How to use SharePoint and Google DocCS 120/121

Spring2018

What is SharePoint

• Web application developed by Microsoft

• Allows a group to create, share and collaborate on Word, PowerPoint and Excel documents

• Provides a single place for a team to store and collaborate on documents

• Prevents the need to email a document back and forth between team members

• Often confusing

• Which document is most current?

Browser Requirements

• Mozilla Firefox

• If you do not have Firefox on your own computer, it is available on

• CS Dept computers

• Remote desktop—vclab.cs.odu.edu

Getting to SharePoint

• In your Firefox browser, go to • https://olddominion.sharepoint.com/_layouts/15/sharepoint.aspx

Note: Make sure you are using Firefox. For various reasons, Internet Explorer and Google Chrome do not currently support all the features which SharePoint offers

Figure 1—accessing SharePoint

Logging in

• You will be prompted to log in. Use your ODU mail ID username and password

Figure 2—logging in

• You should click on CS120 as soon as you log in as shown in the top figure.

• Then choose Documents for Fall 2017.

Your Group Folder

• Your group will have a folder, specifically for you to save and share your project documents

• Click on the “CS120/121” folder, shown in Figure 3

• Click on your group folder, shown in Figure 4

• In your group folder, you can create folders, save documents, etc.

Figure 3 Figure 4

Creating Documents

• You can either create a new document directly in SharePoint or Upload a previously created document

Editing Word Documents

• Two ways to edit documents:

• Using the Web App

• Open in Word

• Web App

• Limited features

• Good for basic editing

• Allows multiple people to edit at once

• Open in Word

• Full features

• Opens a local version of Word

• Saves directly to SharePoint

Open in Word

• Two ways to get to Open in Word

• Click Edit, then Open in Word, shown in Figure 6

• If already editing in the Web App, click Open in Word, shown in Figure 7

Figure 6

Figure 7

Open in Word cont.

• You will then need to re-enter your CS username and password

• Click “Enable Editing”

• You can now make the desired changes to the document using the full capabilities of Word

• Click the Save icon as normal, and the document will be saved on SharePoint

Figure 8—The green arrows on the Save icon indicates the document will be saved to SharePoint

Google docs

• Google Docs is an online word processor that helps you create, format, share and save documents with others.

• Provides a single place for a team to store and collaborate on the document

• Prevents the need to email a document back and forth between team members which is often confusing.

Open your Chrome browser• On the upper right corner press dot icon and locate Docs

• It will ask you to choose an account, log in using your MIDAS credentials

Start by selecting a Blank document

On the upper right hand corner, you can give your document a name

• Docs is similar to Microsoft word document in terms of functionality and features so you can copy, paste, cut, format and insert tables.

• Feel free to explore these features.

• Google docs lets you edit documents simultaneously with your group members, you can work on a single document together.

• Editing a document

• On the upper right corner of your screen, you can find options for editing and sharing this document with your team members.

• Click on “Share” and it will give you an option to enter the email id’s of your team members.

• Let’s try these features out