Interviews. Agenda Interview process Types of interviews Good and bad examples

  • View
    213

  • Download
    0

Embed Size (px)

Text of Interviews. Agenda Interview process Types of interviews Good and bad examples

  • Slide 1
  • Interviews
  • Slide 2
  • Agenda Interview process Types of interviews Good and bad examples
  • Slide 3
  • INTERVIEW TYPES General interviews Information gathering interviews Employment selection interviews Performance appraisal interviews
  • Slide 4
  • Guidelines for effective interviews
  • Slide 5
  • Planning the interview 1. Establish the purpose and agenda 2. Create good questions that encourage information sharing 3. Plan the setting to enhance rapport 4. Anticipate problems and prepare responses
  • Slide 6
  • 1: Establish the purpose & agenda Task focus Write out list of topics that need covering Interpersonal focus Consider the audience
  • Slide 7
  • 2: Create good questions Any interviewer can ask questions; only a well prepared interviewer can ask good questions.
  • Slide 8
  • Write questions for each topic Open questions Closed questions Lousy questions Double barreled questions False bi-polar questions Leading questions
  • Slide 9
  • Structure the questions: Interview guide The questioning sequence Transitions
  • Slide 10
  • Interview guide formats Structured Semi-structured Unstructured
  • Slide 11
  • Sequencing: funnel method Funnel: General to specific To discover frame of reference You want to avoid leading the interviewee You want to maximize ability to probe issues The interviewee is willing to talk
  • Slide 12
  • Sequencing: funnel method Inverted funnel: Specific to general You want to jog the interviewees memory You want to motivate a reluctant participant You want to get specific facts before general impressions
  • Slide 13
  • Transitions Help interviewee maintain focus and keep them aware of where you are in the process Difficult to prepare ahead (in interview guide), but should look for transition points
  • Slide 14
  • 3. Plan the setting Formal vs informal What is my goal?
  • Slide 15
  • 4. Anticipate and prepare What kinds of responses should I expect? What questions will I be asked? Do I have the supporting data I need?
  • Slide 16
  • Your assignment 1. Identify the major strengths that members of the group share in common 2. Identify the major weaknesses that the group members share in common 3. What other dominant things do the group members have in common 4. Identify the most striking difference you find among members of the group.
  • Slide 17
  • Conducting the Interview 1. Establish and maintain a supportive communication climate 2. Introduce the interview 3. Conduct the body of the interview 4. Conclude the interview 5. Record the information
  • Slide 18
  • 1. The climate You set the tone and atmosphere When climate gets chilly shift focus away from content to relational
  • Slide 19
  • 2. Introduce the interview The purpose of interview How he or she will help meet that purpose How the information will be used use a transition
  • Slide 20
  • 3. Conduct the body of the interview Use your interview guide What degree of structure is there? Use of probes The least structured, the more important the probes
  • Slide 21
  • Probes Encouragement Silence nondirective Elaboration immediate retrospective clarification immediate retrospective repetition probe
  • Slide 22
  • 4. Conclude the interview Be explicit Summarize What will happen next? Thank them
  • Slide 23
  • 5. Record the information Notes during Notes after Tape?
  • Slide 24
  • To Tape or Not to Tape Advantages more accurate and less distracting better than relying on your memory excellent training tool for interviewer Disadvantage one thing to tell you, another to go on permanent record worry about sound of their voice worry who will hear tape
  • Slide 25
  • IF Using a Tape Recorder tell respondent who will have access to tape erase tape as soon as transcribed place recorder in obvious place you can turn off/on; confirm working... no question of subterfuge
  • Slide 26
  • IF Using a Tape Recorder check recorder before you show up tape blank? bring extra tape check batteries confirm that it is working! move tape past leader check volume control practice with tape recorder
  • Slide 27
  • Groups Using list of questions, conduct interviews Role of observers
  • Slide 28
  • Who does this person have access to information that you want? approaching interviewees & their organizations
  • Slide 29
  • Individual assignment Interview a manager
  • Slide 30
  • When schedule when no competing demands approach with attitude that their time is more important than yours sequencing
  • Slide 31
  • Where respondents place of business respondents home neutral spot
  • Slide 32
  • Marys tips probes must probe formulate question before speaking keep questions simple no preface do not give respondent information they dont need note taking controls flow avoid ritual agreement monitor the universe of discourse observe body language convey expectation of cooperation
  • Slide 33
  • Types Information gathering interviews Employment selection interviews Performance appraisal interviews