Important Points for Assessment of NGOs

7/28/2019 Important Points for Assessment of NGOs

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Important Points For Applicant

Organizations

Self- Assessment

Philippine Council for NGOCertification (PCNC)


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To help applicant organizations better prepare for the

PCNC evaluation visit which is a critical part of the wholecertification process, they are advised to conduct a self-

assessment using the following guide questions:

1. Are the purposes (VMG) of the organization clear?

1. What are the needs being responded to and whoare the beneficiaries?

3) Do the Board, staff, and beneficiaries

understand the VMG (purposes) well?

4) Are the Board members actively involved inpolicy formulation and direction-setting? As evidenced

by what?


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5) Do the Board members meet regularly? How often? Is

there proper documentation of minutes and resolutions?

6) Is there evident or possible conflict of interest among the

Board and staff? How? (For example, the Board officers

are family members or the Board members are alsoimplementors.)

7) Are the Board members serving as volunteers or do they

receive remuneration?

8) Are there clear processes for Board selection and

election?


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9) Are actual practices according to their Articles of

Incorporation and By-laws?

10) Is there a clear organizational structure and lines of

accountability?

11) Are there clearly-defined job functions and personnel

policies?

12) Are there enough staff (even if volunteers or seconded by

another organization) or skills necessary to implement the

program/project activities or perform the necessary tasks?


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13) Does the organization pay its staff (if any) law-mandated

wages and benefits?

14) Is there an operating system in place?

15) Is there a clear planning process?

16) Is there a monitoring and evaluation system?


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17) Is there proper documentation of financial and projecttransactions?

18) Are there adequate internal control processes to ensure

financial transparency and accountability, such as:

- properly maintained books of accounts registered with the BIR;- a bank account in the name of the organization;- receipts registered with the BIR and properly used;

- pre-numbered check vouchers and at least two (2) checksignatories;

- separate persons for disbursements approval, bookkeeping,and cash custodianship;


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Internal control processes continued

- supporting documents of financial transactions properly

maintained for audit;

- an annual audit made by an independent CPA registered with the

PRC, BIR, & accredited by BOA;- written accounting/financial policies & procedures;

- proper segregation of program & administrative expenses with

administrative expenses not exceeding 30% ?


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19) Are there mechanisms in place to ensure sustainability?

20) What are the organizations linkages?

Documents

Important Points for Assessment of NGOs