Introducing the New PRFFrances Spalding and Brittany Lloyd

02.18.2010

What to expect Who remembers the form’s history? A short

quiz to test your memory The role of the PRF A collaborative venture by all its

stakeholders What is new and different, how will it help

me as a user? Steps to roll out Resources Conclusion

Test your knowledge on the history of the PRF What was the name of the paper form that

the electronic PRF replaced?

When the electronic PRF first rolled out you had the option to print a paper copy to type, T/F?

When was electronic routing introduced at the U of MN?

The abstract field was included onoriginal PRF, T/F?

The role of the PRFWhat are all the uses of the PRF?

As an internal communication instrument, by sharing basic information among PI, Dept. Chair and Dean

As a checklist to guarantee that all compliance obligations have been addressed

As a tool for SPA in processing proposals and setting up awards

Why change the PRF? Why now? To bring the document in line with the EFS

system To reflect various policy and procedural

updates To address changes in the array of data

needed by the institution to effectively manage sponsored projects

To respond to user requests for enhancements and improvements

The project steps Create a working group to represent all PRF

stakeholders Gather input from the research community Create functional and technical designs Build Test Train Release

It takes a village

The changes that roll out with the new PRF come from a collaboration of SPA, faculty and users.

To recap what you may have read or heard, the goals of the new PRF include

New or improved functionality More streamlined PDF of the PRF Increase communication of key data points

at the proposal submission More support to the user with updated

help notes

The goals bring on global significant changes New features Question enhancement New questions capturing contemporary

research issues New functionality

New Features Improved email notifications Printing Notes section on the PDF of the PRF PDF of the PRF is shorter Help sections have been beefed up and

more has been added to give a more complete resource document.

New features, printing notes on a shorter PDF

A glimpse at the new PDF of the PRF, 2 pages

Currently the same PRF prints over 6 pages

Clean new look

More key information is now on the first page

Enhancements to Current Questions and new

Existing questions have been modified to include more important data

EFS friendly data fields have been added to speed the processing of the proposal

Question presentation has been enhanced with a new design

Addition of new fields

Question modification increases the amount of information that can be shared

Ne Some examples of datapoints added to existing questions to enhancecommunication

Fields added to collect more key data at PRF time

Instructions in the front endsaves questions at awardtime and speeds set up ofaccounts.

Better design means better communication; phonecalls, emails, papernotes sharingdata have now been replaced with a PRF that communicatesthe vital information

New data fields added to make the PRF more EFS friendly The addition of EFS award number entered

by the PRF initiator in this example will speed the process

New questions that roll out with the new PRFIn the dynamic field of research, changes

occur that merit collecting more information. The new PRF will include new questions on the topics of:◦Subawards◦Stem Cells◦International Issues◦Administrating Dept.

A sampling of new questions

New Functionality Key to the new PRF is the updates to the

routing chain.

One quicklook at the tableanswers who,when and why

Roll out time table Testing, testing, testing: January, February

Defect fixing, testing some more: through March

Training: March, April

Rollout: April

PRF working group, we are listening….Pamela Webb, Chair of CommitteeKaren HawkinsonSallie QuammenBridget FossFrances SpaldingRodney ChaffeeBrittany LloydJulie PingueEmily Talley

Resources Training classes are being formed for March

and April, check the SPA webpage for classes to be added for all campuses:http://www.ospa.umn.edu/GrantGov/Schedules%20and%20Calendars/trainingschedule.html#labs

PRF project webpage:http://www.ospa.umn.edu/announcements/prfproject.htm

eRSS helpdesk at x41600 Your Grant Administrator, if uncertain who

that individual is call the SPA at x45599

Conclusion Lessons learned and input from invested

users have joined in modifying the PRF to make it a more user friendly document that provides more information to all involved parties. We think you will agree!

Questions?