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It’s Time to Get Along:Consumable Inventory
Purchase OrdersAccounts Payable
Integrations :Work Order and General Ledger
Aubrey Wood
Accounting Support Program Liaison (SPL)
877-359-5492 xt 1306
The integrated Tenmast life of the widget, a.k.a. item we need for our HA.
How the widget is purchased, kept on the shelf, used, paid and accounted for.
Consumable Inventory
Consumable Inventory ItemUM Conversion = Unit measure Conversion
Consumable Inventory
Set Minimum and Maximum Quantity
Add CI Item
Location = Warehouse
Consumable Inventory ItemStock item #101 Widget
Restock in CIOur item has less than the Minimum amount Restock will
show what needs to be ordered to bring the item to Minimum
Note: Must have Warehouse access thru setup functions
Create Request from CI
Note: Choosing a restock location will limit the actionable items you will see in the request wizard.
CI Add Request
CI Add Request
Newly added Request Consumable Inventory
Purchase Orders
Purchase Order
Create Request
PO Add a RequestChoose from stock or non-stock
Add PO Request
Cost & Charge To
Add PO RequestVendor
Maintain Requests
Browse Status:
Request –Open Request
Requisition-Request has been added to a Requisition
Purchase –Request has become a PO
Received –PO has been received
Request Just Created
Request
Purchase Order >Requisition
Add New RequisitionRequisition is a group of requests
Creating RequisitionExisting Request are available for selection to the Requisition
Creating RequisitionRequest selected to be included in Requisition
Choose Vendor for Requisition
Choose the Ship to Location
Requisition
Open Requisition
Make it a PO
Approve the Requisition to become a Purchase Order
Approver to add PIN number for Requisition to become a PO
Note:Once Requisition is completely approved to a PO it is then listed in Completed
Requisition browse.
PRE-Approval
NOTE:When you need additional pre-approval before the Requisition becomes a PO,Use approve by and PIN Number to add others users electronic approval
Approval Limits
Error message above is what you will see if you do not have a valid approval limit for item(s) requested.
Purchase Order
Consumable InventoryStock Item now on order
Purchase Order
Status Status
Status Note: None received =new order
Partially received has receiving tickets on some of the items but not all, this could be due to a back order of the items
Receive
Select Receiving Items to start Receiving wizard
Receiving
Receiving with Back Order
The shipping cost is divided by # of items in the case
Consumable Inventory Received Item Quantity increases On Order back to zero
Accounts PayableCreate invoice for the Widget
Accounts Payable Import from PO
Import from PO to start wizard to create your invoice
Step 1 Choose the vendor
AP Import of POChoose PO to invoice
AP Import of POQuantity to Invoice
AP Import GL account
Accounts shown above come from choices made during PO creation
AP Invoice Imported from PO
AP Invoice from PO
Accounts Payable Invoice
Invoice Accounting FlowAccrued and paid posting to General Ledger
Invoice accrues expense to ledger Debit Expense Credit Accrual/AP Vendors
Check is paid on this invoice Debit Accrual/AP Vendors Credit Cash
Work Order Lets use our widget
Maintain Work Orders
In browse View:
Open WO
Closed WO
Preventative Maintenance Work Orders
All
Also add new Work Orders
Add Work Order Select Unit
Note:Tenant in unit is based on received date of this WO. It will compare to lease header information on the unit.
Work Order Select Job Code
Work Order
Note: Print now marks as printed must consider this if doing batch print
Work Order
Note:Policies will dictate if you add employees and items in Create WO wizard most clients hide these steps in the wizard.
Open Work Order
Add Charge to Work Order
Issue stock item to WO
Note: Warehouse limitations from Consumable Inventory do not transfer to WO so you will see all Warehouses. Choose warehouse in browse to limit this list.
Work Order Item Cost
PHA Cost = Stock Item’s Issue Cost
Note: There is a decimal variation of Cost between CI & WO that could cause rounding issues
Consumable Inventory GL posting for CI & WO
Setup > Post to GL
CI Pre-Posting Report