ISO14001:2015 TRANSITION - IEMA presentations...9 / ISO14001:2015 TRANSITION What we did Documented our existing long range planning process in our EMS as a new procedure. Performed

ISO14001:2015 TRANSITION

Presented by Toby Bridgman

18th October 2017

ADDRESSING ‘CONTEXT’ AND ‘INTERESTED PARTIES’

1. Introduction to British Gypsum

2. Transition project summary

3. Context

4. Interested Parties

5. Questions

AGENDA

3 / ISO14001:2015 TRANSITION

Who are we?

INTRODUCTION TO BRITISH GYPSUM

Creating room for better living

British Gypsum, part of the Saint-Gobain group, is the UK’s leading manufacturer of interior lining systems. Our vision is to develop innovative products and services that help customers create room for better living. In every kind of building – from home to work, from the local supermarket to the local hospital – we help to create partitions, provide comfort, protect against fire and insulate against sound.


What do we do?


Plasterboards70%

Plasters20%

Ceiling tiles5%

Expanded

polystyrene3%


Where will you find our products?


1. Dry lining systems

2. Interior partitions systems

3. Apartment partition walls

4. Suspended ceilings

systems


Where do we do it?


Employing 1180 people across the UK (+ >500 contractors on site every day)

• 5 UK Manufacturing Sites• 4 Training Schools• 4 Recycling Plants• 5 Mines• UKAS building test centre (fire,

acoustics, structures)

TRANSITION PROJECT SUMMARY


05

End Aug 2017

Whole of

British Gypsum

transitioned across to

the new versions of

9001 and 14001

03

19th January 2017

BSI interview with

Exec members

November 2016

BSI Readiness review

4 QMS minors

3 EMS minors

Added to Project

Deliverables

Actions in place to resolve

02 04

March 2017

Assessments against

new standards begin

01

March 2016

Project kicked

off

Project activities


Gap Analysis finding

CONTEXT


What we did

Documented our existing long range planning process in our

EMS as a new procedure.

Performed PESTLE analysis based on the outputs (risk

registers).

Documented our Interested Parties requirements.

Ensure that links between environmental strategy & annual

plans are clear.

Reviewed and updated ‘Scope’ at each site.

Get Site Managers to present local strategy at opening

meeting of each audit.

CONTEXT


What happened at the audits?

Auditors seemed to be as confused about the outputs from

this process as we were.

Requirements were almost entirely met by Site Manager’s

opening meeting presentations.

Not one auditor asked to see PESTLE analysis.

..but every auditor asked about Interested Parties.

CONTEXT


Summary

Focus on what you already have – you know your context

better than anyone.

Don’t create new complicated tools unless absolutely

necessary.

Ultimately, this is about ISO system managers

understanding the highest level management processes.

Discussions about Context raise the profile of your

management systems.

Adds genuine value to Management Review by supporting

company strategy.

Integrated approach with Quality

CONTEXT


Gap Analysis finding

INTERESTED PARTIES


Stakeholder Map

INTERESTED PARTIES


Stakeholder matrix

INTERESTED PARTIES

Interested party category Sub-category Description Issues

Environment Agency

(EA)Regulator for the environment in England.

Ensuring that our activities that are controlled

through the EMS are compliant with environmental

legislation to avoid retrospective enforcement

action from the EA, bad publicity etc.

UK and International

Government

Government and respective departments in the UK

and international governments including the European

Union. Dictate international/national environmental

legislation and policies.



legislation whilst also ensuring that the business is

up to date on relevant compliance obligations

through the EMS.

Local Authorities &

Councils

Local administrators and regulators of governmental

services, environmental regulation and policy, etc.



and planning legislation, local policy & strategies

etc.

Saint-Gobain Group

British Gypsum is part of the Saint-Gobain Group.

Saint-Gobain Construction Products UK Limited

trading as 'British Gypsum'.

British Gypsum is part of the Saint-Gobain Group

and hence British Gypsum's EMS is impacted by

the activities of Saint-Gobain whilst the EMS also

has consequences for Saint-Gobain such as for

environmental performance, CSR reporting, etc.

Saint-Gobain UK &

Ireland Delegation

British Gypsum comes under the Saint-Gobain UK &

Ireland Delegation of the Saint-Gobain Group.

British Gypsum is part of the Delegation and

hence British Gypsum's EMS is impacted by the

activities of the Delegation whilst the EMS also

has consequences for the Delegation and Saint-

Gobain such as for environmental performance,

CSR reporting, etc.

British Gypsum

Employees

Staff or sub-contractors employed by British Gypsum

to provide internal and/or external services.

Ensuring that British Gypsum meets the

necessary obligations to allow employees to

conduct company/EMS business. Each

employee has a certain level of responsibility to

implement the company EMS.

Investors/shareholders Shareholders in Saint-Gobain. Ensuring that British Gypsum activities through the

EMS deliver value to shareholders.

Regulatory authorities

Internal stakeholders


Stakeholder matrix (cont’d)

INTERESTED PARTIES

Needs and expectations (i.e. requirements) of the EMS Compliance obligations

Obtaining and management of environmental permits and licences, reporting of

breaches of permits and incidents, annual performance reporting (PI and EP),

responsible environmental management.

• Mostly will already be covered by environmental legislation e.g. EPR 2010 and permits, licences etc.

• Any alternative site-specific agreements with the Environment Agency also relevant to the operation of the EMS.

That the operation and management of the company's EMS complies with all

relevant legislation and policies and that the Company keeps up to date on these.

Conducting legal compliance audits to ensure compliance i.e Step 0.

• Mostly will already be covered by (environmental) legislation.

• Compliance obligation registers required as part of ISO14001:2015.

Compliance with Part B environmental permits, planning, local policy & strategies. • Mostly will already be covered by environmental legislation e.g. EPR 2010 and permits, licences etc. but also planning permissions.

• Any particular site-specific agreements with local authorities & councils relevant to the operation of the EMS.

Ensuring that the EMS is implemented and managed in such a way as to achieve

the environmental standards set by the Saint-Gobain Group.

• Saint-Gobain Group policies (Water, Green IT Initiative, Timber, Waste & Resources, CARE:4 Program, Responsible Purchasing, Energy,

Atmospheric Emissions and Climate Change, Health)

• EHS Manual

Reporting of environmental performance to the Delegation and ensuring that the

EMS is implemented and managed in such a way as to achieve the environmental

standards and targets set by the Delegation.

• EHS 2025 Blueprint For Success (Saint-Gobain UK targets for EHS).

That sufficient resources needed for the establishment, implementation,

maintenance and continual improvement of the EMS are provided including

procedures and strategic directions of the company (e.g. targets etc.)

• Procedures are not necessarily in themselves compliance obligations as they form part of the ISO14001:2015 certification.

• ISO14001:2015 certification

• Policy Deployment (PoDe)

• Intergrated Business Management (IBM) Strategy

• EMS Strategy

• Sustainability Strategy

• Energy Strategy

Ensuring that the EMS is implemented and managed in such a way as to achieve

CSR targets, Sustainable Habitat Strategy, reputation etc.

• CSR Reporting

• Sustainable Habitat Strategy


What we did

Create a Stakeholder Map.

Use this to inform Stakeholder & Interested Parties Matrix.

Train ISO managers at site on how both work.

Ask each site to review their Compliance Obligations (Legal

Register) to ensure that all needs are met.

INTERESTED PARTIES


What happened at the audits?

More direct questioning on this subject.

Company map & matrix was suitable and sufficient at site

level.

Supported by updates to Compliance Obligations Register

and Aspects.

Improvement recommendation – how do we prove that sites

have carried out a local review?

INTERESTED PARTIES


Summary

Keep it ‘high level’.

Make sure site representatives can access the information

and understand it.

Easy to create Quality version for ISO9001:2015.

INTERESTED PARTIES

THANK YOU

ANY QUESTIONS?

Documents

ISO14001:2015 TRANSITION - IEMA presentations...9 / ISO14001:2015 TRANSITION What we did Documented our existing long range planning process in our EMS as a new procedure. Performed