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Copenhagen, 28-29 May 2002 Thomas Weber Page 1
INTERREG II C BSR
Report about financial management of the INTERREG IIC BSR programme
1999 - 2001
Looking at the work from a...
1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
Copenhagen, 28-29 May 2002 Thomas Weber Page 2
INTERREG II C BSR 1. Program level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
1. Programme level perspective
Programme composition
11381.564
583.439
0
100000
200000
300000
400000
500000
600000
Minimal (#4422BALTICOM / Port
of Vaasa)
Average Maximal (#5301SEBTrans / Växjö
municipality)
ERDF budget in EUR by project partner (total 434 project partners)
161.000
529.263
1.350.000
0
200.000
400.000
600.000
800.000
1.000.000
1.200.000
1.400.000
Minimal (#86PROCOAST)
Average Maximal (#17 WUD)
ERDF budget in EUR by project (total 45 projects)
Copenhagen, 28-29 May 2002 Thomas Weber Page 3
INTERREG II C BSR
CORRESPONDENCE with the CORRESPONDENCE with the projectsprojects
> 2.500 emails received/sent= 55.5 average per project (Thomas Weber of JFB only)
1. Program level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
1. Programme level perspective
Checking process
Copenhagen, 28-29 May 2002 Thomas Weber Page 4
INTERREG II C BSR
0%
20%
40%
60%
80%
100%
100%
= C
omm
ittm
ents
ER
DF
Budget facing expenditures (on program level)
not requested
Payments
96,4%
3.6%
source: Database
total so far 1999 - 2001 18,994,638.88Rest 2002 - .... 3,022,318.86total 22,016,957.74
1. Program level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
1. Programme level perspective
source: ERDF table, Bank statements
Payments
Copenhagen, 28-29 May 2002 Thomas Weber Page 5
INTERREG II C BSR
Total elig. expenditures for the entire programme
Meetings, conferences,
seminars4%
Travel and accommodation
7%
Staff12%
Permanent staff20% Ext.
Experts/consultants35%
Temporary staff9%
Investments0%
General Costs3%
Material Investments
2%Others
1%
Accounting/audit0%Promotion and
publications7%
1. Program level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
1. Programme level perspective
source: Database
Budget lines and spending pattern
Copenhagen, 28-29 May 2002 Thomas Weber Page 6
INTERREG II C BSR
8.9
6 6 6
4.93.8
3.5 2.9 36
0123456789
Duration in months
1 2 3 4 5 6 7 8 9
Reporting Period
Average length of the Reporting Periods
source: Database
set standard
1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
2. Time specific perspective
0
2
4
6
8
10
Num
ber
of r
epor
ts
cove
ring
this
dur
atio
n
1 2 3 4 5 6 7 9 10 11 12 15 17 18 22
Time covered by the reports (in months)
Breakdown of the first period
Duration of the reporting periods
Copenhagen, 28-29 May 2002 Thomas Weber Page 7
INTERREG II C BSR 1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
2. Time specific perspective
Rest
0.002.004.006.008.00
10.0012.0014.00
millions
1999 2000 2001 2002 - ....
Value of payments
62
184
342
0
50
100
150
200
250
300
350
1999 2000 2001 year
No. of paymentsexecuted
source: ERDF table
Payment intensity by year source: ERDF table
Distribution of payments by year
Copenhagen, 28-29 May 2002 Thomas Weber Page 8
INTERREG II C BSR
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
shar
e o
f to
tal s
pen
din
g
Germany Sw eden Finland Denmark
IV. Others
III. Accounting audit
10. Material investments
9. Promotion and publications
8. Meetings, conferences, seminars
7. Travel and accomodation
6. Permanent staff
5. Temporary staff
4. External experts/ consultants
3. General Costs
2. Investments
1. Staff
source: Database
1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective
3. Country specific perspective
Spending pattern by country
Copenhagen, 28-29 May 2002 Thomas Weber Page 9
INTERREG II C BSR 1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective4. Measure specific perspective
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Measure 1.1 Measure 1.2 Measure 1.3 Measure 2.1 Measure 2.2
IV. Others
III. Accounting audit
10. Material investments
9. Promotion and publications
8. Meetings, conferences, seminars
7. Travel and accomodation
6. Permanent staff
5. Temporary staff
4. External experts/ consultants
3. General Costs
2. Investments
1. Staff
source: Database
Spending pattern by measure
Copenhagen, 28-29 May 2002 Thomas Weber Page 10
INTERREG II C BSR 1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective5. Evaluating perspective
3. Validity of reporting
documents69%
1. Completeness of documents
25%
2. Deadlines and periods
6%
Composition of reporting mistakes
Copenhagen, 28-29 May 2002 Thomas Weber Page 11
INTERREG II C BSR 1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective5. Evaluating perspective
source: Programme Assessment Sheets
Accuracy level over the reporting periods
1.891.70
1.10 1.03
0.63
0.140.04 0.01 0.020
0.20.40.60.8
1
1.21.41.61.8
2
1 2 3 4 5 6 7 8 9
Reporting period
Av
era
ge
nu
mb
er
of
err
ors
o
cc
uri
ng
pe
r P
P
How accurate the projects reported (by period)
Copenhagen, 28-29 May 2002 Thomas Weber Page 12
INTERREG II C BSR 1. Programme level perspective
2. Time specific perspective
3. Country specific perspective
4. Measure specific perspective
5. Evaluating perspective5. Evaluating perspective
Average throughput time (days) of progress reports from reception till payment
132
10187
54
90
0
20
40
60
80
100
120
140
1999 2000 2001 I.half 2001 II.half
average number ofdays between reportreception andpayment
total average 1999-2001
Quality of the progress reports and/or co-operation between the projects and JFB/CS
Copenhagen, 28-29 May 2002 Thomas Weber Page 13
INTERREG II C BSR
BSR INTERREG II C is still accessible on our homepage: http://www.spatial.baltic.net