Updated as at 02 November 2020

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REGISTRAR’S OFFICE

Unipark Suria

Jalan Ikram-Uniten

43000 Kajang

Selangor, Malaysia

www.iukl.edu.my

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PREFACE

Infrastructure University Kuala Lumpur (IUKL) Academic Regulations provide the framework for the

conduct of the University’s academic activities.

Continuing efforts are made each year by the faculty and administration to revise and improve these

regulations in order to enhance the quality of the university’s programmes and the achievement of

educational goals.

STUDENT’S RESPONSIBILITY

Students are bound to abide by all sections of the Academic Regulations and to observe all procedures in

order to enable the University to administer effective and efficient services.

Students are required:

i. To understand and comply with all the stipulated regulations.

ii. To fulfil all the academic requirements stipulated in the curriculum of study

iii. To complete the course registration within the specified time.

iv. To validate the course registration.

v. To pay the University tuition fees within the stipulated time.

vi. To attend lectures/ practical training/ industrial training/ practicum as specified by the University.

vii. To be proactive in obtaining guidance and advice from the lecturers, Academic Advisors, Heads of

Programme, Deans of Faculty and administrative staff when faced with any form of predicaments.

viii. To be fully accountable for all the repercussions of non-compliance towards the stipulated

regulations and procedures.

The University has the right to amend or delete any part of this Handbook or its content in line with

the University’s policy as well as in compliance with the government regulations and requirements.

This Handbook contains extracts of the University policy deemed to be relevant to students.

However, reference to the full policy is advised for comprehensive clarity.

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IUKL ACADEMIC REGULATIONS

TABLE OF CONTENTS PAGES

1. PRELIMINARY

1.1. Introduction

1.2. Definition

2. ACADEMIC CALENDAR 10

2.1 Semester System

2.2 Intakes

3. ADMISSION 11

3.1 Enrol to University

3.2 Study Durations

3.3 Withdrawal from University

3.4 Postponement

3.5 Readmission

3.6 Non-Degree students

3.7 Academic Fresh Start

4. REGISTRATION 12

4.1 Beginning of Semester

4.2 Payment of Fees

4.3 Class Schedule

4.4 Continuous Registration

4.5 Course Registration

4.6 Credit hours for Course Registration

4.7 Registration Slip

4.8 Pre-Requisite

4.9 Add/Drop Courses

4.10 Late Registration

4.11 Appeal for Registration

4.12 Suspension

4.13 Withdrawal from Courses

4.14 Repeating a Course

4.15 Change of Programme of Studies

4.16 Registration for Audit

4.17 Registration for Pass/Fail

4.18 Credit Transfer

4.19 Course Exemption

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5. CURRICULUM REQUIREMENTS 16

5.1 MQA Requirements

5.2 University Requirements

5.3 General Education Requirements

5.4 Core/Major Requirements

5.5 Electives

5.6 Industrial Training

6. ASSESSMENT 17

6.1 Course work: Assignment/ Test/ Quiz/ Mid-term Exam

6.2 Final Examination

6.2.1 Eligibility to Sit for Examination

6.2.2 Attendance for Final Examination

6.2.3 Examination Slip

6.3 Final Examination Schedule

6.4 Special Examination / Replacement Examination

6.5 Grading System

6.6 Release of Examination Results

6.7 Appeal for Review of Results

6.8 Academic Standing (Good, Probation, Dismissal)

6.9 Academic Excellence Awards

6.9.1 Dean’s List

6.9.2 Vice Chancellor’s Award

6.10 Fail a Compulsory Course

6.11 Appeal for Dismissal

6.12 Withholding of Results

7. GRADUATION 21

7.1 Graduation Requirements

7.2 Residential Requirements

7.3 Application for Graduation

7.4 Conferral of Diplomas and Degrees

7.5 Classification of Degree

7.6 Release of Transcript

7.7 Release of Certificate

7.8 Revocation of Student Status

8. APPENDIX

8.1 Appendix I : ACADEMIC POLICIES 25

8.1.1 Continuous Registration Policy

8.1.2 Academic Excellence Award

8.1.3 Readmission Policy

8.1.4 Add/ Drop and Withdrawal policy

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8.1.5 Academic Fresh Start Policy

8.1.6 Regulations for Changing a Programme of Study

8.1.7 Postponement Policy

8.1.8 Late Registration Policy

8.1.9 Policy of Auditing a Course

8.1.10 Course Repeat Policy

8.1.11 Non-degree Students Policy

8.1.12 Credit Transfer Policy

8.1.13 Residential Requirements Policy

8.1.14 Policy of Issuing an Official Academic Transcript

8.1.15 Undergraduate Grading System

8.1.16 Postgraduate Grading System

8.1.17 Policy On Course Prerequisite and Co-Requisite

8.1.18 Incomplete Grade Policy

8.1.19 Pass / Fail Grade Policy

8.1.20 Review of Grade Policy

8.1.21 Procedure to Record a Change of Grade

8.1.22 Supplementary and Rescheduled Examination Policy

8.1.23 Policy On Changing of Personal Particulars

8.1.24 Policy to Request for A Certificate / Scroll Before the Convocation Ceremony

8.1.25 Policy On Replacement of Certificate/Scroll

8.1.26 Industrial Training (IT) Policy

8.1.27 Provision for Implementation of APEL

8.1.28 Intellectual Property and Copyright Policy

8.1.29 Graduation Requirements

8.1.30 Supplementary Assessment Policy

8.1.31 Grading System Conversion

8.2 Appendix II : EXAMINATION 59

8.2.1 Examination Regulations

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1.2 DEFINITIONS

Academic Advisor

Academic Advisor is an academic staff appointed by the Faculty/Faculty Dean to provide advisory

assistance to students pertaining to academic matters.

Assessment

Assessment is the measurement of a student’s performance either in the form of examination, written test,

laboratory/workshop/studio/field/technical work, project, academic training, practical training, industrial

training, practicum, and others.

Audit

Audit refers to a situation where a student voluntarily registers for a course, attends lectures but does not

sit for the examination and does not require any assessment to be graded, thus no credit earned.

Bachelor’s (Honours) Degree

The Bachelor’s (Honours) Degree is the conferment awarded to students who have fulfilled programme

requirements at degree level and have satisfied the conditions stipulated by the University

Board

Board means the Board of Governors of the University constituted in accordance with the Constitution of

the University.

Certificate/ Scroll

The Certificate/Scroll is an official document produced by the University that endorses the conferment of

a Diploma/Bachelor’s Degree

Chancellor

Chancellor means the Chancellor of the University and includes any other person, by whatever name

called, who has been appointed as the Head of a University and ‘Pro-Chancellor’ shall be construed

accordingly.

Co-curriculum

Co-curriculum is an off-class activity or in-class activity specified by the University to fulfil one of the

conditions for the conferment of a Diploma or Bachelor’s Degree.

Complete

Complete is the status awarded to a student who has completed and passed all academic requirements

and fulfilled all conditions stipulated by the University.

Co-requisites

Co-requisites are courses that must be taken prior to or at the same time as the course for which it is

required.

Course

A course is a subject or training programme (in all forms), listed in a plan of study for a particular

programme.

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Course Exemption

Course Exemption means the student will be exempted from taking a course offered by the University

based on the recognised academic work or any related work experience. However, credits are not granted,

and he/she needs to take another course to make up for the total number of credits required for the

purpose of graduation.

Credit Attempted

Credit Attempted refers to the total number of credit hours for all courses taken by the student at the

university

Credit Exemption

Credit Exemption means the transfer of credits awarded to a student during admission process based on

previous qualification and/ or life and work experience approved by the University. The credit exemption

will be recorded in the University transcript and the student will be deemed to have earned the equivalent

credit hours for the purpose of graduation.

Credit Earned

Credit Earned is the total number of credits hours earned for courses passed.

Credit Hour

Credit Hour is a weightage given to a course based on the number of hours per week of lectures, tutorials,

studio, laboratory work, etc.

Credit for Graduation

Credit for Graduation means the total number of credit hours required to earn a diploma/degree in a

particular programme.

Credit for Minor Programme

Credit for Minor Programme means the total number of credits for a particular minor programme as

specified by the Senate.

CGPA (Cumulative Grade Point Average)

CGPA means the average cumulative point obtained for all semesters.

Credit Transfer

Credit Transfer means the acceptance of a student's academic record at another college or university, in

whole or in part, as either identical to or the equivalent of a part of a IUKL course, for which appropriate

Credit Hours are granted by IUKL at its sole discretion. When a student is granted credit transfer for a

course, the student will be exempted from taking a similar course offered by the University and he/she

will be granted with equivalent credits.

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Dean's List

The Dean’s List is an award for a full time student who registers at least 15 credit hours in a semester and

obtains 3.750 Grade Point Average (GPA) to 3.949 Grade Point Average (GPA).

Diploma

A diploma is the conferment awarded to students who have fulfilled programme requirements at diploma

level and have satisfied the conditions stipulated by the University

Duration of Study

Duration of Study means the total number of years/semesters required to complete a programme, as

specified in the curriculum.

Dismissal

Dismissal is a situation where a student fails to attain a minimum CGPA of 2.000 for three consecutive

semesters and he/she is dismissed from the university.

Elective Course

An elective is a course which students can select from the list of courses offered to meet the programme

requirements.

Equivalent Course means a course that is identified as being at the same level and/or having about the

same content as another course.

Examination

Examination means a continuous formal, supervised assessment used to measure students’ learning

outcomes and shall include, but not limited to tests, assignments, quizzes, laboratory evaluation, and

practicum, whichever is appropriate.

Examiner

An Examiner is an academic staff appointed by the Dean of Faculty to set and mark examination papers

for a particular course for a particular period.

Forced Withdrawal

Student who fails to maintain a continuous registration will cease to be a student of the University and

status is changed to Forced Withdrawal.

Free Elective Course

Free Elective Course means any course which students can select with the purpose of supporting his area

of study or that supports his interests and can be used to fulfil credit earned for graduation.

Faculty

Faculty means the Faculty of the University and includes a Faculty or a Centre of the University.

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GPA (Grade Point Average)

GPA means the average grade point earned in a semester.

Graduation

Graduation is the status awarded to a student who has completed and passed all academic requirements

and fulfilled all conditions stipulated by the University.

Grade

A grade is an assessment in the form of a letter grade signifying a student's performance in a particular

course.

Incomplete

Incomplete is a status given to courses in which a student has failed to complete in a given semester.

Invigilator

An Invigilator is an officer/lecturer/tutor appointed to supervise the conduct of a particular examination.

Industrial Training

Industrial Training is a University specified off-class learning activity to provide the exposure for students

to the working environment.

Late Registration

Late registration refers to the registration of courses by a Student after the ‘Add/Drop’ period.

Major

Major means a series of courses combined to meet IUKL’s requirements in an area of specialisation that

fulfils the required credit percentage or total credits in a programme of study.

Minor

Minor means a second field of specialisation in the programme of study offered.

Postponement

Postponement is a situation where a student opts to postpone his/her study upon approval of the

University

Prerequisite

A prerequisite is a course in which a student has to attain an acceptable level pass before he can proceed

to attempt any subsequent higher level course as specified in the programme requirement.

Probation

Probation is an Academic status for a student who fails to attain the minimum CGPA of 2.00 for a

particular semester.

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Programme Requirement

A programme requirement is a list of core courses required based on the needs of a particular

programme of study specified by the Faculty which must be fulfilled by the student in order to be

awarded a diploma/degree.

Repeat

Repeat means retaking a course to improve the grade and CGPA from an earlier semester.

Residency Requirements

A residency requirement means a student must be in residence at the University for a specified duration in

order to qualify for a degree from the University.

Review of Examination Results

A request by a student to the Senate Review Committee for a grade review

Semester

A semester is a study session specified by the University.

Senate

Senate is the highest academic body as provided by the Constitution of the University to oversee and be

responsible for teaching, research, examinations and the determination of the award of any degree,

diploma, certificate and other academic honours conferred by the University.

Student

Student means a registered student who is following a course of study on a full-time or part-time basis in

the University.

Study Programme

Study Programme is the curriculum components and study duration of a programme which depicts the

specified courses to be taken for the purpose of conferment of a Diploma/Bachelor’s

Degree/Masters/PhD.

Suspension Period

A suspension period is a period in which a student is suspended from being a university student due to

disciplinary/academic action taken against him.

Transcript

Transcript is an official complete record of a student's academic performance, including courses taken,

credit hours earned, and grades received.

University

University means Infrastructure University Kuala Lumpur (IUKL).

University Requirements

University requirements are compulsory courses required based on the needs of a University which must

be fulfilled by the student in order to be awarded a diploma/degree.

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Unauthorised Withdrawal

Students who leave the University without authorisation will be treated as having withdrawn from the

University.

Vice-Chancellor

Vice Chancellor means the President or Vice Chancellor of the University and includes any other person,

by whatever name called, who has been appointed as the Chief Executive Officer of the University and

‘Deputy Vice-Chancellor’ shall be construed accordingly.

Vice Chancellor’s list

Vice Chancellor’s List is an award for a full time student who registers at least 15 credit hours in a

semester and obtains 3.950 Grade Point Average (GPA) or above.

Withdraw from University means a situation where a student opts to discontinue his/her study at the

University.

Withdraw from courses means a situation where a student opts to discontinue his/her study for a

particular course for the semester.

2. ACADEMIC CALENDAR

The University Academic Calendar is divided into two normal semesters and one short semester. Each

normal semester consists of 14 weeks of lectures and a short semester consists of 7 weeks of lectures

Intake of new students will be at the beginning of each semester followed by three (3) days of Induction

programme.

Semester structure is as follows*:

MARCH SEMESTER

Lectures 7 weeks

Study Break 1 week

Final Examinations 1weeks

Total 9 weeks

End of Semester Break 2 Weeks

JUNE SEMESTER

Lectures 7 weeks

Mid Semester Break 1 week

Lectures 7 weeks

Study Break 1 week

Final Examinations 2 weeks

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Total 18 weeks

End of Semester Break 2 Weeks

SEPTEMBER/OCTOBER SEMESTER

Lectures 7 weeks

Mid Semester Break 1 week

Lectures 7 weeks

Study Break 1 week

Final Examinations 2 weeks

Total 18 weeks

End of Semester Break 3 Weeks

Grand Total 52 Weeks *Subject to change

3. ADMISSION

3.1 Enrol to University

New students can enrol to University for any semester i.e. March, June or

September/October

3.2 Study Durations

Study durations depend on programme. Normal duration for a Bachelor’s degree is 3 years

and duration for a Diploma is two years.

3.3 Withdrawal from University

i. Students may withdraw from the University completely without affecting his or

her academic record.

ii. The last day to withdraw is before the thirteenth week of the Normal Semester

(before the seventh week of the Short semesters).

iii. Students who have discontinued their study for more than two (2) consecutive

semesters without approval will be placed under Forced

Withdrawal/Unauthorised Withdrawal status.

3.4 Postponement

A student can apply for postponement with valid reasons. However, this is subject to

approval by the Dean and Deputy Vice Chancellor.

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3.5 Readmission

i. A student who withdraws from the University for a Reason such as medical,

personal, financial, and employment may apply for readmission to the University

by completing an Application for Readmission Form.

ii. Senior students, who have discontinued their study for more than two (2)

consecutive semesters need to apply for readmission.

3.6 Non-Degree students

Any individual who does not wish to pursue a Degree/Diploma at Infrastructure University

Kuala Lumpur (IUKL), but is interested in taking specific courses for personal or professional

development, or as a Visiting/Exchange Student or conducting supervised research can

apply to undertake a limited period of study as a non-degree student.

3.7 Academic Fresh Start

An Academic Fresh Start means a student is considered as a new IUKL student. Thus all

previous IUKL courses will be excluded from the calculation of requirements, credits, and

grade point average. No exemption and credit transfer will be considered.

4. REGISTRATION

4,1 Beginning of Semester

New students must register for the programme offered on the date determined by the

University.

4.2 Payment of Fees

All payments must be made on the first day of registration

4.3 Class Schedule

Class schedule will be published on the Student Portal before the registration date of every

semester

4.4 Continuous Registration

Every student who has registered for the programme of study offered shall maintain a

continuous registration at the University. Any student who fails to maintain a continuous

registration will cease to be a student of the University.

4.5 Course Registration

All students must register on-line for every course taken during every semester. The

registration of courses must be done at the beginning of the semester before the first day

of class commences.

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All students must register the right code and section number for all courses. A student with

any outstanding payments to the University will not be allowed to register for any courses,

without the prior approval of the University.

4.6 Credit Hours for Course Registration

A full-time student must register for a minimum of 12 credit hours and a maximum of 18

credit hours in a normal semester and a minimum of 6 credit hours and a maximum of 9

credit hours in a short semester.

A student may register for less than the minimum or more than the maximum credit hours

with the approval of the Dean of the respective Faculty.

Students in the final semester of study may register for any number of credit hour subject

to a maximum of 24 credit hours (with the approval of the Dean of the respective Faculty)

to complete the programme of study.

4.7 Registration Slip

Students must print out the Registration slip and discuss with the Academic advisor to

make sure all courses registered are in accordance with the programme requirements

4.8 Prerequisite

Students must pass prerequisite courses before registering for the following advanced

courses.

4.9 Add/Drop Courses

During registration period and up through the first two weeks of the Normal semester

(first one week of the Short semester), students may add courses without penalty. The

dropped courses will not appear on the student's permanent academic record or transcript

during this period.

4.10 Late Registration

After the date specified as the last day to add/drop courses, students may late-register for

courses until the end of the fourth week for the Normal semester (or end of second

week for the Short semester). The student is required to pay RM100.00 a penalty for every

course registered or added during this period.

4.11 Appeals for Registration

Students are not allowed to register after the end of the fourth week for the Normal

semester (or end of the second week for the Short semester). However students may

appeal (before week 6) with valid reasons. Approval is subject to recommendation by the

course lecturer to join the class and approval by the Registrar. The student is required to

pay RM500.00 for the appeal and RM100.00 a penalty for every course registered.

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4.12 Suspension

Students under Disciplinary Suspension or Academic misconduct are not allowed to

register.

4.13 Withdrawal from Courses

After the first two weeks until the thirteenth week of the Normal semester (or after the first

week and before the seventh week of the Short semester), withdrawal from a course is

permissible.

a. The student may receive a grade of "W" (withdrawal) grade which will appear on

his/her permanent record or transcript. However, a ‘W’ grade shall not be counted

toward the student’s GPA.

b. Withdrawing from a course does not absolve the student from any outstanding fee

obligations to the University (Refer to University Refund Policy).

c. Withdrawal of a Course will not be entertained after the last working day of the 13th

week of the Normal Semester (or the seventh week of the short semester).

4.14 Repeating a Course

IUKL students who want to improve their grade and CGPA may repeat any course with the

following criteria.

i. When a grade received in an initial attempt is a C, C-, D+, D, or F, students have

the opportunity to repeat the course and they can repeat a course more than

once to achieve a better grade.

ii. The better course grade will be used in calculating the cumulative GPA (CGPA)

and for completion of programme requirements. All grades will appear on the

student's transcript.

iii. The recorded grade point average of the student for the semester in which the

course was originally taken will not be changed.

iv. Repeating a course does not retroactively change the prior status of the student

(Academic Excellence award, academic probation, or dismissal).

4.15 Change of Programme of Studies

Students wishing to change from one curriculum to another must fill in the “Change of

Programme Form” and report to the Dean's office of the Faculty offering the curriculum in

which entrance is desired and request acceptance into the new Faculty.

4.16 Registration for Audit

i. A student can officially register for a course as an audit without earning a letter

grade or credit.

ii. The cost/tuition fees incurred is the same as registering for a normal course and

it is an additional fee on top of the package fees for a particular programme.

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4.17 Registration for Pass/Fail

i. Students may enrol in elective courses outside their majors on a pass/fail basis.

ii. Students may not have an option for those courses offered solely on a pass/fail

basis by the Faculty.

iii. Courses taken to fulfil any University requirement, MQA requirement or major

requirement cannot be taken as pass/fail.

4.18 Credit Transfer

i. Students from IUKL/another institution who are accepted to pursue their study at

the University may be considered for a Credit Transfer. When a student is given a

credit transfer, he/she will be exempted from taking the accepted transfer courses.

ii. Those courses will be counted toward graduation requirements

iii. Credit Transfer is considered upon the request of the student during the first

semester of study ONLY.

iv. Credit transfer is accepted only for courses completed with satisfactory grades (C or

better) in other institutions/colleges provided the courses correspond in time and

content to courses offered at the University.

v. The student’s new normal programme length will be shortened to reflect the

transfer courses and the maximum time frame will be recalculated.

vi. With the approval of the faculty, students can register and take the courses that

have been given exemption. The grade obtained will be calculated in the GPA and

CGPA. Nonetheless, the credit transfer given earlier will be cancelled.

4.19 Course Exemption

i. When a student is granted course exemption, the student will be exempted from

taking a similar course offered by the University. However, credits are not granted,

and he/she needs to take another course to make up for the total number of

credits required for graduation

ii. Course Exemption is considered upon the request of the student during the first

semester of study ONLY.

iii. Course Exemption is accepted only for courses completed with satisfactory grades

(C or better) in other institutions/colleges

NOTE: Please refer to the Appendix for the detailed policies

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5. CURRICULUM REQUIREMENTS

5.1 Students pursuing a Diploma at IUKL are required to complete a minimum of ninety (90)

credits. Students pursuing a Bachelor degree at IUKL are required to complete a minimum

of a hundred and twenty (120) credits. The total credits for graduation depends on the

programme of study.

In order to qualify for the Diploma/Degree, students must complete the following:

5.1.1 A. For students registered prior to September semester 2013.

MQA Compulsory Subjects/Courses - 9 Credits

(MPW1113, MPW 1133 and MPW 1143/ MPW 1153) or

(MPW 2113, MPW 2133 and MPW 2143 / MPW 2153)

Note:

International students may be exempted from these courses; however, they are

required to replace the credit hours by credits from other subjects.

B. For students registered from September Semester 2013 onwards

All Malaysian and International students for Diploma and Bachelor programmes are

required to take MPU courses as categorized below:

U1: Appreciation of philosophy, values and history (Penghayatan falsafah, nilai dan

sejarah)

U2: Mastery of soft skills (Penguasaan kemahiran insaniah)

U3: Broadening of knowledge in Malaysia (Perluasan ilmu pengetahuan di

Malaysia)

U4: Practical management of community projects (Kemahiran pengurusan

masyarakat yang bersifat praktikal)

Required MPU credit hours are from 11 to 14 credits.

5.1.2 University Compulsory Subjects/Courses - 3 Credits

University Compulsory subjects/courses are courses specified by the University as a

requirement to fulfil the conditions for the conferment of a Diploma or Bachelor’s

Degree.

5.1.3 Programme Requirements

Programme requirements are the list of core courses specified by the Faculty for a

requirement to fulfil the conditions for the conferment of a Diploma or Bachelor’s

Degree. (Please refer to individual Faculty for the credit requirements for each area)

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a. Faculty Compulsory Courses

Faculty compulsory are a list of basic courses specified by the Faculty as a

requirement to fulfil the conditions for the conferment of a Diploma or

Bachelor’s Degree.

b. Core Requirement / Major Core Requirement

Core requirements are a set of courses in an area of specialisation that fulfils the

required credit for conferment of Diploma/Degree.

c. Minor Core (Optional) -

A minor core is a set of courses as a requirement to fulfil the conditions of

obtaining the minor status in Bachelor Degree Programmes. This package can

be taken from any University Bachelor’s Degree Programme

d. Industrial Training

Industrial Training is a requirement for students for an attachment at the

industries to provide the exposure towards the working environment. (Please

refer to individual faculty)

5.1.4 Electives

Electives constitute Major Electives and Free Electives as determined by the Faculty

as a choice of courses for a programme of study.

5.2 It is compulsory for students to pass all courses as prescribed by the Curriculum of Study.

5.3 In the event the student fails in any of these courses, the student must repeat the course

until he/she obtains a passing Grade.

6. ASSESSMENT

6.1 Assessment on a course is done continuously in the form of coursework (eg. Assignments,

Tests, Quizzes etc), or others throughout the lecture weeks, according to the guidelines set by

the Faculty. Students who cannot perform any coursework (eg. Assignments, Tests, Quizzes

etc) due to an illness, injury, or compelling, unexpected circumstances are allowed to appeal

for a supplementary assessment. Students are required to submit an authorised document

such as a Medical Certificate from any Government/Private Hospital/Clinic as a proof to

support their application to the faculty. If the document is of doubtful authenticity, the

University has the right to conduct a further investigation.

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6.1.1 The assessment for the practical training is set by the Faculty and is subjected to

the University’s approval.

6.1.2 For courses to be 100% assessed through course work or have less than 50%

weightage for the final examination, they are subject to the approval of the Senate.

6.1.3 Ignorance of exam and assessment requirements will not be accepted as an excuse

for poor or incomplete performance.

6.2 Final Examination

6.2.1 Eligibility to Sit for Examination

i. No student shall be admitted to a University examination unless he/she has

been duly registered for the course.

ii. Only students with valid Student Identification Cards and Examination Slips will

be allowed into the examination hall/room. Candidates without Student

Identification Cards and Course Examination Slips will not be allowed into the

examination hall/room unless some proof of identification that is accepted by

the university, is produced.

iii. A student with less than 80% class attendance may not eligible to sit for the final

examination. A student who fails to meet this attendance requirement may be

barred from taking the final examination. The continuous assessment marks will

not to be used to determine the Grade and an “F” Grade will be given.

iv. No candidate is allowed to present himself/herself for any examination later

than thirty (30) minutes after the commencement of the examination. Students

who arrive more than thirty (30) minutes after the examination has commenced

will not be allowed to take the examination.

6.2.2 Attendance for Final Examination

Final Examination is compulsory for all students. No students will be exempted

from final examinations. Students who are absent or choose not to attend the final

exam will be given an ‘F’ grade for that particular course.

6.2.3 Examination Slip

i. The Examination Slip is a statement that lists all registered courses and is used

as an authorisation for students to sit for examinations/assessments in a

particular semester.

ii. Students are required to check their Examination Slip in the Student Portal. Any

amendments made must be validated by the Registrar’s Office.

iii. Students are not allowed to sit for the final examinations for courses they have

registered if they fail to produce the Examination Slip.

6.3 Final Examination Schedule

6.3.1 Students can check the Final Examination Schedule at the Student Portal

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6.3.2 Students are required to report in writing of any clashes in the dates of the final

examination to the Registrar’s Office within 2 (two) days after the final examination

schedule is displayed.

6.4 Supplementary and Rescheduled Examination

The University may authorize a student to take the Supplementary or Rescheduled

Examination only for the following reasons:

i. A student who is in the final semester with only ONE (1) Course to complete before

graduation.

ii. Authorised documents such as a Medical Certificate from any Government/Private

Hospital/Clinic must be attached to the request form. If the document is of

doubtful authenticity, the University has the right to conduct a further investigation.

iii. The marks of the Supplementary or Rescheduled Examination taken will replace the

final examination marks only; the marks of the coursework remain the same.

iv. The Examination fee for the Supplementary or Rescheduled Examination is

RM300.00 per course

v. For student who subsequently fails to sit for a Supplementary or Rescheduled

Examination, although given the opportunity, shall not be awarded any marks and

shall not be given any other opportunities to re-sit for the examination.

vi. A Supplementary or Rescheduled Examination cannot be conducted for the

following cases:

(i) A course that does not have a final examination.

(ii) A student who does not sit for the final examination without any valid reason

or a student who is barred from sitting for the final examination.

6.5 Grading System

A student’s performance in any course is reflected by the grades received.

The Grading System is as below:

Marks % Grade Grade Point Achievement Remarks

95-100 A+ 4.00 Excellent

85-94 A 4.00 High Distinction

75-84 A- 3.67 Distinction

70-74 B+ 3.33 Very Good

65-69 B 3.00 Good

60-64 B- 2.67 Merit

55-59 C+ 2.33 Satisfactory

50-54 C 2.00 Pass

47-49 C- 1.67 Low pass

44-46 D+ 1.33 Low pass

40-43 D 1.00 Low pass

0-39 F 0.00 Fail, No Credit

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Apart from the above grading system, the following grades also apply. However, these

grades are not included in the calculation of Grade Point Average (GPA), but will appear in

the transcript.

I (Incomplete) - The grade given to students who are unable to sit for the final

exams or unable to complete the coursework because of certified

medical reasons or any other reason accepted by the University.

W (Withdrawal) - The grade given to a course registered and withdrawn after the second

week of a normal semester or first week of a short semester.

Au (Audit) - The grade given to a subject registered with the audit status

P (Pass) - The pass grade is given to a subject registered with a Pass-Fail

status.

F (Fail) - The fail grade is given to a subject registered with a Pass-Fail

status.

6.6 Release of Examination Results

The University will upload the student’s final grades on the Student Portal for every course

registered.

Students are required to check the grade displayed. If there is any discrepancy, students

need to inform the Registrar’s Office within three (3) days after the final examination results

are released.

6.7 Appeal for Review of Results

A student can make an appeal to the Registrar’s Office for a review of any grade no later

than five (5) days after the final examination results are out. Reviewing is possible only for

courses with final examination. The process requires the re-marking of the student’s final

exam answer script for the said course.

Appeals to review the results of Rescheduled Examination and Inter-Sessions Examination

are not allowed.

6.8 Academic Standing (Good, Probation, Dismissal)

Each student's record is reviewed at the end of each semester.

Good Status: A student's performance is considered as in Good Status if he/she obtains a

CGPA of 2.00 and above.

Academic Probation: A student may be placed on Academic Probation1 if he/she obtains

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a CGPA of less than 2.00 for any semester and he/she may be placed on Academic

Probation 2 if he/she obtains a CGPA of less than 2.00 for two consecutive semesters.

Academic Dismissal: A student may be dismissed if he/she obtains a CGPA of less than

2.00 for three (3) consecutive semesters.

6.9 Academic Excellence Awards

6.9.1 Dean’s List

A full time student who register at least 15 credit hours in a semester and obtains

3.750 Grade Point Average (GPA) to 3.949 Grade Point Average (GPA), shall receive

a Dean’s Award and shall be included in the Dean’s List.

6.9.2 Vice Chancellor’s Award

A full time student who register at least 15 credit hours in a semester and obtains

3.950 Grade Point Average (GPA) or above, shall receive a Vice Chancellor’s Award

and shall be included in the Vice Chancellor’s List.

6.10 Fail a Compulsory Course

A student who has failed a Compulsory Course must repeat the same course until he/she

obtains a pass Grade. The Grade at every attempt will be recorded but the best Grade will

be used for the calculation of the CGPA while the credit hours will only be counted once.

6.11 Appeal for Dismissal

A student who wishes to appeal must apply immediately following his/her dismissal.

The Dismissal Appeal Form is to be submitted to the Academic Office of the Faculty for the

Dean’s Approval within the first two weeks of the semester.

6.12 Withholding Results

All candidates who are successful in their examinations will qualify for the award of a

degree. However, the University will withhold the award in the case of any student who is in

debt to the University, and/or any of its related or associated company. This includes

unreturned library books and outstanding library fines.

7. GRADUATION

Every programme of study in the University has a curriculum structure and set of courses

arranged by semester. Students must be familiar with their curriculum structure and programme

requirements. Students are required to fulfil the credit requirements as stipulated in the

curriculum structure in order to graduate.

Students must pass all required courses listed in the curriculum of a specific programme of study.

The credits for graduation and the duration of study of a particular programme of study are

determined by the Faculty/Faculty, with the approval of the Senate.

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7.1 Graduation Requirements

To graduate a student must:

i. Obtain a CGPA of 2.00 or above.

ii. Pass all courses as required by the programme.

iii. Satisfy all requirements as prescribed by the University.

iv. Have applied for a diploma/degree conferral and have received the Dean’s

recommendation.

7.2 Residential Requirements

A student must be in residence (enrolled at the University) for at least one semester as a

requirement to qualify for graduation.

Note: Individual Faculty and department might have additional residency requirements as

part of their transfer policies.

7.3 Application for graduation

i. Students who have fulfilled all the requirements for graduation must submit an

application for graduation in a particular semester before the thirteenth week of the

Normal Semester (before the seventh week of the Short semesters). Late application

will delay the conferral of the diploma/Degree.

ii. Students who do not apply within the specified duration will only be awarded with a

Completed Study status and will be conferred at the following Convocation

Ceremony/Graduation Ceremony. Students can apply for the degree conferral in any

of the semesters.

iii. Students who are given ‘Completed’ study status but do not apply for a

diploma/degree conferral up to TWO (2) years after completing the study, will not be

awarded with any degree/diploma except with the Senate’s approval.

7.4 Conferral of Diplomas and Degrees

The Senate normally endorses conferral of diploma’s/degree’s conferral in the two regular

semesters. Nevertheless, based on certain reasons, the Senate may approve for a degree

conferral in a short semester.

7.5 Classification of Degree

A Bachelor’s Degree conferred by IUKL is given the following classification:

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Cumulative Grade Point

Average

Classification

CGPA ≥ 3.750 First Class

3.0 ≤ CGPA < 3.75 Second Class Upper

2.5 ≤ CGPA < 3.0 Second Class Lower

2.0 ≤ CGPA < 2.5 Third Class

7.6 Release of Transcript

i. Official Academic Transcripts will be endorsed by Senate and are available

approximately three (3) months after the completion of study.

ii. Students can request for transcripts only after the above condition is met and are

normally processed within three (3) working days except during holidays or the

beginning and end of the semester. Please note that official transcript requests

will be processed only if all accounts with the University are clear.

iii. The University does not provide electronic transmission of transcripts.

7.7 Release of Certificate

Students may request for a Certificate before the Convocation Ceremony based on the

following reasons:

i. Only for students who have valid reasons.

ii. Student has already graduated and the status has been endorsed by Senate.

(Note: Endorsement of graduating students normally takes three (3) months after

the completion of study).

iii. University Clearance Form must be completed and signed.

Note: Students can request for Certificate/Scroll only after the above conditions are met

and are normally processed within two (2) weeks after receiving the request form.

7.8 Revocation of Student’s Graduation status

In the event of proof of allegation(s) after a student has graduated, any degree or award of

the University that is held by the student may be revoked by the Senate.

The University has the right to amend or delete any part of this Handbook or its content in line with

the University’s policy as well as in compliance with the government regulations and requirements.

This Handbook contains extracts of the University policy deemed to be relevant to students.

However, reference to the full policy is advised for comprehensive clarity.

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APPENDIXES APPENDIX I: ACADEMIC POLICIES

APPENDIX II: EXAMINATION POLICIES

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APPENDIX 1: ACADEMIC POLICIES

8.1.1 CONTINUOUS REGISTRATION POLICY

Every student who has registered for the programme of study offered at IUKL shall maintain a

continuous registration at the University. Any student who fails to maintain a continuous registration will

be subjected to the following conditions:

a. Students who fail to register for two (2) consecutive semesters will cease to be students of the

University and the status will be changed to ‘Forced Withdrawal’. UMS will indicate the status as

‘Not Registered’ for the first two consecutive semesters and automatically changes to ‘Forced

Withdrawal’ status in the third semester.

b. Students who are on successive ‘Academic Dismissal’ are allowed to appeal for a maximum of four

times. The first three appeals will be approved by the Executive Dean of the Faculty. The fourth

appeal must be approved by Senate and student has to sign a ‘Learning Contract’ to proceed.

Students are not allowed to appeal after the fourth dismissal and will cease to be students of the

University and the status will be changed to ‘Final Academic Dismissal’ status.

c. Students under ‘Academic Dismissal’ who fail to appeal immediately for two consecutive semesters

will cease to be students of the University and the status will be changed to ‘Final Academic

Dismissal’ status.

d. For students who postpone their studies and fail to register after the period of postponement will

automatically fall into the category (a) above.

e. Students with a ‘Final Academic Dismissal’ status can re-register with the University as fresh

applicants to gain entry into the same programme or a different programme of their choice.

f. Dismissed students with disciplinary cases cannot rejoin the university.

g. Students with a ‘Withdrawal’ or ‘Forced Withdrawal’ status can be readmitted to the University by

filling up the Re-admission form with the following conditions:

i. If the student status is ‘Dismissal’ at the point of withdrawal, the student has to register as a

new student.

ii. If the student status is ‘Good’ at the point of withdrawal, the student can continue in the same

programme or a different programme and the credits earned for the previous courses can be

carried over according to the existing policy in effect.

iii. A non-refundable administrative fees of RM500 will be charged for readmission.

8.1.2 ACADEMIC EXCELLENCE AWARD

An Academic Excellence Award for undergraduate student will comprise of The Dean’s list and The

President’s list award.

1. Criteria for the Dean’s List award

(a) A full time student who registers at least 15 credit hours in a semester and obtains 3.750 Grade Point

Average (GPA) to 3.949 Grade Point Average(GPA)”, shall receive a Dean’s Award and shall be

included in the Dean’s List.

(b) The Dean’s Award will be given every semester and is open to all programmes of study.

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(c) The names of students who receive this award will be displayed on the Faculty’s notice board and the

students’ notable achievement will be given a certificate.

(d) A student who registers less than 15 credit hours is not eligible to be included in the Dean’s list.

(e) A semester with a repeat courses and Industrial Training are not eligible for Dean’s list.

2. Criteria for President’s List award:

(a) A full time student who registers at least 15 credit hours in a semester and obtains 3.950 Grade Point

Average (GPA) or above, shall receive a President’s Award and shall be included in the President’s

List.

(b) The President’s Award will be given every semester and is open to all programmes of study.

(c) The names of students who receive this award will be displayed on the Faculty’s notice board and

the students’ notable achievement will be given a certificate.

d) A student who registers less than 15 credit hours is not eligible to be included in the President’s list.

(e) A semester with a repeat courses and Industrial Training are not eligible for President’s list.

NOTE: Please refer to PASS / FAIL GRADE POLICY clause 12.

A student who earns a grade in a pass/fail course is not eligible for any academic awards or

Dean's List or Fee incentive (Fee Waiver Scheme), and also is not eligible to graduate with First

Class Degree status.

8.1.3 READMISSION POLICY

1. A student who withdraws from the University for any reasons; such as medical, personal, financial,

lack of interest, and employment may apply for readmission to the University by completing an

Application for Readmission Form. (Available at the Academic Offices of the Faculty and at the

Registrar’s Office)

2. Students may be considered for readmission into the programme in which they were previously

admitted or into a different program provided that the duration for absent is no more than five (5)

years.

3. Each application must be accompanied by a payment of a non-refundable processing fee of

RM500.00

4. Readmission is subject to the approval of the Registrar with the recommendation of the Dean of

Faculty. The University reserves the right to refuse admission to any applicant.

5. A student who withdraws a second time will not be considered for readmission.

6. A student who withdraws from the University will, upon readmission, have the same academic

and/or conduct status as before the withdrawal, unless as otherwise indicated.

If readmitted, students will be required to settle the tuition fees and meet the graduation requirements

according to the academic regulations in effect at the time of readmission

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8.1.4 ADD/DROP AND WITHDRAWAL POLICY

A. ADDING/DROPPING COURSES

a. Add Policy

i. During registration and up through the first two weeks of the Normal semester (first one

week of the Short semester), students may add courses without penalty.

ii. After the date specified as the last day to add courses, students may request for late-register

of courses until the end of the fourth week for the Normal semester (or end of the second

week for Short semester).

iii. A student may late-register a course only if permission is granted by the course lecturer and

the Dean of the Faculty of the student’s programme. The student is required to pay RM100.00

penalty for every course registered or added during the third and fourth week of the Normal

semester (or second week of the Short semester)

b. Drop Policy

i. During registration and up through the first two weeks of the Normal semester (or the first

one week of the Short semester), students may drop courses without penalty.

ii. The dropped courses will not appear on the student's permanent academic record or

transcript.

B. WITHDRAWAL FROM COURSE OR COURSES

a. After the first two weeks but before the thirteenth week of the Normal semester (after

the first week and before the seventh week of the Short semester), withdrawal from a

course is permissible.

b. A student may withdraw from a course in that semester by completing the appropriate form (a

Course Withdrawal Form, which must be signed by the course lecturer / instructor) and

securing the signature of the Dean of the Faculty.

c. The student may receive a “W” grade (withdrawal grade) which will appear on his/her

permanent record or transcript. However, a ‘W’ grade shall not be counted towards the

student’s GPA.

d. The official date of withdrawal is the date the University receives the withdrawal form.

e. Withdrawing from a course does not absolve the student from any outstanding fee obligations

to the University (Please refer to IUKL Refund Policy).

f. No withdrawal is permitted after the deadline except in extraordinary circumstances.

Unsatisfactory academic performance is not an acceptable reason for withdrawal after the

deadline.

C. WITHDRAWAL FROM THE UNIVERSITY

a. Students may withdraw from the University completely without affecting his or her academic

record.

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b. The last day to withdraw is before the thirteenth week of the Normal semester (before the

seventh week of the Short semester).

c. The ‘Withdrawal Form’ must be submitted with the Dean’s approval as well as an exit clearance

from the International Students Office (for International students only), Library, Bursary and

Registrar’s Office.

d. The form must be returned to the Registrar’s Office before the withdrawal is official. Failure to

withdraw officially will jeopardize the student’s chances for readmission or recommendation by

the University.

Note: No fees can be refunded without full compliance with this withdrawal policy. (Please refer to

IUKL Refund Policy)

8.1.5 ACADEMIC FRESH START POLICY

1. An Academic Fresh Start means a student is considered as a new University student. Thus all

previous University courses will be excluded from the calculation of requirements, credits, and

grade point average. No exemption and credit transfer will be considered.

2. A student who has been absent from University and not qualified to be readmitted due to the

extended duration to complete the programme (i.e. more than double of the stipulated duration

of a particular programme), may be considered for an Academic Fresh Start.

3. A student with a ‘Probation’ or ‘Dismissal’ status may request for an Academic Fresh Start into the

same programme or a different programme for the semester immediately following the dismissal

or probation.

4. An Academic Fresh Start student is subjected to entry requirements, fees and academic

regulations in effect at the time of registering for the Fresh Start.

8.1.6 POLICY FOR CHANGING A PROGRAMME OF STUDY

1. A current university student may change programme/major i.e. transfer to another curriculum

provided that the student meets the admission requirements of the intended new curriculum.

2. To change programme, a student must obtain a ‘Good’ status and a 2.00 GPA/CGPA. A student with

a ‘Dismissal’ status may change programme without any course exemption or transfer and shall be

considered as a new student.

3. Students wishing to change from one curriculum to another must fill in the “Programme Change

Form” and report to the Dean's office of the Faculty offering the curriculum in which entrance is

desired and request acceptance into the new Faculty or curriculum. If it is approved, bearing the

signature of the accepting Dean, the “Programme Change Form” should be submitted for the

signature of the releasing Dean with the request that all records be transferred to the new Faculty

and department and returned to the office of the Registrar.

4. Current CGPA will be carried to the intended new programme for any change of programme within

the same curriculum. For a change to a different curriculum, only courses and grades relevant to the

new programme will be considered and carried over.

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5. Students should be aware that such changes may sometimes imply extra coursework, which can

delay graduation.

6. Courses that were initially accepted for transfer credit from another college/institution are subject to

re-evaluation by the Faculty to which the student transfers internally.

7. For International Students: Change of programme must be within the first year and after the first

semester with CGPA of 2.00 or better.

8. A non-refundable processing fee of RM100.00 per application is payable to the university at the time

of application.

8.1.7 POSTPONEMENT POLICY

1. A student can apply for postponement with valid reasons. However, this is subject to approval by

the Dean and VP Academic.

2. Student has to fill up the ‘Application for Postponement of Studies’ form available at the

Registrar’s Office and Academic office. The form shall be submitted to the Academic office for the

approval of the Dean of the Faculty and Vice President Academic of the University.

3. A student is not allowed to postpone his/her studies after the twelfth (12) week of the long

semester or after the sixth (6) week of the short semester.

4. Students are not permitted to postpone with the intention of undertaking studies at another

institution.

5. A student who postpones from the University will, upon returning, has the same academic status

as before the postponement.

6. The period of postponement is not counted as part of the time allowed for completion of study

requirements. (Note: maximum number of semesters allowable to study is not more than double

of the stipulated duration of a particular programme)

7. For Malaysian students only

i. A student may be allowed to postpone to a maximum period of two (2) years for Full-

time programme or three (3) years for Part-time programme.

ii. If a student wishes to return earlier then the approved leave, the student must make a

written request to the University before the start of the semester in which the student

wishes to return.

iii. If at the end of two (2) years the student has not returned, the student is considered

withdrawn from University and must apply for readmission to resume his study.

8. For International students only

i. International student may be allowed to postpone to a maximum period of two (2)

semesters only.

ii. International students who are residing in Malaysia on student visas may have to leave

the country during the specific period of postponement.

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iii. If at the end of two (2) semesters the student has not returned, the student is considered

withdrawn from University and must apply for readmission to resume his study.

Note: International students who wish to postpone must contact International Student

Office for advice.

9. A student who does not register for consecutive semesters and is not on a postponement is

automatically withdrawn from the university and must apply for readmission to resume his study.

If readmitted, students will be required to settle the tuition fees and meet the graduation

requirements according to the academic regulations in effect at the time of readmission.

10. Nothing in this policy relieves a student of financial obligations to the University that were in

place at the time of postponement.

Note: Students are strongly not encouraged to postpone their studies on tolerable grounds as it

will prolong their length of studies.

8.1.8 LATE REGISTRATION POLICY

a) Late registration refers to the registration of courses by a Student after the ‘Add/Drop’ period.

b) After the date specified as the last day to add/drop courses, students may late-register for

courses until the end of the fourth week for the Normal semester (or end of second week for

the Short semester). The student is required to pay RM100.00 penalty for every course

registered or added during this period.

c) Students are not allowed to register after the end of the fourth week for the Normal

semester (or end of the second week for the Short semester), however students may appeal

(until week 6 for normal semester or until week 3 for short semester) with valid reasons. Approval

is subject to the following:

i. Obtain a recommendation by the course lecturer to join the class and approval by the

Registrar.

ii. Make a payment of RM500.00 for the appeal and RM100.00 penalty for every course

registered.

iii. Only students without outstanding tuition fees are allowed to appeal.

iv. No more appeal will be attained after week 6 for normal semester (week 3 for short

semester).

d) This policy is applicable for returning students only.

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8.1.9 POLICY OF AUDITING A COURSE

1. A student can officially register for a course as an audit without earning a letter grade or credit.

2. The cost/tuition fees incurred is the same as registering for a normal course and it is an additional

fee on top of the package fees for a particular programme.

3. A student auditing a course is required to attend and participate fully in the class. This includes

submission of assignments, etc. The student may or may not take the Final Exam.

4. Registration for an audit should be done during the add/drop period only. The student should

write "AU" on the registration form.

5. A course may be dropped for credit and added for audit or dropped for audit and added for

credit only during the add/drop period for the course.

6. No major courses should be taken as audit.

7. An audited course will not be considered for exemption or credit transfer.

8. The course will appear on the student's registered course list for the semester

9. A course registered for audit will appear on the student's record with the symbol "AU"

10. No credit is earned, and the student's grade-point average is not affected

11. Credits for a course being audited are not counted as part of a semester credit load in

determining full-time status or financial aid status.

8.1.10 COURSE REPEAT POLICY

IUKL students who want to improve their grade and CGPA may repeat any course with the following

criteria.

1. When a grade received in an initial attempt is a C, C-, D+, D, or F, a student has the

opportunity to repeat the course and they can repeat a course more than once to achieve a

better grade.

2. A student cannot repeat a course for which he or she has received an “I” (Incomplete) until

the “I” is converted to a grade.

3. The better course grade will be used in calculating the cumulative GPA and for completion of

programme requirements. All grades will appear on the student's transcript.

4. The credit hours will be counted only once toward the number of hours required for

graduation even though a student repeats and passes the course both times.

5. No approval can be given for students who wish to repeat a lower level course which is a

prerequisite for an advanced course that they had already successfully completed;

6. No approval can be given for students who wish to take an introductory course after they

have successfully completed an advanced course dealing with similar material.

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7. The recorded grade point average of the student for the semester in which the course was

originally taken will not be changed.

8. Repeating a course does not retroactively change the prior status of the student (Academic

Excellence award, academic probation, or dismissal).

9. The course title and grade will be shown on the official record with a code (R) to indicate that

it was repeated and that the previous grade was removed from the computation of the

cumulative grade point average.

8.1.11 NON-DEGREE STUDENTS POLICY

Any individuals who do not wish to pursue a Degree /Diploma at Infrastructure University Kuala Lumpur

(IUKL), but are interested in taking specific courses for personal or professional development, or as a

Visiting/Exchange Students or conducting supervised research can apply to undertake a limited period of

study as non-degree students.

ELIGIBILITY

1. Visiting/Exchange Students

Students enrolled in degree/diploma programmes at other universities or institutions of higher

education and wish to study at IUKL as part of an exchange programme agreement.

2. Professional or personal enhancement.

Any individual who wants to advance professionally or pursue a personal interest and he/she

has already earned an undergraduate Degree/Diploma.

3. Preparation for admission to any programme

For individual who needs prerequisite courses for undergraduate or postgraduate or professional

programmes as a preparation for admission to any programme.

4. Exploring future career or educational goals

For individual who wants to take courses to help enhancement for academic needs and career

goals.

5. Visitor from another college or university

Any individual who is a student at any recognize institution and plan to earn credits for the

course. He/She must be in good standing with a minimum CGPA of 2.0 .The most recent college

transcript is required

APPLYING TO IUKL AS A NON-DEGREE STUDENT

1. Applications should be sent to the Registrar Office with :

a. Official or certified copy of transcript from the institution of higher education last

attended or being currently attended.

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b. An evidence of English language proficiency as listed in the general admissions

requirements. In exceptional cases the department may accept other proof of English

language proficiency.

2. Such applicants may be accepted with a non-degree student status for the duration of a course, a

semester or an academic year.

3. Accepted non-degree and visiting students will receive an offer letter of admission from the

Registrar Office.

4. Visiting students coming to IUKL under an institutional agreement may be subject to special

requirements which will be communicated to them by the responsible university officer.

FINANCIAL IMPLICATION AND TUITION FEES

1. Registration fee

2. Visa Fee

3. Tuition fee for the attendance of IUKL courses are charge per credit or per course basis.

4. For special programs and institutional agreements, non-degree students are charge according to

financial implication stipulated in the agreement.

5. Refund Policy published by IUKL Finance Division is applicable to all non-degree students.

6. Financial aid is not available for non-degree students.

ENROLLMENT STATUS AND TRANSFER OF CREDITS

1. The enrollment duration depends on the time necessary to complete a particular course.

2. Acceptance as a non-degree student does not imply admissibility as a degree student in a future

semester.

3. A student initially admitted as a Non-degree student who later wishes to obtain a

degree/diploma must make formal application.

4. Earned credits may be transferable towards a degree/diploma at IUKL only if the student has

subsequently applied and has been accepted through the normal admissions process, and subject

to the department’s review and approval

OTHER CONDITIONS AND SERVICES

1. IUKL will produce transcripts or certificates for successful completion of programme.

2. Non-degree Students will receive an IUKL ID card which provides access to all university facilities

such as library borrowing privileges, usage of computer labs and access to Internet.

3. Non-degree students receive all student services available to regular IUKL students.

4. Non-degree students may not eligible for student visas unless for a special conditions apply as

may be the case with special programs and institutional agreements.

5. Normally, non-degree students do not have priority for limited-enrollment courses, unless the

respective department undertakes to enroll them in addition.

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6. Non-degree students may have to meet the prerequisites for certain courses in order to register

for them.

7. Registration for course is available in the following modes: Grade (credit); Pass/Fail (credit) or Visit

(no credit). Grading shall follow the same criteria as that of regular students.

8. Non-degree students are eligible to change their course enrollment during add/drop period upon

submission of written approval from the respective faculty member. Any adjustment to the

student bill will be issued by the Bursary.

8.1.12 CREDIT TRANSFER AND EXEMPTION POLICY

A. Definitions:

Credit Transfer means the acceptance of a student's previous academic record at IUKL or another

college/university, in whole or in part, as either identical to or the equivalent of a part of IUKL course, for

which appropriate Credit Hours are granted by IUKL at its sole discretion. When a student is granted

credit transfer for a course, the student will be exempted from taking a similar course offered by the

University and he/she will be granted with equivalent credits.

Course Exemption means the student will be exempted from taking a course offered by the University

based on previous qualification and/or on the recognised academic work or any related work experience.

However, credits are not granted, and he/she needs to take another course to make up for the total

number of credits required for the purpose of graduation.

B. Credit Transfer (Vertical):

i. Credit Transfer (Vertical) may be considered for students with a Certificate who want to pursue

their studies for a Diploma or for students with a Diploma who want to pursue their studies for a

Bachelor’s Degree.

ii. The maximum allowable Credit transfer is 50% of the total credits required for the conferral of the

Degree as below;

Percentage of Credit Transfer (%) Minimum Grade (Courses)

1 until 30 Grade C

31 until 50 Grade B

iii. Credit transfer is accepted only for courses completed with satisfactory grades C (or better).

iv. The syllabus contents of the courses must equivalent to at least 80% of those of the

corresponding courses at IUKL.

v. The credit value of the courses to be transferred must be the same or more than the credit value

of the subject offered by IUKL

vi. Only courses of accredited (including provisional accreditation) /recognized programmes by MQA

or the awarding country can be considered for credit transfer.

vii. Credit transfer from a higher level program to a lower level programme is not allowed.

viii. The maximum credit transfer allowed for the combination of academic qualification and

Accreditation Prior to Experiential Learning (APEL) (C), Massive Open Online Courses (MOOC) and

Micro –Credential (MC) is remains at 60%.

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ix. Credit transfer for MPU subject is not allowed.

x. Courses that have been granted credit transfer will not be included in the GPA/CGPA calculation.

The credits for these courses will contribute to the graduation requirements of the programme

pursued.

xi. Credit transfer is not allowed for industrial training, practicum, final year project, dissertation and

thesis. Credit transfer is only applicable for taught courses.

xii. No credit transfer will be considered for student with an ‘academic dismissal’ status (i.e failed and

terminated from his study)

xiii. The University reserves the right to test the aptitude of any student in coursework transferred

from other institutions and to disallow credit in courses in which the student cannot demonstrate

acceptable aptitude.

xiv. The University reserves the right to deny credit for courses that are not equivalent with those

offered in IUKL.

C. Credit Transfer (Horizontal / Lateral):

i. Horizontal/Lateral Credit Transfer allows the transfer of credits at the same level of studies, i.e., a

diploma to a diploma, a bachelor’s to another bachelor’s, Master to Masters and PhD to PhD

programmes. It is applied through the mapping of courses (aka subject to subject mapping) by

the university.

ii. There is no maximum limit for the transfer but students are subject to residential requirements as

stipulated in IUKL Academic Regulations.

Note: For Engineering Programme, Credit Transfer between accredited/recognised programmes

of same level, i.e. from Bachelor to Bachelor degree. A maximum Credit Transfer of 50% of the

total programme credits is allowed.

iii. Credit transfer is accepted only for courses completed with satisfactory grades C (or better) for

the undergraduate courses and grade B (or better) for the postgraduate courses.

iv. The syllabus contents of the courses must equivalent to at least 80% of those of the

corresponding courses at IUKL.

v. The credit value of the courses to be transferred must be the same or more than the credit value

of the subject offered by IUKL

vi. Only courses of accredited/recognized programmes by MQA or the awarding country can be

considered for credit transfer.

vii. Courses that have been granted credit transfer will be included in the GPA/CGPA calculation. The

credits for these courses will contribute to the graduation requirements of the programme

pursued.

viii. Credit transfer is not allowed for industrial training/practicum/final year project /dissertation/

thesis. Credit transfer is only applicable for taught courses.

ix. Credit transfer for MPU subject is allowed. Courses from Group U1 MPU is allowed for horizontal

credit transfer regardless of the credit hours for the courses.

x. No credit transfer will be considered for student with an ‘academic dismissal’ status (i.e failed and

terminated from his study)

xi. The University reserves the right to test the aptitude of any student in coursework transferred

from other institutions and to disallow credit in courses in which the student cannot demonstrate

acceptable aptitude.

xii. The University reserves the right to deny credit for courses that are not equivalent with those

offered in IUKL.

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D. Course Exemption

i. Course Exemption may be considered based on previous qualification and/or on the recognised

academic work or any related work experience. However, credits are not granted, and he/she

needs to take another course to make up for the total number of credits required for the purpose

of graduation.

ii. Applicants are required to compile a portfolio of evidence that demonstrates they possess the

knowledge and skills they would otherwise achieve through a formal training program

iii. An application for exemption must relate both to the content of the program and the specific

competency elements.

iv. Student with credit in Bahasa Kebangsaan at SPM level (or Pass in Bahasa Kebangsaan SPM and

Principal Bahasa Kebangsaan at STPM) can be exempted from taking Bahasa Kebangsaan A

E. Application Procedure:

i. Duly filled the Credit Transfer Application Form

ii. All applications must be received during the first semester of study. No credit transfer will be

considered for application after the first semester.

iii. An application for credit transfer must be accompanied by an official academic record.

iv. Applicants from other institutions must provide their previous full academic transcripts, course

descriptions (syllabuses) and MQA approved documents on the programs of studies.

v. The Deans of Faculty have the discretion to grant credit transfer based on the guidelines

stipulated in the IUKL credit transfer policy.

F. Processing Fee

A Non Refundable Credit Transfer processing fee for the approved courses is as follows:

i. Applicants from IUKL student:

Vertical Transfer/Exemption: RM10.00 per Approved Course

Horizontal Transfer: No Charge

ii. Applicants from Other Institutions:

Vertical or Horizontal Transfer/Exemption: RM100.00 per Approved Course

8.1.13 RESIDENTIAL REQUIREMENTS POLICY

A student must be in residence (enrolled at the University) and earn a minimum credit as stated

below to qualify for graduation.

1. Diploma: 1 semester.

2. Bachelors: 1 semester

3. Masters/Phd: 1 semester.

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8.1.14 POLICY OF ISSUING AN OFFICIAL ACADEMIC TRANSCRIPT

a) Official Academic transcripts can be requested by filling up the TRANSCRIPT REQUEST FORM

b) The first official academic transcript is free. Additional official transcripts are charged at RM50.00

per copy.

c) Academic transcripts are available approximately three (3) months after the end of study.

d) Students can request for transcripts only after the above condition (c) was met and are normally

processed within three (3) working days except during holidays or the beginning and end of the

semester. Please note that official transcript requests will be processed only if all accounts with

the university are clear.

e) The University does not provide electronic transmission of transcripts.

f) Academic transcripts contain the following information:

• Student’s legal name

• University student ID

• Semester and year of Intake

• Title of Programme

• NRIC /Passport (International student) No.

• All credit bearing courses taken at University, including any failed courses, and all instances of

repeated courses;

• A record of any credit transfer granted for previous study.

• GPA, CGPA and Credit earned

• Sponsorship

• Major (If any)

• Status

• Qualifications completed or conferred

• Endorsement date

• Titles of any thesis, dissertations or research (postgraduate students)

g) The following information is not to be included:

• Date of birth

• Title (Mr, Ms, Dr etc)

• Address

• Contact numbers (phone, email, etc.)

• Disciplinary or other sensitive comments.

Notes:

i. Partial transcript is an unofficial transcript that may be obtained in person at Registrar’s office. The

unofficial transcript does not bear the university seal or official signature of the university

registrar.

ii. A letter of completion may only be issued to a student after completion of graduation

qualification requirements and endorsed/conferred by Senate.

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8.1.15 UNDERGRADUATE GRADING SYSTEM

The following grade symbols are not included in the calculation of Grade Point Average (GPA).

I (Incomplete) - The grade given to students who are unable to sit for the final exams or

unable to complete the coursework because of certified medical reasons

or any other reason accepted by the University.

W (Withdrawal) - The grade given to a course registered and withdrawn after the second

week of a normal semester or first week of a short semester.

Au (Audit) - The grade given to a subject registered with the audit status

P (Pass) - The pass grade is given to a subject registered with a Pass-Fail status.

F (Fail) - The fail grade is given to a subject registered with a Pass-Fail status.

ACADEMIC STANDING

Good Status: A Good Status if student obtains a CGPA of 2.00 and above.

Academic Probation: Academic Probation1 if student obtains a CGPA of less than 2.00 for any

semester. Academic Probation 2 if student obtains a CGPA of less than 2.00 for two consecutive

semesters.

Academic Dismissal: If student obtains a CGPA of less than 2.00 for three (3) consecutive

semesters.

Marks % Grade Grade Point Achievement Remarks

95-100 A+ 4.00 Excellent

85-94 A 4.00 High Distinction

75-84 A- 3.67 Distinction

70-74 B+ 3.33 Very Good

65-69 B 3.00 Good

60-64 B- 2.67 Merit

55-59 C+ 2.33 Satisfactory

50-54 C 2.00 Pass

47-49 C- 1.67 Low pass

44-46 D+ 1.33 Low pass

40-43 D 1.00 Low pass

0-39 F 0.00 Fail, No Credit

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GRADUATION REQUIREMENTS

To graduate a student must:

Obtain a CGPA of 2.00 or above.

Pass all courses as required by the programme.

Satisfy all requirements as prescribed by the University.

Have applied for a diploma/degree conferral and have received the Dean’s recommendation.

CLASSIFICATION OF DEGREE

A Bachelor’s Degree conferred by IUKL is given the following classification:

Cumulative Grade Point

Average

Classification

CGPA ≥ 3.750 First Class

3.0 ≤ CGPA < 3.75 Second Class Upper

2.5 ≤ CGPA < 3.0 Second Class Lower

2.0 ≤ CGPA < 2.5 Third Class

8.1.16 POSTGRADUATE COURSEWORK GRADING SYSTEM

The following grade symbols are not included in the calculation of Grade Point Average (GPA).

I (Incomplete) - The grade given to students who are unable to sit for the final exams or unable

to complete the coursework because of certified medical reasons or any other

reason accepted by the University.

W (Withdrawal) - The grade given to a course registered and withdrawn after the second week of

a normal semester or first week of a short semester.

Marks % Grade Grade Point Achievement Remarks

95-100 A+ 4.00 Excellent

85-94 A 4.00 High Distinction

75-84 A- 3.67 Distinction

70-74 B+ 3.33 Very Good

65-69 B 3.00 Good

60-64 B- 2.67 Merit

55-59 C+ 2.33 Satisfactory

50-54 C 2.00 Pass

0 -49 F 0.00 Fail, No Credit

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Au (Audit) - The grade given to a subject registered with the audit status

PASS (Pass) - The pass grade is given to a subject registered with a Pass-fail status.

FAIL (Fail) - The fail grade is given to a subject registered with a Pass-Fail status.

POSTGRADUATE RESEARCH GRADING SYSTEM

ACADEMIC STANDING

Good Status: A Good Status if student obtains a CGPA of 3.00 and above or obtain S grade(research).

Academic Probation: Academic Probation1 if student obtains a CGPA of less than 3.00 or NS grade

(research) for any semester. Academic Probation 2 if student obtains a CGPA of

less than 3.00 or NS grade (research) for two consecutive semesters.

Academic Dismissal: If student obtains a CGPA of less than 3.00 or NS grade (research) for three (3)

consecutive semesters.

GRADUATION REQUIREMENTS

To graduate a student must:

i. Obtain a CGPA of 3.0 and not more than two (2) courses below the B grade, or acceptance of

Thesis (for research mode)

ii. Pass all core and elective courses and also other pre-requisite courses determined by the

respective Faculty;

iii. Pass the project paper (if any) as determined by the Faculty

iv. Fulfill the normal duration of candidature.

v. Satisfy all requirements as prescribed by the University.

Assessment

Rating

Remarks Grade Status

5 Excellent S Good – Allow to Progress

4 Good S Good – Allow to Progress

3 Satisfactory S Good – Allow to Progress

2 Poor NS Probation

1 Very Poor F Dismissal

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8.1.17 POLICY ON COURSE PREREQUISITE AND CO-REQUISITE

Definitions

A course prerequisite is any requirement identifies as necessary for a student to complete successfully

before taking an advanced course.

A course co-requisite is any requirement identifies as necessary for a student to satisfy concurrently (or

prior to) with the course.

Policy on Course Prerequisite

1. Students registering in courses for which a prerequisite is listed must meet the prerequisite

requirements.

2. A grade of D is the minimum grade acceptable in a course which is to be used as a prerequisite.

3. It is the right of the University to cancel a student's registration in a course if the student has not

satisfied the published prerequisite requirements for the course.

4. Earned credit may be withheld for courses with prerequisite requirements if the prerequisite

requirements have not been met or have not been waived in writing.

5. Where a prerequisite is stated, it is understood that equivalent courses may be used to satisfy the

requirement.

6. The prerequisite requirements may be waived with the written approval of the Faculty that offers

the course.

7. Credit will not be granted: for courses taken out of sequence; or for a prerequisite course AFTER

completing the higher level course for which it is required.

Policy on Course Co-requisite

1. Students registering in courses for which a co-requisite is listed must also register in the co-

requisite course (or have previously passed the co-requisite course with a minimum grade of D)

2. Departments may cancel the registrations of students in courses offered by the departments who

do not meet the co-requisite requirements as stated in the course description of this calendar.

3. Earned credit may be withheld for courses with co-requisite requirements if the co-requisite

requirements have not been met or have not been waived in writing.

4. Where a co-requisite is stated, it is understood that equivalent courses may be used to satisfy the

requirements.

5. The co-requisite requirements may be waived with the written approval of the Faculty that offers

the course.

Note:

1. Students are responsible for knowing and adhering to course prerequisites and co-requisites.

Failure to follow such requirements may place a student at academic risk.

2. Course prerequisites and co-requisites are published in the Student Handbook, Student portals

and course syllabi/program documents.

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Request to waive the prerequisite and co-requisite requirements can be considered for the

following:

1. Student took the prerequisite at another institution; will need to have the transfer credit verified

by Faculty.

2. Approval of portfolio that indicate the possession of specified knowledge or skills (however credit

for prerequisite course will not be given and student has to replace the credit with other courses)

3. Completion of specific courses that is similar in content.

4. Approval may be given to take the prerequisite courses concurrently if the prerequisite course is

not in sequence. (eg. It is possible to approve Engineering Mechanics and Strength of Material be

taken concurrently but not possible for Physics I and Physics II be taken concurrently)

5. Credit will not be granted for courses taken out of sequence.

8.1.18 INCOMPLETE GRADE POLICY

1. An "I" (Incomplete) grade may be given in exceptional cases to a student due to documented

illness or other documented emergencies beyond a student’s control, or the inability to fulfill

specific course requirement(s) such as a project, dissertation, an experiment, a research, term

paper or industrial training.

2. Assignment of the incomplete grade is at the discretion of the lecturer / instructor with the

following guidelines:

a. The student has attained 80% of course attendance and completed a majority of the

coursework requirements.

b. Must be able to complete the remaining work independently with minimal assistance

from the lecturer.

c. If the student is simply lazy and not coming to class, then he/she is not eligible for an

“Incomplete” grade.

3. All remaining work must be completed by a mutually agreed upon date by the student and the

lecturer/instructor no later than the first day of final examination week of the following semester.

If the remaining work is not completed by the examination week of the following semester, the “I”

will become an “F” and the student will be required to re-register(repeat) and complete the entire

course.

4. Under exceptional circumstances such as for industrial training, the Dean of the Faculty may

authorize the extension of the approved period.

5. Students do not need to register for the same course before the elapse of the time limit for

completing the “Incomplete”.

6. A student cannot graduate from the University with an “I” on the transcript.

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8.1.19 PASS / FAIL GRADE POLICY

1. Students may enrol in elective courses outside their majors on a pass/fail basis.

2. Students may not have an option for those courses offered solely on a pass/fail basis by the

Faculty.

3. Courses taken to fulfil any University requirement, MQA requirement or major requirement

cannot be taken as pass/fail.

4. Full-time students may take no more than two (2) courses in any one semester under this option

(one course during Short semester), except courses set by the Faculty with Pass/Fail grade for all

students.

5. Students on probation are not allowed to take courses on a pass/fail option.

6. Registration for pass/fail courses is the same as for other courses.

7. Once the add/drop period is over, a student who has registered for a course on the pass/fail

option may not for any reason change to normal grading, or vice versa.

8. A student may withdraw a pass/fail option before the thirteenth week of the Normal semester

(before the seventh week of the Short semester).

9. Students enrolled in a course on a pass/fail basis must meet all normal course requirements (e.g.,

attendance, submission of reports, papers, projects, sit for examinations, labs, etc.) and will be

graded in the usual way.

10. Pass/fail courses will appear on the official transcript with a grade of "P" or "F." Credits will be

counted towards credit earned if a student obtains a “P” grade.

11. No more than four pass/fail option courses may be counted towards credit for graduation.

12. A student who earns a grade in a pass/fail course is not eligible for any academic awards or

Dean's List and Fee incentive (Fee Waiver Scheme).

13. Student with Pass/Fail courses (with exceptional of Industrial Training or courses set by University)

is not eligible to graduate with First Class Degree status.

14. Pass/fail and other non-traditionally graded courses may not be transferred from another

institution.

8.1.20 REVIEW OF GRADE POLICY

1. A student can make an appeal to the Registrar’s Office for a review of course grade under the

following conditions:

a. Courses with final examinations.

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i. The appeal will only affect the final examination results. The process requires the re-

marking of the student’s final exam answer script for the said course. Carry marks (eg. the

sum total of assignments, tests, quizzes, attendance and mid-term exam), is fixed and will

not be changed.

ii. Students are not allowed to view the Final Examination script

iii. A non-refundable processing fee of RM100.00 per course is payable to the university at

the time of application.

b. Courses with 100% course works.

i. The appeal will only affect the marks for projects, lab work and studio work. Carry marks, if

any, is fixed and will not be changed.

ii. Students are responsible for maintaining ALL materials relevant to the appeal of the course

work and must be submitted together with the appeal form.

iii. A non-refundable processing fee of RM250.00 per course is payable to the university at

the time of application.

2. Grades for dissertation, thesis and industrial/practical training are not allowed to be reviewed.

3. The student must complete and submit the Review of Course Grade form to Registrar’s Office

(RO) within the first two weeks of the next academic semester or within two weeks after the

course grades are out. Any appeal received after this period shall not be entertained.

4. A review of grade may result in no change to the grade, or to a higher grade. In the event of

change to a lower grade, the original grade prevails. Each review of grade is determined on its

own merits.

5. The outcome of the review of grade decision is final and any further appeal against such decision

shall not be considered.

6. A grade cannot be reviewed where the grade awarded is the outcome of penalties for disciplinary

action.

CAUTION: Falsification or fabrication of information provided may be subject to disciplinary action.

8.1.21 PROCEDURE TO RECORD A CHANGE OF GRADE

1. All grades except Incomplete (“I”) are final when they have been assigned and reported to the

Office of the Registrar (Examination Unit) by an instructor/lecturer.

2. All grades are final after the endorsement by the University Board of Examination(UBE).

3. Any grade change must be requested by a lecturer and have the approval of the Dean of the

School OR by the Chairman of the Senate Review Committee.

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4. An Instructor/lecturer may report a correction of a final grade to the Office of the Registrar

(Examination Unit) only if a clerical or procedural error was made in assigning, transmitting, or

recording the original.

5. A clear description for the grade change must be given. A simple statement that a clerical or

procedural error has occurred is insufficient.

6. All grade changes requested because of recording error(s) and/or miscalculations of a grade must

be supported by documentation from the instructor/lecturer who made the error; i.e., graded

books, papers and examinations and calculation records.

7. Recording error(s) and/or miscalculations of a grade, must be changed no later than the end of

the semester following the recording error or miscalculation.

8. A grade cannot be changed as a result of re-evaluation, re-examination, or the submission of

additional work after the semester ends.

9. The change of grade “I” to a normal grade must be recorded immediately after the deadline given

by a lecturer to complete the work.

10. No grade may be changed after one (1) semester.

8.1.22 SUPPLEMENTARY AND RESCHEDULED EXAMINATION POLICY

The University may authorise a student to take the Supplementary or Rescheduled Examination

only for the following reasons:

A. SUPPLEMENTARY EXAMINATION

A student who is in the final semester with only ONE (1) Course to complete before graduation

may appeal to sit for a special Supplementary Examination.

Criteria:

The appeal is to fulfill a course requirement or CGPA requirement for graduation.

Required Documents:

Proof of ‘final semester’

Recommendation from Dean/HOD.

Appeal form must be submitted within one (1) week after the release of the semester

results and the examination is for the last semester courses only.

B. RESCHEDULED EXAMINATION

Any student who cannot be present at an examination due to documented serious illness, injury

or compelling, unexpected circumstances may appeal for a Rescheduled Examination.

I. Medical or Other Compelling Reasons

Criteria:

Serious illness or injury

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Compelling or unexpected circumstances e.g. accident, flood, fire.

Required Documents:

Medical Certificate issued by a Malaysian Government/Private hospital/clinic, or

Medical Certificate that has been verified by a Doctor with a report of the illness,

or

Medical Certificate and report of hospitalization from a Health Centre/Hospital, or

An Official Report from the Relevant Authority regarding the particular

unexpected circumstances

Appeal form must be submitted within one (1) week after the respective final examination

for the course.

II. Other reasons

Criteria:

Clashes in exam schedule for one or more courses.

Problems in Renewing Visa

Required Documents:

Evidence of clashes certified by Exam Unit, or

Copy of the visa certified by International Student Management Centre.

Appeal form must be submitted before or within one (1) week after the release of

Examination Schedule

NOTES:

1. The marks of the Supplementary and Rescheduled examination will be for the final examination

only; the coursework marks remain the same.

2. Students who attend final exams and are unable to complete them for any reason are assigned a

failing grade (F), or zero, for the incomplete portion of the exam. These students are not

allowed to complete the exam at another time or appeal for a Rescheduled exam.

3. A Non Refundable Examination fee for the approved Supplementary and Rescheduled

examination is RM300.00 for each Undergraduate course and RM 400.00 for each Postgraduate

course.

4. If student who subsequently fails to sit for the examination, although given the opportunity, shall

not be awarded any marks and shall not be given any other opportunities to re-sit for the

examination.

5. A Supplementary and Rescheduled examination cannot be conducted for the following cases:

A course that does not have a final examination

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A student who is barred or is not eligible to sit for the final examination.

8.1.23 POLICY ON CHANGING OF PERSONAL PARTICULARS

i. The University assumes that a student’s particular is the one which is recorded at the time of

admission.

ii. Every student is responsible to update and to make sure all personal particulars are recorded

correctly.

iii. Student’s personal data captured in the University's record as the Official Personal Particulars will

be printed on the various official documents issued by the University, in particular student’s

Certificate/Scroll and academic transcript.

iv. If any student changed his/her particulars during the programme of study but failed to inform the

University in a timely manner and have already been conferred the degree, then the particular as

presently reflected in university official records, will be inscribed on the certificate/scroll and

transcripts.

v. The University will not consider any application for changes to be made in the University’s record

unless the application is supported by legal documentary evidence.

vi. After the Senate endorsement of graduates has been released, the particulars that are in the

University’s records will be frozen and will be used for the printing of the Official Academic

Transcripts and the Certificates/Scroll. No further requests for changes will be entertained.

8.1.24 POLICY TO REQUEST FOR A CERTIFICATE / SCROLL BEFORE THE CONVOCATION CEREMONY

CRITERIA

i. Only for students who have valid reasons.

ii. Student has already graduated and the status has been endorsed by Senate. (Note: Endorsement

of graduating students normally takes three (3) months after the completion of study.

iii. University Clearance Form must be completed and signed.

PROCEDURE

i. Fill up the “Certificate Request Form” and submit to Registrar’s Office.

Note: Certificate/Scroll for graduates will be issued within two (2) weeks after receiving the

request form.

REQUIRED DOCUMENTS TOGETHER WITH THE REQUEST FORM

i. All documents related to reasons for request.

ii. The University Clearance Form.

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8.1.25 POLICY ON REPLACEMENT OF CERTIFICATE/SCROLL

i. The certificate which the University issues as proof of the conferment of an award is a unique and

valuable document which should be carefully preserved by its recipient. Under no circumstances

will the University issue additional copies or duplicates to any applicant holding an original

certificate.

ii. There should only be one original certificate, so a replacement certificate can only be applied for

(by the owner) if the original no longer exists due to stolen, damaged or lost. The application

must be supported by legal documentary evidence.

iii. Only one replacement can be requested and certificates will only be given directly to the

applicant and not to a third party.

iv. The replacement certificate will be printed using the prevailing university certificate format with

the current signatories and will contain the statement “Replacement copy” on the reverse page

of the certificate with the following clause “This is a certified duplicate of awarding

certificate/scroll, re-issued on 00/00/0000”

v. The name printed in the replacement certificate must be identical to the original in accordance

with the university official records. Any name change after graduation will not be reflected in the

replacement degree certificate.

vi. A replacement will only be issued at the discretion of the University. The University reserves the

right not to issue a duplicate/Replacement copy. However, the University may be able to issue

a letter of certification regarding a student having been conferred a degree by the University.

vii. For student who has not received the certificate and have not been in contact with the university

within two years of the graduation date, a replacement certificate charge will be applied. The

University reserves the right not to issue the original certificate after 2 years lapse.

8.1.26 INDUSTRIAL TRAINING (IT) POLICY

1. The minimum duration of IT should be at least 8 weeks (4 credits). The increase in credit (if any)

may be in the multiple of 2. (One credit is equivalent to 2 weeks duration).

2. IT should be assessed as either Pass or Fail only. A minimum mark of at least 65 should be set as

the passing marks for the IT. The students must have marks from all components of assessment.

Assessment of IT involved the following elements;

The IT report

Assessment by the department

Assessment by the employer

Log book

Interview at site / work place

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Presentation (optional). Note: Presentation is only recommended if the student is likely to fail if it is

not considered.

3. It is recommended that IT be done at the end of the study period if not specified by MQA or the

program standards as it gives an added advantage to the students in terms of job opportunity. For

engineering programmes, IT should be done during inter-semester (according to EAC standard)

4. For working adults, exemption can be given but student has to replace the credits with other

relevant courses.

5. Credit transfer is not allowed for Industrial Training.

6. Student is not allowed to register the Industrial training at the same semester with other thought

courses.

8.1.27 PROVISION FOR IMPLEMENTATION OF APEL AT INFRASTRUCTURE UNIVERSITY KUALA

LUMPUR (IUKL)

Infrastructure University Kuala Lumpur (IUKL) welcomes applications from applicants who do not have

conventional qualifications for admission to the University, but possess an experiential learning acquired

throughout their work and life experiences.

Definition: Accreditation of Prior Experiential Learning (APEL) is systematic process that involves the

identification, documentation and assessment of prior experiential learning to determine the extent to

which an individual has achieved the desired learning outcomes, for access to a programme of study

and/or award of credits.

The APEL provision is only applicable to Malaysian citizens and Applicants should comply with the level of

study criteria set by the Ministry of Higher Education (MOHE).

It is advisable for the applicant to apply for APEL certification in advance. An APEL certification qualifies

the applicant to apply for admission to any recognized Higher Education Provider. IUKL will recognize

APEL Certificate as one of the entry requirements for all programmes at IUKL

Policy on APEL for Access: APEL (A)

1.0 All applicants are subjected to appropriate APEL assessments conducted by MQA. APEL

Certificate will be issued by MQA indicating the level of equivalent qualification.

2.0 Admission Criteria

i. Programme at the Diploma level The candidate should be more than 20 years of age in

the year of application and possess relevant work experience.

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ii. Programme at the Bachelor’s level The candidate should be more than 21 years of age in

the year of application and possess relevant work experience.

iii. Programme at the Master’s level The candidate should be more than 30 years of age in

the year of application, possess at least STPM / diploma / equivalent (e.g., foundation), with

relevant work experience.

iv. Programme at the Doctoral level The candidate should be more than 35 years of age in

the year of application, possess at least a Bachelor’s degree in relevant field or equivalent,

with 5 years of relevant work experience.

3.0 For professional programmes, the entry requirements must abide by the requirements set by

the respective professional bodies.

4.0 QUOTA ON RECRUITMENT OF APEL LEARNERS: A 5% quota, based on total student population

at any point in time, will be imposed on institutions as they are set up to cater mainly to the

needs of traditional students.

Policy on APEL for Credit Award: APEL (C)

1.0 Assessment of an individual’s experiential learning towards the achievement of specific course learning

outcomes.

2.0 APEL Assessment is made in correspondence to the credit value of the course and level of the

programme.

3.0 Maximum of 30% Credit Transfer through APEL

Maximum credit transfer allowed through APEL(C) at the various MQF level

Malaysian Qualifications Framework (MQF) Minimum

Graduating

Credits

No. of Credits Transfer

Through APEL(C)

Level 8: Doctoral Degree

(Applicable only to coursework or mixed mode

programmes)

80 24

Level 7: Master’s Degree

(Applicable only to coursework or mixed mode

programmes)

40 12

Level 7: Postgraduate Diploma 30 9

Level 6: Bachelor’s Degree 120 36

Level 5: Advanced Diploma 40 12

Level 4: Diploma 90 27

Note: Please refer to IUKL APEL ( C ) HANDBOOK for detailed policy

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8.1.28 INTELLECTUAL PROPERTY AND COPYRIGHT POLICY INFRASTRUCTURE UNIVERSITY KUALA

LUMPUR (IUKL)

1. POLICY STATEMENT

1.1 Purpose/Intent

To set out Infrastructure University Kuala Lumpur(IUKL) policies in relation to Intellectual

Property and Copyrights arising from research, innovation, invention and creative output as

well as the managements, creation, protection, commercialization, exploitation and expansion

of such rights.

1.2 Objectives

i. To provide staff, students and stakeholders an awareness and understanding of the rights

and responsibilities regarding Intellectual Property rights and to foster University’s

reputation as an institution respected for its ability to efficiently transfer intellectual

property to students and commercial partners.

ii. To provide guidance on managing jointly-owned Intellectual Property whether it be

between the University and another institution, individual or funding body;

iii. To provide guidance on the circumstances in which the University will waive its rights to

its Intellectual Property or share the benefits of the ownership of this Intellectual Property

with staff, students and other persons who may be brought within its ambit from time to

time;

iv. To provide a supportive environment for staff and students who are actively involved in

the creation and commercialization of intellectual property and to facilitate the

exploitation of that Intellectual Property and Information for the advancement of the

University, its staff and students;

v. To provide certainty about the ownership of Intellectual Property and Information created

in the course of the University’s activities and within that environment, to ensure that

both those who contribute effort and resources to the development and

commercialization processes, and those who carry the risks associated with these

processes are acknowledged.

vi. To ensure that the University obtains from the commercialization of intellectual property

a fair return which can be used to create new opportunities for research and other

academic activities.

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vii. To manage the University’s Intellectual Property and Information in an efficient and

effective manner.

viii. To ensure that private, sensitive and commercial-in-confidence information including

student records, employee and employer details, Intellectual Property, including

copyright, training resource material and contractual details referring to suppliers, clients

and business partners are managed effectively.

1.3 Scope

This policy applies to all full-time and part-time staff, including casual employees, adjunct,

visiting and honorary appointees, and to all students. The policy also applies to consultants,

conjoint appointees, and other persons generating Intellectual Property in collaboration with

University staff or students.

1.4 Definitions

For the purpose of this Policy, the following definitions are used:

i. “Commercialization” means to sell, manufacture, assign, license, franchise, market or

otherwise use the Intellectual Property for the purpose of generating income or other

financial returns.

ii. “Contributor” means person who makes a material contribution to the creation or

demonstration of Intellectual Property.

iii. “Employee” means any person employed by the University as part-time or full time,

contractual or permanent and includes both academic and non-academic staff.

iv. “Foreign Expertise” means any person that has an expertise in any technical field in

producing any inventions; and must be appointed by the University

v. “Intellectual Property” (IP) means all forms of intellectual property protected under the

laws of Malaysia or other legislations on Intellectual Property including copyright, patents,

industrial design, trademarks, geographical indication, Integrated Circuit layout designs,

new plant varieties, know-how and confidential information.

vi. “Intellectual Property’s Right” IPR means the restricted rights according to the

respected law which enable the owner of the IP to imposed the exclusive control against

any exploitation over his right towards commercial purposes.

vii. “Internal Resources” means all the identical sources provided by the University to its staff

which includes offices, laboratory spaces, studios and its facilities, equipments and

computers software, clerical assistances, studies and research, lab assistances, utilities,

research grants or any other grants. These does not include salary, insurance or

retirement scheme that has been given to the University staff.

viii. “Invention” means an idea of an Inventor which permits in practice the solution to a

specific problem in the field of technology, and may be, or may relate to, a product or

process.

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ix. “Inventor” means the person who is the actual creator of the Invention or who has

made an intellectual contribution to the conception of the Invention, and where

the context so requires, means the author or designer.

x. “License” means the right to exploit any Intellectual Property rights granted by the owner,

the licensor, to another person, the licensee, and includes a sub-license.

xi. “Mediator” means a qualified person under the Malaysian Law who mediates to produce

an agreement or reconciliation between two disputing parties.

xii. “Originator” includes an author, creator, designer or inventor of an IP and/or invention.

xiii. “Officers” means Chancellor, Pro-Chancellor, Vice Chancellor, Deputy Vice Chancellor,

Dean, Faculty Deputy Dean, President, Vice President , Registrar, Treasury, Library, any

post holder created by the University Constitution and any related statute.

xiv. “President” means the President of Infrastructure University Kuala Lumpur (IUKL) or his or

her designee.

xv. “Recipient” means any person(s) who receives Fund from the Relevant Body.

xvi. “Relevant Body” means the collective reference to the Government Agency, Public

Funded Universities of Higher Learning, Government Institutions and Government

Agency, including Non- Government Universities, private and Foreign Higher Education

Institutions and companies.

xvii. “Resources” means the University Administered Fund, facilities, specimen materials,

equipment, laboratory spaces and its ancillaries, equipment and shall also includes the

University’s teaching Employee and non-teaching Employee as well as students.

xviii. “School” means any Faculty, division or department within the University

xix. “Student” means a registered student of the University

xx. “Tangible Research Property” refers to those research results which are in a tangible

form as distinct from intangible (IP). Examples of tangible property include integrated

circuit chips, biological organisms, materials from biodiversity and products derived

therefrom, engineering prototypes, engineering drawings, and other property which can

be physically distributed.

xxi. “University” means Infrastructure University Kuala Lumpur.

xxii. “University Administered Fund” means fund obtain from the University or fund obtain

from a sponsor, government related entity and/or industry through the University.

xxiii. “University Resources” means all the identical sources provided by the University to its

staff which includes offices, laboratory spaces, studios and its facilities, equipments and

computers software, clerical assistances, studies and research, lab assistances, utilities,

research grants or any other grants.

xxiv. “Visitors” means any person officially invited by the University for such who was officially

invited by the university for such academic or research purposes and duration as may be

agreed upon by the University.

xxv. “Works” means literary Works, musical Works, artistic Works, films, sound recordings,

broadcasts, derivative Works, and educational course materials and academic papers or

any other Works protected under the Copyright Act 1987.

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2. POLICY PRINCIPLES

2.1 As a general rule, except as otherwise agreed in writing, the University asserts ownership of

Intellectual Property:

i. created by staff employed by the University;

ii. created by consultants, or contractors, as a result of their being commissioned by the

University;

iii. works first published by the University;

iv. created by students where:

- Generation of the Intellectual Property has used pre-existing Intellectual Property

owned by the University; and/or,

- The Intellectual Property has been generated by a team of which the student is a

member.

2.2 The University also reserves the right to use any works or subject matter generated by a staff

member as a part of their contracted duties and/or study regardless of whether the staff

member leaves the University.

2.3 In the case of course materials created by an originator in the course of fulfilling their contract

of employment with the University, IUKL agrees to grant to the originator, without charge, a

royalty-free non-exclusive and irrevocable license to use the intellectual property in those

materials for teaching, research and professional purposes associated with their employment

by the University.

2.4 Students of the University own the intellectual property created by them in pursuit of their

studies but University may assert an interest in that intellectual property where:

- generation of the property has involved substantial use of University resources

and/or services beyond that which is ordinarily provided to students; or

- generation of the property has resulted from use of pre-existing intellectual property

owned by the University; or

- the property forms part of intellectual property generated jointly by staff and

students (where the student is directly or indirectly a member of the team); or

- the property has been generated as the result of project specific funding provided by

or obtained by the University.

2.5 Where University asserts or has an interest in the commercial exploitation of intellectual

property created by an originator, IUKL will seek to protect the rights of the originator by

offering:

- a "fair share" of commercial returns resulting from the commercial exploitation of the

property and/or;

- due acknowledgment and attribution; and/or

- an input in the development of the property.

2.6 Where the University asserts or has an interest in the commercial exploitation of intellectual

property generated by students, IUKL will ensure:

- that the claim will not be allowed to interfere with the assessment of the student's

academic performance; and

- that the student is treated in accord with the provisions of this policy.

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2.7 The University may enter an agreement with another party that controls the ownership and

exploitation of intellectual property. Where ownership of intellectual property does not rest

with the University, the consent of the originator(s) must be obtained before any such

negotiation is entered.

2.8 In negotiating such an agreement the University must, as far as practicable, ensure:

- that the originators in question are consulted appropriately; and

- that the terms of the agreement are consistent with the principles set out in the other

provisions of this policy.

2.9 An agreement reached by the University with a third party might include assigning the rights

to the intellectual property to the third party in return for an up-front payment or for the

payment of royalties or for both.

2.10 All contracts and arrangements that exist between the University and any other

Universities, or third parties and which relate to Intellectual Property in which the University

has an interest at the time this policy is adopted shall remain in full force and effect.

3. RELATED DOCUMENTS

3.1 Government Documents

a) Patent Act 1983

b) Copy Right 1987

c) Trade Mark Act 1976

d) Industrial Design Act 1996

e) Rules Of Industrial Design 1999

f) Geographical Indication Act 2000

g) Rules Of Geographical Indication 2001

h) Layout-Design Of An Integrated Circuit Act 2000

i) Plant Varieties Act 2004 Protection of New Plant Varieties Act 2004

j) Confidential Information - consisting of trade secrets, know-how or other proprietary

information and knowledge that are confidential.

3.2 University Documents and policy

To include all policies currently in effect that approved by Senate.

AUTHORITIES AND ACCOUNTABILITY

The President of the University has the overall accountability for the enforcement of the

policy. The responsibility includes:

- the implementation of the Policy in relation to all Intellectual Property other than Course

and Educational Materials.

- the implementation of the Policy in relation to Course and Educational Materials.

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- providing education to the University community about the operation of the policy.

- authorizing corrective action to rectify breaches of the policy.

4. GUIDELINES

The Vice Chancellor/President shall appoint the Intellectual Property Committee (IPC) to

administer and implement the IP Policy of IUKL. Functions of IPC will include:

- To advise and coordinate activities regarding IP

- To review current procedures and practices

- To make recommendations for policy development of the IP.

- To resolve conflicts of interest that involves intellectual properties or any commercial

involvement or consulting arrangements of university personnel.

-------------------------------------------------------------------------------------------------------

THIS POLICY IS SUBJECT TO CHANGE UPON APPROVAL OF THE SENATE

8.1.29 GRADUATION REQUIREMENTS

1. IUKL Undergraduate Graduation requirements are as follows:

i. Obtain a CGPA of 2.00 or above.

ii. Pass all courses as required by the programme.

iii. Satisfy all requirements as prescribed by the University.

iv. Have applied for a diploma/degree conferral and have received the Dean’s recommendation for

Senate approval.

v. A transfer student must be in residence (enrolled at the University) for at least four semesters as a

requirement to qualify for graduation.

vi. Satisfy English proficiency requirements as stated in the program standards or entry

requirement.

2. IUKL Postgraduate graduation requirements are as follows:

A. RESEARCH MODE

i. Acceptance of Thesis by internal and external examiners

ii. Fulfill the minimum duration of candidature

iii. Pass the pre-requisite courses (if any) as determined by the Faculty

iv. Satisfy English proficiency requirements as stated in the program standards or entry

requirement

B. COURSEWORK/MIXED MODE

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i. Obtain at least a CGPA of 3.0 and not more than two(2) courses below the B grade.

ii. Pass all core and elective courses and also other pre-requisite courses determined by the

respective Faculty

iii. Pass the dissertation or project (if any) as determined by the Faculty

iv. Fulfill the minimum duration of candidature

v. Satisfy all requirements as prescribed by the University.

vi. Satisfy English proficiency requirements as stated in the program standards or entry

requirement

Note: The English proficiency requirements will be exempted for the following:

i. Student who have the academic qualifications obtained from any higher learning institution which

uses English Language as the medium of instruction.

ii. Progression students from undergraduate to postgraduate who have already fulfill the English

proficiency during their undergraduate course, or the medium of instruction for undergraduate

study was in English.

iii. Students from a native English speaking country.

iv. Students who have graduated from IUKL.

8.1.30 A SUPPLEMENTARY ASSESSMENT POLICY

A supplementary assessment is designed to give student a second-chance at achieving a passing grade

for a course. The assessment is in the form of examination where students can re-sit for the final

examination for the failed or low course grade with the proviso that the supplementary examination must

be equivalent though not necessarily identical, to the failed examination. The examination must

demonstrate knowledge of fundamental concepts and essential skills sufficient to meet the course

learning outcomes.

Eligibility

i. Courses for students on academic probation or dismissal status only

ii. A supplementary assessment is to replace marks on Final Examination only and not for dissertation

or project or research or final year thesis

iii. The student has not failed in the course due to academic misconduct

iv. The course was attempted at previous immediate semester only

v. Have not been previously allowed to sit for a supplementary assessment for the same course.

vi. students who failed rescheduled examination will not be offered a Supplementary assessment

vii. students who have been barred from taking the final examination will not be eligible.

viii. Failure to take up the supplementary assessment will not be considered for re-sit.

Assessment Procedures.

i. The Supplementary assessment will be used to replace the final examination marks whereas the

coursework marks will be retained.

ii. Students who have been approved but do not undertake supplementary assessment, no marks will

be given, and the original final mark remained.

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iii. With a supplementary assessment mark, a "B-" will be the highest grade a student can achieve for

the course. This grade will be used in the calculation in their GPA and CGPA

iv. If a fail/lower grade is obtained after the supplementary assessment, the original result will be used

for grading.

Administering The Supplementary Assessment

i. Students have to apply for a Supplementary assessment, with the recommendation from the faculty

on the basis of the student’s overall academic performance (example: there is a reasonable

expectation that the student can achieve a better grade in the course if given the opportunity to

undertake a supplementary assessment).

ii. Application form must be submitted within one (1) week after the release of the semester results.

iii. Students must apply by the deadline given and will need to pay the required fee

iv. A Non Refundable Examination fee for the approved Supplementary Assessment is RM300.00 for

each course.

v. The Faculty is responsible for ensuring that question paper for supplementary assessments are

available.

vi. Examination unit is responsible for administering the supplementary assessment.

vii. Students who fail to settle the outstanding fees will not be allowed to sit for the supplementary

assessment.

8.1.31 GRADING SYSTEM CONVERSION FROM OTHER INSTITUTION TO IUKL

4.0 SYSTEM

The formula to convert any grading system to grading system on 4.0 is as follows:

CGPA (4.0) = (Score) Divide by (Grade Point Scale) and multiply by 4.

Score = Percentage value or CGPA

Grade Point Scale = is scale of the particular grading system (eg. Grading on 5.0, 8.0, 10.0, 100).

Grade point for % will be 100.

Method of Calculation:

Example 1: A student with a score of 70%

GPA = (70/100) *4 = 2.80

Example 2: A student with a score of 62%

GPA =( 62/100) * 4 = 2.48

Example 3: A student from Nigeria with CGPA=3.25 on 5.0 grading system.

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CGPA = (3.25/5.0 )*4 = 2.60

Example 4: A student from Australia with CGPA=7.25 on 8.0 grading system

CGPA = (7.25/8.0) * 4 = 3.63

Note: Since IUKL is using GPA of 4.0 system, IUKL will not issue any official grading using percentage.

APPENDIX II: EXAMINATION POLICIES

8.2.1 EXAMINATION REGULATIONS

This booklet is a brief guide to students about examination and assessment. Please ensure that you

familiarise yourself with its contents. Ignorance of examination and assessment requirements will not be

accepted as an excuse for poor or incomplete performance.

Students are bound to abide by all sections of the Examination Regulations and to observe all procedure

stated in this booklet. The University reserves the right to re-administer an examination as it deems fit in

the following situations:

1. A leak in the final examination questions.

2. Students are not able to sit for the final examination due to natural disasters.

3. The Vice Chancellor/Deputy Vice Chancellor’s directive.

Always check the Final Examination Schedule to see if any of your exams have been rescheduled.

Misreading of the Examination schedule is not a valid reason for absence or late arrival at the examination

venue.

1. FINAL EXAMINATION POLICY

All courses must have a Final Examination unless approved otherwise by University Senate.

a) The percentage for Final Examination is according to courses as approved by Senate.

b) Final exams must be given during the final examination period at the scheduled time.

c) No students will be exempted from final examination. Students who are absent or choose not to

attend the final examination will be given an ‘F’ grade for that particular course.

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2. ELIGIBILITY TO SIT FOR FINAL EXAMINATION

a) No student shall be admitted to a University examination unless he/she has been duly registered for

the course.

b) Only students with valid Student Identification Cards and Examination Slips will be allowed into the

examination hall/room. A student without Student Identification (ID) Cards and Examination Slips

will not be allowed into the examination hall/room unless some proof of identification is produced.

c) A student with less than 80% class attendance may not be eligible to sit for the final examination. A

student who fails to meet this attendance requirement may be barred from taking the final

examination. The continuous assessment marks will not be used to determine the grade and an ‘F’

grade will be given.

d) No student is allowed to present himself/herself for any examination later than thirty (30) minutes

after the commencement of the examination. Students who arrive more than thirty (30) minutes

after the examination has commenced will not be allowed to take the examination and considered

as absent from examination.

3. EXAMINATION SLIP

a) The Examination Slip is a statement that lists all registered courses and is used as an authorization

for students to sit for examination/assessment in a particular semester.

b) Students are required to check their Examination Slip in the Student Portal. Any amendments

made must be validated by the Registrar’s Office.

c) Students are not allowed to sit for the final examination for courses they have registered if they fail

to produce the Examination Slip.

4. FINAL EXAMINATION SCHEDULE

a) The Registrar’s Office (Examination Unit) will issue the schedule for the final examination indicating

the course, date, time and venue for the examination. On rare occasions, circumstances may

render the cancellation or postponement of an examination. If such circumstances arise, the

authority to cancel or postpone the examination is vested with the President and Vice-Chancellor

or Deputy Vice Chancellor/Vice President of the University.

b) Students are required to report in writing of any clashes in the dates of the final examination to

the Registrar’s Office within 2 (two) days after the final examination scheduled is released.

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c) Where and if there is a clash of examination time, candidates may either be quarantined and/or

merged the two (2) examination papers at a duration of two papers or at a duration that the

University deems fit or may be given a rescheduled examination.

5. CONDUCT DURING EXAMINATION

Students must adhere strictly to the examination rules and regulations as stated below. Every Student

sitting for an examination shall be bound by the following instructions: -

(i) Students shall enter the examination hall/room only when instructed by the Invigilator.

(ii) Students are not permitted to enter or leave the examination hall/room 30 minutes after the

examination begins.

(iii) Students who have entered and remained in the examination hall/room for the duration of 30

minutes after the examination begins may leave the examination hall/room with permission of the

invigilator.

(iv) Students are not permitted to leave the examination hall/room within the last 15 minutes of the

examination.

(v) Students who have entered and remained in the examination hall/room for the duration of 30

minutes after the examination begins only may be allowed to submit the examination answer

scripts and other related materials and leave the hall/room and is deemed to have completed the

examination.

(vi) Students who wish to go to the toilet during the examination are subjected to the following

provisions:

(a) A Student is not allowed to go to the toilet during the first 60 minutes and the last 30

minutes of the examination session;

(b) A Student who wishes to go to the toilet during the last 30 minutes when the examination is

in session must submit all examination answer scripts and other related materials to the

invigilator. The Student is then deemed to have completed the examination and is not

permitted entry into the examination hall/room again;

(c) A Student is given not more than FIVE (5) minutes to go to the toilet or otherwise is deemed

to have violated the Examination Rules and Regulations; and

(d) Students are only allowed to go to the specified toilet designated by the invigilator.

(vii) A Student must clearly write their ID number, Course Code, and Semester in the spaces provided on

the question paper/answer booklet of each examination. The University shall not be responsible for

any error arising from the Student’s failure in abiding by this regulation.

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(viii) A Student must follow all instructions printed on the question paper and answer Booklet. All rough

work must be done on the answer booklet or paper provided by the Examination Unit.

(ix) A Student is responsible for placing all examination scripts on their tables or as specified by the Chief

Invigilator at the end of the examination for collection by the Invigilators. Any misplaced scripts will

not be accepted for marking.

(x) A Student is prohibited from copying or cheating during the examination and is subject to the

provisions in the paragraphs below: -

(a) unless prior permission is given by the invigilator; the Student is prohibited from taking any

unauthorised materials or devices into the examination hall/room. These unauthorized

materials or devices may include, but not limited to:

(1) bags, writing papers, books, manuscripts or other than specified materials;

(2) a mobile phone or other communication devices or any type of playback devices,

laptop computers, tablets, calculators, MP3 players (such as an iPod), Personal

Digital Assistant (PDA), electronic dictionaries, smart watches and smart glasses.

(3) any size written or printed materials;

(4) any writing on any body parts or items of clothing; and

(5) any writing on any stationeries allowed into the examination venue.

(b) A Student is NOT allowed to take out from the examination hall/room any examination papers,

answer booklet or any materials that were provided by the Invigilator/Authorised Person during

the examination.

(c) A Student is prohibited without prior approval, give or receive or possess any material which is

related to the examination questions during the conduct of the examination.

(d) A Student is prohibited from referring and using any prohibited reference materials in or outside

the examination hall/room for the purpose of cheating during the examination.

(e) A Student is prohibited from soliciting, obtaining, possessing, or distributing to another person an

examination document or other related or unrelated materials prior to or subsequent to the

administration of the examination.

(f) A Student is prohibited from altering or changing an examination or comparable document so as

to mislead other users or the reader. These documents may include, but not limited to: (1)

examination slip, grade or credit transfer sheet, medical certificates or any related documents; and

(2) forging the signature of faculty or staff.

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(g) A Student is prohibited from substituting for or arranging for substitution by another student or

otherwise representing oneself as another person during an examination session or comparable

circumstances.

(h) A Student is prohibited from operating, sending or receiving calls or text messages or picture

messages or any form of information by using the mobile phones or any form of communication

devices during the examination.

(i) A Student is prohibited from talking, communicating or copying from one another in any manner

while the examination is in progress.

(j) A Student who wishes to get assistance from the invigilator shall raise their hands.

(k) A Student is prohibited from smoking in the examination hall/room.

(l) A Student is prohibited from taking food like snack, chewing gum, candy, sweets or others into the

examination hall/room.

(xi) Any student who fails to, refuses to, ignores to or does not abide by the provision in Section 5(x)

(a), (b), (c), (d), (e), (h), (i), (j), (k), and (l) shall be considered as copying or cheating in the

examination, and the student, at the discretion of the Invigilator, shall not be permitted to continue

the examination, and will be directed to leave the examination hall/room, and his/her lecture notes,

book, paper, document or picture or calculator or mobile phone will be confiscated.

(xii) A Student who has been directed to leave the examination hall/room according to Section 5(xi)

shall be referred to the Disciplinary Officer pursuant to Section 43.

(xiii) If the Student is found not guilty by the Disciplinary Officer and/or the Disciplinary Committee,

he/she shall, as soon as possible, be given the opportunity to re-sit for the examination on a date,

time and venue determined by the Examination Unit.

(xiv) Every Student shall dress decently and act courteously in the examination hall/room. If he/she fails,

refuses, ignores or does not abide by the dress code or does not act courteously, the Invigilator has

the right to prevent him/her from entering the examination hall/room.

(xv) If a Student is found to have committed a breach of the examination rules and regulations, he or she

may be imposed with any of the following penalties:

(a) First time offenders;

(1) A maximum monetary fine of RM3000; and/or

(2) Relevant subject to be considered failed; and/or

(3) Relevant final examination shall not be considered; and/or

(4) Warning letter to be issued; and/or

(5) Counselling session(s) to be attended.

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(b) Second-time offenders;

(1) All the above penalties apply; and/or

(2) Suspension of One (1) semester.

(c) Third-time offenders;

(1) Expulsion from the University upon the decision of the Disciplinary Appeal Board; or

(2) If the University agrees not to expel him or her, all the penalties under the Subsection

(xv) (b) applies.

(d) Other penalties for the specific offence (non-academic); Any student who fails to, refuse to,

ignores to or does not abide by the provisions in Section 5(x) (f) and (g), shall be liable to

any of the following penalties:

(1) A maximum monetary fine of RM3000; and/or

(2) Relevant subject to be considered failed; and/or

(3) Suspension for One (1) semester/year; and/or

(4) Credit transfer will not be offered; and/or (5) Counselling session(s) to be

attended.

6. SUPPLEMENTARY AND RESCHEDULED EXAMINATION

The University may authorise a student to take the Supplementary or Rescheduled Examination only for

the following reasons:

a) A student who is in the final semester with only ONE (1) Course to complete before graduation.

b) A student who cannot be present at an examination due to documented serious illness, injury

or compelling, unexpected circumstances. Authorised documents such as a Medical Certificate

from any Government/Private Hospital/Clinic must be attached to the request form.

c) The marks of the Supplementary or Rescheduled Examination taken will replace the final

examination marks only; the marks of the coursework remain the same.

d) The Examination fee for the Supplementary or Rescheduled Examination is RM300.00 per

course for the undergraduate programme and RM400.00 per course for the postgraduate

programme.

e) For a student who subsequently fails to sit for a Supplementary or Rescheduled Examination,

although given the opportunity, shall not be awarded any marks and shall not be given any

other opportunities to resit for the examination.

f) A Supplementary or Rescheduled Examination cannot be conducted for the following cases:

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(i) A course that does not have a final examination.

(ii) A student who does not sit for the final examination without any valid reason or a student who

is barred from sitting for the final examination.

g) In the case of a student who had submitted the medical certificate(s) for being absent in

examination for three (3) consecutive semesters or more, the University reserves the right to

reject future medical certificate(s) and to disallow the student from attempting the

Rescheduled & Supplementary examination.

h) Medical certificate(s) will not be accepted if a student is found to have fees owing to the

University prior to and/or during the final examination period.

i) Time off slip from clinic or hospital is not acceptable for reasons of absenteeism in the final

examination.

j) Submission of forged and tampered medical certificates will be referred to the Disciplinary

Committee for further action.

7. GRADING SYSTEM

A student’s performance in any course is reflected by the grades received. The Grading System for the

undergraduate programme is as below:

Marks % Grade Grade Point Achievement Remarks

95-100 A+ 4.00 Excellent

85-94 A 4.00 High Distinction

75-84 A- 3.67 Distinction

70-74 B+ 3.33 Very Good

65-69 B 3.00 Good

60-64 B- 2.67 Merit

55-59 C+ 2.33 Satisfactory

50-54 C 2.00 Pass

47-49 C- 1.67 Low pass

44-46 D+ 1.33 Low pass

40-43 D 1.00 Low pass

0-39 F 0.00 Fail, No Credit

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The Grading System for the postgraduate programme (by coursework) is as below:

Apart from the above grading system, the following grades also apply. However, these grades are not

included in the calculation of Grade Point Average (GPA) but will appear in the transcript.

POSTGRADUATE RESEARCH GRADING SYSTEM

Marks % Grade Grade Point Achievement Remarks

95-100 A+ 4.00 Excellent

85-94 A 4.00 High Distinction

75-84 A- 3.67 Distinction

70-74 B+ 3.33 Very Good

65-69 B 3.00 Good

60-64 B- 2.67 Merit

55-59 C+ 2.33 Satisfactory

50-54 C 2.00 Pass

0 -49 F 0.00 Fail, No Credit

Grade Descriptions

I (Incomplete) The grade is given to students who are unable to sit for the final examination or

unable to complete the coursework because of certified medical reasons or any

other reason accepted by the University.

W (Withdrawal) The grade is given to a course registered and withdrawn after the second week of

a normal semester or first week of a short semester.

Au (Audit) The grade is given to a subject registered with the audit status.

P (Pass) The Pass grade is given to a subject registered with a Pass- Fail status.

F (Fail) The Fail grade is given to a subject registered with a Pass-Fail status.

Assessment

Rating

Remarks Grade Status

5 Excellent S Good – Allow to Progress

4 Good S Good – Allow to Progress

3 Satisfactory S Good – Allow to Progress

2 Poor NS Probation

1 Very Poor F Dismissal

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ACADEMIC STANDING

Good Status: A Good Status if student obtains a CGPA of 3.00 and above or obtain S grade(research).

Academic Probation: Academic Probation1 if student obtains a CGPA of less than 3.00 or NS grade

(research) for any semester. Academic Probation 2 if student obtains a CGPA of

less than 3.00 or NS grade (research) for two consecutive semesters.

Academic Dismissal: If student obtains a CGPA of less than 3.00 or NS grade (research) for three (3)

consecutive semesters.

8. RELEASE OF EXAMINATION RESULTS

a) The University will publish the student’s final grade for every course registered in the Student Portal

after the Senate has endorsed the results.

b) Students are required to check the grade displayed. If there is any discrepancy, students need to

inform the Registrar’s Office within three (3) days after the final examination results are released.

c) The examination results of any Student with an outstanding payment to the University will be

withheld. Results will be released once the payment has been made.

d) The lecturer will announce the results of the continuous assessment (quizzes, tests and

assignments). The student is responsible for notifying the respective lecturer of any discrepancies in

marks within three (3) days of their release. Otherwise, the marks are considered to be valid.

e) The final examination marks shall remain confidential. A Student shall have no right to view the

examination script after it has been marked and the result has been published.

9. REVIEW OF GRADE

a) The final examination marks a student can make an appeal to the Registrar’s Office for a review of

any grade no later than five (5) days after the final examination results are out. Reviewing is

possible for courses with final examination and courses with 100% course works for projects, lab

work and studio work.

b) Grades for dissertation, thesis and industrial/practical training are not allowed to be reviewed.

c) Appeals to review the results of Supplementary and Rescheduled Examination are not allowed.

d) A non-refundable processing fee of RM 100.00 per course is payable to the University at the time

of application for courses with the final examinations.

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e) A non-refundable processing fee of RM 250.00 per course is payable to the University at the time of

application for courses with 100% course works.

10. ACADEMIC STANDING

Each student's record is reviewed at the end of each semester.

a) Good Status: A student's performance is considered as in Good Status if he/she obtains a CGPA

of 2.00 and above for undergraduate programme and CGPA of 3.00 and above for postgraduate

programme.

b) Academic Probation: A student may be placed on Academic Probation 1 if he/she obtains a CGPA

of less than 2.00 for undergraduate programme for any semester and CGPA of less than 3.00 for

postgraduate programme for any semester, and he/she may be placed on Academic Probation 2

if he/she obtains a CGPA of less than 2.00 for undergraduate programme and CGPA of less than

3.00 for postgraduate programme for two consecutive semesters.

c) Academic Dismissal: A student may be dismissed if he/she obtains a CGPA of less than 2.00 for

undergraduate programme and CGPA of less than 3.00 for postgraduate programme for three (3)

consecutive semesters.

11. EXAMINATION MISCONDUCT

a) Students who are caught violating any of the University Examination Rules and Regulations shall

be charged with academic dishonesty/misconduct. A student who is found guilty is liable to a

minimum penalty ranging from course grade cancellation and monetary fine, or a maximum

penalty of suspension from registration for one year.

b) Cheating in an examination will be dealt with as a disciplinary offence for academic misconduct

under these regulations. In particular, it is a disciplinary offence for a student to:

(i) Have unauthorized items or texts at his/her desk in the examination room during the

examination. (ii) Make use of unauthorised items or texts during the examination.

(iii) Copy from the script of another student during the examination.

(iv) Copy, in part or whole, from an examination paper, research or creative project or equivalent

sources that belong to another person. (v) Dishonestly receive help from another person during

the examination. (vi) Dishonestly give help to another person during the examination.

(vii) Collusion or making arrangements with another student to cheat, including employing a

surrogate/proxy/imposter to sit for an examination or any form of academic assessment mode,

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in part or whole, or agreeing to be that surrogate/proxy/imposter aiding and abetting the

dishonest act.

(viii) Act dishonestly in any way, whether before, during or after the examination, so as to obtain an

unfair advantage in the examination.

(ix) Act dishonestly in any way, whether before, during or after the examination, so as to assist

another student to obtain an unfair advantage in the examination.

c) Suspicion of cheating during the examination Should a student be suspected of cheating during

the examination, the invigilator will confiscate any unauthorised material, indicate on the

student’s script that it has been confiscated due to suspected cheating, and remove the script.

The student will then be given further examination answer sheets and permitted to complete the

examination. The invigilator will lodge a Final Examination Misconduct Report and submit it to

the Examination Unit.

d) Students with recurring/consecutive cheating offences will be suspended for one semester or

more depending on the degree of severity of the act. Consecutive cheating is defined as follows:

(i) Being caught cheating in one paper on a particular day and again in another paper after the first

incident within the same final examination periods.

(ii) Being caught cheating in coursework components (such as test, mid-term test, quiz, and other

reported incidents) and again in another assessment component or final examination.

(iii) Being caught cheating in any form of assessment in one semester and again a repeat of the

incident in another semester. Records of any cheating incidents will be recorded and kept in the

respective students’ files and Student Database records.

By Order: Registrar’s Office (Examination Unit)