meeting of the Craven Community College Board of Trustees will be announced at a later date,

This Notice is published on December 1, 2010, pursuant to directions by the Chair of the Board of Trustees,

Date posted: December 1, 2010 Place posted: Brock Building Boardroom Door

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Mr. Gary Baldree

Mr. Linward Brown

Mr. Ronald Knight

Judge Peter Mack, Jr.

Mrs. Carol Mattocks

Mr. Greg Milligan

Dr. Wendy Moeller

Mr. Bill Naumann

Mr. Dan Pritchett

Ms. Earline Sills Williams

Mr. Earl Wright

Student Government President Mr. Bradley Cacal

BOARD OF TRUSTEES

ROLLCALL

January 21, 2011

Agenda Review/Conflict of Interest Declarations

Each member of this board of trustees is reminded of their obligations and duties under the State Government Ethics Act. Trustees must continually monitor, evaluate, and manage their personal, financial, and professional affairs to ensure the absence of conflicts of interest or even appearance of conflicts of interest. Does any member of this board know of an actual conflict of interest which exists with regard to any matter coming before this board?

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Section III

CRA YEN COMMUNITY COLLEGE BOARD OF TRUSTEES Minutes of Fall Meeting

October 12, 2010

MINUTES

I. The Craven Community College Board of Trustees held its fall meeting on Tuesday, October 12, 2010, in the Boardroom ofthe Brock Building on the New Bern Campus. Mr. Gary Baldree Sr., Chair, presided. The Trustees gathered at 6:00 pm for dinner in room 115 ofthe Student Center. The meeting was called to order at 7:00 p.m.

II. Dr. Catherine Chew, Secretary, called the roll.

Members Present: Mr. Gary Baldree Mr. Linward Brown Mr. O.K. Gainey Mr. Ronald Knight Mrs. Carol Mattocks Mr. Greg Milligan Dr. Wendy Moeller Mr. Bill Naumann Mr. Daniel Pritchett Ms. Earline Sills Williams Mr. Earl Wright

Members Absent: Judge Peter Mack

Ms. Candice Wilson, Student Government Association Vice President

Dr. Chew declared a quorum present for the meeting.

Others present for the meeting: Dr. Catherine Chew, President Lisa Collin, Executive Assistant to the President Dr. Maria Fraser Molina, EVP/CAO Suzanne Gifford, Executive Director, Foundation Layne Harpine, Dean, ConEd Shawn Moore, FA President Maria Pharr, Dean, Liberal Arts Kary Porter, Vice President of Administrative Services Sandy Wall, Public Information Officer David Ward, Attorney, Ward & Smith

A. Agenda review/Conflict of Interest Declaration read by Chair Gary Baldree, no conflicts noted by members.

B. Public Comments-none

III. Continuing Education Update At each regular Board of Trustee Meeting, a presentation will be given highlighting a specific area of the college. Dr. Chew introduced this meeting's presenter: Layne Harpine, Dean, Continuing

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Education. Mr. Harpine, with the use of a power point presentation, gave an overview of the ConEd Department and its offerings. The power point is a part of the Board Packet for reference and review. This item is for informational purposes only.

IV. Consent Agenda A.-G. Mr. Baldree called attention to items A-G of section IV, Consent Agenda.

Mr. Baldree called for a motion to approve Consent Agenda items A-G as presented. Motion: Bill Naumann Second: Carol Mattocks Motion passed unanimously.

V. Committee Reports A. Academic & Student Affairs Committee (Earline Sills Williams, Chair)

I. Program and services review schedule: Ms. Sills Williams reviewed the program review schedule provided in the packet and noted Dr. Fraser-Molina will be reviewing the present review process. This item is for informational purposes only.

B. Facilities (O.K. Gainey, Chair) Mr. Gainey deferred to Mrs. Porter to review the committee items. These items are for informational purposes only.

I. Community Life Building-planning for this building is underway. 2. Renovations/Priority projects-Mrs. Porter reviewed the planned facilities projects for this

fiscal year. They include: repair/seal/stripe parking lots on both campus; various sidewalk repairs; remodel the cosmetology lab; welding and auto shop renovations; finish the student services building; renovate faculty suites; and as budget allows-consider a campus security system. Mrs. Porter also relayed the BIT Building did leak during the last rainfall. The problem is being evaluated. The building is under warranty.

C. Finance (Dan Pritchett, Chair) Mr. Pritchett deferred to Kary Porter to review the new budget report format. Mrs. Porter reviewed the new form and the type of information it contains. This item is for informational purposes only.

D. Personnel (Carol Mattocks, Chair) Mrs. Mattocks stated the Personnel Committee has met several times since the Summer Board Meeting. At 7:35 pm, on a motion made by Carol Mattocks, seconded by Dan Pritchett and unanimously approved, the Board of Trustees of Craven Community College pursuant to North Carolina General Statutes 143-318-11(a)(6) entered into Closed Session to discuss a personnel issue. At 7:50 pm, on motion made by Carol Mattocks and seconded by Ron Knight, the Board of Trustees of Craven Community College came out of Closed Session. Mrs. Mattocks indicated the Board of Trustees had discussed a personnel issue while in closed session. Mrs. Mattocks then recommended on behalf of the Personnel Committee that Dr. Chew's employment contract be extended. The term of employment offered is November 1, 201 O-October 31, 2013. In addition, the section of the contract concerning annual leave should be amended to reflect: 20 days of annual leave/year , based on accrual. Mrs. Mattocks made a motion to approve Dr. Chew's contract extension, (November 1, 2010-0ctober 31, 2013), and the annual leave amendment. Second: William Naumann Motion passed unanimously.

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Dr. Chew spoke briefly and thanked each of the Trustees for their confidence and support.

VI. Report from the President Dr. Chew reviewed a power point presentation which is attached to this packet for the record. The power point presentation was a review of where CCC was one year ago vs. this year. Dr. Chew also provided and reviewed the Quarterly Snapshot. The handout has been included in the Board Packet for the record. Dr. Chew discussed the signage program for campus wide signage. She showed an example ofthe letters made by the College's machinists for uniform building signs. Dr. Chew provided an update of the Bate Foundation. Dr. Chew, Suzanne Gifford, Gary Baldree, Don Brinkley and Joyce Hendricks met for lunch in September. Dr. Chew read a letter from the Mr. Brinkley after that lunch thanking the College for the meeting.

VII. Unfinished Business None

VIII. New Business A. Electronic Board Packets: Dr. Chew introduced this item to the Board Members. In an

effort to be more "green," Dr. Chew introduced the idea of a "paperless" board packet. Lisa Collin showed the Trustees how it would work. Essentially the board packet would be .pdfd and placed on an intranet link, available to the Trustees via password. After discussion, the Trustees prefer to receive only what they need for the meeting allowing the packet to be slimmed down and suggested the full board packet be available online. A combination of both systems will be tried and feedback considered.

IX. Report from the Student Trustee Dr. Chew introduced the Student Vice President attending the meeting: Candice Wilson. Ms. Wilson read a report from the SGA, a copy of which is in the packet for review. SGA President Brad Cacal was unable to attend the meeting.

X. Report from the Attorney-David Ward relayed he and the attorneys at Ward and Smith have been involved in the mediation process for the Bonitz claim. He is happy to announce that mediation is complete with the Board approval at the September Called Meeting and the final paperwork should be finished this week. Ward & Smith has been working on the policies for the Trustees to review. They hope to have them available for review by the end of the year. Most recently, Ward & Smith has been working closely with the personnel committee and handling routine personnel issues.

Xl. Chair's Comments Mr. Baldree announced the desire for a winter retreat in January. The proposed date of January 18th

is not a convenient date for many Trustees. A choice of potential dates in January will be sent to the Trustees for their consideration.

XII. Other Items Mr. Baldree mentioned each ofthe items, (A, B & C), urged the Trustees to be sure to review the documents and noted they are for informational purposed only.

XIII. Adjournment

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There being no other business, Dan Pritchett motioned the meeting be adjourned. The motion was seconded by Earl Wright. The meeting was adjourned at 8:30 p.m.

Respectfully submitted,

October 12. 2010 Gary Baldree Sr., Chair Date

October 12.2010 Catherine Chew, Secretary Date

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CRA YEN COMMUNITY COLLEGE BOARD OF TRUSTEES

Minutes of Called Board Meeting November 4, 2010

MINUTES

I. The Craven Community College Board of Trustees held a Called Board Meeting on Thursday, November 4, 2010, in the Boardroom of the Brock Building on the New Bern Campus. Mr. Gary Baldree Sr., Chair, presided. The meeting was called to order at 5:35 p.m.


Members Present: Mr. Gary Baldree Mr. Linward Brown Mr. O.K. Gainey Mr. Ronald Knight Judge Peter Mack Mr. Greg Milligan Dr. Wendy Moeller Mr. Bill Naumann Mr. Daniel Pritchett Ms. Earline Sills Williams


Others present for the meeting: Mr. Joe Austin, Ward & Smith, Attorney Dr. Catherine Chew, President Lisa Collin, Executive Assistant to the President Dr. Maria Fraser Molina, EVP/CAO Dr. Daryl Minus, VP of Student Services Shawn Moore, FA President Kary Porter, Vice President of Administrative Services Kay Robertson, Mercer Group Philip Robertson, Mercer Group Sandy Wall, Public Information Officer

Members Absent: Mrs. Carol Mattocks Mr. Earl Wright Mr. Bradley Cacal, SGA President

A. Agenda review/Conflict of Interest Declaration read by Chair Gary Baldree, no conflicts noted by members.

B. Announcements: Dr. Chew announced Karen Heath, Medical Assisting Instructor, has lost her battle with cancer. Her funeral was held today here in New Bern.

III. Mercer Compensation Study Update Dr. Chew shared an Alternative Formula Funding Model Concept from the NCCCS. The President does anticipate the new funding model will pass and become the standard.

IV. Closed Session

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At 5:43 p.m., on a motion made by Bill Naumann, seconded by Ron Knight and unanimously approved, the Board of Trustees of Craven Community College entered into Closed Session to prevent the disclosure of confidential information and to discuss personnel matters pursuant to NC General Statues Sections 143-318-11(1 )(6).

Mr. Wall, Mr. Moore and Ms. Collin were dismissed from the meeting. Attorney Austin, the College Leadership and the Mercer Group Representatives remained.

Open Session At 6:36 p.m., on a motion made by Dan Pritchett, seconded by Greg Milligan, the Board of Trustees of Craven Community College returned to Open Session.

Mr. Baldree announced the Trustees discussed the Mercer Compensation Study report. Mr. Baldree called for a motion to accept the recommendation of the joint Finance and Personnel Committee Members to accept the Mercer report. The Mercer Report recommends the following: I.Accept the three recommendations detailed in the StatfClassification and Compensation Final

Report o Phase I - Making sure all employees are at least at the minimum of the recommended

range for their individual position. (25 employees; Total Estimated Cost = $48,453.30) o Phase 2 -Salary Compression and placing employees' salaries within the recommended

pay grade for their position according to how long the employee has held their current position. (55 employees; Total Estimated Cost = $133,716.28)

o Reduce Employees Salaries Exceeding New Recommended Maximum for their Position (2 employees; Total Cost Savings = $14,075.80)

2. Accept the Faculty Compensation Final Report (Salary Data and Proposed Rankings/Levels) 3. Charge the College Leadership with exploring and developing a merit/performance based plan for

salary rewards for staff which will be based on funding availability and phased in over time. ""The recommendations will become effective for employee contracts renewed July 1,2011, subject to funding. Motion: Dan Pritchett Second: Bill Naumann Motion passed unanimously.

V. Adjournment There being no other business, Dan Pritchett motioned the meeting be adjourned. The motion was seconded by Earline Sills Williams. The meeting was adjourned at 6:40 p.m.

Respectfully submitted,

November 4.2010 Gary Baldree Sr., Chair Date

November 4.2010 Catherine Chew, Secretary Date

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I. Call to Order

NOVEMBER 4, 2010, BOARD AGENDA

CALLED MEETING OF THE TRUSTEES OF

CRAVEN COMMUNITY COLLEGE

S:30P.M.-BROCK BOARDROOM

AGENDA

Gary Baldree, Chair

II. Ro II Call A. Agenda Review/Conflict of Interest Declaration

Catherine Chew, Secretary Gary Baldree, Chair

III. Mercer Compensation Study Update

IV. Closed Session

V. Adjournment

"Telephone call in availability will be via a call in number for all parts of the meeting that are open to the public. The number may be accessed from any local telephone and at no cost to the local user. Any long distance user will be responsible for the long distance toll.

The call in number is 1-866-910-4857 Pass Code - 636804

All users will be required to identify themselves.

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MEETING NOTICE

NOTICE OF SPECIAL MEETING OF THE BOARD OF TRUSTEES OF CRAVEN COMMUNITY COLLEGE

THURSDAY, NOVEMBER 4,2010, AT 5:30 P.M.

Pursuant to North Carolina General Statutes Section 143-318.12 and Craven Community College Board of Trustees Policies, NOTICE is hereby given for the following:

Special Meeting of the Board of Trustees of Craven Community College:

• The Board of Trustees will meet on: Thursday, November 4,2010, at 5:30 p.m., in the Brock Boardroom at the New Bern Campus

Telephone call in availability will be via a call in number for all parts of the meeting that are open to the public. The number may be accessed from any local telephone and at no cost to the local user. Any long distance user will be responsible for the long distance toll.

The call in number is 1-866-910-4857 Pass Code - 636804 All users will be required to identify themselves.

This Notice is published on October 26, 2010, pursuant to directions by the Chair of the Board of Trustees.

Date posted: October 26, 2010 Place posted: Brock Building Boardroom Door

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MINUTES JOINT FINANCE & PERSONNEL COMMITTEE


BROCK BOARDROOM, 5:30 P.M.

October 25, 2010

I. Chairman Mattocks called the meeting to order at 5:30 pm.


Members Present: Mr. Gary Baldree, Chair Mr. Ronald Knight Mrs. Carol Mattocks, Chair-Personnel Dr. Wendy Moeller Mr. Bill Naumann Mr. Dan Pritchett, Chair-Finance


Others Present: Mr. Joseph Austin Dr. Catherine Chew Mr. Maria Fraser-Molina Dr. Daryl Minus Mrs. Kary Porter Mrs. Kay Robertson, Mercer Group Mrs. Philip Robertson, Mercer Group Mr. Sandy Wall Ms. Lisa Collin

Members Absent: Judge Peter Mack, Jr.

Agenda review/Conflict of Interest Declaration read by Chair Gary Baldree, no conflicts noted by members.

III. Mercer Compensation Study Update Dr. Chew introduced this item to the members and noted it was before them tonight due to a recommendation of the full Board that ajoint meeting of the Finance & Personnel Committee Members review this topic.

IV. Closed Session At 5:34 P.M., on a motion made by Mr. Pritchett, seconded by Dr. Moeller and unanimously approved, the Finance and Personnel Committees entered into Closed Session to discuss personnel issues pursuant to North Carolina General Statutes Section 143-318-11 (a)(6).

Mr. Wall and Ms. Collin were dismissed from the meeting. Attorney Austin, the College Leadership and the Mercer Group Representatives remained.

Open Session At 7:30 P.M., on a motion made by Dan Pritchett and seconded by Carol Mattocks, the Finance and Personnel Committees returned to Open Session.

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Mr. Baldree announced the Committees discussed the Mercer Compensation Study. Mr. Baldree stated there was no action to be taken at this time.

V. Adjournment With no other items to be discussed, Ronald Knight made a motion to adjourn the meeting, seconded by Wendy Moeller. The meeting was adjourned at 7:35 pm.

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AGENDA

CALLED JOINT FINANCE AND PERSONNEL COMMITTEE AGENDA CRAVEN COMMUNITY COLLEGE

Members:

Others:

Guests:


October 25,2010

Mr. Gary Baldree, Board Chair Mr. Ronald Knight Mr. Peter Mack, Jr. Mrs. Carol Mattocks Dr. Wendy Moeller Mr. Bill Naumann Mr. Dan Pritchett, Chair

Dr. Catherine Chew, President Dr. Maria Fraser-Molina Dr. Daryl Minus, VP ojStudent Services Mrs. Kary Porter, VP oj Administrative Services

Philip & Kay Robertson, Mercer Group

I. Call to Order

II. Members PresentIRo II Call

III. Mercer Compensation Study Update

IV. Closed Session 143-318-1 1 (a)(6)

V. Adjournment

Chair

Chair

Chair

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MEETING NOTICE

NOTICE OF SPECIAL JOINT FINANCE AND PERSONNEL MEETING OF THE BOARD OF TRUSTEES OF CRAVEN COMMUNITY COLLEGE

Pursuant to North Carolina General Statutes Section 143-318.12 and Craven Community College Board of Trustees Policies, NOTICE is hereby given for the following:

Special Joint Committee Meeting of the Board of Trustees of Craven Community College:

• The Finance and Personnel Committees will meet on: Monday, October 25,2010, at 5:30 p.m., in the Brock Building Boardroom of the New Bern Campus.

This Notice is published on October 1, 2010, pursuant to directions by the Chair of the Board of Trustees.

Date posted: Oct 1, 2010 Place posted: Brock Building Boardroom Door

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FINANCE COMMITTEE


BROCK BOARDROOM, 5:30 P.M. December 13, 2010

I. Chairman Pritchett called the meeting to order at 5:35 pm.

MINUTES

II. Members Present: Members Absent: Mr. Dan Pritchett, Committee Chair Dr. Wendy Moeller Mr. Bill Naumann Mr. Gary Baldree, Board Chair

Others Present: Dr. Catherine Chew Mrs. Kary Porter Mr. Sandy Wall Ms. Lisa Collin

Ill. Financial Reports A. The Schedule of State & County Budget Comparisons for November 30, 2010, was

presented to the committee by Kary Porter for review. Mrs. Porter reviewed the state funds; it is an expense report only and does not reflect encumbrances. The College continues to hold 3% of the budget in reserve for possible reversion. During the review of the County Funds, Mrs. Porter mentioned utilities remain the largest expenditure and confirmed the new rate structure is factored in. The committee members discussed the report and certain line items including advertising and legal expenses. Mr. Pritchett called for a motion to present the report to the full board for its approval. Motion: Bill Naumann Second: Wendy Moeller

B. There were no write-off and uncollectible accounts for this quarter to present to the committee.

C. The report of Cash Balances was presented to the committee by Kary Porter. This item is for informational purposes only.

IV. Foundation Update-These items are for informational purposes only. Dr. Chew provided an update of Foundation business to the committee members on the following:

~ Campus Campaign-Dr. Chew provided a handout to the Committee Members for review and commended the Foundation for how well the Campus Campaign was organized and the addition of giving categories this year.

~ Financials-Dr. Chew discussed systemwide financial information. Early last week, the NCCCS released the 2% that was being held for possible reversion. Last Friday, the NCCCS recommended being cautious with spending and to only spend on critical positions. CCC is planning its budget needs and factoring in the mixed messages received from the System Office. There is a Cabinet planning meeting scheduled for Friday, December 17th

•

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~ Organization Structure-Dr. Chew reviewed the Foundation Organizational Chart and commented on the positive work and outlook ofthe Foundation's planning committee. The planning committee would like to know the BOT's long and short term goals. The goals are one of the topics to be discussed at the January retreat.

V. Grants Update-This item is for informational purposes only. Dr. Chew handed out the Grant History spreadsheet prepared by Monica Minus for the Committee Members to review.

VI. College Update-These items are for informational purposes only. ~ Spring Enrollment-Dr. Chew announced spring 2011 FTE to date is 965; headcount 2452.

This compares to Spring 20 I 0 FTE at this time of 93 8; headcount 2203. ~ SACS Conference-Dr. Chew and Dr. Jill Fegley attended the SACS Conference last week

in Kentucky. Re-accreditation takes place every 10 years, CCC's was in 2007. CCC's 5th

year report, "mini-accreditation," is in 2012, this is not an on-sight visit. In 2007, three recommendations were made to CCC from SACS to follow-up on. Dr. Chew feels there are two areas the College will be vulnerable on: I-Student Learning Outcomes- We are in the process of finalizing student learning outcomes but are behind with data collection and assessment of those outcomes. 2.QEP-Quality Enhancement Plan-In 2007, the QEP was LEEP, with focus on health care student advisement. For various reasons, including changes in college administration, the QEP has been changed to First Year Experience. Implementation of FYE is currently underway. (It is connected to the Foundations of Excellence Program the College is participating in.)

~ Hatteras Project-Dr. Chew informed the Committee Members the training has been delayed from October 2010 to January 2011. The training location, (at CCC or at Hatteras), is unknown at this time.

~ General-Dr. Minus has been appointed to the Tryon Palace Council of Friends. Lee Ashburn has been appointed to the Airport Board.

VII. Adjournment There being no further business, the meeting adjourned at 6:25 p.m.

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Members:

Others:

FINANCE COMMITTEE

CRAVEN COMMUNITY COLLEGE BROCK BOARDROOM, 5:30 P.M.

December 13, 2010

Mr. Dan Pritchett, Chair Dr. Wendy Moeller Mr. Bill Naumann Mr. Gary Baldree, Board Chair

Dr. Catherine Chew, President Mrs. Kary Porter, VP of Administrative Services

I. Call to Order

II. Members Present

AGENDA

Dan Pritchett, Chair


III. Financial Reports Kary Porter A. Schedule of State & County Budget Comparisons (Nov 30, 2010) (motion) B. Write-Offs and Uncollectible Accounts (motion) c. Cash Balances (info)

IV. Foundation Update A. Campus Campaign B. Financials C. Organization Structure

V. Grants Update

VI. College Update A. Spring Enrollment B. SACS Conference C. Hatteras Project D. General

VII. Adjournment

Catherine Chew

Catherine Chew

Catherine Chew


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MINUTES PERSONNEL COMMITTEE



December 13, 2010

I. Chairman Mattocks called the meeting to order at 6:35 pm.

II. Members Present: Mr. Gary Baldree Mr. Ronald Knight Mrs. Carol Mattocks Dr. Wendy Moeller

Others Present: Dr. Catherine Chew Dr. Daryl Minus Dr. Maria Fraser-Molina Mrs. Kary Porter Mr. Sandy Wall Ms. Lisa Collin

II I. Discussion Items

Members Absent: Judge Peter Mack

A. The Quarterly Personnel Report was presented by Mrs. Kary Porter. The committee members reviewed the item. Mrs. Mattocks called for a motion to present this item to the full board for its approval. Motion: Ronald Knight Second: Wendy Moeller

IV. Mercer Update-This item is for informational purposes only. Dr. Chew provided an update of the Mercer Compensation Study. Representatives from Mercer will be on campus December 15'h & 16'h to address the appeals. There were about 20 appeals for various reasons.

V. College Update- These items are for informational purposes only. ~ Spring Enrollment-Dr. Chew announced spring 2011 FTE to date is 965; headcount 2452. This

compares to Spring 2010 FTE at this time of938; headcount 2203. ~ SACS Conference- Dr. Chew and Dr. Jill Fegley attended the SACS Conference last week in

Kentucky. Re-accreditation takes place every 10 years, CCC's was in 2007. CCC's 5'h year report, "mini-accreditation," is in 2012, this is not an on-sight visit. In 2007, three recommendations were made to CCC from SACS to follow-up on. Dr. Chew feels there are two areas the College will be vulnerable on: I-Student Learning Outcomes- We are in the process of finalizing student learning outcomes but are behind with data collection and assessment of those outcomes. 2.QEP-Quality Enhancement Plan-In 2007, the QEP was LEEP, with focus on health care student advisement. For various reasons, including changes in college administration, the QEP has been changed to First Year Experience. Implementation of FYE is currently underway. (It is connected to the Foundations of Excellence Program the College is participating in.)

~ Hatteras Project-Dr. Chew informed the Committee Members the training has been delayed from October 2010 to January 2011. The training location, (at CCC or at Hatteras), is unknown at this time.

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}> General-Dr. Minus has been appointed to the Tryon Palace Council of Friends. Lee Ashburn has been appointed to the Airport Board.

VI. Closed Session {143-318-11 (6)} At 6:50 pm, on a motion made by Wendy Moeller, seconded by Ronald Knight and unanimously approved, the Personnel Committee of the Board of Trustees of Craven Community College pursuant to North Carolina General Statute 143-318-1 I (a)(6) entered into Closed Session to discuss personnel issues.

At 7:05 pm, on motion made by Ronald Knight and seconded by Wendy Moeller, the Personnel Committee of the Board of Trustees of Craven Community College came out of Closed Session. Mrs. Mattocks indicated the Committee Members had discussed personnel issues while in closed session. There was no action taken.

VII. Adjournment With no other items to be discussed, the meeting was adjourned at 7:08 pm.

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PERSONNEL COMMITTEE AGENDA CRAVEN COMMUNITY COLLEGE BROCK BOARDROOM, 6:30 P.M.

December 13,2010

Members: Mrs. Carol Mattocks. Chair Mr. Ronald Knight

Others:

Mr. Peter Mack. Jr. Dr. Wendy Moeller Mr. Gary Baldree. Board Chair

Dr. Catherine Chew, President Dr. Maria Fraser-Molina Dr. Daryl Minus, VP of Student Services Mrs. Kary Porter, VP of Administrative Services

I. Call to Order

II. Members Present

III. Reports A. Review of Quarterly Personnel Report (motion)

IV. Mercer Update

V. College Update A. Spring Enrollment B. SACS Conference C. Hatteras Project D. General

VI. Closed Session {l43-318-11(6»)

VII. Adjournment

AGENDA

Carol Mattocks, Chair


Kary Porter

Catherine Chew

Catherine Chew

Catherine Chew


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Facilities Committee Meeting Minutes Craven Community College Brock Boardroom

December 14,2010 4:30 p.m.

I. Board Chair Baldree called the meeting to order at 4:35 pm.

II. Members Present: Mr. Gary Baldree, Board Chair Mr. Linward Brown Mr. Earl Wright

Others Present: Dr. Catherine Chew Mr. Larry Henderson Mrs. Kary Porter Mr. Sandy Wall Ms. Lisa Collin

Ill. Facilities

Members Absent:

MINUTES

A. Planning Design Update-Community Life Building-Kary Porter introduced this item to the committee members. Cabinet Members, representatives of the Board of Trustees and Foundation Board have met with LS3P to discuss the Community Life Building and proposed programs to be located in the building. The Trustees will review a picture ofthe plan at their January 2011 retreat. This item is for informational purposes only

B. Facilities Usage Requests-No Facilities Usage Report was submitted for this quarter. This item is for informational purposes only.

C. Renovations/Priority Projects-Kary Porter presented these items to the committee members for review. » Parking lots-The lots are mostly done being sealed and re-stripped. There are a few small

places that need to be done or touched up, but due to weather, there is a delay. » RFP for food services-RFP's will be sent out shortly. The plan is to renovate and expand the

current food service area in the Student Center. » Brock planning-Tripp Eure has been hired to work on the renovation plan for the Brock

Building. He is working with a designer and meeting with the EL T and representatives from the Brock Building to discuss the plans. Implementation will be done in stages based on funding. Kary believes there are funds available to begin construction and ordering of furniture. Tripp Eure is also designing a new entrance outside the Brock building and recommends removing the CCC sign. The committee members agreed the sign was outdated and it was OK to remove it.

» Welding/Automotive Labs-Larry Henderson presented this item to the committee members for review. Both labs are scheduled to be painted during the Christmas break.

» Cosmetology-Larry Henderson presented this item to the committee members for review. A plan for renovating the cosmetology lab is currently being developed. Full renovation costs have not been tallied at this time.

» Student Services Building-Larry Henderson presented this item to the committee members for revIew. Besides the food service area renovation plans, other areas of the student center will

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be renovated and updated. There is discussion to renovate the SGA area and paint and renovate some other areas in the building.

:.. Business and Technology Building roof-Larry Henderson presented this item to the committee members for review. The roof still has some problems; the builders are attempting to repair it again. At this time, no electronic equipment has been damaged

All items above are for informational purposes only.

IV. Security and Maintenance Staffing Kary Porter presented this item to the committee members. Kary is researching types of security systems which would be most appropriate for the college and be able to grow as the college and its needs grow. The system may need to be implemented in stages due to funding. County funds will be used to pay for the security system. Presently, a panic alarm and camera are being installed in the student accounts office as a security measure. One full time security officer and one full time maintenance office have been hired. This item is for informational purposes only.

IV. College Update-These items are for informational purposes only. Dr. Chew provided an update of College business to the committee members on the following:

:.. Spring Enrollment-Dr. Chew announced Spring 2011 FTE to date is 965; headcount 2452. This compares to Spring 2010 FTE at this time of938; headcount 2203.

:.. SACS Conference-Dr. Chew and Dr. Jill Begley attended the SACS Conference last week in Kentucky. Re-accreditation takes place every 10 years, CCC's was in 2007. CCC's 5'h year report, "mini-accreditation," is in 2012, this is not an on-sight visit. In 2007, three recommendations were made to CCC from SACS to follow-up on. Dr. Chew feels there are two areas the College will be vulnerable on: I-Student Learning Outcomes- We are in the process of finalizing student learning outcomes but are behind with data collection and assessment of those outcomes. 2. QEP-Quality Enhancement Plan-In 2007, the QEP was LEEP, with focus on health care student advisement. For various reasons, including changes in college administration, the QEP has been changed to First Year Experience. Implementation ofFYE is currently underway. (It is connected to the Foundations of Excellence Program the College is participating in.)

:.. Hatteras Project-Dr. Chew informed the Committee Members the training has been delayed from October 20 I 0 to January 20 II. The training location, (at CCC or at Hatteras), is unknown at this time.

:.. Financials-Dr. Chew discussed system wide financial information. Early last week, the NCCCS released the 2% that was being held for possible reversion. Last Friday, the NCCCS recommended being cautious with spending and to only spend on critical positions. CCC is planning its budget needs and factoring in the mixed messages received from the System Office. There is a Cabinet planning meeting scheduled for Friday, December 17'h.

:.. General-Larry Henderson is in the process of putting out RFP's for a small storage building to be located in the compound.

V. Adjournment With no other items to be discussed, the meeting adjourned at 5:20 pm.

Page 2 of3

FACILITIES COMMITTEE AGENDA CRAVEN COMMUNITY COLLEGE

BROCK BOARDROOM, 4:30 P.M. December 14,2010

Members: Mr. Gary Baldree, Board Chair Mr. Linward Brown Mr. Earl Wright

Others: Dr. Catherine Chew, President Mrs. Kary Porter, VP of Administrative Services Mr. Larry Henderson, Director of Facilities

I. Call to Order

I!. Members Present

!II. Facilities A. Planning Design Update-Community Life Building B. Facilities Usage Requests C. RenovationslPriority Projects

~ Parking lots ~ RFP for food services ~ Brock planning ~ Welding! Automotive labs ~ Cosmetology ~ Student Services Building ~ Business and Technology Building roof

IV. Security & Maintenance Staffing

V. College Update A. Spring Enrollment B. SACS Conference C. Hatteras Project D. General

VI. Adjournment

AGENDA

Gary Baldree, Board Chair


Kary Porter

Kary Porter

Catherine Chew


Page 3 of3

FY 2011 Budget Comparison State Funds

as of November 30, 2010 42% of year

>'FY,2011 ,Budget Campa ......... '"

,::l~!t~~~ -'~~{;~:~1~r~~J,i8~iti~~K~~~i~tS11~%; ,,::',:'~: - ,E,VP'~ACiulemic 'A~airS; -:',: . --- '~::. <':: ,,', VP Of Administrative Services J 1,~~:>i':;%L~~~~:.:.,';±~~!!li~'!~;~;L::~~~,~nt-:: B~dget ,,', , <' ; ~xpenses ',-;: ':, Re~inlng ; " %,Sp&nt Budget Expenses Remaining % Spent I ;:;'i:'~~~;:';'f:v,1t$yJ["'i;--;,;::~~(!.}:BaiariCe~5-!t~:·-,:;o:1;ti~~~~':,::4 ,,',,'> ':" '",--c", Y1D ' ,-' Balance -', ',' ,', _ ,- Y1D Balance

:I. PT Regular Salaries & FT Temp moorly Salaries 519 Contracted Services 523 Instructional Supplies 525 Motor Vehicle Supplies

; I Iii

76,316.01 108,I32.99I _41%_

- 14,200.00 0%

...!,.

3?,320. 97,535.07 ?0,369.01

1,787,779.70 1,655.93

14,950.99 1,000.00

39%

58% ~i

526 Office Supplies 1,sao.00 1,023.98 476.02 527 Other Supplies 1,000.00 848.04 151.96 85%-1,_ 81,654.00 I 12,1 85.c44

31,085.61 I 17% 69,468.56 15%

7,150.00 61,000.00

528 AudiO-Visual Supplies 'i31 26,000.00 13,594.50 12,405.50 52% 33,565.001 20,210.82 I 13,354--:1 8 >32 Communication - 15,883.00 12,926.77! 2,956.23 81~_ 32, >34 Printing & Binding 1,500.00 1,500.00 0% 14,000.00 I 1,113.21 12,886.79 ~

>35 Repairs & Maintenance - 70,000.00 I, 20,202.08 49,797.92 29"0 <.>,041 i37 Adverlising - 16,000.00 i 16,000.00 0% 10"" i39Qther Current $ervices 550.00 544.97 5.03 99% 19,460.00 I 1,571.61 17,888.39 8% 30 ~3leaseJRental Other Equipme - 11,855.00 I 5,926.27 5,928.73 50% 74 , .............. D-~'E!ssing Software • 68,594.00 62,676.64 5,917.36 91% 29, ....

i&Dues 13,316.00 10,134.00 3,182.00 76% 2,750.00 I 2,750.00 0% 16,8( ..... .......... 102,461.50 140,653.50 42"1. 3,452,575.00 1,419,154.61 ' 2,033,420.39 I 41% 1,498,002.00

I

_ 4,200·09_

3,153.12 241.96 ;

1,916.05 :

832,504.06-(5,788.50) 16,900.00

3,996~8 60,758.04

1,500.00 107.75 : 5,940.25

i,033.34 ! 4,966.66 ~i 9,890.80 .

31%

20%

44%-

37% _. 0%

'"2% -50%

§..i%

_O~ 7%

-29%

[!.djunct Faculty,_ ;, Students J7 0.00 i 230,970.(xi I 0% I

153,781.00 I 153,781.00 I 0%~11

523 Instructional Su plies 525 Motor Vehicle S~ 526 Office Su lies 527 Other SL 528 Audio-Vi >31 Staff Del )3.2 Commur )34 Printing & S' ~rs&r

It Service_!..

ITotal Admin &

Q!!es

'::''I.'805'08S~ :I;

'2%

5,016·09_

2,'

14,LQtI.U\J !

3,641 16,024.:

33.1 3,512.1

19,231.~

699.161

9,170,048.00 I 3,7:

I _ ~0.84 1 7% 89,066.00- ! _ 6,045.16

-

(1,680·90t

_5%

1, 24%

1 of 2

2

519 (':---

5231 525 Motor Vehi, 526 Office Supplies 527 Other Supplies 528 Audi~Visual Supplies 531 Staff Development

)mrnunication lnting 8. BindillJ

s & Maintena

U~J

~ices

s&.J

525 Motor Vehicle Supplies 526 Office Sup lies 527 Other Sup lies 528 Audic 531 Staff

Printing & Binding.

Rental of Property lease/Rental Other Equipme

)44 Data Processing Software 146 Memberships/Acaedita & Due

Totallnstructiona

ITotal Admin &

1,500,00

FY 2011 Budget Comparison

State Funds

78B.03

21.92

as of November 3D, 2010

42% of year

----.!..h700.00

7,400.00 70,550.00

210,856.00 40,000.00

--.10,O~.50 I ----.!.,686.50 1- 86% m.DO I 5%

I - I

536.86 6,863.14 7% 3,429.85 57.120.15 19%

-4,813.36 2,686.64 64%

-1,422.17 (1,422.17)

-31,840.02 60% 32,325.00 0%

-t -

1,139.00 1,325.00 __ 46~

, 78,806.50 I 132.049.50 37% 29,748.50 I 10,251.50 74%

161.63' 161.~

145.56 __ (145.5~U

_ 2,~1.01 r _(~.631.01)

- 34%1 1,734,393.00 r 684,236.43 I 1,050,156.57 I 39%

2 of 2

FY 2011 Budget Comparison

COunty Funds

as of November 30, 2010

42% of year

1 of 1

11130/10 Exhibit D


REPORT OF CASH BALANCES AS OF NOVEMBER 30, 2010

Local Funds Special Funds

Total

$ 812,150.58 $ 2,115,895.00

$ 2,928,045.58

NOTE: A balance of $35,000 is maintained in an interest bearing account with First Citizens Bank. All funds over the $35,000 are on deposit with the North Carolina State Treasurer. As of November 30, 2010, interest rate was 0.98181% as compared to the prior interest rate of 1.10881 % for August 31, 2010.

Cash Balance Page 1 of I

Ricky Cayton

Charlotte Graham

Lydia Chavez-Garcia

LaRhonda Johnson

Jennifer Cooke

Angela Jefferson

John Melville

Robin Matthews

Kisha Simpson

Jill McGuire

Timothy Dalhouse

Mark Johnson

Craven Community College Quarterly Personnel Report September 23, 20lO-November 30, 2010

Facilities Maintenance 10/0112010 $2,9601$35,520

Specialist-Trades

Management 10/01/2010 $3,727/$44,724

System Administrator

Financial Aid 11101/2010 $3,167/$38,004

Advisor 11

Coordinator, TRIOIStudent 11115/2010 $4,167/$50,004

Support Services

Physical Therapy 11129/2010 $4,958/$59,496

Faculty

Senior Administrative Library Assistant 9/27/2010 Reassignment

Assistant

Maintenance Facilities Technician Maintenance 10101/2010 Promotion Assistant Specialist-Trades

Workforce Workforce 11/0112010 Promotion Development & Development &

Accountant Bursar 11/0112010 Promotion

Manager of Assistant General 711/2010 Promotion Development Manager-PRE

Workforce 10118/2010 Resignation

Development &

Facilities Maintenance 11129/2010 Resignation

Specialist-Trades

Page 1 of 1

800 College Court New Bern, NC 28562

252-638-7200 (Fax) 252-638-4232

305 Cunningham Blvd. Havelock, NC 28532

252-444-6005 (Fax) 252-444-1918 www.cravencc.edu

MEMORANDUM Continuing Education Brock Building

To: Dr. Maria Fraser-Molina, Executive Vice PresidentiChiefInstructionai Officer From: Layne J. Harpine, Dean of Continuing EducationiChiefCE Officer Date: 01105/11 Re: AccountabilitylCredibility Policy Report for Fall 2010

Continuing Education Accountability and Credibility Policy Report

In accordance with Craven Community College's Internal Audit Plan for the Continuing Education Accountability and Credibility Plan, fifty (50) percent of all off campus and distance education classes which meet more than 12 hours (excluding self-supporting and community service classes) will be visited by the instructor's supervisor or a designated representative approved in writing by the senior continuing education administrator each semester. Twenty-five (25) percent of all on-campus classes meeting the above criteria will also be visited and documented each semester. In addition, the senior continuing education administrator will visit a ten (l0) percent sample of randomly selected offcampus and distance education classes.

Find listed below the semester summary from Fall 2010 of class visits made to classes under the responsibility of the Dean of Continuing Education:

Fall 2010 Classes meeting off campus criteria Classes visited by supervisor Senior visited Classes meeting on campus criteria Classes visited by supervisor

*Policy Criteria Met

Dean of Continuing Education

160 147 22

112 104

92% 14%

93%

Januarv 5, 2011

Date

/- 5 -;toll

Date

An Equal Opportunity Educational Institution

Section V

Craven Community College Quarterly Snapshot - January 2011

Prepared/or: Board of Trustees

Listed below are highlights of the College's efforts to fulfill its mission and to reach out to the community.

Enrollment .Data Spring 2011 Credit Enrollment (without B-Term)

Academic Affairs

Headcount = 3528 FTE = 1335

Spring 2010: 3691-Headcount 1419-FTE

• Received a $6,000 Girls in Science Camp grant from NC Space and the NCCCS to expose science to middle school girls.

• Passed the FAA Audit successfully with no discrepancies in the Aviation Program; Gulfstream Aerospace co -op expanding for the Spring Semester (total of 3 students have been placed).

• Initiating two new certificate programs in Entrepreneurship and Esthetician; and exploring Hospitality for curriculum Fall 2011.

• Re-established a membership with World View at UNC-Chapel Hill; 4 staff attended a World View conference; Global Initiative will be launched on Feb. 25th with Neil Bolick, Associate Director, as keynote speaker.

• Reinvented the Continuing Education bulletin making it more professional in appearance and more customer friendly; EPA, Weatherization and Janitorial certificates being created.

• Participating in NASA's National Community College Aerospace Scholars program for the Spring 20 II as student Rob Dixon, Chemistry major, was selected in a national competition.

Administrative Services • Completed space renovations in Physical Therapy & Pharmacy Technology classrooms, Student Accounts

and Havelock offices, Brock bathrooms, resurfaced parking lots at both campuses, welding and automotive labs painted.

• Opened the newly created Student Accounts office for improving communication among staff and providing improved customer service for students.

• Collaborations in progress with Tripp Eure to finalize Brock Hall and Entry renovations. • Purchased online applicant tracking system for Human Resources that will increase efficiency, provide bet

ter customer service, and reduce paper/files. • Recorded and produced weekly "Tri-centennial Minutes" for PRE; raised 22% of Capital Campaign goal of

$1,000,000 (still in silent phase); received Brown Pelican Award for the North Carolina Coastal Federation for "Outstanding Environmental Service".

Student Services • Created and implemented an interactive online student orientation to help new students understand college

expectations and resources available at Craven Community College; topics include academic life, faculty expectations, steps to enroll, and other key areas.

• Honored to receive the Rev. Dr. Martin Luther King, Jr. Scholarship Committee, Inc. Humanitarian Award by The Male Mentoring Empowerment Group (MMEG) during the organization's Annual Banquet on January 16,2011 at the New Bern Convention Center.

• Awarded as of December 2010 over $9.6 million in Pell grants to 1654 students; over $12 million in financial assistance (including Pell) has been awarded to students this academic year; hired an additional financial aid staff member in December.

• Recruitment of students in the TRIO/Student Services Program is off to a strong start with 50 offers of participation to eligible students; 28 of the newly recruited students intend to transfer to a 4-year institution.

Craven Community College Quarterly Snapshot - January 2011

Continued

Resource Development & Foundation

• Received $1, I 00 check from the Havelock Chamber to build their Endowment. • Received $30,000 from the Hughrena MacDonald Estate to the Coats Endowment. • Raised $30,724 during the Annual Campus Campaign compared with $8,000 in 2009-2010. • Partnering with the Sun Journal to host the 2011 Holiday Home & Gift Show as a Foundation fund

raiser event. • Assembled the Constituency Committee, Scholarship/Endowment Committee and the Board Candidacy

Recruitment Committee. • Planning an Endowment Donor Dinner on February 3, 2011, at the College.

Outreach F,fforts (sampling)

Jan 2011 • Craven County Economic Forecast Luncheon (c. Chew, M Faithful. L. Harpine. D. Tyndall. R. Mead

ows) • NC Eastern Region Economic Development Conference (c. Chew. M Faithful. G. Boucher.

L. Harpine. B. Ericksen. L. Ashburn) • Community Connections with African American Leaders (ELr, Deans. Gifford) • MLK Scholarship & Awards Banquet at Convention Center (c. Chew. D. Minus) • Hosted Dr. Youngblood (Carteret CC) and Dr. Cox (Pamlico CC) and their leadership teams at Craven

(c. Chew. M Fraser-Molina. L. Harpine)

Dec 2010 • Presentation to Bridgeton Breakfast Rotary (c. Chew. S. Gifford) • Attended SACS Conference (c. Chew. J. Fegley) • Attended NB Military Family ofthe Quarter (M Guion) • Presentation to Havelock Rotary (c. Chew. G. Boucher) • Welcome to Delta Sigma Theta Sorority (c. Chew)

Nov 2010 • Community Connections with African American Leaders (c. Chew. L. Harpine. M Best. D. Minus) • Havelock Coffee & Chat (ELTJ • Presentation to Coastal Women's Forum (c. Chew. J. Hamilton)

Oct 2010 • Presentation to Leadership Craven (c. Chew) • Chili Fest (C. Chew. S. Gifford. G. Boucher) • NAACCP Annual Banquet (c. Chew. M Best, D. Dale, Z. Blakely, J. Fonville) • Community Connections with Emergency Management Services (c. Chew. L. Harpine) • Multiple Tryon Museum/ 300th Gala Events (c. Chew, D. Minus. M Fraser-Molina, S. Gifford,

K. Porter)

o Dr. Minus-Appointed to the Tryon Palace Council of Friends o Lee Ashburn - Appointed to the Airport Authority Board

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Section VII

To: Kary Porter, Vice President of Administrative Services

From: Vickie Moseley-Jones, Human Resources Director

Human Resources Office 800 College Court

New Bern, NC 28562 252-638-7375

(Fax) 252-672-7516

305 Cunningham Blvd. Havelock, NC 28532

252-444-6005 (Fax) 252-444-1918 www.cravencc.edu

Craven Community College's annual leave policy has mirrored that of the Office of State Personnel's since its inception_ As a result, the State recently revised this leave policy effective January 1,2011 to include the following:

I. Combines the 0-2 years with 2 but less than 5 years to create a less than 5 years category. 2. Increases the annual accrual rate by 2 hours per year for each of the years of total state

service category.

I request that the College adopt this policy revision as presented in the proposed draft.

An Equal Opportunity Educational Institution


BOARD OF TRUSTEES POLICY

3.1.11 (1) Annual Leave

Community College Laws of North Carolina: North Carolina Administrative Code - 2C.0210 (2)

Purpose: Sets forth Board of Trustees Policy on employee eligibility, service credit, awards, scheduling and other matters pertaining to Annual Leave for employees of the College.

1. Amount Earned

A. Eligibility

Except as provided in this polley, all full- and part-time regular employees, and all full- and part-time temporary employees who work at least 20 hours a week and are employed for a period greater than six months, who are actively at work on approved leave for one-half or more of regularly scheduled workdays in any month shall earn Annual Leave.

Instructors, librarians, learning lab coordinators and basiC skills coordinators are ineligible for annual leave, even if such employees are full-time regular or part-time regular employees; however, they are not required to work during semester breaks or during holidays or other periods when instruction is not scheduled, with the exception of scheduled workdays.

All personnel in this category will follow the normal faculty work schedule, including scheduled faculty workdays, registration days, and days that classes are scheduled. Such non-instructional time usually amounts to five (5) or six (6) weeks per year.

Part-time regular employees who are scheduled to work less than 20 hours per week also are ineligible for Annual Leave.

B. Method of Computation

Annual Leave for eligible full-time regular employees shall be Hours Earned Each Month Maximum Hours in One computed in the following manner: 9 hours and 33 Year minutes/month/or a total 0/ 112 hours/year (see rates listed below). Part-time regular and temporary employees shall earn leave on a pro rata basis. Years of Aggregate Service

Less than 5 yealS 9 hr. 20 min. 112 5 but less than 10 years II hr. 20 min. 136 10 but less than 15 years 13 hr. 20 min. 160 15 but less than 20 years 15 hr. 20 min. 1B4 20 years or more 17 hr. 20 min. 20B


BOARD OF TRUSTEES POLICY

3.1.11 (1) Annual leave

Community College Laws of North Carolina: North Carolina Administrative Code - 2C.0210 (2)

Purpose: Sets forth Board of Trustees Policy on employee eligibility, service credit, awards. scheduling and other matters pertaining to Annual Leave for employees of the College.

1. Amount Earned

A. Eligibility

Except as provided in this policy, all full- and part-time regular employees, and all full- and part-time temporary employees who work at least 20 hours a week and are employed for a period greater than six months, who are actively at work on approved leave for one-half or more of regularly scheduled workdays in any month shall earn Annual leave.

Instructors, librarians, learning lab coordinators and basic skills coordinators are ineligible for annual leave, even if such employees are full-time regular or part-time regular employees; however, they are not required to work during semester breaks or during holidays or other periods when instruction Is not scheduled, with the exception of scheduled workdays.

All personnel in this category will follow the normal faculty work schedule, including scheduled faculty workdays, registration days, and days that classes are scheduled. Such non-instructional time usually amounts to five (5) or six (6) weeks per year.

Part-time regular employees who are scheduled to work less than 20 hours per week also are ineligible for Annual Leave.

B. Method of Computation

Annual Leave for eligible full-time regular employees shall be Hours Earned Each Month Maximum. Hours In One computed in the following manner: 7 hours and 50 Year minutes/month for a total of 94 hours/year (see rates listed below). Part-time regular and temporary employees shall earn leave on a pro rata basis. Years of Aggregate Service

Less than 2 years 7 hr. 50 min. 94

2 but less than 5 years 9 hr. 10 min. 110




20 years or more 17 hr. 10 min.

Documents

AGENDA - Craven Community Collegecravencc.edu/wp-content/uploads/2014/04/Board-Packet... · 2011. 1. 21. · AGENDA JANUARY 21,2011, BOA RD A GENDA WINTER MEETING OF THE TRUSTEES