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01622 859261 Harrietsham Church of EnglandFax: 01622 859372 Primary SchoolEmail: [email protected] West [email protected] Harrietsham
MaidstoneKent
Website:www.harrietsham.kent.sch.uk ME17 1JZ
Office Manager RequiredFull Time but Part Time may be considered
JOB DESCRIPTION
The qualities, skills and tasks required: Excellent interpersonal skills and the ability to communicate well with parents and other
visitors and staff Good computer skills Excellent organisational skills Sorting mail and Emails Inputting data (including knowledge and experience in using SIMs software) Completing the census Administration of Safeguarding checks Day to day office administration e.g. attendance, Assisting the Bursar and Headteacher in other varied, appropriate tasks when necessary The importance of confidentiality cannot be emphasised enough in this role
Key TasksOffice Management To ensure the provision of a pleasant and efficient reception as first point of contact for
parents and all visitors to the school To present a positive image of the school to parents and the local community To deal with queries and provide information and advice about the school and school
activities for parents, pupils and visitors in person, by telephone and by email. To performance manage the office staff
Office To ensure the smooth running of the office, organise day-to-day activities To answer the telephones courteously and with sensitivity and confidence, using initiative
as required and forwarding detailed messages as appropriate To provide a full range of secretarial skills to cover work generated by the Headteacher and
staff To manage the diary of the Headteacher To maintain office supplies
Pupils
Headteacher: Mrs. J Silk
Silver
01622 859261 Harrietsham Church of EnglandFax: 01622 859372 Primary SchoolEmail: [email protected] West [email protected] Harrietsham
MaidstoneKent
Website:www.harrietsham.kent.sch.uk ME17 1JZ
To ensure the administration processes and systems for admissions and leavers are successfully completed
To ensure the accurate recording of attendance data and reasons for absence including the maintenance of registers
To manage the induction process for potential parents to view the school and for children to attend induction days. To issue letters to new children and deal enquiries regarding in-year admissions
Personnel and Finance To assist the Headteacher/Bursar with the recruitment processes, ensuring that the
advertising and application packs are sent out and making arrangements for interviews To undertake the identity checks as and when required for both CRBs and Children’s
Barred List (formerly List 99) and to enter all the information on the Single Central Record
To manage and update a record of those eligible for free school meals
Premises Support the Headteacher and Governing Body for the maintenance and upkeep of the
school buildings, grounds, security systems and the efficient operation of all the facilities on the site
Oversee the letting of the school premises to outside organisations and school staff, and for the development of all school facilities for out of school use, with particular reference to the local community
Formulate any bid for capital works in consultation with the Headteacher, Governors and professional advisers
Co-ordinate the purchase, repair and maintenance of all furniture and fittings Manage work specifications and service contracts
Other To maintain confidentiality at all times To be aware and comply with school policies and procedures (eg. Child protection,
health and safety, data protection, confidentiality_ and reporting concerns as appropriate Any other duties commensurate with the grading of the post
Headteacher: Mrs. J Silk
Silver
01622 859261 Harrietsham Church of EnglandFax: 01622 859372 Primary SchoolEmail: [email protected] West [email protected] Harrietsham
MaidstoneKent
Website:www.harrietsham.kent.sch.uk ME17 1JZ
Competencies Previous school experience preferred but not essential High standard of general education Knowledge of Microsoft – particularly Outlook, Word and Excel Knowledge of and experience in using SIMS would be desirable A high level of literacy skills A mature and sensitive manner and excellent inter-personal and organisational skills a
must Confidentiality, efficiency and able to work on own initiative Flexibility
The successful candidate will have commitment to safeguarding and promoting the welfare of children and be willing to undergo an enhanced disclosure check.
This post will begin on Monday January 6 th or as soon as notice allows. Salary scale: KR5 – (£17,132 – 18,833) if full-time (hours to be confirmed) and pro rata if part-time.
If you think you are suited to the summarised job description above, please apply by Friday December 6th at midday.
Harrietsham C of E Primary School, West St, Harrietsham, Maidstone, Kent ME17 1JZ. Headteacher: Mrs. Julie Silk. Application forms are available at www.kent-teach.com.
Interviews will be held on Monday December 16th for those successfully short-listed.
Headteacher: Mrs. J Silk
