ADVANCED ENTRY TOPICS

INTROThis document is to try to keep all our clients up to date with various issues (ACE and otherwise) pertaining to the handling of your Customs Entry processes. Understand that this is information obtained from various references, including client reps, CBP officials, various reference material, and you, our clients.

As many items on this topic remain in flux, we continue to count on you for your experiences, and curiosities to add more content to this document, therefore, should you find something in this document to differ from advice you’ve obtained, or if following its instructions do not resolve your issue, please bring it to our attention, along with anything you may know about the topic.

If you don’t have an ACE Portal Account, you should get one! Application is under RESOURCES>DOCUMENTS. This is how you will receive and respond to CF28’s and CF 29’s, and PTTs. It’s also where you’ll file Protests.

HOW TO MANEUVER ABOUT THIS DOCUMENT

Aside from scrolling page by page to find the information you’re looking for, this document offers a couple of quicker methods of locating a topic you’re interested in, being:

1. Blue text is a link to a bookmark. To get to the related bookmark, hold ‘Ctrl’, and click on the blue text. That will take you to the section that addresses that topic more completely.

2. You’ll also find blue “Return to Content” at the end of each section. Hold ‘Ctrl’, and click on the blue text, and you’ll be brought back to the Table of Contents for another search.

3. Run a ‘find’ on a keyword you’re interested in more information on. To do so, on your keyboard, hold Ctrl, and tap on the F key. That’ll open a small window where you can type in the keyword (ie: pcs, split, etc), and ‘find’. You can then scroll through the results to find all mentions of that keyword within this document. Here’s an example of what that ‘find’ window may look like:

TABLE OF CONTENTSPage

ACE ENTRY SUMMARY ……………………………………………………………... 3

ACE CARGO RELEASE ………………………………………………………………. 5

HTS# SEQUENCES ……………………………………………………………………... 9

eBOND (eSEB) …………………………………………………………………………... 10

REMOTE LOCATION FILING (RLF) ………………………………………………… 11

DOCUMENT IMAGING SYSTEM (DIS) ……………………………………………... 11

CANCEL/DELETE ACE ENTRY ……………………………………………………… 17

SPLIT AIR ENTRY ……………………………………………………………………... 18

HAND CARRY ENTRY ………………………………………………………………... 20

MAIL ENTRY …………………………………………………………………………... 21

CENSUS OVERRIDE …………………………………………………………………... 21

POST SUMMARY CORRECTION (PSC) ……………………………………………... 23

POST SUMMARY REJECTS (Duty is already paid) ……………………………………. 25

PGAs ……………………………………………………………………………………… 26

PGA CORRECTIONS …………………………………………………………………… 27

ACTION ITEMS …………………………………………………………………………. 28

VOIDED IMPORTER ……………………………………………………………………. 29

GLOSSARY OF TERMS…………………………………………………………………. 30

ACE ENTRY SUMMARY

YOUR defaults under ACCOUNT>PREFERENCES>ENTRY SUMMARY DEFAULTS are set to auto send your SUMMARY and CARGO RELEASE to ACE.

We suggest that you do not change those setting to be un-checked.

Note that these fields will go away soon, as most all entries must be sent to ACE, at this time, and the system already knows when to auto un-flag an entry for ACE filing based on inapplicable Entry Types.Therefore, it’d take manual intervention by the user to override that.

If you’re not overly familiar with ACE, know that by filing your Entry Summary to ACE, you will be able to take advantage of these features as needed:

- Document Imaging System (DIS). No more sending hard copies of docs to CBP or PGAs, and no more creating an AII Invoice for remote entries. NOTE: this is ONLY true for ES related requests…Cargo Release related requests are handled as usual if Cargo Release is done via ACS. If Cargo Release is done via ACE, see below under ACE CARGO RELEASE.

- Auto Posting of Split Air Shipments. Note there are issues with this if there are IT’s involved.- Census Warning Override- Post Summary Corrections, filed electronically. No more PEAs. (for most types of PEA’s)- Cancel your entry summary electronically. (no more letter to send in for the summary)

If for whatever reason, and there should be few, you need to disable ACE Filing, you’ll simply un-check this box in the Entry Header:

Also, know that by un-checking that box, your Cargo Release will default to ACS, and all ACE related fields in the entry will disappear, including the ability to provide a PGA Reason Code.

The only other new mandatory fields will be found in the first screen of an HTS line item.At the bottom of that page is a field titled 'Sold To', where you only need to report the IR# for the 'sold to' party, which is required for all ACE entries. Once you select the ‘sold to ‘ party from the drop down, the system will pull the IR# from the party you select, and carry that over to all other lines in this entry, with the option to change the selection on a line by line basis:

The 'Exporter' field is required reporting for ADD/CVD entries only. It requires the reporting of the MID for the exporter. We default that to the MID you report in the HTS line, but you can override with the Exporter’s MID if the suppliers MID is used in the line time.

ADD/CVD Non-Reimbursement Statement:Prior to liquidation and assessment of Anti-Dumping duties, the importer is required to submit, upon request, a statement acknowledging that they have not entered into any agreement with the supplier to be reimbursed for Anti-Dumping duties paid on that merchandise.

There are two types of Anti-Dumping Non-Reimbursement Statements. One that would cover a particular shipment. The other is a ‘Blanket’ statement, which covers all imports for a one year time period, but must specify the supplier, commodity, and case.

Here’s a link to most specific information pertaining to reimbursement statements:https://www.cbp.gov/sites/default/files/documents/guidance_for_cert_3.pdf

At the time of entry, the filer can, and should, declare that they have possession of such statement, or know it exists, and can produce it to CBP within a reasonable time frame, after it’s requested. This is done in the Tariff Census Units screen of the applicable HTS line.

From the Tariff Census Units screen:

If you hold a shipment specific statement, check the 'ADD/CVD Non-Reimbursement Statement' box.If you hold a blanket statement, and have an ID# assigned to it, report that number in the 'ADD/CVD Non-Reimbursement Declaration ID' field.

If you hold a blanket statement, but don't have an ID#, you may check off the 'ADD/CVD Non-Reimbursement Statement' box. However, it’s preferred that you create the ADD/CVD Non-Reimbursement Statement through your ACE Portal Account, obtain an ID#, and report that ID# in this field.

Any assistance on reporting your ADD/CVD Non-Reimbursement Statement in your ACE Portal must be obtained through the ACE Help Desk by phone at 866-530-4172, or via email at ACE.Support@cbp.dhs.gov

Transmission responses: You will simply get an ACE Entry Summary Response saying Summary has been Added along with an Entry Version (1.00 for your first acceptance). CBP will be tracking your various summary transmission now (viewable under your ACE portal account) based on the ‘version’ number. As everything in ACE is paperless, your Summary Status will indicate paperless. Notice there is no more response indicating its paperless.it is by default. They WILL however notify you if documents ARE required which you would send via DIS (instructions below under DIS)

Common Problems: NO RESPONSE: (this is a known issue, but no ticket# is known.

If you transmit and you don’t get a response…the most common issues are:1. You are doing an RLF entry and have not said Y to RLF in the entry header2. You’ve reported a Port of Entry, or Processing Port that’s invalid, or that you’re not activated to file in.

3. You are doing ACE cargo release FDA (which you would be going through testing now) and you have a non-standard character in your commercial description of the FDA screens. ACE is much less accepting of characters like “ , & , / type symbols in the commercial description. And they fail to tell you it’s a problem (hopefully something CBP will fix).

Re-transmitting a Remote ACE Entry Summary:You cannot re-transmit the Entry Summary only, when it’s in ACE, and remote.You must check the ‘re-certify entry’ box when you transmit it.

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ACE CARGO RELEASE

If you’re not overly familiar with ACE, know that by filing your Cargo Release to ACE, you will be able to take advantage of these features as needed:

- Take advantage of eSEB, even for remote entries.- NOTE when its released its AUTOMATICALLY PAPERLESS you will have to select the paperless

print flag manually when you print it (we have it on the change list to set automatically)

If for whatever reason, and there should be few, you need to not send your Cargo Release to ACE, you’ll simply drop down this field, and select ‘Not to be Certified’, or ‘Certify via ACS’ in this box in the Entry Header:

Know that by not selecting ‘Certify via ACE’, all ACE related fields in the entry will disappear, including the ability to provide a PGA Reason Code.

There are no other changes to completing the Entry Header, Manifest Records, or HTS Lines. However, you will need to report additional entities as a part of the transaction.

You must report the ‘Seller’, and the ‘Buyer’ for each ACE Entry.

If there is only one Seller and one Buyer in your shipment you can report them by clicking on ‘Cargo Release Info’, from the Entry Main Menu:

In the next screen, you’ll be asked to report 5 additional parties of this transaction, being the ‘selling’, ‘buying’, ‘ship to’, ‘stuffing’, and ‘consolidator’ parties. This is just like reporting entities in an ISF, as well as its functionality. Note only the Selling and Buying Parties are Mandatory.

If you have multiple ‘Sellers’, and/or ‘Buyers’ in your entry, complete the ‘Seller’, and ‘Buyer’ for the first invoice in Cargo Release Info, as described above, then in each invoice report only parties that are different than what's in the Cargo Release Info page.

IE: You won’t add any entity information in Invoice#1. However, in Invoice#2 you may have the same buyer, but a different seller. Report the new seller only.

Notes/Differences in procedures:1. The bill of Lading Update feature of ACS: In ACE Cargo Release, instead of doing a BOL update, you will instead RESEND your ACE Cargo Release as an UPDATE.

Update:  This the is the equivalent of the traditional ACS bill of lading update transaction allowing updates to the bill of lading, the bill quantity, and specific manifest information when provided.  Update transactions are accepted for up to 15 calendar days after the release of the ACE Cargo Release transaction by CBP. Note, no OGA/PGA info is sent with this…

Replace: Note: This is a new way to do an OGA replace! It is the preferred method up until the shipment is ‘arrived’, or ‘released by CBP’. After ‘arrival’, or ‘release’, you CAN transmit a Cargo Release Replace to correct FDA data, but any time after ‘arrival’, or ‘release’ a PGA Correction is preferred, and more effective. For more information on PGA Corrections, review the section on it under PGAs. Resend the Cargo Release to Ace as a replace.

 This allows full replacement of the data elements on the ACE Cargo Release transaction, with a few exceptions at present.  The data which may not be changed includes the Importer of Record and Entry Number. The Replace action may be automatically accepted and processed by CBP, or it may be turned into a Correction Request which appears on a Hot List at the top of the ACE Cargo Release user screen.  The Correction Requests must be manually adjudicated by an authorized CBP user in ACE.

SEC 321: The value allowing a Sec 321 entry has been raised to $800, however, know that there is no difference in processing a Sec 321 in ACE from what you’ve always been doing in ACS. IE: Make is if an informal (type 11) entry. In the Invoice Header, check the ‘3461 only’ box. When you print there will be an option to print something other than the entry number. Drop that down and select ‘Sec 321’. It’s processed manually. No transmitting. No plans for remote filing.

Transmission responses: After you send your ACE Cargo Release (or certify off the ACE Summary) your message flow will be:

1. SE Data Accepted.2. Bill Admissible or Bill Departed and Admissible –this is all new and roughly means it

has found a BOL in AMS. Be patient a subsequent response will follow.3. Released (or intensive or docs required).

Common Problems: NO RESPONSE: If you transmit and you don’t get a response…the most common issues are:

1. You are doing an RLF entry and have not said Y to RLF in the entry header2. You are doing ACE cargo release FDA (which you would be going through testing now) and you have a

non-standard character in your commercial description of the FDA screens. ACE is much less accepting of characters like “ , & , / type symbols in the commercial description. And they fail to tell you it’s a problem (hopefully something CBP will fix).

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ENTRY FILED AT THE WRONG PORT:When the Entry Summary, and the Cargo Release are both filed in ACE, you can correct this matter electronically. There may be a point at which time this procedure is no longer available, but give it a try, and let us know of any problems you run into while trying it. We can then research the solution to that and edit these instructions for special situations.

To fix: - Keep all that data as originally transmitted, (so, if you’ve already corrected it, re-input the incorrect data again. Resend the Entry Summary as an ADD - (stay with me)..Make sure the Entry Summary is Accepted again).- Go to 'delete entry' and delete the Entry Summary only.- Once accepted, then make the Entry Port Code correction.- Transmit the ACE Cargo Release ONLY, as a REPLACE. If that does not accept, re-transmit as an UPDATE. This pertains to both local and remote entries.

NOTE: Transmitting this as a REPLACE is what’s published in the CATAIR, but our experiences are that a REPLACE isn’t always successful, and more often than not, an UPDATE IS successful, so we suggest trying both, in that order, if needed.

*** WAIT AT LEAST 10 MINUTES AFTER THE SUMMARY DELETE IS ACCEPTED BEFORE YOU TRANSMIT THE CARGO RELEASE AS AN UPDATE- Once that's accepted with a Cargo release message, (not just the SE DATA Accepted message), (very important), re-transmit the ACE Summary as an ADD.

That’s it.

BE AWARE THAT AN ACE CARGO RELEASE STATUS OF CBP REVIEW or RELEASE SUSPENDED MEANS YOU HAVE TO TAKE ACTION! If you get CBP Review as an ACE Cargo Release Status, it seems that the review is often a hold or exam of some kind!   However, they don't tell you like they did in ACS Cargo Release.

The only way you can find out is by checking AMS...ie: transmitting a Cargo Manifest Query (CMQ) by Bill of Lading number, and then checking the results to see if there is a hold or exam.

IF there is a hold or exam, you should continue to do them occasionally to see if the exam is complete!If you become anxious for an update on the HOLD/EXAM, for whatever reason, you can contact the selectivity desk at the Port of Entry, to see if they need anything more from you in order to process the release.

CARGO RELEASE UPDATE:Transmitting an ACE Cargo Release as an Update is the replacement function for the old Bill of Lading Update. However, it will not work after 15 days of release. The instructions are to submit a ‘Pen & Ink’ change request to the port of entry. However, it’s been learned that Officers presently do not have the ability to make such

changes. Therefore, your only option is to create a new entry, and cancel this one, even if that means requesting refunds. A long term electronic solution to this situation is being considered, but no time frame offered.

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COMMON RESPONSES:Admissible:ACE Cargo Release entry statuses “Admissible” and “Released” are two distinct statuses. The CBP definition of “Released” in terms of what it means for cargo/entry release has not changed. “Admissible” is a new entry status which means a carrier transmitted bill match has occurred for an ACE Cargo Release entry, there are no bill and/or entry level holds, but the variable release window has not been reached as outlined below. After an “Admissible” status is achieved on an entry, CBP still retains the right to examine cargo and/or request document review prior to release. However, there is no additional action required by the filer once an “Admissible” status is achieved on an entry. If there are no subsequent holds at the entry or bill level, an “Admissible” status will change to ”Released” once the variable release window is reached. An “Admissible” entry status is only applicable if/when entries are filed outside the variable release window.

Variable Release Window = The earliest time in the lifecycle of an ACE Cargo Release entry when a “Released” status (or other entry disposition…i.e. “hold”) can be achieved and messaged to the filer and carrier. - Air: Wheels Up From Origin- Ocean: 5 Days Before Estimated Arrival Date- Rail - Northern Border: En Route From Origin- Rail - Southern Border: Arrival- Truck - Northern & Southern Border: Arrival

NOTE:· “Intensive” and “Not Released” entry statuses are not sent to the filer until the variable release window is reached.· “Document Required”, “Pending”, and “Admissible” entry statuses are sent to the filer just as soon as they occur, even if outside the variable release window.

*** There is a known issue where an entry will remain in ‘Admissible’ status, when all criteria has been met to move the status to ‘released’. The cause of that is said to be that the carrier is not posting a ‘departed’ status to their bill in ACE. It’s not yet certain if/how CBP intends to rectify this issue.

No Bill Match: This should be a common response if your entry is covering a Southern Border Truck crossing, as you file your entry prior to the trucker posting the bill in eManifest. Once they post the bill, there will be a match.

If you’re entry is not covering a Southern Border Truck crossing, it’s time to research the bills you reported (Cargo Manifest Queries, contact carriers, contact client rep, etc). See CARGO RELEASE UPDATE instructions above.

58: QTY IS MORE THAN MANIFESTED BILL QTY:You may receive this response in an ACE Cargo Release Results response, and we’ll display it as a QGM status in the ENTRIES dashboard. As the message indicates, the piece count reported in the Manifest Records, is greater than the piece count posted in ACE against one of the bills in your Manifest Records. Now, that may be misleading, as it could also indicate that an incorrect bill# was reported in the entry (typo, wrong bill offered, etc). Double check the information reported. If all appears to match, the best action is to go to RESOURCES, and transmit Cargo Manifest Queries against each bill in the Manifest Records of that entry, and make sure they

are on file, and for the correct quantity. If all of that checks out, contact your client rep, who can see all systems, and advise what may be causing the discrepancy. Once you have resolved it…you must have an ADMIN manually change the status as CBP never comes back with a message saying its ‘resolved’

If you discover an error in what was transmitted, follow the CARGO RELEASE UPDATE instructions above.

One USG: A “One USG” message indicates that the merchandise has arrived, that all data requiredfor entry has been submitted to the U.S. Government, that all PGAs that regulate the merchandisehave issued a may proceed and that CBP has conditionally released the merchandise from itscustody. This message is based on the data received from the trade and premised on that data beingtrue, accurate and correct. A “One US” message is always sent, even if the merchandise is notregulated by any PGA.

** These, as well as additional responses are covered in the ‘Glossary’ beginning on page 24.Return to Content

HTS SEQUENCES

Following are the direct instructions offered in CSMS# 18-000657. Here’s the link to that CSMS:https://csms.cbp.gov/viewmssg.asp?Recid=23869&page=&srch_argv=sequence&srchtype=&btype=&sortby=&sby=

INFORMATION: UPDATE - Entry Summary Order of Reporting For Multiple Harmonized Tariff System (HTS) Classifications in the Automated Commercial Environment (ACE)

Related CSMS: 18-000296, 18-000307, 18-000409, 18-000419, 18-000493, 18-000498, 18-000554, 18-000575, 18-000606 and 18-000621

BACKGROUND:The purpose of this message is to outline the order of reporting in ACE for multiple HTS on the same entry summary line, when a Chapter 98 or 99 HTS is required. ACE is the system of record for all entry summaries.

This message has been updated to include duty reporting instructions.

GUIDANCE:When submitting an entry summary in which a heading or subheading in Chapter 98 and/or 99 is claimed on imported merchandise, the following instructions will apply for the order of reporting the HTS on an entry summary line.

HTS SEQUENCE:1. Chapter 98 (if applicable)2. Chapter 99 number(s) for additional duties 3. For trade remedies, first report the Chapter 99 HTS for Section 301, followed by the Chapter 99 HTS for Section 232 or 201 duties (if applicable), followed by the Chapter 99 HTS for Section 201 or 232 quota (if applicable).

4. Chapter 99 number(s) for REPLACEMENT duty or other use (i.e., MTB or other provisions)5. Chapter 99 number for other quota (not covered by #3) (if applicable)6. Chapter 1 to 97 Commodity Tariff

ENTERED VALUE AND DUTY:The entered value of the commodity being imported on the entry summary line should be reported on the Chapter 1-97 HTS classification for the commodity being imported. Except if Chapter 98 reporting provisions require the entered value to be reported differently.

Report the duty applicable to the Chapter 1-97 HTS classification with the corresponding Chapter 1-97 HTS, unless Chapter 98 reporting provisions require the duty to be reported differently. In instances where a trade remedy duty (Section 201, 232, or 301) applies, report the duty applicable to the remedy with the applicable chapter 99 number.

FOR FURTHER INFORMATION: Questions from the importing community concerning ACE entry filing and rejections should be referred to their Client Representative.

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eBOND (eSEB)

When filing an ACE Cargo Release, eBond is available to you. However, at this time, you will need to apply for the eBond through your surety’s website.

Note that eSEBs are available to you for remote entries, as well as local. Yes, you can now file an RLF entry for an importer that does not have their own bond.

Procedures: 1. Input your entry in Netchb2. Go to your surety’s website and input the information they need to transmit the SEB to CBP.3. Once you hear that your Surety has gotten the eSEB approved by CBP transmit your entry from Netchb.

Note, eBond is actually an interface between your surety and CBP. You will notice that there is quite a bit of double entry of entry information into your surety’s website. Once PGA programming is done, we will work on interfacing with each surety separately to minimize the amount of data entry you have to do in the surety’s website. We have not completed an interface with ANY surety.

Common errors that will get your entry rejected, are mismatches between the eSEB and your Entry Header, in:

- Bond Amount- Surety Code- Importer- Entry Number- Entry Type (new, as of 6/28/18)

Verify that the bond amount you show in the header matches what your surety calculated for the Bond Amount!Verify that the eBond was accepted by CBP in your surety’s system, prior to transmitting in ours.

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REMOTE LOCATION FILING

This process is now greatly simplified now that all transactions go to ACE.

Qualifications:- You must be an ACE filer.- You must have a National Permit- Both Summary and Cargo Release must be sent to ACE- You can do RLF SEB entries by getting your eSEB from your surety’s website ( the process is discussed in eBond section above)

ACE RLF (where the summary and cargo release are BOTH ACE) doesn't require the creation of Electronic Invoice data...rather if CBP wants to see the invoice you scan it and transmit the document via the DIS process, as delineated below.

Set Up:If you're already filing remotely, you need to nothing else. You're already set up.For new filers:- Let us know when you have a National Permit, and we’ll contact our client rep to be sure your ACE profile is set up to file entries remotely. We’ll also set you up on our side and confirm when you’re active.

RESPONSES: Are as usual for ACE transmissions, however if CBP requests a document that will be included in the response and indicated in your status for the Cargo Release or Entry Summary. You will have to click on the response message to see what document they are requesting, and the Action ID…which will be needed for the DIS transmission.

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DIS- DOCUMENT IMAGING SYSTEM

The Document Imaging System or DIS is one of the three methods by which you can scan and transmit to CBP via NetChb any requested documentation. This of course includes but is not limited to the Commercial Invoice. The other two methods are via email (directions below) and via your ACE portal Account

A request for documents against the Entry Summary:Any time after the acceptance of the Entry Summary you can receive a request for documents against the Entry Summary. You are not expected to provide supporting documents until you receive an Action ID#. On the Duty Statement Date, if they still want to receive supporting documents, you’ll see the usual request in the statement, and you’ll receive an ACE Entry Summary Status Update, again asking for the documents, but also offering the Action ID#.

A request for documents against the Cargo Release: This will come any time after the ACE Cargo Release ‘accepted’ response. You do not need an Action ID# to send the supporting documents. You simply have 48 hours to send them.

Note that there are 3 ways to send docs to DIS:

- Through the system.- Through your ACE Portal Account (which is another reasons you should apply for one if you don’t have one)- Via email.

Through the System is appropriate for all requests (Entry Summary, Cargo Release, and PGA docs (when available)). This is offered freely upon ACE signup.

Through your ACE Portal Account is only appropriate for Entry Summary documents, if you decide not to send through the system.

Via email is appropriate for Entry Summary, Cargo Release, and PGA docs. The email must be constructed in a specific manner depending on the party asking for the documents.

This link offers more information than you probably want to know about DIS, in general. However, the last two pages offers exactly what you need to know about constructing an email submission to DIS (note that information is also covered further down in this explanation):http://www.cbp.gov/sites/default/files/documents/DIS%20XML%20Implementation%20Guide%20-%2020150806.pdf

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INSTRUCTIONS ON FILING REQUESTED DOCUMENTS via DIS (Document Imaging System)

Note that, documents requested for the Cargo Release can be sent at any time by CBP and should be sent within 48 hours of the request.

However, documents requested for an Entry Summary, should be sent after you've received an Action ID#, which is delivered in a separate 'ACE Status' message, on the morning the Duty Statement is delivered.

Note that the name of the document isn’t important, but must be unique and never repeated by the same transmitter.

These are the preferred file types for DIS transactions:• PDF• GIF• PNG• JPG• JPEG

Other acceptable file types include the following but will make it more difficult for CBP to view the document:• DOC

• DOCX• PPT• BMP

NOTE that once you’ve uploaded the requested file, additional options will be presented. You only need to complete the bold fields. If you find that other fields are mandatory for your situation, and not bold, please let us know and we’ll address it.

SAVE TO DOCUMENT ARCHIVE:If you also use our Document Archive feature, you have the ability to attach the document to the entry while you send it to DIS.

UPLOAD DIFFERENT FILE:If you notice you’ve selected the wrong file, click on ‘Upload Different File’, select the correct file, and the system will over-ride the file selection.

ACTION:Mandatory.Add or Replace. Self-Explanatory.

TRANSACTION CATEGORY:Mandatory.Use SINGLE_TXN when supplying a Filer Code and Entry Number. Otherwise use CONTINUOUS

SUBMIT DOCUMENT FOR LINE NUMBER:Optional.Report only if the request for docs specified a line number.

CBP REQUEST ID:

Mandatory.Supply the Action Identification Number from the UC record. If not available use ‘Unsolicited’, or ‘Unknown’.Use UNSOLICITED when sending documents prior to a receiving a request for documents.Use UNKNOWN when sending documents and no Action ID was provided in the request for documents.

Also, note that an Action ID# is typically only provided when the request is against the Entry Summary, and is delivered in a separate Status Update, on the morning of the Duty Statement.

CBP REQUEST TYPE:Optional.Can select between ‘ACE Action Number’, ‘ATS Document Request’, or ‘Other CBP Request.

CBP REQUEST DATE:Mandatory.MMDDYY

CBP REQUEST TIME:Optional.Select hour, minute, and time zone.

DOCUMENT TYPE:Mandatory.Drop down and select document being submitted.

DOCUMENT DESCRIPTION:Mandatory.50 character, alpha/numeric description of document/s and number/s.No expectation of what you report here.

COMMENTS:Optional.Any basic message you’d like to send to requesting party.

DOCUMENT PREVIOUSLY SUBMITTED:Conditional.Check box if same document previously provided.

SUBMIT TO AGENCIES:Mandatory.Select requesting agency from drop down.

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Guidelines for Documents Submitted to DIS via Email(Except for Export Manifest submissions - see http://www.cbp.gov/trade/ace/export-manifest)

Send email to: docs@cbp.dhs.gov

Email Subject Line: CAT=GEN; BOL_NBR=123456789100; SCAC=ABCD; ACTION=ADD, DELETE, or REPLACE

ORCAT=GEN; ENTRY_NBR=12345678; FILER_CD=ABC; ACTION=ADD, DELETE, or REPLACE

NOTE: CAT must always equal GEN (for General) at this time. Additional categories shall be specified in DIS implementations guides as they are published over time.

Attachments: File Naming convention = DocCode-AnyFileName.pdf

NOTE: DocCode is a unique code assigned by CBP for each Document supported in DIS. Please find all document codes in Appendix A of DIS IG. EXAMPLE: CBP01-EntryABC12345678Invoice.pdf

Body: START_DATA

AGENCY_CD=Mandatory (Trade must identify owning agency. Please find all agencycodes at http://www.cbp.gov/document/guidance/appendix-v-government-agency-codes).

TRANSMITTER_FILER_CD=Conditional (Required for Filers with valid filer codes)

TRANSMITTER_NAME=Mandatory (Name of company)

CENTER_TEAM=TEAM_ABC Conditional (Required when responding to CEEs)

PORT_CD=(4 digit port code) Conditional (Required when responding to CEEs)

IOR_NBR=Conditional (Required when responding to CEEs)

ACE_ACTION_ID=Conditional (Required at time of Post Release)

LICENSE_OR_PERMIT_NBR=Conditional (Required when submitting a license)

BROKER_REF_NBR=Optional (For future use)

POC_INFO= Optional (Name and Phone Number)

COMMENT=Optional (Any clarification/remark)

RETURN_EMAIL_ADDRESS=Optional (if different than sender email address)

END_DATA

Sender Signature/Company Stationary: (Optional) Company Name, Address, Phone Number==========================================================================Auto-response from DIS that the sender will receive upon email submission:

U.S. Customs & Border Protection (CBP) has received your e-mail to the Document Imaging System (DIS) Mailbox for Document Submissions. This auto-reply servesas a confirmation of receipt of your email only. It does not indicate acceptance or correctness of the submitted data or documents. Filers are to keep this e-mail tofacilitate audit and tracking of submitted data and documents. Please report any issues to CBP if you do not receive this auto-response within an hour for every emailsubmission to the DIS mailbox.

NOTE: Total email size including all attachments must not exceed 10MB. For larger documents please breakup into multiple documents and submit multiple emails for the same Entry or Bill (i.e. send the same email subject line with additional documents). Photos/Images should be in an open internet format (jpeg, gif, png). Please do not use TIFFs. Documents should be of types pdf, doc, or xls (TIF and TIFF are not accepted). Separate the Bill number and the SCAC. Separate the Entry Number and the Filer Code. The file name must begin with ‘DocCode-‘ (where DocCode is a unique code for the document) Do not leave a space between the “-“(dash) in ‘DocCode-‘and the rest of the file name. Email Responses will be sent to the sender’s email address if a return email address is not provided. The auto-response message ONLY verifies that the email has been received via the email, it does NOT indicate that email contents including the document attachments are correct/acceptable.

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WHAT DOCUMENTS MUST YOU SEND:Unless a request for documents specifies what they want you to send, your assumption should be to send supporting documents of an entry package. In other words, an entire entry package, excluding a 3461, 7501, or any other CBP forms for which data was sent electronically. Not that they won’t accept such forms, but it’s not a requirement.

Examples of documents to be sent are:- Commercial, or Pro Forma Invoice- Packing List- Bill of Lading- Arrival Notice- Certificate of Origin- Permits- Certificates- Licenses- Add Slips- Classification Lists

Basically, anything you would typically include in your entry package.

Here is a sample of a request from CBP for documents:

And the results from the successful transmission:

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HOW TO CANCEL AN ACE ENTRY

Click on ‘Delete Entry’ from the left-hand column of the Entry Main Menu, and you’ll be brought to this screen:

ENTRY SUMMARY: You can transmit a delete for an ACE Entry Summary by simply checking the box next to “Transmit Delete Entry Summary” and then click on the Transmit to Customs button.

NOTE: If the summary is on a statement that has been generated you will get a reject. First do a statement date update changing the payment type to 1 (non-statement) and when that’s successful retransmit the Delete.

If you get rejects and can’t delete it, the entry is likely under “CBP Control”, the filer may no longer transmit a delete Entry Summary. It can only be cancelled/deleted by sending a written request to CBP.

Once an entry summary is placed in “cancelled” status, it is no longer active. The entry summary number may no longer be re-used by the filer.

CARGO RELEASE:Cancellation of an ACE Cargo Release is strictly electronic and ONLY possible for ACE Cargo Release.It is a two-step process:

1. VIA DIS submit the documents you would usually submit for an Entry Deletion2. Transmit the delete of the Cargo Release.

The first thing you’ll want to do is send supporting documents via DIS (addressed earlier in this document). Once that’s accepted, you’ll go to DELETE ENTRY, from the left hand column of the Entry Main Menu. The next screen will default to ‘Transmit Delete Entry Summary’, click on ‘Transit Delete Cargo Release’. Once you do, you’ll receive additional options that should be addressed.

Drop down the ‘Reason for Cargo Release Deletion’ field, and select what’s appropriate to your situation.Note that your selection here may require additional reporting, such as a replacement Entry Number, or In-Bond Number.

Check the DIS Submission Made box, report the DIS Submission Number received with your DIS response, and ‘transmit’. The DIS Submission number is your full entry number, including your filer code and the check digit, but without the hyphens.

CBP will manually review, and process the cancellation request. You will receive an electronic response notifying either of an acceptance (with updated status), or of rejection with full explanation, and contact information. Act accordingly.

NOTE: An ACE Cargo Release may not be cancelled while the ACE Entry Summary is still on file. Therefore, make sure the Entry Summary is cancelled prior to transmitting your Delete Cargo Release.

This means that, if the ACE Entry Summary was in CBP Control, requiring CBP processing, that must take place prior to transmitting a Delete of the ACE Cargo Release.

However, if the ACE Entry Summary is in Trade Control, you may transmit both, at the same time. The ACE Entry Summary delete will process first, followed by CBP’s manual processing of the Cancel/Delete ACE Cargo Release request. You will still receive separate responses for each.

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SPLIT SHIPMENT ENTRY

How to set it up:The Cargo Release must be in ACE, so process the entry as indicated earlier in this document.

Details in the rest of the Header will pertain to Part A.

In the Manifest Records:

Drop down the Split Shipment and/or Non-AMS Bills' field, you’ll have 4 options:

‘No’ (the default): Select this if the shipment isn’t split. Then complete the rest of the page as you always have.

‘Yes, hold for entire shipment’:If you select this, no Parts of the shipment will release until the airline ‘arrives’ all Parts of the shipment.

‘Yes, release incrementally’:As the airline arrives each Part of the shipment, that Part will release, and post a 1C.

‘Non AMS – Entry Contains Non-AMS Bills’:This doesn’t pertain to Split Shipments but will be covered in the next section (Shipments with Non-AMS Bills).

SAMPLES OF THE TWO OPTIONS FOR CLEARING A SPLIT SHIPMENT:In these examples, the total shipment count is 10 pcs arriving in 3 parts (A, B, & C).

CLEARING THE ENTIRE SHIPMENT WITH ONE ENTRY:Here’s a sample of how to complete the Manifest Records:

There is no need to report any details of any Part of the splits. Only report what’s appropriate to Part A, and the total Quantity of the entire shipment.

There’s no reason to report any additional IT#s.

The shipment will release as each part is ‘arrived’, or when the entire shipment has arrived, at the Port of Entry, depending on the ‘Split Shipment’ selection you made at the top of the page.

You MAY report additional House Bills in the entry, even if the additional House Bills aren’t split.

CLEARING THE SPLIT SHIPMENT WITH MULTIPLE ENTRIES:Here are sample of how to complete the Manifest Records for two entries:Entry XXX-0000001-1 covers Part A & Part B, as they’re arriving within a couple of days of each other:

Note that, in the manifest line 1, you’ll report only the total piece count that you’re clearing in this entry, then click on ‘Add Split Shipment’, and report the details of each ‘Part’ you’re clearing with this entry.

Entry XXX-0000002-2 covers Part C, as it’s arriving past 10 days after Part A:

NOTES:Carrier Code in the ‘Split Shipment Information’ section:We’ve aware that there have been rejections pertaining to the carrier code reported (requiring 4 characters). Successful suggestions have been to report ‘UNKN”, or ‘-001’ (the airlines AWB prefix).

In-Bonds:If there is an IT covering Part A, go ahead and report the IT Date in the Entry Header, and the IT# in Manifest Records, line 1.If there are IT’s covering multiple parts of the split, don’t let that confuse you, there is no need to any of them, except what pertains to Part A.

IC’s not posting? There had been issues with 1Cs posting properly when one, or multiple, ITs were involved. That’s been resolved, but there are still periodic instances of this issue. The fix is to remove the IT Date from the Header, then re-transmit the ACE Cargo Release as an UPDATE. Once all posts properly, you may want/need to add the IT info back in for print purposes only.

Corrections:You may run into instances where you’re not getting your 1Cs because you reported the splits incorrectly, or maybe you didn’t report it as a split at all. Just correct the manifest records, then transmit the ACE Cargo Release ONLY, as an UPDATE (not an ‘add’, or ‘replace’). Remember, that is the new Bill of Lading Update in an ACE Entry. It’s a valid transmission for a local or a remote entry.

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HAND CARRIED CLEARANCESIn ACE you do Hand Carries as follows:1. Header Info: a) Summary and Cargo Release both ACE b) MOT = 60 (Passenger Hand Carry)

2. Manifest records screen: a) Select Non-AMS bill b) Leave Master Scac blank, Master bill= Handcarry, Qty = the qty you have, Unit= PKGS c) In the Split Shipment Information Area: Carrier code = ZZZZ (temporary solution, per CSMS #17-000204), We’re aware of one instance where CBP rejected the use of UNKN, and the filer got the entry released reporting ‘-001’ (001 representing the airlines AWB prefix). Voyage/FLT = your voyage/flt info...just the number not the airline Arrival Date = the arrival date Quantity = Your quantity

Once your entry is accepted, offer the entry number to the passenger, as they’ll need to report it to CBP.Return to Content

MAIL ENTRY

1. Header Info:

a) Summary and Cargo Release both ACE b) MOT = 50 Mail

2. Manifest records screen: a.) Input the USPS, or whatever SCAC code was provided, followed by any subsequent bill data b) Select Non-AMS bill, if carrier is NON-AMS, c) Enter the Quantity d) If the carrier is NON-AMS, then complete the Split Shipment Information Area: Carrier code = UNKN, Voyage/FLT = your voyage/flt info...just the number not the airline Arrival Date = the arrival date Quantity = Your quantity

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CENSUS WARNING OVERRIDE

BEFORE YOUR ENTRY APPEARS ON A DUTY STATEMENT:What to do:When you get a Census Warning, obviously the first thing you do is review your data for accuracy. If corrections need to be made, correct, and re-transmit the summary. *** Note that, if you correct data in the entry, you DO NOT also set up the Census Warning flags described below.

If the Census Warning remains, or if you’re not correcting any data in the entry........

Make note of the Census Warning.Open the HTS line that has the Census Warning on it.Save changes, and you'll be in the Tariff Census Units screen.

In the bottom of that screen, click on 'Edit License/Duty'.

Scroll to the bottom of that page, and look for this:

Drop down the 'Census Warning Override' field, and select the Census Warning you received on this line.Then drop down the 'Override Code' and select what's appropriate.

Once that's done, you'd simply transmit the entry summary as a 'replace'.

Note that either of the two above actions should be taken until the Census Warning no longer exists, and it should be taken prior to the Statement Date.

WHEN YOUR ENTRY IS ALREADY ON A DUTY STATEMENT:What to do:You have two options, being:

1. Transmit a Statement Date Update, changing the payment date to the next work day (assuming that doesn’t put the entry beyond the 10th day. Once that’s accepted, follow the above instructions before it appears on the next statement, or

2. Authorize payment of the statement, then follow the below PSC instructions. Your PSC Code will be H99:

And you’ll handle the Census Override as addressed above, being:o If you DO correct any data in the line, do not complete the Census Override section in the ‘Edit

License/Duty’ screen of the line item.o If you DO NOT correct any data in the line, in the Census Override section, at the bottom of the

‘Edit License/Duty’ screen, you will not report a PSC Line Reason Code. Here’s an example:

WHEN THE ENTRY IS ALREADY ON A DUTY STATEMENT THAT IS PAID:What to do:Follow Option 2 above.

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POST SUMMARY CORRECTION (PSC)

Go to the Header, scroll to the bottom, and look for this:

When you check the 'Post Summary Correction' box, you'll see the other options.

Then go to each HTS Line that's changed, and go to 'Edit License/Duty', scroll to the bottom, and look for this:

You'll then transmit the entry as a 'replace'.

Here are some other basic rules for PSC:- The PSC must be transmitted within 270 days of the date of entry. For entry type 01, theentry must have a scheduled liquidation date that is in the future. For entry type 03(antidumping/countervailing duty), the entry summary must be suspended.The entry summary or previously filed PSC cannot be filed within 20 calendar days or less of thescheduled liquidation date.

- For PSCs filed outside the specified timeframes, ACE will automatically reject thetransmission. If the entry summary is within 20 days or less of the liquidation date, the filer cannot file aPSC. The filer must wait until liquidation and file a protest.

- A filer may not submit a PSC for an entry paid on a periodic monthly statement until CBP hasreceived payment for that statement, which may be up to 45 days following the entry date.

- A PSC is not permitted on an entry summary under CBP review.

- A PSC or PEA is permitted to be used for the submission of invoice(s) omitted from the entrypackage at the time of entry.

- A PSC is not permitted on informal (type 11) entries.

- PSC is not permitted to change an entry type 03 to another entry type. 28For entries requiring a change under 16.2.7 the filer must submit an ACE Entry Summary RejectionResponse Form for CBP to inactivate the ACE entry summary to enable the filer to retransmit theentry summary to ACS using the same entry number. Documents substantiating the requestshould accompany the Rejection Response Form. If CBP agrees with the request, CBP will inactivate theACE entry summary, and return a copy of the Rejection Response Form via the broker’s box at theport of entry. Filers should then transmit the ACS entry summary within two business days.The same deadlines for filing a PSC apply to filing the inactivation request.For administrative refunds on type 03 entries where a PSC was filed, ports should refer to the “PSCFiling Explanation Record” for details from the filer about the administrative refund. The filer should usethe reject response template to communicate with the port regarding the request.

- Filers are required to transmit one or more reason codes for the change, at either the header orline level, and a description of the change. See PSC CATAIR. Up to five reason codes at the headerand/or line level may be identified on a single PSC. Additional changes may be detailed in thedescription field also.

- The previous entry summary version cannot have been reconciled on a reconciliation entry.

- Changes related to reconciliation, such as flagging or unflagging an entry summary are notpermitted using PSC.

- Not every data field is eligible for PSC changes.The following data elements are not allowed to be modified in a PSC filing. Changes to these data elements must be made using existing procedures, unless otherwise noted. In some cases, the data 29 element cannot be changed once the entry information is transmitted:District/Port of EntryCargo Release Certification IndicatorConsolidated Summary IndicatorLive Entry IndicatorTrade Agreement IndicatorReconciliation Issue CodePayment Type CodePreliminary Statement Print DatePeriodic Statement MonthStatement Client Branch IdentifierImporter of Record Number*Location of Goods CodeConsolidated Release Grouping (release datarelated to a consolidated summary)DOT Grouping (see CATAIR – OGA chapter)FDA Grouping (see CATAIR – OGA chapter)

- *In order to file a PSC for which there is also a change in the importer of record number, thefiler must first request that CBP update the importer of record number:• The importer must meet the conditions listed in 19 CFR §141.20.• The importer or broker must submit a CBP Form 3347 to the port of entry, along with acover letter requesting the change.

• If CBP approves the request, CBP will make the appropriate changes in ACE and notifythe importer/broker that the changes have been made.• At this point, the filer may transmit a PSC to correct the necessary entry summary data.

- PSC does not change the data associated with a CBP Form 4811. Importers who choose tohave a different filer (other than the original entry filer) submit a PSC, should note whether a CBPForm 4811 has been submitted (if applicable).

If the PSC is accepted, and money is due, you must deliver a check, attached to a copy of the Entry Summary, to CBP at the Port of Entry. Contact the Commodity Team at the Port of Entry for instructions on exactly whom to address the envelope.

If the PSC is accepted, and a refund is due, CBP will deliver a check to the Importer upon liquidation.Return to Content

POST SUMMARY REJECTS(Duty is already paid)

Your Entry Summary has appeared on its duty statement and is already paid. Sometime later, the Commodity Team rejects your entry summary and asks you to correct it. You’ll see this in an ACE Entry Summary Update, and the system will auto send an email to the user, advising of this reject.

This is NOT a Post Summary Correction (PSC) issue.

This ACE Entry Summary Update you receive will include text added by the Commodity Team advising why they’ve rejected the entry and advising what they want you to correct. You’ll simply make those corrections, and re-transmit the Entry Summary ONLY, as an ADD. Remember that when an ACE Summary is rejected, it’s no longer on file, and that’s why you’ll transmit this as an ADD.

You’ll be notified of approval, or disapproval, of your PSC only by receipt of an ACE Entry Summary Update indicating a change in liquidation.

To check on a status your only options are to transmit an Entry Summary Query (through ‘transmit entry’), or to contact the Commodity Team handling the shipment.

If the Entry Summary is accepted, and money is due, you must deliver a check, attached to a copy of the Entry Summary, to CBP at the Port of Entry. Contact the Commodity Team at the Port of Entry for instructions on exactly whom to address the envelope.

If the Entry Summary is accepted, and a refund is due, CBP will deliver a check to the Importer upon liquidation.

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PGA’s- Participating Government Agency’s

PGA’s are the ACE version of the old OGA’s (Other Government Agency’s). There are many more ACE PGA’s than there were OGAs in ACS. A general summary is: EP#- Environmental Protection Agency FD#- Food and Drug—active but not mandatory now, see FDA Manual on Home Page

FS#- FSISNM#- I think national marine life/aquatic agencyDT#- NHTSA – active and mandatory now, see NHSTA Manual on Home PageAL#- Lacey Act– active and mandatory now, see NHSTA Manual on Home PageAM#- USDA Agricultural Marketing Service DataTB#- TTBAQ#- AphisOM#- Bureau of Oceans and International Environmental and Scientific Affairs, Office of Marine

ConservationFW#- Fish and Wildlife ServiceCP#- Consumer Products Safety CommissionDE#- Drug Enforcement Agency

For the following agency’s, until we have officially programmed the interface, you can upload the following agency’s completed forms via DIS in order for CBP to verify the PGA requirements have been met. (per admin16-000321 on 4/22/16) Note, some forms need to be signed prior to uploading, others don’t as you simply have to present them to the agencies in allowed time frames.

Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) Drug Enforcement Administration (DEA) Environmental Protections Agency (EPA) (nearly mandatory come March 2017) Fish and Wild Life Service (FWS) National Marine Fisheries Service (NMFS) Pl (mandatory now in ACE Jan 2017)

This is the link to the various forms that can be uploaded via DIS….http://apps.cbp.gov/csms/docs/21687_262797606/PGA_Forms_for_DIS_Final.pdf

If you do ATF…also see admin 16-000373 as it has a bit more info that I don’t understand.

Under RESOURCES THERE ARE SOME TOOLS FOR YOU:

And for FDA, which now relies heavily on ITACS-

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PGA CORRECTIONS

The PGA Data corrections chapter (CA) allows filers to correct the PGA data transmitted in the Cargo Releasetransmission.

This capability eliminates the need for the importer or broker to delete an entry so the filer can retransmit.

Deletion of a CA transaction is not allowed.

Do not use this application for submitting rejects from a PE submission.

All lines from the original entry do not need to be submitted. Only provide the CBP entry line for which thecorrection applies, along with all associated HTS codes for that line. The original entry line and associated HTScode combinations will be compared against the CA submission and if they do not match up the CA will berejected.

No new CBP lines can be added using the CA application.

Post Arrival and ReleaseIf both the goods and the entry are arrived and released, the CA application is the only method for submittingcorrections to PGA data, up to ten (10) calendar days after the goods and the entry are arrived and released.For FDA, if both the goods and the entry are arrived and released, this transaction can be used only if the FDAstatus is rejected. The system will reject the CA submission otherwise.For other PGAs, the CA can be used after both the goods and the entry are arrived and released, without a PGAreject status.

Pre-Arrival and ReleaseIf the goods have not arrived, and the entry has not been released, trade can submit either the cargo releasetransmission along with PGA data (all rules for the parent transaction apply) or submit the CA only.

For FDA, if it is within the 5-day window for arrival, no updates are allowed unless the FDA status is rejected.Specific Chapter Information.

When submitting a CA, all lines from the original entry do not need to be submitted. Only provide the CBPentry line and associated HTS codes for which the correction applies.

If there are no changes to PGA data associated with an entry line for the previous transmission, do not re-submitPGA records associated to that entry line on the CA. The absence of previously-submitted PGA data on a givenline tells the system that the previously-submitted PGA data is valid.

To completely replace PGA data previously submitted, associated with a given entry line, provide the new PGArecords for the associated entry line. The system assumes that this is the latest data picture for that PGA,associated with that entry line, and all PGA rules will be run.

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ACTION ITEMS

The Action Items feature is a function for our clients to manage important actions required on entries requiring it. They have no impact on CBP, in that, though there are presently a couple of ACE Status Updates that will auto create an Action Item, updating an action item communicates nothing to ACE. It’s an internal task management function only.

They are created by the system, or the user can manually create one to remind them to do something.

NetCHB automatically creates an AI for:- Quota entries- Reminding you to check if your quota was accepted- Complex HTS lines- CBP is not validating the duty amounts so we want you to check it to avoid

problems later.

An entry writer may choose to create an action item so that they remember to revisit this entry later. It’s suggested that each morning the user should filter their list of entries by the ‘Status Color = Red’, then UPDATE:

This will display all entries requiring attention, including Action Items (listed in the AI column) which are not in a completed status. Review each, and revisit any as you deem necessary. BTW, the number in the AI column indicates the number of Action Items posted in that entry.

Once you’ve taken any action to place the Action Item into ‘Completed’ status, you can clear the red AI simply by updating that status to ‘Completed, then saving it. Here’s an example of each Action Item automatically created by an ACE Status Update:

QUOTA:

These are generated for all quota entries, for your follow up, and update.

DUTY ACCEPTED; COMPLEX LINE:

These are cases where ACE accepts the entry but does not validate that the amounts are correct. This is typically the case with all the new 99#s representing rate increases, or rate reductions. Therefore, we give them an action item to prompt the user to double check the amounts themselves.

Print the 7501 and review. If you know there’s something wrong, you can manually update the amounts due by clicking on ‘Edit License/Duty’ from the bottom of the Tariff Census Units page of that line item, and editing the data here:

Then re-transmit.

If you have any concerns regarding the correctness of the amounts being paid, you must contact the Commodity Team for review, and confirmation, to save your client problems down the road.

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VOIDED IMPORTER

Periodically, CBP will void any importer identification number in ACE that is deemed to be inactive, i.e., not used for a period of one year and does not have an outstanding transaction (ie; unliquidated entry, recon, drawback, etc) to which it must be associated.

To reinstate a voided Importer, email a completed CBP 5106 along with a valid importer record proof and Power-of-Attorney that is no more than one year old (if 5106 is signed by an Attorney-in-Fact) to bondquestions@cbp.dhs.gov. The subject line should state “Void IR#”.

**NOTE: CBP Form 5106 must be signed by an officer of the company (President, VP, Secretary, Treasurer, CEO, COO, etc.) or a broker with power-of-attorney (POA). **

You can find a fillable CF-5106 at TRADE PARTNERS>CF-5106 HARD COPY, here:

Here’s a link to the most recent CSMS#18-000472 on this topic:https://csms.cbp.gov/viewmssg.asp?Recid=23675&page=&srch_argv=voided&srchtype=&btype=&sortby=&sby=

And here’s a link to an FAQ on CBPs website that offers more detailed information on the topic:https://www.cbp.gov/trade/trade-community/outreach-programs/bonds/bond-centralization-program/voided-importer-faq

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GLOSSARY OF TERMS

Admissible:ACE Cargo Release entry statuses “Admissible” and “Released” are two distinct statuses. The CBP definition of “Released” in terms of what it means for cargo/entry release has not changed. “Admissible” is a new entry status which means a carrier transmitted bill match has occurred for an ACE Cargo Release entry, there are no bill and/or entry level holds, but the variable release window has not been reached as outlined below. After an “Admissible” status is achieved on an entry, CBP still retains the right to examine cargo and/or request document review prior to release. However, there is no additional action required by the filer once an “Admissible” status is achieved on an entry. If there are no subsequent holds at the entry or bill level, an “Admissible” status will change to ”Released” once the variable release window is reached. An “Admissible” entry status is only applicable if/when entries are filed outside the variable release window.

Variable Release Window = The earliest time in the lifecycle of an ACE Cargo Release entry when a “Released” status (or other entry disposition…i.e. “hold”) can be achieved and messaged to the filer and carrier. - Air: Wheels Up From Origin- Ocean: 5 Days Before Estimated Arrival Date- Rail - Northern Border: En Route From Origin- Rail - Southern Border: Arrival- Truck - Northern & Southern Border: Arrival

NOTE:· “Intensive” and “Not Released” entry statuses are not sent to the filer until the variable release window is reached.· “Document Required”, “Pending”, and “Admissible” entry statuses are sent to the filer just as soon as they occur, even if outside the variable release window.

One USG: A “One USG” message indicates that the merchandise has arrived, that all data requiredfor entry has been submitted to the U.S. Government, that all PGAs that regulate the merchandisehave issued a may proceed and that CBP has conditionally released the merchandise from itscustody. This message is based on the data received from the trade and premised on that data beingtrue, accurate and correct. A “One US” message is always sent, even if the merchandise is notregulated by any PGA.

May Proceed: A “may proceed” message indicates that a particular PGA has determined that, forits purposes and based on the information provided through ACE, the merchandise may proceed intothe commerce of the United States, possibly subject to certain PGA restrictions, e.g., to be shippedto an exempted outlet. When the admission of merchandise is determined by more than one PGA,that shipment will require a separate “may proceed” message from each PGA that regulates themerchandise before the merchandise may proceed into the commerce. Merchandise that hasreceived a “may proceed” message from each PGA regulating the merchandise cannot proceed intothe commerce until CBP releases the merchandise. Thus, before merchandise is released into thecommerce, a CBP release and all required PGA “may proceed” messages must be received. OnceCBP has released the merchandise and all required PGA “may proceed” messages have beenreceived, a One USG message will be sent to the trade indicating the merchandise may beintroduced into the commerce. Note, however, that even after the One USG message has beenissued the merchandise is still subject to a Notice of Redelivery.

Partial Refusal: A “partial refusal” message indicates that a particular PGA has determined that aportion of the merchandise may proceed into the commerce of the United States, and that the otherportion may not proceed into the commerce.

CBP Release: A “CBP Release” message indicates that CBP has determined that the merchandise may be released from CBP custody. All merchandise released by CBP is released conditionally, as it is subject to recall through the issuance of a Notice of Redelivery. Merchandise that is regulated by one or more PGAs may not proceed into the commerce until CBP releases the merchandise and all PGAs that regulate the merchandise have issued a may proceed message.

CBP Conditional Release: A recognition that all merchandise that is released by CBP is releasedconditionally and is subject to recall through the issuance of a CBP Notice of Redelivery.

CBP Conditional Release Period: The CBP “Conditional Release Period” is the 30-day period fromthe time of CBP release or the presentation of required samples, whichever is later. CBP may recallthe shipment to CBP custody during the conditional release period. When the importer is directed todeliver a sample to CBP or a PGA, the conditional release period will not begin until the time thesample is received at the proper location. The 30-day period may be extended by the issuance of a

FDA Notice of Action.

Hold Intact: A “Hold Intact” message indicates that a particular PGA has requested an examinationof the merchandise. Hold intact is independent of a CBP Release message and may be issued by aPGA regardless of the CBP Release message. Merchandise subject to a Hold Intact message mustbe held intact, unaltered and complete and be sent to a designated location pending the PGA’sdetermination on whether the merchandise may proceed into the commerce of the UnitedStates. Merchandise that is not sent to the designated location may be subject to a CBP Notice ofRedelivery. After the merchandise reaches the designated location the PGA will determine whetherto issue a may proceed message, a partial refusal message, or a refusal message.

Under Review: An “Under Review” message indicates that one or more PGAs are reviewing theapplicable data to determine whether to issue a may proceed message or a Hold Intact message. An“Under Review” message has a direct bearing on a One USG message. A One USG message willnot be issued until the review is completed and the merchandise is determined to be admissible intothe commerce, i.e., may proceed. Any introduction of the merchandise into the commerce without aresolution of the under review by means of a may proceed message may result in a notice ofredelivery, and/or enforcement action by CBP or a PGA. Merchandise subject to an under reviewmessage may be released by CBP if it not held for examination, presentation of required data, or heldfor PGA or other purposes.

CBP REVIEW or RELEASE SUSPENDEDIf you get CBP Review as an ACE Cargo Release Status it seems that the review is often a hold or exam of some kind!   However, they don't tell you like they do in ACS Cargo Release.

So, the only way you can find out is by doing checking AMS...doing a cargo manifest query by Bill of Lading number, and then checking the results to see if there is a hold or exam.

If there is a hold or exam, you should continue to do them occasionally to see if the exam is complete!

Hopefully CBP will start notifying via ACE Cargo Release Results!

Rejected: A “Rejected” message indicates that the entry has been rejected and returned to the filerfor correction and/or the inclusion of required data and information.

Refused: A “Refused” message indicates that CBP or a PGA have determined that merchandisemay not be admitted into the commerce of the United States for consumption. In some cases, themerchandise will have to be destroyed or exported. In other cases, the merchandise may be movedin-bond or warehoused until the ultimate disposition.

Documents Required: A “Documents Required” message indicates that CBP and/or a PGA isrequesting the production of certain documents or data needed before a CBP Release or PGA mayproceed decision can be made.

Intensive Exam:

An “Intensive Exam” message from CBP directs the merchandise to be delivered toa designated examination facility or site for actual physical examination. Merchandise so directedremains in CBP custody and may only be moved under bond. The CBP conditional release periodwill not begin until CBP releases the merchandise.

Sample Required: A “Sample Required” message indicates that CBP and/or a PGA has directedthat a sample of the merchandise be sent to a particular examination facility or laboratory site forinspection or examination. The CBP conditional release period will not begin until the sample isreceived at the proper location. Note that the conditional release period may be extended if FDAissues a Notice of Action.

No Bill Match: This should be a common response if your entry is covering a Southern Border Truck crossing, as you file your entry prior to the trucker posting the bill in eManifest. Once they post the bill, there will be a match.

If you’re entry is not covering a Southern Border Truck crossing, it’s time to research the bills you reported (Cargo Manifest Queries, contact carriers, contact client rep, etc). See CARGO RELEASE UPDATE instructions above.

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