Saint Bernadette PTO MinutesJuly 11, 2011

In aitendanceMrs. Beeks, Tmcey Pilone, Mandy Molinari, Yvonne Homer, Laurie Altdorfer, Becky Garcia, Emily Weyrich

Opening Prayer

Board

Appointment of new officers

Secretary - Yvonne HornerTreasurer - Laurie AltdoderWays and Means Chair - Becky GarciaCulturalAtu Chair - Tracey HillGrade Representatives: K-2 - Trish Buswell

6 - 8 Maricarmen IlleciasVolunteer Coordinators: Jill Hardek and Mo Lauren

We are still in need of a volunteer for 3-5 Grade Rep.

BudgetThe finance report for the previous schml year was disilibuted by Emily Weyrich and reviewed by theboard. Leftover funds for the cafetenb optoat and the freld trip busseswere discussed, and will be on theagenda for the General Membership meeting in AugusL It was agreed that all funds not ud last year willbe spent inmediatety neut year in addition to the {unds nisd for naut year. A draft of a budget for thenew school year was distributed, and it was asked that the board members review this prior to discussion atthe no<t board meeting.

Principal's Repo*Mrs. Beeks stipulated that all expenses for the PTO must be approved prior to reimbursements being issued.An e><pense reimbursement form will be drafted/revised to include the budget account that is being chargedfor the expnse, and an area for autprized signature for reimbursement.

Procedures for cash handling need to be standardized and upheld.

Possibility of Bob Cartucio from the Dioese to come out and review guidelines for ash handlingwrthoperating commitee and fundraiser volunteers.

Prcs.ident's Report

RFE Coordinator - we are in need of an RFE (Race for Education) coordinator and volunteers. There are anumber of tasks invotud that aould be divided up. Mrs. Beeks and Tracey will meet wiffi Darleen Rouin togather more information.

Cunent fxpensg5 * since we do not have an approved budget, only mandatory oqenses will be approvedfor payment until the new budget is approved by the general membership.

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It was agreed that we need to have a paid bookkeeper position. This must be approved by the generalmembership, and will be presented at the August meeting.

New Business. VP Mandy Molinari will review the PTO chafter, and bring recommendations for possible changes to

the chafter. She will also review the website for possible changes.

I{ort tleetingAugust 11, 2011 7 pm

Items to be discussed:. Proposed Budget. New Check Request Form; EventApproual Form; Gsh Box Form. Scrip program procedures for next year. Proposed website updates (Mandy). Proposed Charter changes, including paid Bookkeeper position (Mandy)r Leftover funds from last year, allocation plan. RFE* potential volunteersr Parliamentary Procedure for General Membership meetings

Atbchment : Final budget repoft for 2010-2011

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