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HIMACHAL PRADESHSTATE ELECTRO~'1CSDEVELOPMENTCORPORATIONLIMITED

1st& Ground Floor, I.T.Bhawan, MehU, Shimla -171 013Tel. No. 0177-2623394, 2623513

FAX:0177-2626320Website :www.hpsedc.in

No. HPSEDC/CCI AutoCAD/2k19- Date: 29/05/2019

SHORT TERM E-TENDER NOTICEFor Procurement Of AutoCAD Software With Three Years Subscription for PWDDepartment, Himachal Pradesh.

H.P. State Electronics Development Corporation Ltd. invites short e-tender forprocurement of AutoCAD Software with Three Years Subscription (12 Nos. AutoCADArchitecture 2020 and 4 Nos. Building Design Suite 2020) for P\\TD Department, HimachalPradesh. Interested Bidders may submit their e-bids for above mentioned items online. The tenderdocuments containing details of quantity, Specifications etc., and other terms & conditions areavailable at e-procurement portal https:llhptenders.gov.in and www.hpsedc.in. The interested bidderscan submit their e-bids through e-tender portal https:llhptenders.gov.in as per dates & time givenbelow:

Date of PublicationStart Date & Time of SubmissionLast Date for submission of online bidOpening of Eligibly and Technical BID

: 01106/2019: 10/06/2019 at 11:00AM: 18/06/2019 upto 2:30PM: 18/06/2019 upto 3:00PM

Eligibility-cum-technical & Financial Bids will be opened in the 0/0 ManagingDirector H.P. State Electronics Development Corporation Ltd. Ist Floor, IT Bhawan Shimla-l J.Managing Director, HPSEDC reserve the right to accept/ reject any tender without Assigning anyreason whatsoever .If any changes required in the tender it will be intimated through Corrigendumvia website www.hpsedc.in and https:llhptenders.gov.in only.

SdI­Managing Director

o Regist 'ation of bidders on e-Procurement Portals-• All the bidders intending to participate in the tender processed online are

required to get registered on the centralized e - Procurement Portal i.e.httpsi//www.hptenders.gov.in. Please visit this website for more details. Incase of any problem in registration, please contact on toll free No. 1800-3070-2232, (Mob) 7878007972 & 7878007973.

INSTRUCTIONS T BIDDERS FOR ELECTRONIC TENDERING SYSTEM

o Obtai ing a Digital Certificate:• The Bids submitted online should be encrypted and signed electronically with

a Digital Certificate to establish the identity of the bidder bidding online.These Digital Certificates are issued by an Approved Certifying Authority, bythe Controller of Certifying Authorities, Government of India.

• The bidders may obtain Class-Il or III digital signature certificate from anyCertifying Authority or Sub-certifying Authority authorized by the Controllerof Certifying Authorities or may obtain information and application formatand documents required for the issue of digital certificate from:

• Bid for a particular tender must be submitted online using the digital certificate(Encryption & Signing), which is used to encrypt and sign the data during ofbid preparation stage. In case, during the process of a particular tender, theuser loses his digital certificate (due to virus attack, hardware problem,operating system or any other problem) he will not be able to submit the bidonline. Hence, the users are advised to keep a backup of the certificate andalso keep the copies at safe place under proper security (for its use in case ofemergencies).

• In case of online tendering, if the digital certificate issued to the authorizeduser of a firm is used for signing and submitting a bid, it will be consideredequivalent to a no objection certificate/power of attorney /lawful authorizationto that User. The firm has to authorize a specific individual through anauthorization certificate signed by all partners to use the digital certificate asper Indian Information Technology Act 2000.

Unless the certificates are revoked, it will be assumed to representadequate authority of the user to bid on behalf of the companyifirm inthe department tenders as per Information Technology Act 2000. Thedigital signature of this authorized user will be binding on the firm.

Ii In case of any change in the authorization, it shall be the responsibility ofmanagement! partners of the company/firm to inform the certifying authorityabout the change and to obtain the digital signatures of the new person / useron behalf of the firm / company. The procedure for application of a digitalcertificate however will remain the same for the new user.

• The same procedure holds true for the authorized users in a private/publiclimited company. In this case, the authorization certificate will have to besigned by the directors of the company.

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• Pre-requisites for online bidding:• In order to bid online on the portal https.z/www.hptenders.gov.in, the user

machine must be updated with the latest Java & DC setup. The link fordownloading latest java applet & DC setup are available on the Home page ofthe e-tendering Portal.

o Online Viewing of Detailed Notice Inviting Tenders (N.I.T.)!

• The bidders can view the detailed N.I.T and the time schedule (Key Dates)for all the tenders floated through the single portal e-Procurement system onthe Home Page at https:llwww.hptenders.gov.in

o Download of Tender Documents:

• The tender documents can be downloaded free of cost from the e-Procurementportal https:llwww.hptenders.gov.in and www.hpsedc.gov.in,

o Key Dates:

• The bidders are strictly advised to follow dates and times as indicated in theonline Notice Inviting Tenders. The date and time shall be binding on allbidders. All online activities are time tracked and the system enforces timelocks that ensure that no activity or transaction can take place outside thestart and end dates and the time of the stage as defined in the online NoticeInviting Tenders.

o Bid Preparation (Qualification & Financial)

• Payment of Tender Document Fee & EMD of online Bids: The payment forTender document fee and EMD can be made as mentioned in General Terms& Conditions in this tender.

• The bidders shall upload their eligibility-cum-technical offer containingdocuments, qualifying criteria, technical specifications, schedule of deliveries,and all other terms and conditions except the rates (price bid).

• The bidders shall quote the prices in price bid format only.

• If bidder fails to complete the Online Bid Preparation at Submission stage onthe stipulated date and time, his/hers bid will be considered as bid notsubmitted, and hence not appear during tender opening stage.

• Bidders participating in online tenders shall check the validity of his/herDigital Signature Certificate before participating in the online Tenders at theportal https:llwww.hptenders.gov.in.

• For help manual please refer to the 'Home Page' of the e-Procurementwebsite at https:llwww.hptenders.gov.in., and click on the available link 'Howto .. 7' to download the file.

• Post registration, bidder shall proceed for bidding by using both his digitalcertificates (one each for encryption and signing). Bidder shall proceed toselect the tender he is interested in.

• NB: Any eh ges/eorrigendum/revised tender related to this Tender Document will bepublished on ur website www.hpsedc.in and https://hptenders.gov.in. Therefore prospectivebidders are re uested to see the updates on these websites regularly.

General Terms & C nditions of the e-tender for purchase of equipment(s) are as under:

1. The Bidder sh uld be registered under the Indian Companies Act, 1956/2013 or Proprietors/Partnership F rms should have valid Government licence, GSTN and PAN. (Copies ofRegistration C rtificate, GSTN and PAN No. will be uploaded).

2. The bidder sh uld be in existence for not less than preceding 5 years in the relevant field andshould have utodesk partner for minimum 5 years with continuous presence/ existence inNorth India (c py of proof shall be uploaded).

3. Bidder should also submit proof of Govt. Order for Autodesk software for minimum 50 lakhduring the last 10 years.

4. Bidder should imparting atleast 2 days of training of the required software on the locationsprovided by the department in Himachal Pradesh. (After completion of the trainingattendance of 11the participant will be submitted by the successful bidder).

5. The bidder sh uld have deposited:(i) Te der Document Fee of Rs. 1500/- (Rs. One thousand five hundred only) in

fa our of Managing Director, H.P. State Electronics Development Corporation,I.T Bhawan, Mehli, Shimla-13 in form of DDI RTGS in HPSEDC account.(S te Bank of India Khalini, Shimla-2 Account no. 55069383586 IFSC Code­S IN 0051132)

(ii) est Money Deposit (EMD) for Rs. 1,00,0001- (Rs. One Lakh only) in thesh pe of Demand Draft! Bank Guarantee/ Pledged FDR valid for 90 days infa our of Managing Director, H.P. State Electronics Development Corporation,I. .Bhawan, Mehli, Shimla-13. EMD can also be directly deposited in HPSEDCB account. (State bank of India Khalini, Shimla-2 Account no. 55069383586IF C Code-SBIN 0051132).

6. The bidder ill be submitted! uploaded the declaration of acceptance of terms and

conditions as per Form-A.7. The Bidder hould not have been declared ineligible at the time of bid submission and

placing of supply order due to corrupt and fraudulent practices with any of the

departments of the Central, State Governments Deptt. and PSUs as per Form-B.

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8. The bidder will be submitted! uploaded Authorization letter from OEM.

9. Delivery: FOR within a weeks after issue of purchase order.

10. Payment:Payment shall be made in two instalments.

(i) First Instalment: First Instalment shall be paid after delivery of the Goods. 1st

instalment shall be regulated in such a manner that the total payment after

delivery of product is 85% of the order value. A claim for first instalment shall be

staked by the Supplier when he has supplied 100% ordered equipmenus). The

payment will be made after receipt of duly acknowledged delivery challan( s) &

invoicefs), as required by the Purchaser and execution of Performance Bank

Guarantee @5% of the total order value (as performance security) valid upto 39

months for proper maintenance during warranty period to safeguard the purchaser

against timely delivery/installation and maintenance of ordered equipment(s)

during the currency of the contract..

(ii) Second Instalment: Remaining 15% amount shall be released to the supplier

within two weeks of complete delivery of the ordered items and its installation.

Installation Reports shou1d be duly signed by the concerned department.

11. Delays in the Supplier's Performance:

11.1 Delivery of the goods and the performance of services shall be made by the

Supplier in accordance with the time schedule specified by the Purchaser.

11.2 Any unjustifiable delay by the Supplier in the performance of his delivery

obligation may render the Supplier liable to any or all the following:

(i) forfeiture of its performance security/ EMD

(ii) imposition ofliquidated damages @Rs 50/- per day per equipment of

the unfulfilled order

(iii) termination of the contract and risk purchase at Supplier's risk

(iv) initiation of any other legal proceedings.

12. Warranty and Support: The bidder must ensure that the supplied product(s) should

be maintained for three years.

Performance Security:Performance Security for delivery/ installation and maintenance during warranty

13.(i)

pe10d, as mentioned at Clause No. 10 and 11.

(ii) ThJ proceeds of the Performance Bank Guarantee/ additional Performance Bank

::rll:~::~:=:uri!h~s:~:;:::::ot:::::erw7::;::i:::thi Contract. The Purchaser may claim such compensation in addition to

initiating any other legal proceedings.

(iii) Thj Performance Bank Guatru~tee, regarding delivery & installation will be

dis~harged by the Purchaser and returned to the Supplier not later than 30 days

fOl1bwing the date of completion of the Supplier's performance related

obl gations, under the Contract for excluding after sales maintenance.

14. AFTERS. ES SERVICES:

Comprehen ive Warranty:

(i) Supplier shall provide Comprehensive OEM warranty for 36 calendar

mo ths. The warranty shall cover the updationl upgradation (free of cost).

Thj supplier will provide prompt after sales support and shall attend any

co plaint not later than 24 hours. The minor and major defects shall be rectified

not later than 36 hours. If defect is not rectified within the time stipulated as

ab ve penalty as prescribed at clause No. 14 (iii) by the Purchaser will be

im~~sed. However, t~e penalty in such instances ~~all ~ot exceed 10% ~f the

eqilPment(s) cost against a non-attendance/ non rectification of defects against a

se ice call.

(iii) Im osition of penalty @Rs 50/- per day per software product and penalty shall not

(ii)

15.

ex eed 10% of the equipment cost.

ispute shall be subject to Shimla jurisdiction only.

Bid Submission:

The Bidder will pr pare the bid in two parts.

I. ELIGIBI lTV -CUM-TECHNICAL CLAIM:In support f his eligibility-cum-technical, a Bidder must submit documents as mentioned

in Sr.No. 1 to 9

Packe -I (Fee & other Eligibility-cum-Technical Documents) (to be uploaded inFee P cket on e-procurement portal)

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iv. Schedulesv. Interoperability and IFCvi. Add-insvii. Annotationviii. Dynamo for Revitix. Conceptual Designtools

II. COMMERCIAL BID:Commercial Bids of only eligible and technically qualified bidders will be opened as per

the date notified by the purchaser on its website (https://hptender.gov.in). Those

technically qualified bidders which have also deposited the tender cost and Bid Security

shall be termed as Substantially Responsive (i.e. eligible and technically qualified and

have also deposited Bid Security & tender cost). The Tender Committee's determination

of a Bid's responsiveness is to be based on the contents of the Bid itself and not on any

extrinsic evidence. However, while determining the responsiveness of various Bidders,

the Tender Committee may waive off any minor infirmity, which does not constitute a

deviation. The decision of the Tender Committee in this regard shall be final.

The bidder will submit their Commercial Bids online as per BOQ in Packet-Z on the e­

procurement portal.

(i) Sample BOQ /Price Bid win be as per Schedule I.

F.O.R.: Public Works Department, Himachal Pradesh (PWD).,

Minimum Technical Specification of Items purchased against this tender:

AutoCAD Software with Three Years Subscription

I Item Item Description Qty. ComplianceI No. Yes/ No, l'dodel No.l. AutoCAD Architecture 2020 12 Nos.

1. 20 AutoCad Architecture 2020I

I i. Architectural renovationii. Walls, doors and windows Illl. Designand DocumentationIV. RoomDocumentation

I

12 Building Design Suite 2020 I 4 Nos.

2. 3DAutoCad Building DesignSuit 2020 Ii. Building Information Modelling Software Iii. Parametric Components Iiii. Work-sharing

I

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I Other Features:• Analysiswith Insight• Architectural modelling• Point Cloud tools• 3D design visualization• Multistory Stairs• Cloud rendering

FORM-A

DECLARATION REGARDING ACCEPTANCE OF TERMS & CONDITIONSCONTAINED IN THE TENDER DOCUMENT

To

The Managing Director,H.P. State Electronics Development Corporation Ltd.,piFloor, IT Bhawan, Mehli, Shimla-171013.

Sir,

I have carefully gone through the Terms & Conditions contained in the Tender Document [No.:

HPSEDC/CC/AutoCAD/2k19-] regarding procurement of AutoCAD Software with Three Years

Subscription (12 Nos. AutoCAD Architecture 2020 and 4 Nos. Building Design Suite 2020) by

HPSEDC. I declare that all the provisions of this Tender Document contained in Section-I to

Section-S are acceptable to my Company/firm. I further certify that I am an authorised signatory of

my company and am, therefore, competent to make this declaration.

Yours very truly,

Name: ---------------Designation: _

Address: _

Contact No: Email-id:

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FORM-B

DECLARATION REGARDING PAST PERFOMANCE

To

The Managing Director,H.P. State Electronics Development Corporation Ltd.,1st Floor, IT Bhawan, Mehli, Shimla-13.

Sir,

I have carefully gone through the Terms & Conditions contained in the Tender Document [No.:

HPSEDC/CC/AutoCAD/2k19-] regarding procurement of AutoCAD Software with Three Years

Subscription (12 Nos. AutoCAD Architecture 2020 and 4 Nos. Building Design Suite 2020) by

HPSEDC. I hereby declare that my company has not been debarredlblack listed by any Government

I Semi Government organizations for qualityl service products nor is there any pending dispute

regarding short shipment! installation/service. I further certify that I am an authorized signatory of

my company and am, therefore, competent to make this declaration.

Yours truly,

Name: --------------------

Designation: _

Company: _

Address: -------------------

Contact No: Email-id:

SCHEDULE-ISAMPLE OF PRICE SCHEDULE/BOQ

(to be completed by bidder as per theformat available on e-procurementportal https:/lhptenders.gov.in)

:1

Te.,der Invitin,g Authority: Managing Directo'r, H.P. StatE!!E;,1ectronlcs Development Corpor"tion Ltd.

iNan;>eofWc""k: E-TENDE{-~ FOR PRQCUREMENT OF AutqCAD Software with Three V""ars Subscripti""n (1:2Nos. AutoCAD An:;hit..c1:u....~,2:020 and 4-NO"'I.Building Design SU~lte202,0) fo~'PWD, HP.

5 _, __Name 'of theBidderJBidding FirmI Company:

8 +- 0 _

PRICE SCHI:DILILEI (DOMESTIC TENDERS - RATE,S ARE TO GIVEN IN RUPEES (INR) ONL V)

I(Tt'rJlsBOQ ter~.p".te mus:":not be m<l\dllfie.dJ'repl.;.~cedby thE~bidder an",' the same should be l!..Iploaded ",fter filling 1I;herelevant columns, else the bildder9 illl liable to bll~rejected ~'or this ten1iler'. Bidde~','s ar .. alioVoied to 'tl!-nte~'the Bidder Name an-.I Valu ....,s or~ly )' ,

SI. Item O""scription Qty U"its, SASIC RATE GS':- S=-I:'-d7-::'V:--a-=,"-u-e-,T::T::-:O=-'::T::-:A:-:L:-:-A:-:M::-::::O=""U""N::-:,"'T=--'No_

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with ins,tallatlon Amount(if a.ny),.3,y...all"S percent..!~ubseription In (%),FlgLl!res To b.entel'ed by the

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1:1 I_ _-~AD Ar'chit-ectlJre

L 2020 (As pe~"I specmcationsJ

features n'lentioned inthe tender document):13. __+A--::-u~t(-.~C::-:A~:D~B~U~i~~d~;n-g---r---~----t-----------Design Suite 202.0(As per,speclficationsJfeatures mentioned Inthe tentier de-currrerrt)

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