INSTRUCTOR RESOURCE

HANDBOOK

Lifelong Learning Division

North Central Texas College

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TABLE OF CONTENTS

Welcome 3 Office Hours 4 Lifelong Learning Overview 5 Eligibility for Enrollment/Registration 5 Lifelong Leaning Departments 6 Tuition and Fees 7 Who’s Who in the Division 8 Contact Information 9 Open Enrollment (Hierarchy chart) 10 Matrix Healthcare (Hierarchy chart) 11 GED Dropout Academy (Hierarchy chart) 12 Dress Code Policy 13 Cell Phone Policy 14 Learning Outcomes 15 IE/SP – Institutional Effectiveness Process 15 Class cancelation 16 Employment Policies 17 Professional Conduct Guidelines 18-19 Curriculum Development and Ownership 20 Required Documents to be Returned 21 Official Roster 22-23 Student Contact Sheet 24 Evaluations 25-27 Time Sheets 28-30 Certificates/CEU’s/Transcripts 31 Practical Information 32-33 FERPA 34-35 Closing 36

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WELCOME

This resource guide provides policies, and procedures to assist faculty with current information about the programs at North Central Texas College, Lifelong Learning Division. These policies and practices relate to all adjunct faculty employed by Lifelong Learning Division. Please review the handbook and refer to it as needed during the year. As always we welcome any suggestions for improvement.

Gainesville Campus Career and Technology Building 1525W. California St. Gainesville, Texas 76240 940-668-4272

Corinth Campus Pinnell Square 1404 N. Corinth St., Suite 307 Corinth, Texas 76208 940-498-6270

Bowie Campus NCTC Bowie Campus 810 S. Mill St. Bowie, Texas 76230

Graham Campus NCTC Graham Campus 928 Cherry St. Graham, Texas 76450

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OFFICE HOURS

GAINESVILLE Monday/Tuesday/Wednesday 8:00 A.M. – 4:30 P.M. Thursday 8:00 A.M. – 10:00 P.M. Friday 8:00 A.M. – 3:00 P.M. Saturday Closed (Evening schedule varies by semester)

Corinth Monday – Thursday 8:00 A.M. – 9:30 P.M. Friday 8:00 A.M. – 3:00 P.M. Saturday Dependent upon class status

Bowie/Graham Monday – Thursday 8:00 A.M. – 4:30 P.M. Friday 8:00 A.M. – 3:00 P.M. Saturday Closed

The office is officially closed on Sundays, college-observed holidays and breaks.

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LIFELONG LEARNING DIVISION

Extending opportunities for persons of all ages (from the very young to senior citizens) to participate in a variety of educational activities at North Central Texas College (NCTC) is the primary mission of the Lifelong Learning Division. Throughout the year, courses are offered to satisfy the varied needs and interests of the community, employers and the workforce within NCTC’s four county service areas.

LIFELONG LEARNING OVERVIEW

The division offers approximately 450 courses each semester. To prompt flexibility for a diverse student audience, options for course attendance vary substantially. The traditional classroom stance is available at each of NCTC’s four campuses, while both short-term and long-term topics are delivered via distance education (web-based). Additionally, the division works hand-in-hand with local industry to provide specialized training on-site to its employees. Available non-credit learning opportunities are publicized for Lifelong Learning, in a schedule distinct and separate from the credit schedule. Specific details on all adult and community education programs may be viewed on the college website, www.nctc.edu/lifelonglearning . Registration for courses is ongoing throughout the semester, however, enrollment is encouraged at least seven to three business days prior to the class start date. All classes do require minimum enrollment for implementation. Coordinators will monitor classes throughout semester and notify instructor’s status of class. If class is canceled due to insufficient enrollment, coordinator will notify instructor. Students will be notified and full refunds will be sent.

ELIGIBILITY FOR ENROLLMENT/REGISTRATION

The majority of Lifelong Learning courses do not mandate prerequisites. These courses are generally open to individuals who are 18 years of age or older. Multiple workforce credentialing topics are available for high school juniors and seniors. However, some courses may be taken only by those students who meet age restrictions, pre designated experience or licensure. In the event that certain guidelines must be followed, eligibility will be reflected on the Lifelong Learning schedule/website. Admission is based upon a a first-come, first-serve basis. Students may select the option of walk-in, mail-in, fax or telephone registration to enroll in the course of their choice. We do not have on-line registration at this time.

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LIFELONG LEARNING DEPARTMENTS

Community Education/Special Interest: An array of cultural/personal enrichment courses are offered each semester-ranging from, art, fitness and gardening to home décor, music, financial management and language studies to list a few. Topics are changed regularly to align with lifestyle trends and students requests. Basic adult skills, such as GED and Independent Learning and Life Skills are mainstays in the division. Computer Education: The division of Lifelong Learning offers low-cost computer classes for the most basic user, as well as application-specific classes including Microsoft Word, Excel, Access, and PowerPoint. In response to student request, the division added a series of single day computer application courses. Adobe Elements, Digital Photography, and Quickbooks have also been added to computer classes for students seeking personal enrichment or to build work related skills. Workforce Education: Workforce demand occupation training courses/programs are a foundation in the Lifelong Learning course schedule-with offerings designed to mirror employment needs in the region. Further, NCTC is consistently involved with the development of local, regional and state skill development grant proposals aimed at evaluation and subsequently enhancing the value of an existing workforce or industry sector. Matrix Healthcare Grant, and GED Dropout Recovery Career Pathways Grant, are all local and state grants that are available now. There are requirements that a student meets to qualify for these grants. Customized Training: Today’s business and industry environment is characterized by a demand for a highly productive and well-trained workforce. NCTC believes that learning is a never-ending process and continual training is required to be among the best in a competitive marketplace. Because of this belief, we take an active role in establishing ties with industry and businesses within Cooke, Denton, Montague, and Graham Proper. Collaborative economic development efforts are made to engage business relocations and assist in business retention through Customized Employee Training.

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TUITION AND FEES

Texas Higher Education Coordinating Board policy, as stated in the 2001 Guidelines for Instructional Programs in Workforce Education (GIPWE) regarding establishment of the college’s Division of Lifelong Learning tuition and fee pricing states that: According to the Texas Education Code§54.545-Fees for Division of Lifelong Learning Courses, the Governing Board of an institution shall charge a reasonable fee to each person registered in a Division of Lifelong Learning course. The board shall se the fee in an amount sufficient to permit the institution to recover the costs to the institution for providing the course.

Cost of Delivery: Costs directly related to the delivery of a course, such as:

•Instructor Salary •Course supplies (textbooks) •Contract or in-house printing (copies) •Other costs such as insurance for health-related courses

Promotion Fee: Costs related to the advertising and marketing of a course or program, such as:

•Printing •Postage •Print ads •Radio spots •Flyers

Based on the above list of costs directly related to the delivery of a course, it is imperative that coordinator’s are notified of every expense related to the class/course/program. If coordinator’s are not aware of every expense aligned to a class, tuition charged could be low causing a class to run in a deficit.

“Tuition and fees for non-credit, adult vocational courses must be established by the institution’s governing board and be uniformly and consistently assessed. The college’s Board may delegate interim authority for establishment of tuition and fees; however, the college’s Board must annually approve any additions or changes in tuition and fees.”

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WHO’S WHO IN THE DIVISION

CONTACT INFORMATION LIFELONG LEARNING TEAM

ADMINISTRATION Djuna Forrester-Dean of Lifelong Learning …………………………………….940-668-4272 X 4405 COORDINATORS/ADVISORS Gloria Roberts-Workforce Development Coordinator……………………...940-498-6272 Jim Winslow- Computer Training Coordinator………………………………….940-498-6275 Kenny Smith-Vocational Training Coordinator………………………………….940-668-4426 Lori Dunn-Community Education Coordinator…………………………………940-668-3327 Robin Jett-Recruitment and Career Advisor…………………………………….940-668-4424 DEPARTMENT SUPPORT Kayra Morgan-Department Assistant (Gainesville)……......................940-668-4272 Dana Martinkus-Department Assistant (Corinth)…………………………...940-498-6270 Jayleane Smith-PT Department Assistant (Gainesville)…………………..940-668-4272 Charles Brown-PT Department Assistant (Corinth)…………………………940-498-6270 PT Department Assistant (Corinth)…………………………………………….…..940-498-6270 DOL MATRIX GRANT Angela Sharp-Project Coordinator…………………………………………….......940-668-4272-4307 Leslie Crutsinger-Program Specialist………………………………………….…...940-668-4272-4302 Maame Darkwa-Grant Intake Advisor……………………………………….…….940-498-6276 Jennifer Dougherty-Grant Intake Advisor………………………………….….…940-668-4272 X 4302 Amanda Roberts-Department Assistant…………………………………….......940-668-4272 X 4314 GED CAREER PATHWAYS ACADEMY Rhonda Lawson-Project Coordinator……………………………………………...940-668-4272 X 4911 Lacey Walton-Troster-Essential Skill Advisor (Aubrey & Corinth)……940-902-2595 Salli Page-Essential Skill Advisor (Bowie & Gainesville)……………….….940-902-2366 GAINESVILLE: COMPUTER HELPDESK NIGHT ADMINISTRATOR SECURITY 940-668-4284 Darin Allred 940-736-6339 940-284-5445 Monday-Thursday 4:30 P.M.-8:00 P.M. After 8:00 P.M. CORINTH: COMPUTER HELPDESK NIGHT ADMINISTRATOR SECURITY 940-498-6287 940-498-6270 210-299-7632

WWW.NCTC.EDU/LIFELONGLEARNING

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Djuna Forrester

Dean

Gloria Roberts

Workforce Development Coordinator

Jim Winslow

Computer Training Coordinator

Lori Dunn

Community Education

Coordinator

Kenny Smith

Vocational Training Coordinator

Robin Jett

Recruitment and Career Advisor

Technical Assistant

(Gainesville)

Kayra Morgan

Department Assistant (Gainesville)

Jayleane Smith

PT Department Assistant (Gainesville)

Dana Martinkus

Department Assistant

(Corinth)

Charles Brown

PT Department Assistant (Corinth)

PT Department Assistant (Corinth)

OPEN ENROLLMENT

Student issues/concerns, scheduling conflicts, syllabus, curriculum, textbooks, testing, supplies

Room numbers, copies, time sheets, paperwork, documents for coordinator approval

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Djuna Forrester

Dean

Jennifer Dougherty

Intake Advisor

(Gainesville)

Maame Darkwa

Intake Advisor

(Corinth)

Angela Sharp

Project Manager

Leslie Crutsinger

Program Specialist

Amanda Roberts

Department Assistant

(Gainesville)

DOL MATRIX HEALTHCARE GRANT

Student issues/concerns, scheduling conflicts, syllabus, curriculum, textbooks, testing, supplies

Room numbers, copies, time sheets, paperwork, documents for coordinator approval

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Djuna Forrester

Dean

Salli Page

Essential Skill Advisor

(Gainesville & Bowie)

Jim Hogan

Instructor (Bowie)

Instructor (Bowie)

Gaby Burgan Instructor

(Gainesville)

Instructor

(Gainesville)

Lacey Walton-Troster

Essential Skill Advisor

(Corinth & Aubrey)

Laura Paul Instructor (Corinth)

Alicia Halliford Instructor (Corinth)

Linda Holiday Instructor (Aubrey)

Instructor (Aubrey)

Rhonda Lawson

Grant Coordinator

GED CAREER PATHWAYS ACADEMY 11

DRESS CODE POLICY

DISPLAY OF PROFESSIONAL DRESS IN THE TEACHING ENVIRONMENT

Professional dress sets the instructor apart from the student as a role model and achieves respect for you as the authority in the classroom. You are representatives of the Division’s quest for quality and your appearance is noticed. The unwillingness and/or failure to follow this guideline is grounds for dismissal from the teaching assignment.

All instructors are expected to report to the classroom dressed in a professional manner. Jeans, T-shirts, fitness attire or shorts are not acceptable-unless previously approved by program coordinator due to the required learning outcomes and extenuating specifications of a course. Any questions should be directed to your program coordinator.

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CELL PHONE POLICY

From page 176 of the NCTC Student Handbook Cell Phone Policy: Classroom disruption by cell phones or other electronic devices is prohibited. All cell phones and similar electronic devices must remain turned off and out of sight for the duration of class. Please set your cell phones to silent before the start of class. If it is critical that you accept a call, kindly walk outside the building so that your conversation does not disrupt the learning environment of other students.

Cell phones have become the way of life for most individuals. Lifelong Learning understands the importance of having constant communication with family, home, and business. In order to maintain as little disruption as possible, please go over the policy with the students at the beginning of class.

THE USE OF CELL PHONES IN CLASSROOM

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The first year NCTC started documenting student learning outcomes as part of the Institutional Effectiveness Process was 2007-2008. In 2008-2009, improvements were seen in the faculty understanding of the process. However, NCTC is not where it should be with regard to the purposeful identification and evaluation of student learning outcomes. In 2009-2010 processes were implemented to document commitment to the identification and improvement of student learning outcomes. For each department 2 classes will be chosen to conduct assessments before and after courses. Use of assessment tools requires consideration of the purpose of assessment: Why are you assessing? What do you want to asses? Assessing student learning outcomes makes us think more critically about what and how we are teaching. For students they can better focus when they know the expectations, helps with motivation, and students understand strengths and weaknesses from feedback. For instructors assessments encourages discussion on issues, standards, expectations, what was taught and why. Assessment provides foundations for subsequent courses and assessment results are evidence of quality teaching and learning.

Types of assessments could be: •Quizzes/Exams: T/F, multiple choice •Longitudinal record of work and progress over time •Performance demonstration •Essays: ability to communicate in writing; analyze and solve problems.

IE/SP – Institutional Effectiveness Process – Status

COURSE DESCRIPTION AND STUDENT LEARNING OUTCOMES

What are Learning Outcomes?

Statements that specify what students will know, be able to do or be able to demonstrate when they have completed or participated n a program/activity/course/project

Learning Outcomes are tied to SACS credentialing. (Southern Association of Colleges and Schools)

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CLASS CANCELED DUE TO BAD WEATHER

Many students commute to NCTC in Gainesville, Corinth , Flower Mound, Graham, and Bowie from out of town, so hazardous driving conditions due to weather can be a problem. Whenever the weather gets bad enough (icy roads, etc.) that you think NCTC might cancel classes, tune in to one of the radio or TV stations listed → → → (These are also links on NCTC website) In addition to the radio or TV , check website posting. The “CANCELLATION NOTICE” link in the box will be activated, and you should be able to click on it for more information. If the link is NOT activated (red text, not underlined), classes will meet as scheduled. I recommend all instructors to click on the “LION’S ALERT” link and sign up for automatic text message to your cell phone. USE YOUR BEST JUDGEMENT. If you believe you would be putting yourself at risk by driving to campus-even if classes have not been officially cancelled-stay home!

CANCELLATION/DELAY NOTICE Click REFRESH in your browser to assure that link is current.

Radio KGAF – 1580AM – Gainesville KNTX – 1410AM - Bowie

Television KXII – Channel 12 – Sherman/Denison WFAA – Channel 8 – Dallas/Fort Worth KXAS – Channel 5 – Fort Worth/Dallas KDFW – Channel 4 - Fox 4/Dallas/Fort Worth KTEN – Channel 10 – Ardmore/Denison

Please try to avoid calling if you can-this will help keep phone lines clear for emergencies.

Class time missed as a result of unanticipated class cancellations due to weather WILL NEED TO BE MADE UP.

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EMPLOYMENT POLICIES

General Information

Applications for part-time teaching positions are accepted on an on-going basis for the development of a pool of qualified instructors. Qualified part-time instructors may be recruited to teach for the Division of Lifelong Learning based upon their expertise and course content specialization. However, prior to teaching a course, an on-line NCTC application must be completed.

Instructor Paperwork Requirements

Individuals employed to teach for the Division of Lifelong Learning are considered college employees. Therefore, an employment packet with pertinent paperwork must be completed by all part-time instructors prior to the first day of class. If an instructor is volunteering or working as an aide and not receiving any payment, then an employment packet must be completed.

Maximum Allowable Hours

Part-time NCTC employees may work up to but not more than 19 hours per week, NO EXCEPTIONS/NO EXTENUATING CIRCUMSTANCES. Calculation of the hours worked is determined in total-not by department. For example, if someone worked three hours for Adult Education and six hours for the Customized Training, the total time worked would be 9 hours. These hours will be tracked weekly by the instructor and coordinators/manager/supervisors. In the event that more than 19 hours are worked, the college is obligated to pay employee benefits. It is very important that instructors stay within those guidelines. If a part-time Division of Lifelong Learning instructor is also teaching a credit course, then a different calculation method is used. For credit courses, the maximum number of load units a part-time instructor may teach is 9-hours (i.e. three 3-hour classes). Nine load unit’s equals 19 hour for part-time hourly faculty. Therefore, the maximum allowable hours has been reached.

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PROFESSIONAL CONDUCT GUIDELINES

1. The Professional Educator shall treat all persons with respect, dignity, and justice, discriminating against no one on any arbitrary basis such as ethnicity, creed, gender, disability, or age. 2. The Professional Educator shall strive to help each student realize his or her full potential as a learner and as a human being. 3. The Professional Educator shall by example and action encourage and defend the unfettered pursuit of truth by both colleagues* and students supporting the free exchange of ideas, observing the highest standards of academic honesty and, integrity, and seeking always an attitude of scholarly objectivity and tolerance of other viewpoints. 4. The Professional Educator shall work to enhance cooperation and collegiality among students, faculty, administrators, and other personnel. 5. The Professional Educator shall recognize and preserve the confidential nature of professional relationships, neither disclosing nor encouraging the disclosure of information or rumor which might damage or embarrass or violate the privacy of any other person. 6. The Professional Educator shall maintain competence through continued professional development, shall demonstrate that competence through consistently adequate preparation and performance, and shall seek to enhance that competence by accepting and appropriating constructive criticism and evaluation. 7. The Professional Educator shall make the most judicious and effective use of the college's time and resources. 8. The Professional Educator shall fulfill the employment agreement both in spirit and in fact, shall give reasonable notice upon resignation, and shall neither accept tasks for which he or she is not qualified nor assign tasks to unqualified persons. 9. The Professional Educator shall support the goals and ideals of the college and shall act in public and private affairs in such a manner as to bring credit to the college.

Faculty Code of Professional Ethics Professional Educators affirm the inherent worth and dignity of all persons and the right of all persons to learn. Learning best occurs in an environment devoted to the pursuit of truth, excellence, and liberty. These flourish where both freedom and responsibility are esteemed. In order to express more adequately the affirmation of our professional responsibilities, we the faculty members of the College do adopt, and hold ourselves and each other subject to, the following Code of Professional Ethics

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10. The Professional Educator shall not engage in sexual harassment of students or colleagues and shall adhere to the college's policy on sexual conduct. 11. The Professional Educator shall observe the stated policies and procedures of the college, reserving the right to seek revision in a judicious and appropriate manner. 12. The Professional Educator shall participate in the governance of the college by accepting a fair share of committee and institutional responsibilities. 13. The Professional Educator shall support the right of all colleagues to academic freedom and due process and defend and assist a professional colleague accused of wrongdoing, incompetence, or other serious offense so long as the colleague's innocence may reasonably be maintained. 14. The Professional educator shall not support a colleague whose persistently unethical conduct or professional incompetence has been demonstrated through due process. 15. The Professional Educator shall accept all rights and responsibilities of citizenship, always avoiding use of the privileges of his or her public position for private or partisan advantage. *In this code the term "colleague" refers to all persons employed by colleges in the educational enterprise. REFERENCE: Texas Community College Teachers Association, February 20, 1997.

Faculty Code of Professional Ethics Continued

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CURRICULUM DEVELOPMENT AND OWNERSHIP

Instructors frequently have their own curriculum based on personal experience and knowledge. If Lifelong Learning agrees to pay an instructor to develop curriculum for a course or training unit, then that curriculum becomes the property of NCTC. You will be required to present a hard copy and electronic copy to be approved by the coordinator prior to payment. If the instructor uses curriculum that was not developed for the sole purpose of a Lifelong Learning course or training unit, then (1) Lifelong Learning will not pay the instructor for development time; and (2) the curriculum remains the property of the instructor As much as possible, Lifelong Learning should provide curriculum for course. However, in cases where customization is required, development time may be paid to the instructor. It should be clearly specified in the Letter of Agreement with the instructor whether or not development time will be paid. Also, if development will be paid the Letter of Agreement should specify that NCTC will retain ownership rights.

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REQUIRED DOCUMENTS TO BE RETURNED AT END OF CLASS

• ROSTER

• SIGN IN SHEETS

• STUDENT EVALUATIONS

• INSTRUCTOR EVALUATIONS

• TIMESHEET

Below is a list of documents that is required by the division for files. The following documents are considered crucial tools to comply with state mandated requirements for audits. These documents need to be completed in their entirety to ensure compliance.

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• Check roll at the beginning of each class. Meet dates should be filled in boxes for convenience.

• Students that do not appear on roster cannot attend class. Please obtain their name and phone number and direct them to the front desk -immediately.

• Mark roster with appropriate symbols found at the bottom of page. • Rosters must be graded at the end of the course. Special Interest/Computer use

S-Satisfactory or U-Unsatisfactory.

• All other classes will use letter grade system based on given number of points.

• Sign and return the roster to the Lifelong Learning office.

OFFICIAL ROSTER

• Regular and punctual attendance is expected of all students in all classes for which they have registered.

• All absences are considered to be unauthorized unless the student is absent due to

sickness or emergencies that are approved by the instructor. • The instructor is responsible for judging the validity of any reasons given for an

absence. Valid reasons for absence, however, do not relieve the student of the responsibility for making up required work.

• Students will be dropped from a class, (no refund) upon recommendation of the

instructor who feels the student has been justifiably absent a sufficient number of times to preclude meeting the course’s objectives.

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BASIC CERAMICS ART 9100 002 111Q 6:00 PM - 9:00 PM

INSTRUCTOR: X. XXXX LOCATION: CTC M 9/26/11 - 10/17/11

STUDENT ID STUDENT NAME 9/26 10/3 10/10 10/17 GRADE

1 1234-56789 LAST NAME, FIRST NAME

2 1234-56789 LAST NAME, FIRST NAME

3 1234-56789 LAST NAME, FIRST NAME

4 1234-56789 LAST NAME, FIRST NAME

5 1234-56789 LAST NAME, FIRST NAME

6 1234-56789 LAST NAME, FIRST NAME

Please use the following symbols to mark the ***THIS ROLL MUST BE GRADED AT THE END OF

Attendance record. Sign and return to the THE COURSE BEFORE AN INSTRUCTOR

Continuing Education Office. PAYCHECK CAN BE ISSUED. THANK YOU.

Absent Tardy Present (S-Satisfactory, U- Unsatisfactory)

Instructor Signature _____________________________________________

NORTH CENTRAL TEXAS COLLEGE

1525 W CALIFORNIA STREET, GAINESVILLE, TEXAS 76240

1500 N CORINTH, CORINTH TEXAS 76208

940-498-6270 (CORINTH) 940-668-4272 (GAINESVILLE)

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Student Contact Sheet is filled out first day of class. Information will be useful if class is canceled for any reason or if instructor needs to correspond with student(s).

STUDENT CONTACT SHEET

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EVALUATIONS

In accordance with nationally accepted guidelines for Division of Lifelong Learning, each course offered by the NCTC Division of Lifelong Learning will be evaluated for its quality and effectiveness. Evaluations are the main source of feedback. Evaluation may measure reactions of participants, the amount of learning, changes in behavior, or provide information about the planning, development, administration, instruction, and support services for a program. Quality assurance and control in Division of Lifelong Learning experiences are enhanced through long range, systematic evaluation of what is intended in relation to what actually occurs. The difference can be used as the base for whatever change is needed to ensure that intended learning outcomes are attained.

Evaluations can answer the following types of questions • Did the learning experience result in individual behavioral change specific in the

intended learning outcome? • Were the intended learning outcomes appropriate for the stated purpose of the

learning experience and the intended audience? • Were the intended learning outcomes stated in measurable and observable terms? • Were the program inputs (decision-making during the planning process: fiscal,

physical, and instructional inputs of the provider) associated with the learning outcome?

• Were the institution’s philosophy, mission, structure, functions and other processes effective in producing the intended learning outcome?

At the end of the last class , hand evaluations to students to complete. Ask them to place the surveys into the enclosed envelope and submit them with the instructor folder. Please step out of the room while these are being completed. You will also complete an evaluation for the Lifelong Learning staff. Place instructor evaluation in instructor folder to be returned to Lifelong Learning.

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DIVISION OF LIFELONG LEARNING STUDENT EVALUATION OF COURSE

HOW DO YOU RATE THIS COURSE?

COURSE NAME:_________________________________ INSTRUCTOR:________________________________

(Please circle the best answer)

INSTRUCTOR PREPARATION LEVEL?

EXCELLENT

GOOD FAIR

POOR

INSTRUCTOR KNOWLEDGE LEVEL?

EXCELLENT

GOOD FAIR

POOR

INSTRUCTOR PRESENTATION?

EXCELLENT

GOOD FAIR

POOR

OVERALL INSTRUCTOR RATING?

EXCELLENT

GOOD FAIR

POOR

COURSE MATERIAL QUALITY?

EXCELLENT

GOOD FAIR

POOR N/A

QUALITY OF TEXTBOOK OR COURSE HANDOUT?

EXCELLENT

GOOD FAIR

POOR N/A

OVERALL RATING OF TRAINING?

EXCELLENT

GOOD FAIR

POOR

HAVE YOU TAKEN AN NCTC LIFELONG

LEARNING CLASS PRIOR TO THIS

COURSE?

YES NO

WHY DID YOU CHOOSE TO TAKE THIS COURSE

AT NCTC?

LOCATION INSTRUCTOR

PRICE _________________

WOULD YOU RECOMMEND THIS

CLASS?

YES NO

WOULD YOU ENROLL IN ANOTHER LIFELONG

LEARNING COURSE AT NCTC?

YES NO

COMMENTS/SUGGESTIONS/RECOMMENDATIONS TO THE LIFELONG LEARNING TEAM

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Thank you for your feedback!

DIVISION OF LIFELONG LEARNING STUDENT EVALUATION OF COURSE

How do you rate this course:

COURSE NAME: _______________ INSTRUCTOR: ________________

If you prefer to mail the evaluation, send to: NCTC Lifelong Learning Division, 1525 W. California, Gainesville, TX 76240

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Ev aluation by Instructor of Lifelong Learning Staff

Course ID Number: ________________________________________________________________

Course Name: ____________________________________________________________________

Instructor Name: __________________________________________________________________

Excellent Satisfactory Fair Poor

1. The LL staff was friendly and supportive to me

as an instructor.

2. The LL Staff provided clear, written instructions which adequately explained my teaching responsibilities and duties.

3. The Lifelong Learning staff offered to assist me

with completion of all required personnel documents.

4. The Lifelong Learning staff assisted me with problem-solving when difficult issues arose with the class I was instructing.

Comments on how the Lifelong Learning staff could better assist you or suggestions on how to improve the programs offered by Lifelong Learning. ___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

_________________________________ ________________________ (Signature of Instructor) Date

Division of Lifelong Learning

Evaluation of Lifelong Learning Staff

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TIME SHEETS

• Each instructor must complete and return a time sheet that accurately reflects the number of contact hours spent on the course-including teaching and course development time. Payroll will be mailed to the address listed on application. It is the responsibility of the instructor to make sure address is correct.

• Time sheets need to be routed to your program coordinator

for signature and approval

• Time sheets are to be submitted every month by established deadline dates.

• Time sheets need to be filled out promptly and accurately any changes or errors could delay payment.

• Time sheets not received by the cut off dates will not be

processed until the following pay period.

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POLICY AND PROCEDURE

• Only submit original time sheets with original signatures.

• Only record time up to dividing line.

• Time sheets must be turned in by cutoff dates, listed on back of time sheets.

• Fill out separate time sheets for each class.

• Faxes WILL NOT be accepted. 0

• Time sheets could be delayed if not completed correctly.

Instructions TIME SHEET

Heading

Fill out top portion as shown.

Be sure and include social security number or write “on file”.

Dividing line represents when payroll ends and begins

Add hours to appropriate numbered boxes, total first and last column

Sign and date time sheet

Turn in original sheet to front desk or mail to Coordinator.

Dividing Line

Signature

NAME SS NUMBER

COURSE Zumba POSITION

COURSE DATE _______________________ 5/24/11 - 7/26/11 COURSE LOCATION: _____________________Pinnell Square

MONTH

DAY OVERTIME VACATION SICK TOTAL

June 1

2

3

4

5

6

7 3.00 3.00

8

9

10

11

12

13

14 3.00 3.00

15

16

17

18

May 19

20

21

22

23

24 3.00 3.00

25

26

27

28

29

30

31 3.00 3.00

TOTAL 12.00 12.00

FOR DIVISION/BUSINESS OFFICE USE ONLY

Gainesville Account # (circled): 1-01-42-300-2140 1-01-60-520-2140 Other: __________________

May-June

On File

LIFELONG LEARNING INSTRUCTOR

Per Hour Payroll $________

I hereby certify that, to the best of my knowledge and belief, this schedule report is complete and correct.

Hrly Pay: $_____ x _____hrs = $ ________

NCTC EMPLOYEE TIME SHEET

C = COMP USED H = HOLIDAY

P = PERSONAL J = JURY DUTY

STRAIGHT TIME MISC/COURSE PREP

EMPLOYEE SIGNATURE SUPERVISOR SIGNATURE DATE

ADMINISTRATOR SIGNATURE DATE

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PAYROLL DATES 2011-2012

Following is a schedule of payroll cut-off dates and payroll distribution date for the 11-12 year. All payroll data including time sheets, must be in the hands of your hiring coordinator no later than 10:00 P.M. on the cut off date shown. Any time sheets received after the cut off date will be paid the following month.

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Cut Off Date Pay Date

9/13 9/23

10/13 10/25

11/11 11/23

12/6 12/16

1/12 1/25

2/14 2/24

3/6 3/23

4/13 4/25

5/15 5/25

6/13 6/25

7/13 7/25

8/15 8/24

CERTIFICATE OF COMPLETIONS/CEU’S

A Certificate of Completion displaying continuing education units (CEU’s) will be issued upon written request from students, who have completed a Lifelong Learning course(s) and have successfully met skill or competency requirements. (The CEU is a nationally recognized means of recording and accounting for the various continuing education activities a person accumulates. One CEU is awarded for every 10 contact hours of organized continuing adult education).

An official college transcript displaying Lifelong Learning course(s) will be issued upon written request from students. Students must request a COMBINED transcript.

Transcripts must be requested through the Registrar’s office.

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Practical Information for Instructors

Emergency Procedures

If an emergency occurs during class, the following procedures, as mandated by situation, should be followed: Medical Emergency: If an emergency serious enough to require emergency medical treatment occurs, make calls in the following order:

•911 •The Evening Administrator on duty or Security •The Dean of Lifelong Learning

If an injury occurs that it is not an emergency situation, but is a “visible injury,” notify: •The Evening Administrator on duty or Security •The Dean of Lifelong Learning

Property Damage

Whenever any property is damaged, call: •The Evening Administrator on duty and/or Security •The Dean of Lifelong Learning

If property damage is extensive enough to cause possible injury to students, remove students from the area and immediately contact:

•The Evening Administrator on duty and/or Security •The Dean of Lifelong Learning

Procedures for Locked Rooms

When a class is scheduled, the room should be unlocked before the starting time. If you should find your room locked or find equipment inaccessible, call your Program Coordinator. If unable to reach coordinator call Division staff (daytime) or the Evening Administrator on duty.

Audio –Visual Equipment

Arrangements should be made through your coordinator by filling out technology request form at least five days prior to first class date for which equipment is required. If similar equipment is needed for each class meeting, please note such in your initial request.

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Practical Information for Instructors

Student Breaks/Early Release From Class

Students are entitled to a ten-minute break for each scheduled hour of class. Instructors may set their own break schedule, preferably after discussing it with class members. Classes should meet for the entire scheduled time and not be released until the required amount of class time has been met.

Duplicating/Copies

Copies of course materials will be made available to the instructor upon written request. Copy Request Slips will be provided to all instructors. Please fill slips out in their entirety, deliver slip and all materials to the office a minimum of three working days before the duplicated material is needed. The master or original must be prepared or typed by the instructor. Unless identified in course planning, copying shall not be a substitute for the purchase of books or other course material.

Use of Facility/Classrooms

Lifelong Learning has two main buildings to book classes for all programs, Career and Technology Center, Gainesville and Pinnell Square, Corinth. Classrooms are not designated to any particular class or instructor. Classroom space must be shared among the many courses offered each semester. Classrooms are booked as classes make. There are occasions when classroom space is not available and classrooms are booked at the main campuses or other designated locations. Instructors are not authorized to make adjustments, redecorate, or relocate to another classroom. Any suggestions , comments or questions regarding classroom set up needs to be addressed with program coordinator. If instructors wish to move furniture to better serve the interest of the class and students, prior authorization needs to be made with program coordinator. Furniture needs to be placed back in original state at the conclusion of each class. If a class plans to meet outside of classroom (field trips, etc.) The instructor needs to notify the front desk so information can be posted.

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What is FERPA? The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children’s education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records. When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student (“eligible student”). The FERPA statue is found at 20 U.S.C. § 1232g; 34 CFR Part 99. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students." Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies. Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information. Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

School officials with legitimate educational interest; Other schools to which a student is transferring; Specified officials for audit or evaluation purposes; Appropriate parties in connection with financial aid to a student; Organizations conducting certain studies for or on behalf of the school; Accrediting organizations; To comply with a judicial order or lawfully issued subpoena; Appropriate officials in cases of health and safety emergencies; and State and local authorities, within a juvenile justice system, pursuant to specific State law.

FERPA – Family Educational Rights and Privacy Act

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Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school. The information contained within FERPA is important because all NCTC students are enrolled in an institution of higher education and/or are 18 years of age or older. As a result, NCTC students are considered “eligible students.” As such, without the student’s direct consent, NCTC cannot release any academic or financial information regarding the student to the parent. (There are some exceptions.) Releasing emergency information about a student to his/her parent is simplified if the student has signed the Information Release Waiver. Please discuss with your student the importance of signing the Information Release Waiver that is included in his/her acceptance package. FAQ about FERPA If I am a parent of a college student, do I have the right to see my child’s education records especially if I pay the bill? As noted above, the rights under FERPA transfer from the parent to the student once the student turns 18 years old or enters a postsecondary institution at any age. However, although the rights under FERPA have now transferred to the student, a school may disclose information from an “eligible student’s” education records to the parents of the student without the student’s consent if the student is a dependent for tax purposes. Neither the age of the student nor the parent’s status as a custodial parent is relevant. If a student is claimed as a dependent by either parent for tax purposes, then either parent may have access under this provision. Can a postsecondary institution disclose financial records of an eligible student with the student’s parents? If the student is a dependent for income tax purposes, the institution may disclose any education records, including financial records to a student’s parents. If the student is not a dependent, then the student must generally provide consent for the school to disclose the information to the parents. May a postsecondary institution disclose to a parent, without the student’s consent, information regarding a student’s violation of the use or possession of alcohol or a controlled substance? Yes, if the student is under the age of 21 at the time of the disclosure. FERPA was amended in 1998 to allow such disclosures. Also, if the student is a “dependent student” as defined in FERPA, the institution may disclose such information regardless of the age of the student. The following explanation of FERPA comes from the U.S. Department of Education website http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html

FERPA – Family Educational Rights and Privacy Act - Continued

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I like to think of the Lifelong Learning Division as an opportunity for people to share their passion. Some have a desire to learn and others have their knowledge and experience to share. We strive to put the two together in a flexible, compatible and economic schedule. The Lifelong Learning Division is honored and proud to have an exceptional, creative, professional group of instructors that make our program stand out among our competitors. I hope this has answered some of your questions and look forward to working with all of you going into the future.