HOW TO MAKE YOUR EVENT A GREAT SUCCESS STORY ~In 12 Easy Steps~ Vina M. Smith Environmental Educator Ft. Peck Tribes Box 1027 Poplar, Montana Phone: Fax: Presented by 1) What is your theme? 2) Why is it important? 3) Plan ahead 4) Who is your audience 5) Time and date 6) Any conflicts with the date 12 STEPS TO SUCCESS Steps 1-6 12 STEPS TO SUCCESS Steps ) Location 8) Cost 9) Physical comforts 10) Assistance 11) Plan for problems 12) Take pictures What Is Your Theme? Pick A Theme: Air Water Soil Pollution Litter What Is Your Theme? Pick a logo for personal recognition and association Why Is This Important? Make it personal to the audience Plan Ahead Begin planning 4 to 6 months ahead of your event date Everyone needs their own planning time to get to your event Presenters need at least 4 months notice Schools need 2 to 4 months notice Who Is Your Audience? Adults Students Businesses What Time and Date? What time and day is best? Daytime for students Evenings for adults Not on weekends Any Conflict With Date? Is there anything else going on in the community? Check social calendars Pow Wow dates School activities Location Where is a good location? Central or multiples locations Reserve the location Plan on weather problems What kind of money do you have available? Grants Donations Or both (grants/donations) Cost What personal comforts will you need to provide? Food, water, tents Porta potties, trash containers Medical aide Physical Comforts Assistance Who will help you with your event? Presenters Set Up Take Down Cooks Food Servers Plan For Problems What unforeseen additional items may be needed? Plan for: Extension Cords Location Difficulties Parking Problems Take Pictures Of: all events presenters audience grants PR tribal council newspapers display GOOD LUCK ON YOUR NEXT BIG EVENT!!