IT-Based Information Search in UNS Central Library

By :Riah Wiratningsih1

Presented in The Workshop Higher Education Administrator Training (HEAT) Program on Improving Research Excellence On July 6, 2011 Sebelas Maret University 2011

A. Introduction

Basically every human being needs information, that made people rich in knowledge of

both the scientific and social. We get an information may be obtained from a variety of both

printed and electronic media. For scientific information, we can get it in library. The role of

libraries in providing information services currently required to collaborate with the

advancement of technology as a form of quick service to users. The information that

presented at last transformed into electronic information, where users can immediately take

advantage of a collection that is presented without having to be in a room at the library. A

new paradigm occurs, that the success of libraries in the era of ICT is not seen from how

many visitors who come to the library but how much access is utilized by the users of the

existence of collections provided by the library. The library is a center of learning (learning

center) that serves as an agent of social change to improve the quality of life by meeting the

information needs of the community, by contributing in the dissemination of scientific

information in the field of education.

B.   University Library is a library set up by universities to support the implementation of the

Tri Dharma University. In this case the library is obliged to provide information needed by users

both academic society itself or user from outside the college who have the right to use the library.

The objectives of the college library is to support the performance of universities in conducting

education by providing sources of scientific information in the library and always serve users

(students) during the running of a college education is concerned. Sources of information through

electronic media are packaged to provide convenience to the users in searching information. The

diversity of sources of information held is supported by a good tracking system, will facilitate the

user in the search, discovery, and utilization of information.

1

UNS academicians especially lecturers are required to have extensive knowledge about the

science that studies . It required sources of information that is relevant, up-to-date, and quality. The

steps taken by the UNS central Library is to form a digital library, subscribe e-journal and e-book.

With the availability of electronic collection provided by UNS central library, users can access without

having to come to the library, just sit on Internet network, then the collection can be accessed. For

researchers (especially lecturers), the information required in each phase of research activities. Search

pattern according to the situational information-gap-use-theory based on the information needs of

researchers are caused by gaps in knowledge, so that should be pursued filling those gaps with the

right information. The definition of information needs are as follows:

"... when the current state of knowledge is less than needed."2 Thus the information needs arise

when knowledge by person less than required, thus encouraging to find information. However, efforts

to find such information often find obstacles, such as caused by the method of information provision,

affordability information, or from the researchers themselves. Meanwhile, according to Prawati in

Isaac (2006: 92) states that in order to identify the information needs to be done by:3

a) Current approach, the user will pay attention to the needs of cutting-edge information.

b) Everyday approach, namely the need for information necessary in daily.

c) Exhaustive approach, the user needs for information thoroughly.

d) Catching-up approach, the user needs to be quick and concise information.

B. UNS Central Library Collections

The library collection is “Semua informasi dalam bentuk karya tulis, karya cetak, dan/atau karya

rekam dalam berbagai media yang mempunyai nilai pendidikan, dihimpun, diolah, dan dilayankan”. 4

Oriented to the interests of service users with advances in information and communication technology.

University library collections should be in accordance with the areas covered university. The library

collection in digital form provided by the UNS central library are:

1. Digital Library (Final Project, Thesis, Thesis, Dissertation)

2. E-Book Galegroup (UNS)

3. E-Book SpringerLink (UNS)

2 Brenda Dervin. (1999) On studying information seeking methodologically: the implications of connecting metatheory to method. Information Processing and Management: an International Journal - Special issue on Information Seeking In Context (ISIC) Volume 35 Issue 6, 35

3 Budi Prawati. (2003). Keterpakaian koleksi majalah ilmiah pusat perpustakaan dan penyebaran teknologi pertanian oleh peneliti badan balitbang pertanian. Jurnal Perpustakaan Pertanian, 12(1)

4 UU No. 43 Tahun 2007 Tentang Perpustakaan Bab 1, pasal 1, Ayat 2

4. E-Book Accounting (FE UNS)

5. Emerald E-Journal (abstract)

6. EBSCO E-Journal (DIKTI)

7. E-Journal Gale (galegroup) (DIKTI-UNS)

8. Free E-Journal

9. E-Journal Proquest (DIKTI)

10. E-Journal UNS

link

1. Big Indonesian Dictionary

2. Dictionary of Library Terms

3. Online Catalog

4. library Educators

In particular, library service collections of digital services, available in digital form. This is in line

with current conditions in which the library collection in digital form is needed to support the library in

carrying out the educational process in the parent organization. Digital collection has certain advantages

compared with conventional collections/ printed. This causes users prefer to use digital collections

compared to the printed collections, in addition to saving time can also save cost and effort. The

advantages of e-journal collections in printed and electronic form can be seen in the following table:5

Table 1Perbandingan E-Journal dan Jurnal Tercetak

No Kriteria Elektronik Tercetak

1 Kemutakhiran Mutahir Mutahir

2 Kecepatan diterima Cepat Lambat

3 Penyimpanan Sangat mengirit tempat Memakan tempat

4 Pemanfaatan 24 jam Terbatas jam buka

5 Kesempatan akses Bisa bersamaan Antri

6 Penelusuran Otomatis tersedia Harus dibuat

7 Waktu penelusuran Cepat Lama

8 Keamanan Lebih aman Kurang aman

9 Manipulasi dokumen Sangat mudah Tidak bisa (spt. Kutipan,

dsb)

10 Bila langganan dengan Judul bisa lebih banyak Judul lebih sedikit

5 Arief Dj. Tresnawan, Jurnal Elektronik: berbagi pengalaman proses berlangganan jurnal on line di UPT Perpustakaan UNISBA. http://www.lib.itb.ac.id ( 9 Pebruari 2011)

dana yang sama

(jurnal lokal)

11 Harga total langganan Jauh lebih murah Lebih mahal

Sumber : http://www.lib.itb.ac.id//

C. How to access electronic resources in UNS Central Library

As for how to access electronic resources as follows:

1. Type the portal address: http://perpustakaan.uns.ac.id;

2. Select the desired category of digital collections;

3. If needed enter the login name and user password (user name and password request can be

sent to the email: pustaka@uns.ac.id; riahwiratningsih@yahoo.com

4. Type in the query (a keyword / term) is desired In detail

The source of electronic access can be explained as follows:

Figure 1Display Digilib UNS

Note:

Digital Library contains the work of academicians UNS consisting of:

a. Final Report (TA, thesis, dissertation)

b. Lecturers research reports

c. papers

d. article

e. Inauguration Speech Professor

f. E-Book

g. Thesis proposal

To become a member just click login, commander-click the new member (login on the right hand

column, then see the bottom left of the text in blue text colour ), fill out the form you are available to the

truthfulness of information. Use the login and password every time you perform a search. When used as

a reference, please include the author's name.

Figure 2Display e-book Gale Cengage

Note:

This electronic books consist of 52 titles with 9 subjects, namely: arts, business, education, information

and publishing, library science, medicine, science, social science, and technology. Search can easily be

done, because it displayed is based on the subject.

Figure 3Display E-Book Springerlink

Note:

SpringerLink e-books can be accessed outside the UNS, however, required a username and

password. for e-books purchased some 3009 titles in 2005. For searches, should be published

each year to limit access by typing in 2005. This is due to the limitations SpringerLink can not

make a special list for books purchased alone

Figure 4

Display E-Journal Cengage (Dikti)

Note:

In addition to purchasing e-books and subscribe e-journals, UNS Central Library are also given

access rights to be able to take advantage of the Higher Education e-journal is subscribed by the

Higher Education (DIKTI). The subjects who subscribed via Gale Cengage Learning are: art and

engineering, education, religion, and literature

Figure5Display E-Journal EBSCO

Note:

EBSCO E-journal is the purchase of Higher Education (DIKTI). The subjects who subscribed are:

business, medicine, libraries, and information technology. To be able to access necessary username and

password.

Figure 6Display E-Journal Gale Cengage

Note:

In addition to gaining access to information e-journal Gale of Higher Education , UNS also subscribe e-

journal Gale. The subjects chosen from the various disciplines comprising some 1000 journal titles

Figure 7Display E-Journal Proquest

Note:

E-Journal Proquest also subscribed by the Higher Education and UNS gain access rights to its own

username and password.

Figure 8

Display UNS Electronic Journal

Note:

E-Journal UNS is one of the media that contains the articles / research faculty UNS. Electronic journals is

also available in printed form, produced by each faculty in the UNS

Figure 9Display Online UNS

Note:

Through the online catalog can be known the existence and status of collections owned by libraries in the

UNS.

C. Conclusion

Central library UNS have a duty and obligation to meet the information needs and provide

information access facilities to the user . It is supported by providing a collection in printed format,

also provide electronic collection. Based on the picture above, it can be concluded that the tracking

information through the online media / internet provides many benefits for researchers. Information

needs can be fulfilled with sharing of information from the Higher Education (E-Journal Cengage

Gale, EBSCO, and Proquest), giving service and share IT-based information. Its easiness

information retrieval systems, is expected to motivate researchers in publishing scientific work, both

journals and books. Thus creating an academic atmosphere, a situation that encourages / motivates

communities that are in it to improve the quality and / or amount of scientific work

Bibliography

Dervin, Brenda. (1999) On studying information seeking methodologically: the implications of

connecting metatheory to method. Information Processing and Management: an International Journal - Special issue on Information Seeking In Context (ISIC) Volume 35 Issue 6, 35 .

Prawati, Budi. (2003). Keterpakaian koleksi majalah ilmiah pusat perpustakaan dan penyebaran teknologi pertanian oleh peneliti badan balitbang pertanian. Jurnal Perpustakaan Pertanian, 12(1)

Tresnawan, Arief Dj. Jurnal Elektronik: berbagi pengalaman proses berlangganan jurnal on line di UPT Perpustakaan UNISBA. http://www.lib.itb.ac.id ( 9 Pebruari 2011)

UU No. 43 Tahun 2007 Tentang Perpustakaan Bab 1, pasal 1, Ayat 2