Saint Bernadette PTO MinutesTuesday May29,2012 6:30 pmOperating Committee Meeting

In Attendance:

Mrs. Beeks, Mrs. Richard, Tracey Pilone, Sandy Barrick, Yvonne Horner, Becky Garcia, MandyMolinari, Laurie Altdorfer, Emily Weyrich, Lisa McGillin, Joan Cantarelli, Carolyn Theis,Mariearmen Illeeias

Opening Prayer

I. President's Report: Tracey Pilone

a. Transition Meeting scheduled for next week, Tuesday June 5th. Commiffee and

Board members should bring any Turnover Books and other pertinent information

for the new Committee and Board members.

b. Surplus Funds in PTO Account: Tracey and Mrs. Beeks have been researching

how much to carry over to the next year, and have as a reserve in the PTO

account. The parish is concerned that the PTO is carrying too much money for a

non-profit. The parish recommends that the PTO only keep 3 to 6 months' worth

of expense money in their account from year to year. The Diocese suggested up

to 12 months. After discussion, the Executive Board took a vote and approved

keeping 6 months' worth of expense money in the account. As our budget for

next year is $100,000, $50,000 will need to remain between the checking and

PTO DIAL account to carry over to the new fiscal year.

c. Projected Cash Surplus: We now have over $145,000 in the PTO accounts.

Estimated expenses for the remaining of the fiscal yearare $44,000.

Approximately $15,000 from Auction proceeds remain, and have been designated

for technology and are currently in the bank. The board voted to transfer the

exact remaining number for the proceeds to the school technology fund. The final

number will be provided by the book keeper. With a target of $50,000 to be left

in the PTO account at the end of the fiscal year, we project over $35,000 in

surplus funds.

d. At the PTO general membership meeting last week, ideas for surplus funds

suggested by members included Wifi, classroom materials, new blinds/shades,

lighting in lower level, playground equipment, new floors, new furniture,

preschool playground, i-pads for students, and bathroom upgrades. These ideas

were discussed by the Board and Mrs. Beeks. With the end of the fiscal year fast

approaching, some ideas were not feasible to implement in a short amount oftime. After discussion, the Board voted and approved to use up to $35,000 to 1)

replace the lighting in the gym and middle school hallway and2) purchase

fumiture. Mandy will work on obtaining an estimate from our approved

subcontractor for the lighting work. The surplus funds not needed for lighting

will then be used towards purchasing new furniture for teachers, including teacher

desks, cabinets and bookcases.

e. Additional ideas that require more information:

i. It was suggested that2laptops be provided for Extended Day Care

students, so that students can use them to do homework in the cafeteria

during Extended Day Care. IT staff at school will need to be contacted to

determine feasibility.

i. Kiosk for school entrance, to announce school news and happenings. Lisa

McGillen to provide more detailed description, picture, and estimate.

iii. Handicap Assessable Entrance to the lower level of the school. For

students that may be confined to a wheel chair for a period of time, there is

currently no viable access to the lower level of the school. Maricarmen

will look into the possibility of adding a ramp or elevator to the lower

level.

II. Principal's Report: Mrs. Beeks

Mrs. Beeks thanked the Board and Committee Members for their service during

this past year. The financial records are in good order, with proper documentation

for expenditures.

Closing Prayer

St. Bernadette PIOBudget Report - as of 5 I 29 / 12

THIS IN AN "UN-OFFICIAL MID MONTH REPORT"

Budget Actual Budget ActualINCOME

Frundraisers IncomeAuction

Fint $3,5oo of pro@eds fuftd gen'l PTo eq)eftses

Goif TournamentRace for Education

Flynn & O'HaraPoinsettia SaieEPI/School SuppliesRetailers and RebatesNet Scrip Income?OTAL I'undraisers Income

Lunch Program IncomeCash SalesIncome from Cards UsedMilk Sales and Subsidies

TOTAL Lunch Program Income

PfO DuesDIAL Account Interest (& checking acctlClasroom Party Fees & stalf gift fund$5/ sadeln panies & $5/ student teadter gifi

Cafeteria Monitor Opt-Out FeesMiscellaneous Income (no show lines, etcf

10,ooo 23,536

11,O00 t4,25440,000 i0,755

s,o00 5,4s81,000 7,944

14,OOO 7,2663,OO0 3,9728,000 3,906

92,U)O 7L,L31

10,000 13,313720,OOO 77a,O2s14,OO0 15,947

144,OOO 147,3.26

11,5OO 11,9951,2OO t,4O74,3q) 4,50,4

11,OOO 11,250ozfi

1,500 5,5175,000 5,6855,000 6,5005000 07,500 r,249

27,sOO 34,088

750 7,2tA12,000 2,4tt

150 27

64,40,0 56,695

70,oo0 68,67743,700 42,27614,OO0 10,17s10,000 02,500 2,2A9

t4o,2u) L23,417

2,000 976300 0

1,000 350800 7,342

3500 07,6W 2,664

2,300 2074,000 1,475

150 0350 158

5477 54771,500 06,500 6,500

s00 05,000 s,000

003,OOO 641

28,77L L9,452

EXPENSES

Fundraisers E:cpensesAuctionRecipient of Auction ProceedsGolf Tournament Progran ExpensesGolf Tournament Benefi ciaryRace for Education Program ExpensesRace for Education Transfer to Techlolory Fund

$5,OOO of RFE income fund-s go to bre account belauPoinsettia SaieEPI/School SuppliesRetailer/ Rebate ExpenseScrip Expase (removed due req'd acctg to report srip only in net tems)TOTAL Fundraisers Expenses

Lunch Program ElxpensesFood PurchasesKitchen Staff Sa-laries ald Bene{itsMilk ExpensesKitchen ImprovementsOperating Fees and MaterialsTCTTAL Lunch Program Expenses

Operattng Committee BrpensesEvents and HospitalityGuest Speaker StipendOperating Committee Dues arrd DonationsOperating Committee SuppliesBookkeeplng Expense - 5O7o (a11ocrtio. done at JE end)

TOTAL Operatlng Committee kpenses

School and Student Programs E:rpensesClassroom Parties & lst Communion ReceptionCultural Arts Program ExpenseEmergency WaterField Day ExpensesField Trip Buses {$S,(XX) funded from RFEIGraduationPlayground MulchSafety Patrol CampSchool Building Operating ExpenseSound System MaintenanceSPECIAL PROJECTSTOTAL School and Studeat Programs Expenses

St. Bernadette PTOBudget Report - as of 5/29 / 12

THIS IN AN 'UN-OFFICIAL MID MONTH REPORT"

Budget ActualINCOME

Service Programs IncomeDrama ProgramEPI Clothing sold @ cost (ex: 8th gr shirts)Uniform ExchalgeYearbook incomeTTOTAL Senrice Prcgrams Income

Social Programs IncomeSalta's Secret ShopSociall-FalIFestivalSocial2-SockHopSocial3-SpringDanceTO?AL Social Programs lflcome

TOTAL IITCOME

Carry over of Opt Funds from prior yr:

2.000 1,8+21.000 700500 6a2

6.000 7.3979,5OO LO,62L

4,000 .+,.+5i

4,000 .+.8301 ,500 1 .71 5

500 01O,OOO 1O,99s

283,sOO 269,269

5,372

EKPENSES

Teacher and StaffPrograms ExpensesCafeteria Monitors - Regular I/IOPlayground Hires from Opt-OutClassroom EnhancementTeacher Polo ShirtsEnd of Year GiftsPublishing CenterTeacher's Coffee FundSOTAL Teacher and StallPrograms Expenses

Prior Yr ErtrreG6 {prior 5n food aperee pd after 6/30)

Service Programs DrpensesDrama ProgramEPl Clothing sold @ cost {ex: 8th gr shirtslUni{orm ExchangeYearbookT'OTAL Service Prcgrams Brpea*s

Social Progmms ExpensesSanta's Secret ShopSociall-FallFestivalSocia-l 2-SockHopSocial 3-SpringDalceTOTAL Social Progmms E:rpenses

TOTAI EKPEITSES

r{TT INCOME

Budget ActuaI

4,850 6316,372 16,3752,400 1.,964

300 04,000 3,766

00150 136

2A,O72 22,30,4

2,135

2,000 7341,OOO 760

500 186,000 09,500 1,512

4,000 3,6354,000 3,8931,500 995

500 330lO,(x)O 8,853

288,543 237,096

32,233

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