Inventory User's Guide - Epicor · 2004. 8. 19. · From the Inventory Menu, enter “6” for the Inventory Control Physical/Cycle Count Menu. Important! Screen 2-1 displays. Important!

Physical Inventory User Guide Revision Date 8/19/04

The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided (“License Agreement”). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties (“Support Agreement”). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at http://customer.p21.com.

Nothing in this statement amends or extends the terms of your agreement with Prophet 21 including any warranties that may be included in our products. Warranties for such agreements are set forth in your agreement with Prophet 21.

Improvements and/or changes to the Licensed Software described in this publication may be made by Prophet 21 at any time without notice.

11/3/04

Prophet 21 Prism

Prophet 21 is a registered trademark of Prophet 21, Inc. All other trademarks and registered trademarks are the property of their respective companies.

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Table of Contents

1 - OECONTROL SWITCH SETTINGS _____________________________________ 5

Using Control Settings in the OESWSET Program ___________________________ 5 Settings ___________________________________________________________ 5

ARWHMTN Switch Settings_____________________________________________ 7 Cycle counting options _______________________________________________ 7

Lot serial parts ____________________________________________________ 7

ARWHMTN Switch Settings_____________________________________________ 8 Sample INCOUNTLD 1 _______________________________________________ 8 Sample INCOUNTLD 2 _______________________________________________ 9

Bin Locations _______________________________________________________ 11

2 - COUNT SHEETS___________________________________________________ 13

Creating Count Sheets in Bin Location Order ______________________________ 13 Using the INCOUNTLD program_______________________________________ 13

Creating Count Sheets in Bin Location Order, (cont.) _________________________ 15 Using the INCOUNTLD screen _______________________________________ 15

“PRINT COUNT SHEETS? Y/N”_____________________________________ 15 “START WITH NEW COUNT FILES? Y/N” _____________________________ 16

Using the INCOUNTLD screen, (cont.) __________________________________ 17 Starting the count with new files______________________________________ 17 “Do you want a full physical in bin location order?” _______________________ 17

Creating Count Sheets in Bin Location Order, (cont.) _________________________ 18

Using INCOUNTLD to Update On-hands Inventory__________________________ 27

3 - ENTERING COUNTS FROM COUNT SHEETS ___________________________ 28

Using INQUIKLD ____________________________________________________ 28 Count entry _______________________________________________________ 29 Page and run number entry___________________________________________ 33

4 - MANUAL ENTRIES_________________________________________________ 35

Using INQUIKLD ____________________________________________________ 35

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Manual entry screen ________________________________________________ 37 Making entries ___________________________________________________ 37 Manual entry recall________________________________________________ 37

5 - ASSURING THE ENTRY OF ALL COUNTS______________________________ 39

Using INNOCOUNT __________________________________________________ 39 Using option “A” __________________________________________________ 40

Sample INNOCOUNT ________________________________________________ 41

6 - VARIANCE REPORT _______________________________________________ 42

Using INOHNDVAR __________________________________________________ 42 Using Options to run the variance report ________________________________ 42

Options 1 and 2 __________________________________________________ 42 Option 3 ________________________________________________________ 44 Option 4 ________________________________________________________ 46 Option 5 ________________________________________________________ 46

Sample INOHNDVAR Report___________________________________________ 48

7 – NEW COUNTS SHEETS ____________________________________________ 49

Using INNOCOUNT __________________________________________________ 49 Recounting Variances _______________________________________________ 49

8 - NEW COUNTS_____________________________________________________ 53

Using INCOUNTUP __________________________________________________ 53 Updating inventory with new counts ____________________________________ 53 Running the INCOUNTUP program ____________________________________ 53

Complete physical count ___________________________________________ 55

Sample INCOUNTUP_________________________________________________ 59

9 - INVENTORY PROGRAMS ___________________________________________ 60

Inventory Control/Physical Cycle count Programs ___________________________ 60 Program Use ______________________________________________________ 60

5

USING CONTROL SETTINGS IN THE OESWSET PROGRAM

Before running the Inventory Program, it is critical to know what your control settings are. In the OESWSET program, there is an option for tracking quantity by bin (using Method of Tracking O/H by Bin Location). Only SDI can set this option, which allows the tracking of quantity by bin location: i.e., if you have a quantity of 100, there will be a lot/bin record(s) that needs to match the 100 on-hand.

SETTINGS ♦ If you are tracking quantity by bin, then set the option “ALLOW COUNTING OF INVENTORY BY BIN

LOCATIONS” to “Y” (on the Miscellaneous Options screen).

♦ If you are not using Quantity by Bin, you can still do your physical or cycle counts in bin location order, but must have the switch in OECTRLMTN ⎯ “ALLOW COUNTING OF INVENTORY BY BIN LOCATION” ⎯ set to “Y.”

1 - OECONTROL SWITCH SETTINGS

OECONTROL SWITCH SETTINGS PHYSICAL INVENTORY USER GUIDE

6

OECTRLMTN Screen

Screen 1-1


7

ARWHMTN SWITCH SETTINGS

CYCLE COUNTING OPTIONS Refer to Screen 1-2 below to view the Cycle Counting options. These options automatically create cycle count sheets in Bin, Vendor, Category, or Part order, but require infrequent use. They are not required for full physical or for cycle counts where you are going to answer questions when printing count sheets.

LOT SERIAL PARTS

An important field on this screen deals with lot serial parts ⎯ “COUNT SEPARATE LOT BINS (Y/N):”

♦ If you set this field to “Y “ and you are counting in bin sequence, then the lots or serial numbers for a master part will not be together (on the count sheets). They will be in bin sequence.

♦ If set to “N,” the master part will fall in bin sequence based on Bin 1 in the inventory record. However, all the lot/serial numbers will reside below the master part regardless of the bin in which they are located.

Samples showing the affects of the switch on your physical inventory follow on subsequent pages.

Switch Settings

Screen 1-2


8


SAMPLE INCOUNTLD 1 This sample shows Full Physical and “’Y’ for count separate lot bins.” Notice how the lot/serial records are in order by there each individual bin location especiall part RF1.

11/10/00 3:42PM I N V E N T O R Y P H Y S I C A L C O U N T PAGE 1

INCOUNTLD Version U9.23.00

LOCATION: 14, RUN #: 1 BIN PHYSICAL COUNT ON HAND U/PC CLASS

PART / DESCRIPTION VENDOR PART # LOT/SERIAL # DEMAND/SPL. NOTE

--------------------------------------------------------------------------------

LMBSER AA01 (____________) EA E

LMB LOT TEST PART 10010

RFL1 AA01 (____________) E

RF TEST PART LOT ONE RFL1

TEST3 AA01 (____________) E

TEST3 FOR KIT DISP/LOC TEST3

TESTQBB3 AA01 (____________) EA N

TEST QTY BY BIN PART T TESTQBB3

TESTQBBO1 AA01 (____________) EA Z

TEST PART 1 WITH QBB=O TESTQBBO1

RF1 AA02 (____________) 1 1.00

RF TEST PART ONE RF1 LOT1

RF1 BIN1 (************) 2 E

RF TEST PART ONE Inv Bin 2: BIN2 Inv Bin 3: BIN3 *MASTER PART*

RF5 BIN1 (____________) E

RF TEST PART FIVE RF5

RF5 BIN2 (____________) E

RF TEST PART FIVE RF5 *ALTERNATE BIN*

LMBEMRPXOFSUP BIN3 (____________) E

OFFICE SUPPLIES LMBEMRPXOFSUP

LMBEMRXOFSUP2 BIN3 (____________) E

OFFICE SUPPLIES LMBEMRXOFSUP2

RF2 BIN3 (____________) E

RF TEST PART TWO RF2

RF3 BIN3 (____________) E

RF TEST PART THREE RF3

RF4 BIN3 (____________) E

RF TEST PART FOUR RF4

TEST4 BIN3 (____________) E


RF1 BINZZ (____________) 1 1.00



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SAMPLE INCOUNTLD 2 This sample shows Full Physical and N for count separate lot bins. The lot/serial records are in order by the bin in the inventory item record, then the records for each lot/serial follow.

11/10/00 3:46PM I N V E N T O R Y P H Y S I C A L C O U N T PAGE 1

INCOUNTLD Version U9.23.00

LOCATION: 14 RUN #: 1 BIN PHYSICAL COUNT ON HAND U/PC CLASS

PART / DESCRIPTION VENDOR PART # LOT/SERIAL # DEMAND/SPL. NOTE

--------------------------------------------------------------------------------

LMBSER AA01 (____________) EA E

LMB LOT TEST PART 10010

RFL1 AA01 (____________) E

RF TEST PART LOT ONE RFL1

TEST3 AA01 (____________) E


TESTQBB3 AA01 (____________) EA N

TEST QTY BY BIN PART T TESTQBB3

TESTQBBO1 AA01 (____________) EA Z

TEST PART 1 WITH QBB=O TESTQBBO1

RF1 BIN1 (************) 2 E

RF TEST PART ONE Inv Bin 2: BIN2 Inv Bin 3: BIN3 *MASTER PART*

RF1 AA (____________) 1 1.00


RF1 BB (____________) 1 1.00


RF5 BIN1 (____________) E

RF TEST PART FIVE RF5

RF5 BIN2 (____________) E

RF TEST PART FIVE RF5 *ALTERNATE BIN*

LMBEMRPXOFSUP BIN3 (____________) E

OFFICE SUPPLIES LMBEMRPXOFSUP

LMBEMRXOFSUP2 BIN3 (____________) E

OFFICE SUPPLIES LMBEMRXOFSUP2

RF2 BIN3 (____________) E

RF TEST PART TWO RF2

RF3 BIN3 (____________) E

RF TEST PART THREE RF3

RF4 BIN3 (____________) E

RF TEST PART FOUR RF4

TEST4 BIN3 (____________) E



11

BIN LOCATIONS Establishing bin locations:

♦ When the OECTRLMTN program “ALLOW COUNTING BY BIN” is set to “Yes,” there must be a primary bin for each inventory item.

♦ Before starting a full physical inventory count, you must run the INBINKEY program. If there are items in your inventory without a BIN1 entry, then the program will make you fix those items and enter a BIN1.

♦ There has been a new option added to the ININVNSET program (the program that allows global changes to inventory items) where you can put an entry in all items without a BIN1.

♦ The INMAINT program has been changed to put the Company and Division in Bin 1 when you add a part to inventory and do not manually enter a value in the Bin1 field.

♦ The OEENTRY program puts the Company and Division in Bin 1 when you add a plus non-stock part to the inventory. This only happens if the OECTRLMTN program option “ALLOW COUNTING OF INVENTORY BY BIN

LOCATIONS” is set to “Y.”

Feature Update Screen

Screen 1-3


12

Note:

♦ Displayed on this screen are the options available within the ININVNSET program.

♦ The new option “X” globally maintains BIN 1 within the inventory item.

♦ The program requests the value you want to enter for items that have a BIN1 equal to spaces. This runs either by Vendor, ALL, one category/class, or ALL category/classes.

COUNT SHEETS PHYSICAL INVENTORY USER’S GUIDE

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CREATING COUNT SHEETS IN BIN LOCATION ORDER

USING THE INCOUNTLD PROGRAM From the Master Menu:

Important! Enter “4” for the Inventory Menu.

Important! From the Inventory Menu, enter “6” for the Inventory Control Physical/Cycle Count Menu.

Important! Screen 2-1 displays.

Important! To perform a physical inventory in bin location order, run the option 5 Update Bin Key File. This is a recommended option.

Important! After running option “5” you want to run option “6” Print Count Sheets.

2 - COUNT SHEETS


14

Inventory/Count Menu Screen

Screen 2-1


15

CREATING COUNT SHEETS IN BIN LOCATION ORDER, (CONT.)

USING THE INCOUNTLD SCREEN

“PRINT COUNT SHEETS? Y/N”

Before actually shutting down for a complete physical, answering “y” to question one allows:

♦ You to print count sheets a day or two in advance and to tear apart the count sheets and possibly bring them to a branch, in the event the branch does not have a fast line printer

♦ the count sheets print and include current “on-hand” information, or “available” information (if counting to “available). Since this is our first time through, we want to print the count sheets.

INCOUNTLD Screen

Screen 2-2


16

“START WITH NEW COUNT FILES? Y/N” ♦ A “Y” response to Question 2, Screen 2-2, removes all count files for the location

on which you are working. To remove all run numbers for all locations and start with empty files, type “REMOVE ALL FILES.” All existing count files for all locations are removed. This is the only way to get the run number back to “1.”

♦ If you answer “N” to question two, then no work files are removed and the next run number available is assigned to this count.


17


USING THE INCOUNTLD SCREEN, (CONT.)

STARTING THE COUNT WITH NEW FILES

From Screen 2-2, if answering “y” to question three “to perform a complete physical,” start with new files for a location in order to safeguard against the updating of old runs. (Starting with a new count file for a location is a new feature with this release.)

“DO YOU WANT A FULL PHYSICAL IN BIN LOCATION ORDER?”

Since you are doing a full physical, answer (Y)es to this question. If you are not doing a full physical in BIN sequence, answer ”N.” You can then do a full physical in part, category/lass, or vendor/vendor part number sequence, as long as qty by bin is off. You do not have these options if you are using quantity by bin.

If you have “QTY BY BIN” turned on, the screen inquires if you want to spot check or do a cycle count. If you are doing a full physical, answer this question with a “C” for cycle counting.


18


INCOUNTLD Screen

Screen 2-3


19

After answering the full inventory count in bin location order question with a “Y,” a warning message displays, reminding you to run INBINKEY if you have not done so already.

***************** W A R N I N G *****************

WHEN RUNNING A FULL INVENTORY COUNT IT IS ALWAYS

A GOOD IDEA TO RUN THE INBINKEY PROGRAM AND CHECK

THE ERROR REPORT TO MAKE SURE THAT ALL INVENTORY

ITEMS HAVE BIN LOCATION 1 ENTERED BEFORE CREATING

THE COUNT SHEETS.

***************************************************

THEN PRESS THE 'Return' KEY

The remaining questions and answers in the INCOUNTLD screen are the same whether or not tracking quantity by bin is on or not.


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ADDITIONAL QUESTIONS Additional requests for information include:

♦ “COMPANY CODE” followed by “LOCATION.”

♦ Count to “ON-HAND” or “AVAILABLE.” Most of the time, you would count to “ON-HAND.” If you are counting to “AVAILABLE,” you must pull all open orders off the shelf (i.e., stage all open orders). Since this is a full physical and you are to count everything in the warehouse, you would answer “H” for “COUNT TO ON-HAND.”

♦ “ENTER NUMBER OF CHARACTERS FOR A BIN BREAK OR SPACES FOR NO PAGE BREAK.” Use this section if you do not want an aisle or a zone to overflow to another page. Suppose that your bins are 0102A, where the first two characters “01” represent an aisle. If you respond with “2” when printing count

INCOUNTLD Screen

Screen 2-4


21

sheets, if the aisle changes from 01 to 02 in the middle of a sheet, aisle 02 will begin on a new page. This prevents the counting of only a few items in the next aisle.


22


USING THE COUNTLD SCREEN, (CONT.)

ADDITIONAL QUESTIONS, (CONT.) ♦ “DO YOU WANT TO EXCLUDE ‘N’ AND ‘Z’ ITEMS WHOSE ON-HAND; ON ORDER AND

DEMAND ARE ZERO (Y/N).” If you have a fair amount of non-stock part numbers in your inventory file, then answer “Y;” the N’s and Z’s with no on-hand, on- order, or demands will not print on the count sheets. This eliminates many pages where you would have to enter zeros.

♦ “LIST ON-HAND QUANTITIES Y/N.” We do not recommend listing on-hand quantities for a full physical. There is up to the users discretion on whether this would help or hinder the accuracy of the physical inventory.

After answering the questions, the screen displays the message “PRINTING COUNT SHEETS. PLEASE WAIT.”


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USING INCOUNTLD TO CREATE COUNT SHEETS WITHOUT USING BINS

Whether or not you have “ALLOW COUNTING BY BIN” turned on in the OECTRLMTN program, the following information applies:

♦ If you answer “N” to “FULL PHYSICAL IN BIN LOCATION ORDER,” after the “COUNT TO ON-HAND” or “COUNT TO AVAILABLE” questions, you will be requested to select the sequence you would like.

♦ After answering this question, you can then enter a range of bins, vendors, category/classes, part numbers or spaces for all. If you are doing a full physical in vendor, category, or part sequence, just enter spaces for all.

Screen 2-5

Count Information Screen


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INCOUNTLD -- CREATING COUNT SHEETS WITHOUT USING BINS, (CONT.)

In the example below (Screen 2-6), “C” was entered for category sequence.

Answer the next question, “ENTER STARTING CATEGORY/CLASS OR SPACES FOR ALL.”

For full-physical count:

1. Enter spaces

2. Press <Return>

For less than a full-physical count:

1. Enter “S” for “ONLY SELECTED PARTS”

2. Enter specific part numbers to be counted

3. Press <Return>

Screen 2-6

Count Screen #2


25

CREATING COUNT SHEETS WITHOUT USING BINS, (CONT.) The next question in Screen 2-6 requests an ending category class. This information provides the classification for A, B, C, D, E in the inventory file based on the INCLASS program.

1. Enter spaces for all for a full physical.

2. The next question to answer is “DO YOU WANT TO EXCLUDE ‘N’ AND ‘Z’ ITEMS WHOSE ON-HAND, ON ORDER AND DEMAND ARE ZERO (Y/N).”

3. If you have a fair amount of non-stock part numbers in your inventory file, answer “Y.”

4. The N’s and Z’s with no activity or “on-hand” will not print.

5. The final question is “LIST ON-HAND QTY’S” which was covered earlier.


27

USING INCOUNTLD TO UPDATE ON-HANDS INVENTORY

When transactions affecting inventory on-hand balances transpire between the times you print the count sheets and the time you actually start counting, if you answer “N” to print count sheets the following occurs:

1. The screen inquires whether you want to update the on-hand quantities from the inventory, or delete the entire run.

2. Answer “U” if you are going to continue with the full physical and want the on-hand quantities updated into the count file. It uses these on-hands from the count sheet to compare to the counted on-hands to calculate any variances and update your inventory file with the differences.

3. After you print count sheets, if you don't immediately perform the count, and invoicing or receiving has taken place, then run the INCOUNTLD program again and answer “N,” then “U.” Do this before running the variance report if you had any activity that affected the on-hand quantities after printing the count sheets. It is also a good practice to run an INVALUE report before starting your physical and all transactions that effect on hand are completed. This enables you to take your prior inventory value, add or subtract your final variance, and then match it with an INVALUE report run after the counts have been updated to the inventory file.

Printing Sheets Screen

Screen 2-7

ENTERING COUNTS FROM COUNT SHEETS PHYSICAL INVENTORY USER’S GUIDE

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USING INQUIKLD From the Count Menu:

♦ Enter “7” to execute the INQUIKLD program. Use this program to enter the counts from the count sheets, as well as for manual entry.

Note: Manual entries are items not listed on the count sheet. Most manual entries occur when

3 - ENTERING COUNTS FROM COUNT SHEETS

Physical Count Entry

Screen 3-1


29

counting by bin location or using lot/serial items.

COUNT ENTRY

In the above example, the person entering the count from the count sheets has entered: Location 1, Page 12, and Run 1. If you transmit with this entry and leave the “PAGE COUNT OK” field blank:

♦ The program loads the count sheet for entry, but does not display any quantities.

♦ You must provide each countable part with an entry.

♦ Uncountable parts include: a master part and/or parts that have lots, serial, or bins (quantity by bin turned on).

♦ For uncountable parts, asterisks (***********) appear on the count sheet where you would have entered the count quantity.


30

USING INQUIKLD, (CONT.)

COUNT ENTRY, (CONT.) Below is an example of an entry screen for a page of items in Bin A1. The operator making the entries left the “Page Count O.K.” field blank, so no quantities have been preloaded. Therefore, you must now make an entry for each part, even if the quantity counted was zero.

The default U/M is the piece unit of measure. If there are 12 each, enter the quantity 12. If the person entered 12 CTN 6 EA on the count sheet, the operator could enter 12 CTN 6 EA in the two fields for that part number.

Note: After you enter the quantities for a page, you must transmit that page. If you fill in the quantities, then go to the top and enter (E) to end, or (V) to void, this page does not update. You must transmit the page. If the next page that displays is page 2 and you do not want to enter page 2, enter (E)nd to return to the front screen (where you can continue with a new page number) or (V)oid to skip the page you are on and go to the next page. For example, if the pages you have to enter are page 1, followed by page 22, you would enter page 1, transmit that page and then (E)nd from page 2. You could then enter page 22 from the first screen. However, if you have the pages in sequence, enter page 1, transmit and then enter page 2, etc. If page 3 were missing, you could void page 3, and page 4 appear next.

Screen 3-2

Physical Count Entry screen


31


COUNT ENTRY, (CONT.) Screen 3-3 shows a blank page number and run number in the “Page Count OK” Field. Options made available by placing an entry in the “Page Count O.K.” field include:

♦ L = Load count sheet with quantities: loads the count sheets with the on-hand (or available) quantity that is in the count file from the inventory on-hand. You must override any quantity on the count sheet that is different.

♦ Y = Process count sheet quantity: this will not display the count sheet for entry; it will take the on-hand quantity from inventory, and accept it as if it were entered.

Note: This is dangerous for a complete physical. Additionally, the only way you could use this option, is if you displayed the quantity on-hand on the count sheets when you ran them.

♦ LU = Load the carton and piece U/M for ease of entry for CTN’s and Eaches, but do not load the quantities.

♦ LQ = Load the quantities in Carton and Piece format (12 CTN 6 PC); you would then have to override with the counted quantities in cartons and pieces.

♦ NC = No Process of Count Sheet: locks out all fields and prevents any entry for this count sheet. This is not the recommended option for a complete physical. Also, if you have a lot or serialized item, or are tracking quantity by bin, this option should not be used

Count Entry Option screen

Screen 3-3


32


STANDARD ENTRY In the next example (Screen 3-4):

1. Enter the page and run number

2. Enter “L”’ (Load count sheets with quantities) in the ‘Page Count O.K.’ field

3. The next screen display for entry

4. Enter any quantities on the count sheet that are different

5. The U/M field does not display. The quantity entered or displayed represents the piece unit of measure

6. Transmit to accept this screen

Note: You can recall any page number using the “L” option to change a quantity. Suppose that you entered in the count sheet counts without the “L” option (which is the recommended way). Afterwards, you noticed on the variance report that you made an entry error. You would recall this page with the “L” option to make the necessary changes and transmit the page. If you call the page up without the “L” option, you would have to reenter the entire page. If this does occur, end from this page and recall it with the “L” option.

Screen 3-4

Part Entry Screen


33


PAGE AND RUN NUMBER ENTRY In the next example:

1. Enter the page and run number.

2. Enter “LU” (Load cartons and pieces unit of measure) in the “Page Count O.K.” field. This process loads the two U/M fields with the pack name and piece name from the item record.

Note: The exception to this is tile items. If the sold units/piece is set to T/PC, the second U/M on the entry screen will display ‘PC’ instead of square foot.

Enter the correct quantity in the correct field. For instance if the screen displays _______CTN ______EA and the person wrote the each quantity on the count sheet, you must tab to the second quantity field and enter the each quantity.

Note: Use the “LU” option only if the count sheet has cartons and pieces written on it. Instruct the person counting to write down either the each quantity all the time, or cartons and pieces.

Screen 3-5

Quantity Entry Screen


34


PAGE AND RUN NUMBER ENTRY, (CONT.) In the next example, the page and run number were entered and “LQ” (Load carton and pieces unit of measure with quantities) was entered in the ‘PAGE COUNT O.K.’ field. The quantities are loaded automatically.

Note: Once again, if you transmit this screen, these quantities become the accepted count quantities.

Page and Run Number Entry

Screen 3-6

MANUAL ENTRIES PHYSICAL INVENTORY USER’S GUIDE

35

USING INQUIKLD Use the Manual Entry screen for any item not found on the count sheet. The system adds or subtracts manual entries to the on-hand quantity in the inventory file; it does not compare them to the current on-hand and adjusted counts. The following example demonstrates the reason for this.

♦ Suppose you are counting by bin and the item is supposed to be in three bins - A1, B2, and C4; this item appears on the count sheets three times, with the inventory on-hand stored in the count file under the primary bin (BIN1) in the count file. The current on-hand in the inventory file is 100. The person counting Bin A1 counts 25; in B2, he/she counts 25, and in C4, counts zero. The count sheet entries would total 50 (the sum of A1 and B2). The variance report would show current on-hand as 100 and the counted on-hand as 50. When the update occurs, it adjusts the current on-hand by subtracting 50.

♦ Someone counting the items in aisle F found 35 of the above item. It is not on the count sheet, so he/she would need to write down the part number, the bin, and the quantity found on a manual count sheet. Since this item in Bin F was not on the count sheet, there is no place to enter it on the normal load entry screen either (the screen entry for a page matches the printed count sheet). The entry operator will have to enter these uncounted items as manual entries.

♦ Now the variance report would show that the current on-hand is 100; that 25 are in bin A1; 25 are in Bin B2; zero are in Bin C4; and 35 were found in bin F (and entered as a manual entry). The variance is 100 minus 85, or 15. When the INCOUNTUP program is run for this location and run number, it needs to run twice. First, it will use the count sheets to compare the 100 on-hand to the 50 counted in the correct bins and subtract 50 from the inventory on-hand, leaving 50 as the on-hand. When the INCOUNTUP program runs for manual entries, it will add the 35 to the on-hand. The on-hand balance after both updates will be 85.

4 - MANUAL ENTRIES


36

USING INQUIKLD, (CONT.) To perform manual entries:

1. Enter the warehouse location

2. Leave the page number blank

3. Tab to the “Enter by Part Number” manual entry field

4. Enter “X” in the field

5. Transmit

Screen 4-1

Manual Entry Screen


37


MANUAL ENTRY SCREEN The Manual Entry screen includes entry fields for the following:

♦ Part number

♦ Lot/serial number

♦ Bin

♦ Quantity

♦ Unit of measure

Note: If you are not tracking quantity by bin or lot/serial number, the only fields that need entries are part number and quantity.

MAKING ENTRIES

Each manual entry screen can hold up to eighteen entries. After making the entries:

1. Return to the top of the screen

2. Enter “U” for update

3. Transmit

MANUAL ENTRY RECALL

There is no recall for manual entries:

♦ Check your work before updating

♦ If you make an incorrect manual entry, offset that entry with a negative manual entry.

Example:

Suppose you entered a manual entry of 100, updated it on the screen and then discovered it should have been 10. You could immediately make a manual entry of –90 for that part. You cannot enter a negative manual entry unless there is a positive manual entry quantity equal to or greater than the negative manual entry you are trying to make.

Note: You must enter the U/M, if the entry you are making is not the inventory unit of measure. The entry you are making will be in square feet.


38


MANUAL ENTRY SCREEN In the example below, the FT10044 for lot 555 in Bin D34 is 100 square feet. If you are entering cartons, you need to put CTN in the U/M field; the cartons automatically convert to square feet for the update of the inventory on-hand.

Physical Count Entry Screen

Screen 4-2

ASSURING THE ENTRY OF ALL COUNTS PHYSICAL INVENTORY USER’S GUIDE

39

USING INNOCOUNT After you have counted all items and entered all count sheets in the INQUIKLD program, it is always a good idea to run the INNOCOUNT program to make sure you have counted and entered everything. To access the INNOCOUNT program:

♦ From the Inventory Control Physical /Cycle Count Programs menu (Screen 5-1, below), Enter “8” ⎯ “PRINT MISSED COUNT SHEETS”

5 - ASSURING THE ENTRY OF ALL COUNTS

Screen 5-1

The INNOCOUNT Screen


40

USING INNOCOUNT, (CONT.)

USING INNOCOUNT OPTIONS, (CONT.) The INNOCOUNT program has two different options, A and B, (see Screen 5-2):

♦ Use option “A” to reprint any sheets not entered through the INQUIKLD program

♦ Use option “B” to reprint items that have variance that you want to recount.

USING OPTION “A”

List the on-hand quantities only if you listed them on the original run. If it is a complete physical, answer “Y” to the next two questions. Finally, enter the location and if you want to run it for a specific run you may do that.

If nothing prints, this indicates that you have entered all original sheets. If sheets do print, it is a good idea to count and enter these sheets with the INQUIKLD program. When you enter these counts into INQUIKLD, you will still use the part number you used to create them. You should run the INNOCOUNT program again to make sure nothing prints before running the variance report.

INNOCOUNT Screen

Screen 5-2


41

SAMPLE INNOCOUNT

11/22/00 11:12AM C O U N T S H E E T S N O T E N T E R E D PAGE 1

INNOCOUNT Version U9.04.00

LOC: 6 COUNT PAGE#: 3, RUN #: 1 PHYSICAL COUNT ON HAND U/PC CLASS

PART / DESCRIPTION SEP BIN / VENDOR PART# LOT/SERIAL # SPECIAL NOTE

-------------------------------------------------------------------------------

**** DO NOT RE-ENTER MANUAL COUNT ENTRIES ****

DEB999 AA (____________)

TEST DEB999

DEBMN AA (____________) EA

NEWTESTPART DEBMN

DEBXFER AA (____________) EA E

POXFER TEST PART DEBXFER

027S18 NO BIN (____________) EA E

METER BOX COVER WITH D 027S18

03-1531 NO BIN (____________) EA E

SUNBEAM ELECTRIC TOAST 631-GBF

05-05-44009 NO BIN (____________) EA E

1/8 JOBBER DRILL 05-05-44009

05-05-444010 NO BIN (____________) E

5/16 JOBBER DRILL 05-05-444010

05-05-GENE NO BIN (____________) EA E

1/8 JOBBER DRILL 05-05-GENE

0642FMG NO BIN (____________) EA E

2 FLG METER GASKET 0642FMG

0802E20020 NO BIN (____________) FT Y E

2 PR200 PVC WATER PIPE 0802E20020

0942FB160 NO BIN (____________) EA E

2 CC X FIB BALL CORP 0942FB160

1082X3BN NO BIN (____________) EA E

2 X 3 BRASS NIPPLE 1082X3BN

1212000H606 NO BIN (____________) EA E

2 THR BRONZE GATE VALV 1212000H606

12938 NO BIN (____________) EA E

2-1/2' XH BLK TEE 12938

12X100 NO BIN (____________) EA E

COPPER 1/2X100'OD SOFT D08100

12X50 NO BIN (____________) EA E

COPPER 1/2 X50'OD SOFT D08050

130QT717 NO BIN (____________) EA E

QUART 717 GRAY PVC CEM 130QT717

14X50 NO BIN (____________) EA E COPPER 1/4 X50'OD SOFT D04050

VARIANCE REPORT PHYSICAL INVENTORY USER’S GUIDE

42

USING INOHNDVAR

USING OPTIONS TO RUN THE VARIANCE REPORT

OPTIONS 1 AND 2

The next step in the process is to run the variance report (the INOHNDVAR program). The INOHNDVAR program has the following options:

♦ Option 1 inquires, “In what sequence you want the report?” The possible selections include (Screen 6-1):

6 - VARIANCE REPORT

INOHNDVAR Screen

Screen 6-1


43

♦ “B” ⎯ Bin Sequence ⎯ not recommended: a single part could cross multiple pages; the bin sequence does not provide the information required to analyze a part correctly

♦ “V” ⎯ Vendor Number Order – see option C recommendation

♦ “C” ⎯ Category/Class Order ⎯ recommended, if that was the sequence of your count sheets. This choice organizes the sequence in part number order within category or vendor

♦ “P” ⎯ Part Number Order - recommended

♦ “M” ⎯ Manual Entries


44

USING INOHNDVAR, (CONT.)

USING OPTIONS TO RUN THE VARIANCE REPORT, (CONT.)

OPTIONS 1 AND 2, (CONT.) ♦ Option 2 inquires, “IS THIS A FULL PHYSICAL”

♦ If it is, respond with “Y”

♦ Press <Enter>.

♦ Screen 7-2, following page, appears bearing a warning message.

OPTION 3 ♦ Option 3 ⎯ “HAS THE ENTIRE INVENTORY BEEN COUNTED?”

Note: The question presented by option 3 refers to inventory counted and entered with the INQUIKLD program. If you answer “yes,” the variance program updates the times counted flag for every item on every page not entered using the INQUIKLD program, and the counted quantity for that item then becomes zero. This activity applies to all runs and pages numbers for all locations, not just the pages for the location/runs you are running this report for at this time.

♦ Use option 3 in the following scenario: if you are using RF to count, you are walking down an aisle scanning every item you find; you are not using count sheets and the INQUIKLD program. There may be items in the count file that have a bin location and part, but there are none on the shelf to scan. In such a case, if the computer on-hand quantity is greater than zero, the system updates the on-hand to zero, if the times-counted flag is set to one. This update occurs when the INQUIKLD program calls up the count files. Therefore, if you answer “Y” to the question “Has entire inventory been counted?” the program updates the times-counted flag for all items not yet counted.


45



OPTION 3, (CONT.)

Note: You can also use option 3 to perform a complete physical where the inventory is not in bin sequence or in any logical sequence that would lend itself to using count sheets to capture the on-hands. You can count everything and write down the parts and quantities, then enter all counts as manual entries. Rather than call up each page in the INQUIKLD program and enter zero for each item, run a full variance report and answer with a “Y” the question, “Has the entire inventory has been counted?” (See Screen 6-3, below. ) The program then provides a variance report that includes manual entries. Update the count file first, setting all parts to zero; then update manual entries only, adding all manual entries to the zero on-hand quantity. If you have counted everything, answer “Y.” You would now enter the location(s) for which you want to run the variance report. Additional information includes starting part number or spaces for all.

Screen 6-3

INOHNDVAR Screen #2


46



OPTION 4 ♦ Option 4 inquires which cost field to use. If you use average cost and the item's

average cost is zero, the following occurs:

♦ The item does not have a $ variance.

♦ If you interface to the GL, the cost is zero. It is a good idea to write an IQ report or use ODBC to see if any part has an average cost of zero.

OPTION 5 ♦ Option 5 asks, “‘LIST ITEMS WITH A COUNT VARIANCE ONLY?” A “Y”

response initiates a series of questions on variance options; an “N” response creates a list of all parts, regardless of whether they have a variance or not (Screen 6-4, following page). The variance options include items with:

♦ (a) Quantity Variance

♦ (b) Dollar Variance

♦ (c) Variance based on both a and b

♦ (d) Variance based on either a or b

Example: if you enter “A” and answer the next question “U” for unit variance, enter the variance unit as “1.” Any item, lot, or serial that has a variance equal to or greater than “1” is printed. This includes every item that has a variance. If you answered “‘B,” then put in a dollar amount of $10.00; any items having a dollar variance of $10.00 or more print. If option “‘C” is entered, the item prints only if the quantity was “1” and the dollar variance was at least $10.00. “D” prints if either the quantity or the dollar condition were met.

Note: When using the unit variance, you can enter a quantity to compare for the variance or a percent. If you select ten percent, the counted amount must equal or exceed the inventory on-hand by plus or minus that percent. If the inventory was 1000 and you entered ten percent, then any counted quantities under 900 or over 1100 prints.


47


Note: You can run the variance report as often as necessary. It is a good idea to frequently run a full variance report, correcting obvious errors, then run the report again for items over a specific dollar and/or unit variance.

Screen 6-4

INOHNDVAR Screen #3


48

SAMPLE INOHNDVAR REPORT

DATE 11/22/00 11:53AM I N V E N T O R Y O N H A N D V A R I A N C E INOHNDVAR Version U9.13.00 PAGE 1

PROGRAM OPTIONS:P;Y;Y;6;*;*;1;Y;A;U;1 LOCATION: 6

RUN PAGE HAND-HELD/MANUAL COUNTED ORIGINAL PERCENT VARIANCE

PART# OR LOT/SERIAL BIN NO NO DESCRIPTION COUNT QTY ON HAND ON HAND VARIANCE GAIN/LOSS VALUE

--------------------------------------------------------------------------------------------------------------------

1702MTGK NO BIN 0001 0004 2 MJ TRANSITION GASKET 1 0 1 100.00 1.01

1792A238020L NO BIN 0001 0004 2 MJ GATE VALVE OL W/A 2 0 2 100.00 162.94

180550013428 NO BIN 0001 0004 4X2 CC H13428 BRASS SE 3 0 3 100.00 71.85

18728MF NO BIN 0001 0004 2 BRONZE METER FLANGE 4 0 4 100.00 51.80

18830X30 NO BIN 0001 0004 30 X 30 MS PLASTIC MET 6 0 6 100.00 244.50

2000050SSCON NO BIN 0001 0004 ARM SS CONNECTOR, 1/2” 6 0 6 100.00 157.50

2010200SS NO BIN 0001 0004 ARM SS TRAP, 2” 2010 43 0 43 100.00 1128.75

211835020 NO BIN 0001 0004 2 SCH 80 PVC FEMALE AD 23 0 23 100.00 145.82

2164135WHT NO BIN 0001 0004 4" ANTIQUE BRASS FAUCE 4 0 4 100.00 381.04

2322RMUSGF NO BIN 0001 0004 2 SR METER US GAL 6 0 6 100.00 1386.00

2DD30500TFC NO BIN 0001 0004 COPELAND CERTIFIED COM 7 0 7 100.00 6798.89

30258CHHN NO BIN 0001 0004 5/8 GR2 CADIUM HEAVY H 6 0 6 100.00 .90

30258X212CHB NO BIN 0001 0004 5/8X2 1/2 GR2 CADIUM H 5 0 5 100.00 1.10

30R22 NO BIN 0001 0004 REFRIGERANT 30LB CYLIN 3 0 3 100.00 147.60

316X50 NO BIN 0001 0004 COPPER 3/16X50'OD SOFT 3 0 3 100.00 18.27

34ACR NO BIN 0001 0004 COPPER 3/4 OD ACR TUBI 5 0 5 100.00 3.00

358ACR NO BIN 0001 0004 COPPER 3-5/8 OD ACR TU 6 0 6 100.00 42.32

38ACR NO BIN 0001 0004 COPPER 3/8 OD ACR TUBI 8 0 8 100.00 1.92

4242120. 0001 0001 CM18-1E JANITROL COND 1 0 1 100.00 245.00

800050020 NO BIN 0001 0006 ARM TRAP, 1/2" 20PSI 3 3 0 3 100.00 108.00

800050020TA NO BIN 0001 0006 ARM TRAP, 1/2" 20PSI W 3 0 3 100.00 234.00

800050080 NO BIN 0001 0006 ARM TRAP, 1/2" 80PSI 3 4 0 4 100.00 144.00

800050080TA NO BIN 0001 0006 ARM TRAP, 1/2" 80PSI W 56 0 56 100.00 4368.00

800050150 NO BIN 0001 0006 ARM TRAP, 1/2" 150PSI 5 0 5 100.00 180.00

NEW COUNT SHEETS PHYSICAL INVENTORY USER’S GUIDE

49

USING INNOCOUNT

RECOUNTING VARIANCES

After you have run the variance report, you have two options before you update the inventory (Screen 7-1)”

♦ Option 1: Find the items on the original count sheets and recount them

♦ Option 2: Print new count sheets for the items on the variance report, using the “B” option within the INNOCOUNT program. This action takes all the items having a variance and puts them on new count sheets. It also flags the original line item in the count file to prevent it from being updated.

Note: If you print new count sheets for items with a variance, reenter these new sheets in the INQUIKLD program.

7 – NEW COUNTS SHEETS


50

The above example displays the following selection:

♦ Count sheets with count variance

♦ Check by quantity variance

♦ Enter quantity variance by units

INNOCOUNT Screen

Screen 7-1


51

USING INNOCOUNT, (CONT.)

RECOUNTING VARIANCES, (CONT.) Note: Use the options for the INNOCOUNT program in the same way you used the

options to run your final variance report so that you know the scope of the recount. If you do not want to run recount sheets, you may still call up the original page number from the original count sheet and change any quantities before running a final variance report and updating. When you recall an existing count sheet to make a change to a part, you will want to use the ‘L’ Load quantities or ‘LQ’ Load cartons and pieces U/M with quantities, so you do not have to enter the entire page of numbers if you are only correcting a few parts. Select the ‘B’ option, then answer the variance type question A, B, C, or D, then the variances and whether or not you want to list on-hand quantities.

The next questions are “IS THIS A FULL PHYSICAL?” and “HAS THE ENTIRE INVENTORY BEEN COUNTED?” The last question refers to “Location.” The recount

sheets will then print.

Note: Repeat this process until you are satisfied with the amount of your variances. When you execute the INNOCOUNT program a second time, only those items whose first recount did not match the previous recount will appear. Items whose

Screen 7-2

INNOCOUNT Screen #2


52

first count matched the second count, and those items that now do not fit in with recount criteria, will not be on the next recount sheets.

NEW COUNTS PHYSICAL INVENTORY USER’S GUIDE

53

USING INCOUNTUP

UPDATING INVENTORY WITH NEW COUNTS After reprinting the count sheets and loading the new counts into the INQUIKLD program, run another variance report. If you are satisfied with the count accuracy, you are ready to UPDATE. If you are not sure you have made all the corrections to the count file and are not ready to update, you have the option to update later.

It is not necessary to update your counts before you open the doors for business on Monday morning. The INCOUNTLD program captured the on-hand at physical time. If you have received or sold an item after finishing the count, the count will still be accurate because we are now adjusting the variance.

Example: The inventory on-hand is 100 and the final count was 85. A quantity of 15 will be subtracted from the on-hand. If you sold five on Monday before you updated, the correct balance is 80. The INCOUNTUP will subtract five from the 100 (since we did not update the count files yet), leaving 95. Running the INCOUNTUP program adjusts the current on-hand of 95 by subtracting the adjustment of 15, leaving a current on-hand balance of 80.

RUNNING THE INCOUNTUP PROGRAM Before you run the INCOUNTUP program it is a good idea to back up your inventory file and the INFCOUNT files. Also, if you are not interfacing to the G.L., make sure you have a variance report, which will give you the dollar amount to be adjusted. An extra precaution would be to also run an inventory value report before and after the update (INVALUE). The differences between these two reports should be the dollar value on your final INOHNDVAR report. Be aware that if you are doing business while running this update the difference in the two reports may not just be you variance report.

To run the INCOUNTUP program:

1. From the count menu, enter selection 10, for the INCOUNTUP program (inventory count update)

2. Enter the location

3. Enter the cost to use for value to the GL or for the General ledger report

4. Answer the full physical question.

8 - NEW COUNTS


54

5. Enter the run number or spaces for all

6. ALL would update all runs for that location.


55

USING INCOUNTUP TO UPDATE INVENTORY WITH NEW COUNTS, (CONT.)

COMPLETE PHYSICAL COUNT

To do a complete count:

♦ If it is a complete physical, start with new count files for this location, so there should only be one run out there for that location.

♦ If you are not sure, then update only the run with which you are dealing.

♦ If you are doing a full physical and have multiple runs for a location, you can update by run.

To start the count:

1. Answer the question “UPDATE MANUAL ENTRIES ONLY?” with “N” for the first update for this location.

2. Enter “P” to print the G.L. report. This will not update the files; it will only print the G.L. interface report with the amounts. It is a good idea to print this report whether you are going to interface to the G.L. or not.

3. If you answered “P,” you must now run this again with the “U” option to update the count files.

4. After you have updated the count files with the “U” option and “N” (no) to update manual entries only, you must run the INCOUNTUP program again. Answer “Y” (yes) to update manual entries only so that the manual entries are updated.

Screen 8-1

General Ledger Print Screen


56

USING INCOUNTUP, (CONT.)

RUNNING THE INCOUNTUP PROGRAM, (CONT.)

COMPLETE PHYSICAL COUNT, (CONT.)

In the prior example (Screen 8-1, previous page), we ran the INCOUNTUP program and printed a G.L. interface report. We now are re-executing the program, updating the count files, and interfacing to the G.L.

Note: We answered “N” to update manual entries only, “U” to update and “Y” to update G.L. If we elected not to interface to the G.L., we could make a G.L. posting through the GLENTRY program, using the totals from the variance report or the previously run G.L. report.

The example below shows the final update for manual entries only.

You are now finished with the physical inventory system.

Updating Count Files Screen

Screen 8-2


57

USING INCOUNTUP, (CONT.)

RUNNING THE INCOUNTUP PROGRAM, (CONT.)

COMPLETE PHYSICAL COUNT, (CONT.)

Note: When you enter “Y” to update the G.L. (Screen 8-3, following page), the program also asks you to enter a G.L. posting date or spaces for the system date. If this is a year-end physical, you may want to enter the posting date to make sure it posts to the correct account period.

General Ledger Posting Date Screen

Screen 8-3


59

SAMPLE INCOUNTUP

DATE 11/22/00 13:58 G E N E R A L L E D G E R / I N C O U N T U P I N T E R F A C E PAGE 1 PROGRAM OPTIONS: 1;1;Y;*;N;U;Y;* COMPANY DIVISION 1 OPERATOR IN TYPE 1A INCOUNTUP Version U9.11.00 ACCOUNT NUMBER TITLE DEBIT CREDIT DESCRIPTION REFERENCE -----------------------------------------------------------------------------------------------------------

120 INVENTORY WAREHOUSE 86,448.10 IN COUNT VAR INTERFACE 1030 410 COST OF SALES - RED - WHSE 86,448.10 IN COUNT VAR INTERFACE 1030 122 INVENTORY - RED 5,784.51 IN COUNT VAR INTERFACE AA01 410 COST OF SALES - RED - WHSE 5,784.51 IN COUNT VAR INTERFACE AA01 120 INVENTORY WAREHOUSE 366.88 IN COUNT VAR INTERFACE CXC 410 COST OF SALES - RED - WHSE 366.88 IN COUNT VAR INTERFACE CXC 120 INVENTORY WAREHOUSE 2,203.27 IN COUNT VAR INTERFACE RGHC 410 COST OF SALES - RED - WHSE 2,203.27 IN COUNT VAR INTERFACE RGHC 120 INVENTORY WAREHOUSE 49,670.45 IN COUNT VAR INTERFACE SQ01 410 COST OF SALES - RED - WHSE 49,670.45 IN COUNT VAR INTERFACE SQ01 120 INVENTORY WAREHOUSE 43,790.52 IN COUNT VAR INTERFACE SQ02 410 COST OF SALES - RED - WHSE 43,790.52 IN COUNT VAR INTERFACE SQ02 120 INVENTORY WAREHOUSE 239,625.00 IN COUNT VAR INTERFACE TEST 410 COST OF SALES - RED - WHSE 239,625.00 IN COUNT VAR INTERFACE TEST 120 INVENTORY WAREHOUSE 1,052.22 IN COUNT VAR INTERFACE WR01 410 COST OF SALES - RED - WHSE 1,052.22 IN COUNT VAR INTERFACE WR01 120 INVENTORY WAREHOUSE 393.30 IN COUNT VAR INTERFACE WR02 410 COST OF SALES - RED - WHSE 393.30 IN COUNT VAR INTERFACE WR02 120 INVENTORY WAREHOUSE 621.45 IN COUNT VAR INTERFACE WS01 410 COST OF SALES - RED - WHSE 621.45 IN COUNT VAR INTERFACE WS01 120 INVENTORY WAREHOUSE 1,254.00 IN COUNT VAR INTERFACE WS02 410 COST OF SALES - RED - WHSE 1,254.00 IN COUNT VAR INTERFACE WS02

** END OF REPORT **

60

INVENTORY CONTROL/PHYSICAL CYCLE COUNT PROGRAMS

The following table contains a list of the programs used in the Inventory Guide. They appear in the order in which they are used.

PROGRAM USE

9 - INVENTORY PROGRAMSINCOUNT - Use to print Count sheets

INHOENTRY - Use to enter counts/adjustments

INREFLIST - Use to create a new entry list

INBINKEY - Use to update Bin Key file

INCOUNTLD - Use to print count sheets

INQUIKLD - Use to enter physical counts

INNOCOUNT - Use to print missed count sheets

INOHNDUAR - Use to create Inventory Variance report

INCOUNTUP - Use to create Inventory Count Update

INDEX PHYSICAL INVENTORY USER’S GUIDE

index

Index

ARWHMTN Switch Settings, 7 Bin Locations, 11 Control Settings, 5 Count entry, 29, 30, 31 Count Sheets in Bin Location Order, 13, 15, 17, 18,

20, 22 Cycle counting, 7 INCOUNTLD, 8, 9, 13, 15, 17, 19, 23, 24, 27, 53, 60 INCOUNTLD program, 13, 27, 53 INCOUNTUP, 35, 53, 55, 56, 57, 59, 60 INNOCOUNT, 39, 40, 41, 49, 51, 60 INOHNDVAR, 42, 44, 45, 46, 47, 48, 53

INQUIKLD, 28, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 44, 45, 49, 53, 60

Inventory Control/Physical Cycle count Programs, 60 Manual Entries, 55 OESWSET, 5 Page and run number entry, 33, 34 Recounting Variances, 49, 51 Sample INCOUNTLD, 8 standard entry, 32 to Create Count Sheets without Using Bins, 23 Update On-hands Inventory, 27 variance report, 27, 32, 35, 40, 42, 44, 45, 46, 47, 49,

51, 53, 56

Documents

Inventory User's Guide - Epicor · 2004. 8. 19. · From the Inventory Menu, enter “6” for the Inventory Control Physical/Cycle Count Menu. Important! Screen 2-1 displays. Important!