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Honda Supplier GHG Management File Guidance Honda Motor Co., Ltd. Last update :April 20, 2018

Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

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Page 1: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Honda Supplier GHG Management File

Guidance

Honda Motor Co., Ltd.

Last update :April 20, 2018

Page 2: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

2

Last update :April 20, 2018

INDEX

1 Control Items

2 Establishing the Scope of Data

Acquisition

3 Target for Data Acquisition

4 Activity Data (example)

5 About data communication System

6 Contents of the Entry Sheet

7 Overview of the Entry Guidance

8 Entry Rules

【Basic Information】 【Entry Guide】

4. GHG Emission Tab P.31-49

4-1 Purpose of "GHG Emission" Sheet

4-2 Selection of Entry Method

4-3 Enter the emission of Scope 1 / Scope2

4-4 Enter the emission of Scope 3 Category 1

4-5 Enter the emission of Scope 3 Category 9

4-6 Checking

4-7 Planning Consumption A

4-8 Reduction Example

4-9 Error Check

5.Summary Tab P.49-52

5-1 Purpose of "Summary" Sheet

5-2 Quality Check

2. Sales Tab P.18-26

2-1 Purpose of "Sales" sheet

2-2 Reporting Company's Info.

2-3 Input the sales amount to Honda

2-4 Checking

2-5 Error Checking

3. Assessment Tab P.27-30

3-1 Purpose of "Assessment" Sheet

3-2 Answering System

3-3 Back-up Information

3-4 Error Checking

8 FAQ

9 Contact Person

1. Introduction Tab P.16-17

1-1 Purpose of "Introduction" Sheet

1-2 Language Selection

7. Error Check Tab P.54

7 Error check

6. Memo Tab P.53

6 Memo

【Other Information】

Updated

Page 3: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Basic Information

3

Last update :April 15, 2016

Page 4: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

4 1 Control Item

Target Period 12 months

Calendar year or Financial year (up to the supplier)

Target Scope Scope 1 & 2

Control Item

“Gentani”

(Note)

1. Currency and unit of “Sales Amount for Honda”

differ by region.

2. Definition of “Sales Amount for Honda” differs

by region. * Please ask your Honda PUR PIC for details of 1 and 2

Gentani =

■ Control items for GHG Reduction management are as follows:

GHG Emission (ton)

Sales Amount for Honda

Last update :April 15, 2016

Page 5: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Scope 1 Scope 2 Scope 3 Reference:Relevance with WRI GHG protocol (Honda 1st tier supplier viewpoint)

Energy

purchased

(Electricity etc.)

Outsourced parts,

components

Scrapping and recycling

Transportation

(Logistics for

Deliveries)

Raw materials

Equipment etc.

Transportation (Logistics for procurement)

Production

Purchasing Administration

Development Sales

Company cars

Business trips Commuting

Supply chain area

Logistics area

Scope 3 Scope 2 Scope1 Scope 3

Honda Customer

Targeted Suppliers

<a part of cat.1>

<a part of cat. 9>

(It is for reference only, and does not guarantee the identity of the definition of the GHG Protocol)

5

Last update :April 21, 2017

2 Establishing the Scope of Data Acquisition

Honda Supplier corporate activities

Overall product life cycle Customer

Pro

du

ct life

cycle

vie

wp

oin

t

Company’s own area (each company set target entities incl. group companies globally)

Source: Honda Greenhouse Gases (GHG) Calculation Common Standards For Suppliers (Product Lifecycle Viewpoint Version)

Page 6: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

6

Last update :April 21, 2017

3 Targets for Data Acquisition: Company’s Own Area (Ex.) < Scope1, 2 >

Source: Honda Greenhouse Gases (GHG) Calculation Common Standards For Suppliers (Product Lifecycle Viewpoint Version)

Items covered Items not covered

•Regardless of ownership or lease (rental) contract, any company, operation base or facility, etc., managed by your company implies possible involvement by your company in increasing or decreasing their GHG emissions.

• Any facility owned by your company but not directly related to business activities (facility leased to another company, residential facility such as a dormitory for employees, temporary facility such as construction work office, etc.)

• Any operation base, R&D facility, sales office or office building, etc. owned, but not managed, by your company (leased to another party)

• Another company’s facility existing within your company’s plant

• Any gas byproduct due to a chemical reaction in manufacturing processes, etc.

• Energy purchased and fuel consumed for commuting

Identify and select corporations, places of business, and an facilities from the data acquisition categories

Pro

du

ct life

cycle

vie

wp

oin

t

Energy

purchased

(Electricity etc.)

Outsourced parts,

components

Scrapping and recycling

Transportation

(Logistics for

Deliveries)

Raw materials

Equipment etc.

Transportation (Logistics for procurement)

Production

Purchasing Administration

Development Sales

Company cars

Business trips Commuting Supply chain area

Logistics area

Scope 3 Scope 2 Scope 1 Scope 3

Honda Customer

Company’s own area (each company set target entities incl. group companies globally)

Page 7: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

7

Last update :April 21, 2017

3 Targets for Data Acquisition: Supply Chain Area (Ex.) < Scope 3 Cat.1 >

Source: Honda Greenhouse Gases (GHG) Calculation Common Standards For Suppliers (Product Lifecycle Viewpoint Version)

Items covered Items not covered

• Energy purchased and fuel consumed by any supplier of components for your company’s products for Honda, any supplier to which your company outsources manufacturing processes, or any supplier of each second-tier supplier

* The operation bases, facilities, activities and sources of emissions covered should be similar to those in your company’s own area. At each level of the supply chain, the purchasing or commissioning side should be responsible for requesting and collecting data.

• Any supplier of raw materials, indirect materials, equipment, dies or buildings, etc.

• Procurement and logistics operations of your company and of each second-tier supplier and beyond

Identify and select corporations, places of business, and an facilities from the data acquisition categories

Pro

du

ct life

cycle

vie

wp

oin

t

Energy

purchased

(Electricity etc.)

Outsourced parts,

components

Scrapping and recycling

Transportation

(Logistics for

Deliveries)

Raw materials

Equipment etc.

Transportation (Logistics for procurement)

Production

Purchasing Administration

Development Sales

Company cars

Business trips Commuting Supply chain area

Logistics area

Scope 3 Scope 2 Scope 1 Scope 3

Honda Customer

Company’s own area (each company set target entities incl. group companies globally)

<a part of cat.1>

Page 8: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

8

Last update :April 21, 2017

3 Targets for Data Acquisition: Logistics Area (Ex.) < Scope 3 Cat.9 >

Items covered Items not covered

Energy purchased and fuel consumed in logistics processes starting

from the point of quality guarantee to Honda and extending to the

point of delivery specified by Honda

Logistics processes before the point of quality guarantee to Honda

The activities at and emissions from intermediate warehouses

Overseas plant of complete products

Overseas plant of complete products

Domestic plant

Domestic plant Intermediate warehouse

Point of quality guarantee

Domestic plant

Intermediate warehouse

Point of quality guarantee

Point of quality guarantee

Point of quality guarantee

Covered

Covered

Covered

Covered Covered

Not covered

Not covered

<Examples>

Pla

ce

of d

elive

ry s

pe

cifie

d

by H

on

da

Identify and select corporations, places of business, and an facilities from the data acquisition categories

Pro

du

ct life

cycle

vie

wp

oin

t

Energy purchased

(Electricity etc.)

Outsourced parts,

components

Scrapping and recycling

Transportation

(Logistics for

Deliveries)

Raw materials

Equipment etc.

Transportation (Logistics for procurement)

Production

Purchasing Administration

Development Sales

Company cars

Business trips Commuting Supply chain area

Logistics area

Scope 3 Scope 2 Scope 1 Scope 3

Honda Customer

Company’s own area (each company set target entities incl. group companies globally)

<a part of cat. 9>

Source: Honda Greenhouse Gases (GHG) Calculation Common Standards For Suppliers (Product Lifecycle Viewpoint Version)

Page 9: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

9

Last update :April 21, 2017

4 Activity Data (example) < Scope1, 2 >

Scopes Sources Units

Scope 1

City Gas (13A)

City Gas (12A)

City Gas (6C・6B・7C)

Natural Gas (except LNG)

LNG

Propane Gas (LPG)

Gasoline

Light Oil

Heating Oil

A Heavy Oil

B&C Heavy Oil

Jet Fuel

Coke

Solar Photovoltaics

Wind Electricity

Other Renewable Energy

CH4

N2O

HFC (grasp by each type)

PFC (grasp by each type)

SF6

1000m3/Year

1000m3/Year

1000m3/Year

1000m3/Year

KG/Year

KG/Year

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

KG/Year

MWH/Year

MWH/Year

GJ/Year

Ton/Year

Ton/Year

Ton/Year

Ton/Year

Ton/Year

Scopes Sources Units

Scope 2

Electricity (differ from one company/country to another)

Steam for Industry(from others)

Steam not for Industry(from others)

Heated Water (from others)

Cold Water (from others)

MWH/Year

GJ/Year

GJ/Year

GJ/Year

GJ/Year

<Scope 1> It is the direct GHG emission from using energy resources in your company to make energy.

<Scope 2> It is the indirect GHG emission by purchasing energy.

Source: Honda Greenhouse Gases (GHG) Calculation Common Standards For Suppliers (Product Lifecycle Viewpoint Version)

Page 10: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

10

Last update :April 21, 2017

4 Activity Data (example) < Scope 3 >

Scopes Sources Units

Scope3, Category1

Electricity (differ from one company/country to another)

City Gas (13A)

City Gas (12A)

City Gas (6C・6B・7C)

Natural Gas (except LNG)

LNG

Propane Gas (LPG)

Gasoline

Light Oil

Heating Oil

A Heavy Oil

B&C Heavy Oil

Jet Fuel

Coke

Solar Photovoltaics

Wind Electricity

Other Renewable Energy

Steam for Industry(from others)

Steam not for Industry(from others)

Heated Water (from others)

Cold Water (from others)

CH4

N2O

HFC (grasp by each type)

PFC (grasp by each type)

SF6

MWH/Year

1000m3/Year

1000m3/Year

1000m3/Year

1000m3/Year

KG/Year

KG/Year

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

KG/Year

MWH/Year

MWH/Year

GJ/Year

GJ/Year

GJ/Year

GJ/Year

GJ/Year

Ton/Year

Ton/Year

Ton/Year

Ton/Year

Ton/Year

Scopes Sources Units

Scope3,

Category9

Gasoline(Distance ÷ Fuel Efficiency)

Light Oil (Distance ÷ Fuel Efficiency)

A Heavy Oil (Distance ÷ Fuel Efficiency)

B&C Heavy Oil (Distance ÷ Fuel

Efficiency)

Jet Fuel (Distance ÷ Fuel Efficiency)

Alcohol E3 (Distance ÷ Fuel Efficiency)

Alcohol E10 (Distance ÷ Fuel Efficiency)

Alcohol E85 (Distance ÷ Fuel Efficiency)

TKM (Truck)

TKM (Train)

TKM (Ship)

TKM (Air)

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

KL/Year

Ton-KMeter/Year

Ton-KMeter/Year

Ton-KMeter/Year

Ton-KMeter/Year

Source: Honda Greenhouse Gases (GHG) Calculation Common Standards For Suppliers (Product Lifecycle Viewpoint Version)

Page 11: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

11 5 About Data Communication System

Database is managed by Cloud System. No expenses at suppliers for system use.

Database (Cloud) Internet

(Website)

PC

(Supplier’s Site)

・File management

・Database management

■Acquisition (to download) and submission (to upload) of entry files are implemented via ”Honda

Environmental Data Management System“ (*SLIMOFFICE)

*「SLIMOFFICE」is the system provided by Fujitsu and Fujitsu FIP.

Download

Upload

Download

Upload

Last update :April 15, 2016

Data Entry

*System Requirement:

OS: Windows VISTA, Windows7, Windows8.1 (Desktop Mode only)

Web Browser: Internet Explorer 9 (VISTA) , 11

Excel: Microsoft Excel2007, 2010, 2013 (available as Excel2003 book format)

*The above is compliant with Microsoft Support Policy. The support will end when Microsoft ends

support for the product

*User ID registration is required in order to use the system (for approvers & representatives)

Page 12: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

12 6 Contents of the Entry Sheet

■Introduction + Summary + 3 Entry Sheets +. 3 Supporting sheets.

The past input data is to be downloaded to entry file from the database.

Last update :April 20, 2018

Actual (Reporting Year) / Plan (Next Year)

Summary

【Target Management】 【Result and Plan】

Management sheet for reduction management

Sales

Assessment

GHG Emission

Introduction Error Checking Memo

Download

・Base Year ・Actual (Previous Year) ・Plan (Reporting Year)

Updated

Page 13: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

13

Last update :April 20, 2018

7 Overview of Entry Guidance

The tab of the relevant sheet is highlighted in dark green.

Full image of the relevant

sheet

The area for explanation is in

a red frame

The image is magnified

for guidance

Guidance in detail

Updated

Page 14: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Selection Select from pull-down list (Direct entry is not available

Manual Input Enter numbers or characters

Optional Input Enter numbers or characters as necessary

■ Enable to enter to cells in color. Unable to enter to other cells as they are protected.

(Example)

Please do not enter with “copy &

paste”. The database may not be

created correctly.

14

Last update :April 20, 2018

8 Entry Rules

Click

The navigation button at the bottom of each tab can support to input the data. Once you click the button, you can jump to the next tab automatically. *It is also possible to manually select each tab. Spreadsheet order: Introduction -> Sales -> Assessment -> GHG Emission -> Summary -> Memo(Optional) -> Error check

Updated

Page 15: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Entry Guidance

15

Last update :April 6, 2015

Page 16: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

16 1-1 Purpose of “Introduction” Sheet

Last update :April 20, 2018

Please read this prior to entry in order to foster better understanding on the

purpose of GHG reduction activity and its target control as well as control tools

Note: The expression may be changed in the actual sheet.

Updated

Page 17: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

■Select the language

・The display language is changed by selecting the language

・Language in all sheets is changed by clicking this button

(Available languages)

・English ・Japanese ・Chinese ・Thai ・Portuguese ・Indonesian

・Vietnamese

17

Last update :April 20, 2018

1-2 Language Selection

Click

Updated

Page 18: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

2-1 Purpose of “Sales” Sheet

Each Honda site to enter the Business Volume (Sales Amount) for Gentani calculation.

Definition of Business Volume (Sales Amount) differs by region. Please ask your Honda PUR PIC for details

18

Last update :April 20, 2018

Note: The expression may be changed in the actual sheet.

Updated

Page 19: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

19

Last update :April 20, 2018

2-2 Reporting Company's Info

■Please input all necessary information.

When an error message is shown like below, there is/are input omission(s). Entry is required until the message disappears.

Updated

Page 20: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

20 2-3 Input the sales amount to Honda

■Select all of the target sites of Honda to report GHG data. Display all

sites one site per one row (Your PUR PIC to indicate target sites)

■If there is no target sites displayed in the drop down list, please contact

your Honda PIC.

Error message is to be shown as in the right image

when you input the data in column F even if column D

or/and E is/are left blank(s).

Last update :April 21, 2017

Click

Selection of Honda Factory

Page 21: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Last update :April 15, 2016

2-3 Input the sales amount to Honda

■Enter the sales amount by site (and by currency) in trading currency.

Automatically converted to Gentani Managing Currency

22

Make sure that the unit is correct.

Entry of Sales Amount

Page 22: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

23 2-3 Input the sales amount to Honda

”NG” message will be displayed when the ratio does not sum up to 100%

Last update :April 21, 2017

If not 100% (Alert appears)

No Entry (Alert appears)

Allocation by Products

■Enter the sales ratio by product

Ratio by Product summing to 100% is required for all sales reported.

100%(No alert)

Page 23: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Last update :April 21, 2017

2-3 Input the sales amount to Honda 24

■Enter next year plan

Next Year Plan

Please make sure that the unit is correct.

If not enter the Next Year Plan, an error message would be shown.

If sales amount of the Actual and Plan are the same value, a confirmation message would be shown.

Page 24: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Last update :April 21, 2017

2-4 Checking 25

Comment is required when the gap

become ±30%

■Make comparison checking

- Previous year (actual) vs reporting year (actual) = “A vs C”

- Reporting year (plan) vs reporting year (actual) = “B vs C”

- Reporting year (actual) vs next year (plan) = “C vs D”

■In case the gap becomes more than ±30%, enter the reason to the cell

in blue (the cell is highlighted in blue automatically)

If the gap reason has not been entered, the warning would be shown.

Regarding the relevant row(s), the warning “NG!”

would be shown in the column Q.

Page 25: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

26

Last update :April 20, 2018

2-5 Error Checking

■ The red cell is a warning message. It is not possible to upload to

SLIMOFFICE be in this status.

Please resolve all errors before proceed to the next page.

Reference P19

Reference P23

Reference P24

Reference P25

Updated

Page 26: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

29

Last update :April 21, 2017

3-3 Back-up Information

*Note : If the answer is “Yes”, please enter the information according to the

following instruction.

■When you select “yes”, the cell beneath is highlighted in blue and

becomes required item to enter

■Please enter back-up information. “3. Standard / Procedure / Execution” & “4. Check / Evaluation / Feedback”

If you select “Yes” but no input the supporting points.

The error ”Check!” would be shown.

If enter the string in the numeric cell,

the error would be shown.

Page 27: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

30

Last update :April 21, 2017

3-4 Error Checking

Input omission error,

please see the column F, “Check!!”.

Character type error,

please see the Column F, "NG!".

■The red cell is a warning message. It is not possible to upload to

SLIMOFFICE be in this status. Please solve all errors to proceed to the

next page.

The lowest area of this page will show the warning message.

Page 28: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

33 4-2 Selection of Entry Method

G17, J17 turns light blue

(MUST enter)

■When you select the “Honda Allocated Emissions”, G17 and J17 remain black.

⇒No need to enter to cell G17 and J17.

Case A: When the “Total Company Emissions” is selected

Last update :April 20, 2018

Allocated Distribution

No need to enter

Case B: When the “Honda Allocated Emissions” is selected

■When you select the “Total Company Emissions”, G17 and J17 are highlighted in light blue.

⇒Please enter Allocated percentage of sales to Honda(%) to cell G17 and J17.

Warning will be shown that there is NO input of "allocated percentage".

If “Total Company Emission” and “Honda Allocated Emission” are not selected, warning will be shown.

Updated

Page 29: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

■Entry of CO2 factor by energy

Enter your company’s latest CO2 factor by energy.

- In case that your company uses fixed factor, please keep the calculate

condition from the next year onwards as well.

CO2 Factors

36 4-3 Enter the emission of Scope1 / Scope2

Last update :April 21, 2017

Make sure that the unit is correct

(Reference) List of CO2 factors can be downloaded from SLIMOFFICE just for

your reference. (CO2 factors need to be set by supplier)

0. CO2e Reference Factors/CO2換算係数(参考) -Asia Oceana, China, Europe, Japan and South America ー North America Click

Page 30: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

■Entry of Energy Consumption Data

Enter the energy consumption data and unit by type of energy.

Case A: When the “Total Company Emissions” is selected

Enter total energy consumption

- Energy consumption for Honda business is automatically

calculated with the allocated distribution ratio which you entered.

Case B: When the “Honda Allocated Emissions” is selected

Enter allocated energy consumption for Honda

- Please calculate the allocated energy consumption for Honda

by yourself before you enter.

Entry of Energy Consumption

37 4-3 Enter the emission of Scope1 / Scope2

Last update :April 15, 2016

Page 31: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

■Estimation is allowed within the following

Scope 1 : 5%

Scope 2 : 5%

Scope 3 cate.1 : 100%

Scope 3 cate.9 : 100%

Estimation

38 4-3 Enter the emission of Scope1 / Scope2

Last update :April 21, 2017

Warning message is shown if the entry data exceeds the allowed

above ratio.

Page 32: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

■Entry method of Scope3 Cat.1 depends on the answer to 【Produce 100%

from raw materials for Honda】 and 【Assessment Q3-10】

39 4-4 Enter the emission of "Scope 3 Category 1"

100% from raw material → Yes No

Assessment Q3-10→ Yes

(100%)

Yes

(Not 100%) No

Actual

No need to

enter

A A

No need to

enter

Assessment Q3-10

(Number of suppliers)

Assessment Q3-10

number of suppliers represents

In-house spend No need to

enter

No need to

enter Out-source spend

Others Estimation* B* B*

Total A A+B B

Pattern → <1> <2> <3>

Click

* "Other Estimation" can be calculated automatically. Also can enter calculated

by suppliers.

Last update :April 20, 2018

Updated

Page 33: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

43 4-4 Enter the Emission of "Scope 3 Category 1"

Alert shows!! when the data is not complete

■If there is the omission of input, above alert would be shown.

When any data is being entered although

there is no need to enter data, this message

will be shown.

■If the above alert is shown, please delete the white character(s).

Last update :April 20, 2018

Updated

“Scope 3 Category 9” Alert also shows.

when the data is not complete

Page 34: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

Actual data Estimation

■Entry of Scope3 Cate.9 1) Answer the question (selection)

2) Enter actual data

Enter the largest energy consumption as the first priority and enter by type if available

3) – Case 1) If the supplier answers “Yes”, no data is required.

– Case 2) If the supplier answers “No” or “Partly Yes”, supplier can either give actual

or estimated data (or both)

44 4-5 Enter the Emission of "Scope 3 Category 9"

Last update :April 15, 2016

No need to enter

Need to enter

Click

Partly Yes

or No

Yes

Page 35: Honda Supplier GHG Management File Guidance · Honda Supplier GHG Management File Guidance ... Reference:Relevance with WRI GHG protocol Scope 1 Scope 2 Scope 3 ... Environmental

45 4-6 Checking

Comment is required when the gap become ±30%

■Make comparison checking.

- Previous year (actual) vs reporting year (actual) =“A vs C”

- Reporting year (plan) vs reporting year(actual) =“B vs C”

- Reporting year (actual) vs next year (plan) =“C vs D”

■In case the gap becomes more than ±30%, enter the reason to the cell

in blue. (The cell is highlighted in blue automatically)

Last update :April 21, 2017

If the gap reason has not been entered, the warning like below would be shown.

Regarding the relevant row(s), the warding “NG!”

would be shown in the column Q.

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46

Last update :April 20, 2018

4-7 Planning Consumption Amount

■There is no compulsory way to calculate Plan consumption amount.

But here are suggestions:

1. Calculate based on sales forecast.

2. Include reduction from planned reduction activity. 𝐸𝑛𝑒𝑟𝑔𝑦 𝑐𝑜𝑛𝑠𝑢𝑝𝑡𝑖𝑜𝑛 𝑖𝑛 𝑛𝑒𝑥𝑡 𝑦𝑒𝑎𝑟

= 𝐸𝑛𝑒𝑟𝑔𝑦 𝑐𝑜𝑛𝑠𝑢𝑚𝑝𝑡𝑖𝑜𝑛 𝑏𝑎𝑠𝑒𝑑 𝑜𝑛 𝑠𝑎𝑙𝑒𝑠 𝑓𝑜𝑟𝑒𝑐𝑎𝑠𝑡 − 𝐸𝑛𝑒𝑟𝑔𝑦 𝑠𝑎𝑣𝑒𝑑 𝑓𝑟𝑜𝑚 𝑝𝑙𝑎𝑛𝑛𝑒𝑑 𝑟𝑒𝑑𝑢𝑐𝑡𝑖𝑜𝑛 𝑎𝑐𝑡𝑖𝑣𝑖𝑡𝑖𝑒𝑠

Calculating Consumption Amount Plan

Added

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47

Last update :April 20, 2018

4-8 Reduction Example

■Please give your example of reduction activity.

1) Select “category” and “sharing preference”.

2) Enter the reduction amount (CO2e-ton) and name of the theme.

3) Enter details of the activity (maximum 1000 letters).

1)

2)

3)

Click

If you want make a new line, press “Alt + Enter”.

Updated

■”Reduction Activity” has been moved to GHG Emission Sheet

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48 4-9 Error Checking

■The red cell(s) is/are a warning message(s). It is not possible to

upload to SLIMOFFICE be in this status. Please resolve all errors to

proceed to the next page.

詳細はP●参照

Reference P33

Reference P38

Reference P45

Last update :April 20, 2018

Updated

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49 5-1 Purpose of “Summary” Sheet

Approver’s checking items are displayed on the Summary sheet.

(Including Quality checking)

Business

Info.

Structure

Company’s

GHG

Activities

<Item> <Contents>

Quality Check

Last update :April 20, 2018

Company Information

Business volume to Honda (Sales Amount)

Self Assessment (Environmental Company Structure)

GHG Emission (to Honda)

Target Control (Progress)

Note: The expression may be changed in the actual sheet.

Updated

Reduction Plan Sheet is removed.

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■You can check the progress to the target and situation of reduction

activities from the chart & graph.

1) Scope 1 + 2 (Own area)

Progress

50 5-2 Target Control

Auto

calculation

■All values required for Gentani are calculated automatically (no need to enter)

■Please enter reasons if Gentani increased (Optional)

*Please also enter reasons if Gentani decreased significantly (Optional)

Last update :April 20, 2018

Submitted data

Updated

Plan vs Actual

by reduction activities is removed

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■ Actual data coverage refers to “2. Self Assessment” tab and

“3.GHG Emission” tab. (No need to enter)

2) Total Data Summary

No need

to enter

Reference

51 5-2 Target Control

Last update :April 15, 2016

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52

Last update :April 20, 2018

5-3 Quality Check

■All answers need to be “Yes” to get approval by your manager.

Unable to upload to SLIMOFFICE unless all answers are “Yes”

If all answers are not selected “Yes”, the message shows as below.

If the below message is shown, there are still errors in another sheet. You cannot upload to SLIMOFFICE in this situation. Therefore please see the "Error check" tab and resolve the error. ( for Reference:P53)

Click

Regarding the relevant row(s), the warding

“Check!” would be shown in the column J.

Updated

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53 6 Memo

Free comment and / or message to Honda. You can leave your message to Honda PIC, if any.

Your message is uploaded to SLIMOFFICE.

Last update :April 20, 2018

To start a new row of text in a cell, please hit "Alt + Enter“. Can upload if blank cells are connected

Note: The expression may be changed in the actual sheet.

Updated

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54 7 Error Check

Last update :April 20, 2018

You can not upload if there is/are the error(s) even one.

■Check the error details. Check the sheet name in red cell. Error details, each sheet or refer to this manual. If the error is resolved please upload again.

OK

NG

Summary P51

Sales P26

Assessment P30

GHG Emission P48

Updated

Color of alert massage is changed

from Yellow Red

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Category Q A

General

Approver and/or Representative displayed in

the file is different from the actual approver

and/or representative..

The name of approver and representative entered in

the file have to be the same as the system users’

names.

When the user is replaced, please inform it to your

Honda PIC

General Unable to enter to some cells

All cells other than the cells in blue, in light-blue or in

green are locked and entry is not available

If you are not able to enter to cells in blue, in light-blue

or in green please contact your Honda PIC.

General There are some discrepancy in the uploaded

data.

Please confirm the data if it is accurate before

uploading.

In case that you found any discrepancy in the past

uploaded data, please contact your Honda PIC.

Upload Upload is rejected because of some error There is(are) some error(s) in the spreadsheet. Please

see the “Error” tab and correct the error.

55 8 FAQ

Last update :April 21, 2017

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Category Q A

Sales The target Honda site is not displayed in the

dropdown list. Please contact Honda’s person in charge

Sales The trading currency is not displayed in

dropdown list. Please contact Honda’s person in charge

Sales What is the definition of “Sales”? Please contact Honda’s person in charge

GHG

Emission How to get the CO2 factors?

Please ask the energy suppliers such as the electric

power companies , a related government office, a

group of industry etc.

GHG

Emission

What is the source of information of the CO2

factors in the reference file?

TheCO2 factors attached to the file are from

government offices or the related industry. These are

just for your reference.

GHG

Emission

Our company use fixed CO2 factors for our

management.

CO2 data for upload have to be calculated

with the latest (variation) factors?

The fixed CO2 factors are available for upload data,

however please do not change the condition in the

initial report

GHG

Emission

Which scope is the Import parts (pass

through parts) classified to?

Regardless of capital ties, if you can get the data

almost as if it is your own data, it is classified as

Scope 1&2.

56

Last update :April 6, 2015

8 FAQ

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Item Contact Person

- Question about entry file

- Question about Honda Environmental Data

Management System (SLIMOFFICE)

- User ID registration and revision

57

Last update :April 6, 2015

9 Contact Person

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58 Revision History

Date

November 14, 2013 Draft version

December 27, 2013 Draft for suppliers’ training

March 11, 2014 Official version for production run

March 17, 2015 Revision

May 25, 2015 Revision

May 15, 2016 Revision

April 21, 2017 Revision

April 20, 2018 Revision

1) Reduction Sheet Removed

2) Remove translation for European languages

3) Reduction activity moved to GHG Sheet

Last update :April 20, 2018