Induction & Refresher Training

Induction Pack Contents

Welcome letter Letter of appointment, Payroll forms,Building layout map OHS/Induction blank forms. Sign the visitor register but use “Induction” as reason on site. Introduce new employees to reception staff.

Toilets and emergency exit locations

All exit signs and toilet signs are pictorial and universal not restricted to a singular language for our staff and clients.

Our current safety procedures form part of our induction process and are also part of refresher training for existing staff. This is to ensure all staff receive appropriate training to empower themselves individually and as part of our team

Safety Checks

The safety checks include checks to work areas, work equipment, emergency equipment, meeting rooms and amenities. The personnel responsible for the safety checks are all employees except where specified. As an example all staff are expected to routinely check the fire extinguisher pressure gauges even though the refilling of extinguishers is contracted out. Working checks of equipment such as photocopiers is expected even though planned maintenance occurs and is scheduled to minimize interruptions to company output.

Our reporting procedures are the same for all staff regardless of their position or job title as every employee is responsible for contributing to his or her own safety in the workplace. Reporting forms are kept in the admin reception area and must be reported in the first instance to reception who will pass to our designated safety representative or studio director.

• Staff Introductions• Studio Layout Orientation• Id/Access Cards

First Aid Officer Designated Safety RepresentativeMiss Lotta Paine Mr Willie Check

Lunch Intermission(1Hour)

Potential Hazards• Filing Cabinets that tip when too full or left open• Tripping hazards from cords• Burns from hot spots on photocopiers• Chairs not properly adjusted or worn parts• Chemical vapours from photocopier toners or inks• Electrical hazards from overloaded points or worn cords• Physical/emotional hazards from repetitive work such as RSI or

stress• Glare or eyestrain from workloads• Cuts from shredders or guillotines • Inconsistent lighting from work areas to walkways for tripping

hazard

Controlling identified risks and potential hazardsLarge filing cabinets will be substituted with 3 drawer filing systems. The drawers are counterweighted and floor tracked. Trailing cords have mostly been eliminated but any extra cords used must be covered before the room is used or task is started. Hot components on photocopiers should not provide burns to staff when paper jams as non-conductive tongs are stored with our paper as an engineering control for such events.

Removing and Replacing Chairs

An administrative control of routine safety checks is designed to highlight opportunities to remove and substitute chairs which are no longer working according to specifications or requirements. Remove, Report, Replace

Safety ChecksPhotocopiers have been placed away from direct workstations eliminating issues with vapours. The ventilation/air con is regularly serviced and cleaned and work breaks are part of the job design. Safety checks generally highlight cords that are wearing but all cords are tested and tagged.

System Safety ChecksOur attention to job rotation, our buddy system, mentoring and great work culture means RSI and stress complaints are not currently present in our workplace to the best of our knowledge. Some stress and deadlines will always exist so by design we aim to minimize harm. We encourage staff to identify ways we can improve our system.

Safety Checks

All workstations are not in direct sunlight and antiglare screens are provided. Sop’s or standard operating procedures are kept at the work area for shredders and guillotines and training must be undertaken prior to use. New lighting has been installed in walkways this week.

OH& S Meetings

Our OHS meetings are held monthly with minutes recorded. All staff are expected to attend. Our receptionist is included in this meeting and the incoming calls are handled by our temp staff.

Emergency Procedures

Dial 222 from any phone and state type of emergencyCode Red - Fire EvacuationCode Blue – Medical Emergency (Ambulance)Code Purple – Bomb ThreatCode Black – Personal Threat (Police)

The studio has 2 silent duress alarms located at reception and in the centre of the studio. These alarms are silent but are LED and show upon the overhead visual display units installed. These are noted on your studio layout map. Further training will be provided.

Thanks for your attendance and participation in the induction process . We look forward to working with you