Intel Capital Equipment Change to PO Validation for ...R)_External_WebSuite/...Change to PO Validation for Capital Supporting Items (NTM) ... Please report your attendance ... emails

Intel Confidential – for internal use only

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Intel Capital Equipment

Change to PO Validation for Capital Supporting

Items (NTM)

Intel Corporation

November 2013


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Agenda

• Purpose of this training; who should attend

• Detailed review of changes to PO Validation

• Frequently Asked Questions

• Q&A

• Web PO demo


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Purpose of this training

Ground Rules

Please abide by the Intel/Supplier confidentiality and privacy terms. If you ask a question, do not identify the company you work for.

Do not ask questions or make comments that are specific to your company.

This is NOT a contract review or a negotiation. We will not discuss terms, conditions, or clarifications to the Intel/Supplier contract.

Please mute your phone when you are not speaking.

Who should attend?

Intel partners/suppliers who provide capital supporting items for Intel factories.

At the end of this presentation, you should:

Be able to acknowledge a supporting items PO

Request a change to a supporting items PO

Know how long that you have to respond to a new or a changed PO

Know how to tell the difference between a supporting items and SIRFIS 42000xxxxx PO in Websuite

What changed items on a PO will require supplier to respond in Websuite

Understand that starting November 15, 2013, you will be required to validate Supporting Items PO’s via the new Websuite process


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Please report your attendance

Please report your attendance by sending an email to the instructor

Your name

Company

A short note that you attended today’s training session

Your instructors:

David Parker– [email protected]

James Urlaub – [email protected]

mailto:[email protected]



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Why is Intel making this change

Suppliers will benefit from less reliance on manual processes such as using

spreadsheets, emails and phone calls to manage purchase orders (POs). The focus of

this release will be:

Elimination of weekly spreadsheet and email process

Automated method of communicating required information

Automated reminders and emails documenting commitments or changes

Alignment of dates on PO’s between SIRFIS/Capital and Supporting Items

Ability to view detailed changes on Supporting Items PO’s


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Current Process

Intel releases the PO

Supplier views PO via Websuite (supplier.intel.com)

Intel manually runs the Order Validation Report every Monday:

• Excel file e-mailed to suppliers for all PO’s released previous week

• Request additional information for the PO’s

Supplier required to respond back via excel and email every Wednesday:

• Acknowledging the PO

• Documenting the supplier ship date

• Documenting the expected delivery date

• Asking for changes in PO.

Intel manually updates the Designated Delivery Date on the PO


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WebPO Landing Page

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Once logged in, go to Intel WebPO and click

on the Purchase Order Inbox


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PO Header

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PO Header includes type.

New WebPO directs you where to respond.


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Capital POs

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New: Capital Purchase Orders have no response buttons available.

PO Header includes type.

New WebPO directs where to

respond.


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Supplier views PO via Websuite


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Supplier acknowledges PO line

Supplier acknowledges PO line

• When supplier acknowledges PO, they are confirming that the information on the PO is accurate and they will ship the item on the Requested Tender Date (RTD) on Web PO

• After acknowledgement, PO will be updated with Tender date (equal to the RTD) from supplier.

• For PO’s that have been previously updated with tender date, acknowledging the PO will keep the tender date on the PO.


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Web PO is updated with tender date

• Tender Date (was called designated delivery date)

• Date the supplier has committed to giving the line item to the carrier for supporting Items PO’s

• Contractual tender date for line items on capital (SIRFIS) PO’s

• Requested Tender date

• The date that Intel would need the line item tendered to the carrier to meet the required delivery date at the Intel facility

• Required Date

• The date that the line item will dock at the Intel facility based on tender date.


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Supplier requests a Change in Web suite

• For Supplier Tender Changes, PO will be automatically updated if the new Tender date is not more than 7 days earlier than the RTD.

• If the new supplier Tender date is more than 7 days earlier than the RTD, it will go to the Buyer for disposition and they will contact you off-line to confirm the changes

• All other changes will go to the Buyer for disposition and they will contact you off-line to confirm the changes

• Comments are required for all change requests.

Supplier Requests update to PO line


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E-mail changes Via standard e-mails that the suppliers currently receive, supplier will be able to see

what changes for Supporting Items (NTM) PO’s that they need to respond to in web

PO.

Supplier will need to respond within 5 business days for new PO’s. They will also

need to respond within 5 business days for the following changes that will be listed

on the e-mail under Change PO.

Price

Quantity

Description

Supplier Item Number

Required Tender Date


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Web PO updated with Buyer changes

• On buyer changes, Web PO will show “Changed” under line status.

• “Change history” will be highlighted

• Blue Box will be around changed item (Price in this example) for 15 days after change is made

• For “Requested Tender Date” changes, blue box will be around “Required Date”


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E-Mail reminders (how it is sent)

• Supplier will get e-mail reminders at 2 days and 5 days after new PO is placed or changed if they have not responded in Web PO. E-mail will be sent to the person who last acknowledged the PO.

• Supplier must respond within 5 business days of a new PO released or if one of the following fields are changed:

• Price

• Supplier Item Number

• Description

• Qty

• Requested Tender Date (RTD)


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Next Steps

• New PO Validation process will go live WW46.5 (November 15, 2013)

• Supplier will need to validate all new supporting items PO’s or changes on Web

suite starting on that date.

• To get an e-mail address into the system for the reminder e-mails, please go in on Friday

Nov. 15 and acknowledge a line on an open PO.

• Intel will be sending out a last manual weekly report on Monday, Nov 18 for

orders placed during WW46

You will need to go into Supplier.intel.com to acknowledge or request changes to

these orders during that week.

Demo, job aid and presentation will be posted on Websuite – link to be provided

separately


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Frequently Asked Questions

• How will I know the difference between SIRFIS and Supporting Items (NTM) PO’s?

• When PO is viewed in Web PO, at top of PO it will clearly state which type of PO that it is.

• If I am not sure that I have acknowledged a new PO, how can I check?

• Reopen PO in Web PO and if you have acknowledged PO, then the “tender date” will be

shown on PO.

• How will I know when Intel makes a change on a PO that I need to acknowledge?

• Supplier will get e-mail with detailed changes that need a response.

• What if I need to change a supplier tender date?

• You will be able to go into the Web PO and request a change to the tender date

• What happens if I forget to acknowledge a new PO or changed PO?

• You will get a reminder e-mail 2 and 5 business days after a new PO is issued or changed.


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Back-up


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Websuite Support

Contact Info:

Email: [email protected]

Web Support: https://supplier.intel.com/static/misc/support.htm

New Suppliers can apply for Websuite access via the below link:

• https://supplier.intel.com/seem/default.aspx


https://supplier.intel.com/static/misc/support.htm

Documents

Intel Capital Equipment Change to PO Validation for ...R)_External_WebSuite/...Change to PO Validation for Capital Supporting Items (NTM) ... Please report your attendance ... emails