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N orth Cave V illage H all S erving the Com munity AN N U A L REPO RT 2009-2010

Introduction

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Introduction. The Village Hall Committee are made up of 9 members eight are trustees. Each Committee member has a role or is representing an organisation in the village. The Sustainability Project. We are pleased to report that this project is ahead of schedule. - PowerPoint PPT Presentation

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Page 1: Introduction

North Cave Village Hall Serving the Community

ANNUAL REPORT2009-2010

Page 2: Introduction

Introduction

The Village Hall Committee are made up of 9 memberseight are trustees.

Each Committee member has a role or is representingan organisation in the village.

Page 3: Introduction

The Sustainability Project

We are pleased to report that this project is ahead of schedule.

The next phase is the Front Kitchen refurbishment

Page 4: Introduction

Value for Money

Each phase of the Sustainability Project gives value for money.

This essential feature ensures the Village Hall ismaintained as a community facility fit for purpose.

Page 5: Introduction

A Comparison between 2008-2009 and 2009-2010

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

£'s

Hire Fund Raising Grants Donation Insurance Heat Lighting WaterCharge

Waste

Items

North Cave Village Hall

2008/09

2009/10

Page 6: Introduction

What has been achieved 2009-2010

•Hallmark 1 Quality Standard•Floors in the front hall sanded and resealed•Floor in the rear hall recovered.•Rear Hall Kitchen refurbished•A Storage Racking System installed in the rear hall to accommodate children's equipment.•A cupboard in rear male lobby to accommodate chemicals in accordance with the COSHHH Regs.•A secure cupboard to store electrical items etc.•New under sink unit purchased for the Front Kitchen•Splash backs fitted to all wash hand basins in rear hall,paper hand towel dispensers fitted to all wash hand basins in rear hall.

Page 7: Introduction

Achievements 2009-2010……………...

•Push bar opening to main entrance•New Cooker in front kitchen and a new refrigerator for the rear kitchen•Two further notice boards fitted in the rear hall to accommodate children's art work.•A new water boiler was purchased for the front halland two catering kettles•Safety bars and grill have been fitted to the outside gully•Eva and Pam have redecorated the rear toilets•5 screens were donated by the Parish Council.

Page 8: Introduction

Incorporate Company

North Cave Village Hall charity is an incorporate companytherefore there must be policy and procedures in place to protect the user and the trustees.

The Trustees as a provider of a service to hirers mustdemonstrate due diligence.

Page 9: Introduction

Policies and Procedures

Health and Safety•Control of Substances Hazardous to Health Risk assessment has been carried out.•A Fire Risk Assessment has been undertaken & fire extinguishers checked and replaced as necessary.•A risk assessment has been undertaken so as to ensure safe systems of work are undertaken.•Food hygiene guidelines have been written and includes temperature control.•All electrical items with plugs have been PATested•Three accidents were reported last year.

Page 10: Introduction

Policy and Procedures…………………………...

Strategic Plan- devised so trustees can see the phases ofthe sustainability project.

A Business Plan-that identifies costs benefits linked to functionality.

CIB Checks- not required by trustees though assurance needed that those who hire this facility and deal with children are appropriately screened.

Audit of Annual Accounts- carried out independentlyby an accountant known to more than two trustees

Page 11: Introduction

Policy and Procedures…………………………………...

Equal Opportunities Policy- demonstrates that the trusteesdo not discriminate between race , religion, sexual orientation or disability.

Financial Policy- an open and transparent financial policythat allows trustees to examine the accounts as and when required.

Condition of Hire Document- this document demonstratesthe responsibility of the hirer and the trustee.

Booking Forms- these protect the trustee from negligent claims and demonstrate the responsibility of the hirer.

Page 12: Introduction

Policy and Procedures……………………………...

Green Housekeeping Policy- this demonstrates thatwhenever possible the trustees take cognisance of the environment

Energy saving measures- these are introduced when ever possible to lower the cost and carbon foot print.

Page 13: Introduction

What is intended for this year……………………………….

•Testing of Electrical Supply•A New Village Hall Sign•Insulated suspended ceiling in front kitchen•Extensive refurbishment of the front kitchen•Resurfacing the outside surfaces•Removal of existing oil tank and replacing with a type that meets current standards•Removal of the Fixed Stage and purchase of a portable type.•Fitting of a disabled access ramp to front main entrance•Replacement of internal doors.•Variance of Entertainment Licence to sell Alcohol

Page 14: Introduction

Thank you to………………………………………..

Local Trades People who have carried out work in the hallor provided services .

North Cave Parish Council

Humberside Aggregates who have given help when we have been stuck.

Individual Fund Raisers- the Whist Drivers who come up with the cash every year, Sarah Jackson, Ann Kemp.

The Community of North Cave and Everthorpe


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