I.T. SKILLS (iii) What should I be able to do?

Outlook Excel Word Powerpoint

1

File an email (inc. an attachment) on an Accredited Shared drive (ASD) 12

Amend print area / page set-up /page breaks to enable print a large document in a legible form

24

Amend line spacing and spacing before/after a paragraph 36

Draw simple objects (boxes, arrows, circles etc)

2Insert an email into a calendar appointment 13

Create a simple table for adding-up a column of figures 25

Create a 'Style' for common formats that you will use often, save it in 'Normal' template

37Add text to them

3Add reminder flags to an email you send (to nag the recipient) 14

Change number format to have consistent use of currency, negative numbers, decimals.

26Number paragraphs, including sub-numbers (eg a,b,c or i,ii,iii) and bullets

38Resize them

4Turn an email into a task

15How to set up rows to repeat at top of page (in Word tables too!) 27

Have different orientation (i.e. portrait v landscape) pages in the same document

39Using a professional template (rather than recreate something basic from scratch)

5Organise emails by category or flag

16Sort a table of data

28Create a template document

40Change the order of objects

6Send someone a task

17Use the format painter

29Track / accept changes in a document / add comments 41

Paste in something from another bit of software (eg. a picture from a pdf) and add bits to it.

7Schedule a meeting for a number of attendees 18

Change formatting of a cell inc all of: borders, patterns, font, orientation, alignment, word wrap

30Generate a table of contents

42Change the background to a slide

8Set up a recurring task

19Insert or delete a worksheet

31Search (and replace) a specific phrase/word

43Animate the objects in a slide

9Set up a recurring appointment

20Create a simple chart

32Paste in pictures / diagrams from other software + crop them

44Group objects

10Create a rule for dealing with incoming emails 21

Use 'Paste Special' to paste just values, or just formats etc. 33

Paste unformatted text from something else, then apply your own formatting

45Change the indentation of a para, and sub-bullets so that text is left aligned properly

11 Sort emails by different fields 22 Customise your toolbar at the top 34 Change the indentation of a para23 Merge cells 35 Insert a footnote

TOP TIP #7 – ‘SYSTEMATISE’ THE ROUTINE

1. Canvas prospective dates;

2. Confirm best date to attendees;

3. Book room;

4. Book refreshments;

5. Canvas agenda items;

6. Draft agenda + associated papers;

7. Notify reception;

8. Check IT requirements;

9. Book IT equipment;

10. Circulate documents + previous minutes;

11. Print nameplates;

12. Check room, refreshments, IT equipment;

13. Collect visitors;

14. HAVE MEETING

15. Draft meeting note;

16. Return to 1

THE LAST SLIDE – TOP TIP SUMMARY

1. Always work on the most important thing;

2. Get organised + prioritise;3. Beware the baton;4. Beware the time thief;5. Improve I.T. skills;6. Create pressure;7. Systematise the routine;8. Invest to save;9. Sniff out the ambiguity;10. Think about interfaces;11. Be Bodie and Doyle;12. Remember Yoda;13. Look after yourself;14. Target opportunities.

Deciding what to

do

Doingit

Doingit well