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04/19/23 PAGE 2
Agenda• Introduction • Grants Executive Board Chair • Federal Funding Accountability and
Transparency Act (FFATA)• Spotlight on Federal Grant Agency: Dept. of
Housing and Urban Development (HUD) • Grants.gov Program Management Update• Government wide Forms Update• System Status and Technical Architecture• Update on Outreach Activities• Next Quarterly Webcast July 19, 2007• Q&A
04/19/23 PAGE 3
Presenters• Moderator: Ms. Terry Nicolosi, Acting Program Manager
• Welcome: Grants Executive Board Chair: Mr. Michael Burke, CIO, NEA
• Federal Financial Accountability and Transparency Act: HHS Deputy Assistant Secretary Terry Hurst
• Featured Agency: Ms. Barbara Dorf, HUD
Grants.gov Quarterly Update: Ms. Terry Nicolosi
• Government Wide Forms: Mr. Keenon James, Grants.gov Program Advisor
• System Status and Architecture: Mr. Harsha Rao, General Dynamics – Grants.gov System Integrator
• Communications: Mr. Michael Pellegrino, PMO Lead
Mr. Michael BurkeChief Information Officer
National Endowment of the Arts 2007 Grants Executive Board Chair
04/19/23 PAGE 5
WelcomeGrants Executive Board Chair• 26 Federal Grant making agencies
• In 5th year – grew from 11 to 26
• Governance of Grants.gov and Grants Management Line of Business (GMLOB)
• OMB and Grants Policy Committee – GEB Liaisons
• Charter
• Supports PL 106-107, Clinger-Cohen, Paperwork Reduction Act
• Collaborative working partnership among agencies, OMB and E-Government initiatives
Grants.gov Quarterly UpdateHHS Deputy Assistant Secretary Terry Hurst
Federal Financial Accountability Transparency Act (FFATA)
04/19/23 PAGE 7
Federal Funding Accountability and Transparency Act
The Act requires OMB to ensure the existence and operation of a website that provides the public with easy access to information about federal expenditures. It does not include payments to individuals. The data elements required in the bill for each transaction include:
1) the amount;
2) information including transaction type, funding agency, the North American Industry Classification System code or Catalog of Federal Domestic Assistance number (where applicable), program source, and an award title descriptive of the purpose of each funding action;
3) the name and location of the recipient and the primary location of performance; and
4) a unique identifier for the recipient and any parent entity.
04/19/23 PAGE 8
Federal Funding Accountability and Transparency Act
STATUTORY DUE DATES
The Act sets the following due dates:
• July 1, 2007: OMB required to commence a pilot program to test the collection and accession of data about subgrants and subcontracts, and determine how to implement a subaward reporting program across the Federal government.
• January 1, 2008: OMB will ensure the existence of a single searchable website accessible to the public that will provide the previously mentioned data about each federal award.
• Oct 1, 2008: Requires information about credit card transactions, although only for amounts larger than $25,000.
• January 1, 2009: The Act requires the website to include data from subcontractors or subgrantees.
Grants.gov Quarterly Stakeholder Web castMs. Barbara Dorf
Spotlight on Federal Grant Making AgencyDepartment of Housing and Urban
Development
04/19/23 PAGE 10
HUD and Grants.gov
• HUD issues the majority of its funding opportunities in a single announcement called the SuperNOFA.
• The SuperNOFA contains:
– A General Section which establishes requirements and policies applicable to all HUD programs; and
– Program Sections which contain program specific requirements.
04/19/23 PAGE 11
HUD and Grants.gov
• HUD worked with Grants.gov, worked communication plan, and successfully received 5752 applications for 41 programs in FY 2005.
• In FY 2005 HUD had 465 rejected applications largely due to registration issues.
04/19/23 PAGE 12
HUD and Grants.gov
• In FY 2005 HUD conducted 99 Quality Assurance Reviews.
• HUD relies on Grants.gov applicant reports, Grants.gov Support tickets, Audit Reports, Organization Reports, and applicant problem discussion to evaluate appeals.
04/19/23 PAGE 13
HUD and Grants.gov
• HUD analyzed the errors and developed extensive outreach and training materials to address common errors and ensure that all applicants were familiar with Grants.gov
• HUD’s NOFA was modified in FY 2006 to issue the General Section early so that folks can read all the details before the Program Sections were issued.
04/19/23 PAGE 14
HUD and Grants.gov
• HUD developed Step By Step: Your Guide to Registering for Grant Opportunities
04/19/23 PAGE 15
HUD and Grants.gov
• HUD created a brochure “Finding and Applying for Grant Opportunities which included registration renewal tips:
04/19/23 PAGE 16
HUD found a picture is worth 1,000 words
04/19/23 PAGE 17
• HUD developed a Desktop User Guide which provided screen shots and instructions for the entire Grants.gov process.
04/19/23 PAGE 18
04/19/23 PAGE 19
04/19/23 PAGE 20
HUD and Grants.gov
• In FY 2006 HUD received 4489 applications for 38 programs and had 327 rejections.
• In 2006 there were 47 Quality Assurance Reviews.
04/19/23 PAGE 21
HUD and Grants.gov
• Key to HUD’s success is getting customer input into issues and problems;
• Outstanding working relationship with Grants.gov staff to address questions; and
• Outstanding customer support from Grants.gov in providing help desk staff with protocols for question s they are not prepared to answer.
04/19/23 PAGE 22
HUD and Grants.gov
• HUD’s 2007 SuperNOFA on Grants.gov now.
• Grants.gov posted updated OMB form expiration dates for PureEdge forms used in our NOFA.
04/19/23 PAGE 23
Next Steps for HUD:
Working with Grants.gov and grantee community in successfully getting 6,000 Continuum of Care applicants able to apply using Grants.gov in FY 2008.
Ms. Terry NicolosiActing Grants.gov Program Manager
Grants.gov Quarterly Update
04/19/23 PAGE 25
Authorized Organization Representatives (AORs) Registered By Quarter
15611114
252 548
20432895
39504523
9499
7988
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
Q1 Q2 Q3 Q4
FY05
FY06
FY07
Total AORs for FY07 Q1 and Q2 increased 354% from FY06 Q1 and Q2 totals
04/19/23 PAGE 26
Submission Growth By Quarter
Total submissions for FY07 Q1 and Q2 increased 293% from FY06 Q1 and Q2 totals
13,423 15,622
23,190
764396
9,5074,204
30,644
54,177.00
31,177.00
0
10,000
20,000
30,000
40,000
50,000
60,000
Q1 Q2 Q3 Q4
FY05 FY06 FY07
04/19/23 PAGE 27
Highlights of Agency Participation
Top Five Agencies Growth in # of Grants.gov Package Postings and Submissions
Agency FY07 through 3/31/07 FY06 through 3/31/06
DODPackages:99
Submissions: 3,124Packages: 2
Submissions: 3
DOIPackages: 111
Submissions: 481 Packages: 10
Submissions: 206
VAPackages: 6
Submissions: 16Packages: 1
Submissions: 0
NASAPackages: 40
Submissions: 45Packages: 9
Submissions: 26
DHSPackages: 42
Submissions: 736Packages: 10
Submissions: 81
04/19/23 PAGE 28
Grants.gov System Status
Operations and maintenance
• Oracle Optimization Assessment
• Hardware upgrades: 4/27 and 4/28
• System to System Business Process Improvement
– Documentation
– Certificate Process
– Customer Response
– Lessons Learned and Shared
04/19/23 PAGE 29
Grants.gov • Ensure complete testing and user acceptance of system platform
change
• Complete transition of agencies and applicant System to System users to new Adobe platform by end of FY 2007
• Assess future functionality requirements: collaborative per Grantor user group; web services and improvements to current Government wide 4040 forms;
• Revisit with OMB/OGC on formation of Technical Joint Application Design teams compliant with FACA: Federal Advisory Committee Act (FACA);
• Continued streamlining per PL 106-107, Federal Financial Assistance Management Improvement Act with OMB, GEB, GPC and representatives of the Applicant community: Federal Demonstration Partnership, National Grants Partnership, National Grants Management Association, State and Local groups and all representatives of our stakeholder community
04/19/23 PAGE 30
Grants.gov Award Nomination for ACT
• 2007 Intergovernmental Solutions Awards Nominee
• The American Council for Technology (ACT) recognizes IT projects that demonstrate how a government agency is using innovative technology to:
– help the United States lead the world with new ideas and knowledge,
– help the government move from an “information society” to an “innovation society.”
Grants.gov Quarterly Stakeholder Web castMr. Keenon James
Forms
04/19/23 PAGE 32
Forms
• Adobe forms conversion status
• 508 testing and compliance
• SF424 Short and Individual update
• Forms FAQ: Organization Name field length
Grants.gov Quarterly Stakeholder Web castMr. Harsha Rao
2007 System Status and Technical Architecture
04/19/23 PAGE 34
2007 System - Features
• Parallel processing vs. serial processing
• Scalable, reliable, flexible
• Adobe Forms (platform independent)
• Enhanced System-to-System (S2S) support for all applicants and agencies
• Google search
– Search is not limited to text data
– Both synopsis data and attachments (MS Word, PDF, and Excel) are searchable
04/19/23 PAGE 35
Key Project Events
Sep 06 Oct 06 Nov 06 Dec 06 Jan 07 Feb 07 Mar 07 Apr 07 May 07 Jun 07 Jul 07 Aug 07 Sep 07
2007 System Delivered
End-user testing
2007 Production Release
2007 O&M
2007 Enhancements
2006 Retired
2007 Design and Development
2006 O&M
2006 System at General Dynamics IT Hosting Facility
RFP
Contract Award
Transition
04/19/23 PAGE 36
2007 System - Architecture
• Scalable architecture• Improved search and
performance• Servers dedicated to
Adobe API interaction
• Scalable architecture• Improved search and
performance• Servers dedicated to
Adobe API interaction
04/19/23 PAGE 37
Load Optimized Architecture
Intake Service Packaging Service Agency Services
ControlsTable
Storage Area Network
Security Service
NotificationService
OtherServices
FILESFILES
Validation Service
Intake Service
Intake Service
Intake Service
Validation Service
Validation Service
Packaging Service Security Service
Security Service
Intake Service
Intake Service
LO
AD
SE
RV
ICE
Mat
chin
g S
erve
rs
App Server 1
App Server 2
App Server 3
App Server 4 App Server 5
• Re-engineered services• Concurrent processing• Self-regulating and dynamically reconfigured• Communicate via status table• Data integrity• First In First Out (FIFO)
• Re-engineered services• Concurrent processing• Self-regulating and dynamically reconfigured• Communicate via status table• Data integrity• First In First Out (FIFO)
DATABASEDATABASEStatusTable
04/19/23 PAGE 38
2007 System - 508 Compliance
• Result of 508 compliance testing
– No major usability issues
• Adobe is complimentary to accessibility
• 508 compliance built into original design
04/19/23 PAGE 39
Current Testing
• April 2007
– End-user testing phase began in early April with 3 agencies: NIH, NEH, and ED
– Beginning April 16, open to all agencies for testing
– Assessment and development of new forms underway
• May 2007
– Begin production on May 1
04/19/23 PAGE 40
DEMO of the 2007 System
Grants.gov Quarterly Stakeholder Web castMr. Michael Pellegrino
Communications
04/19/23 PAGE 42
Adobe Day
• May 3, 2007 2:00 – 3:00 p.m. ET
• Hear from Adobe on the technology platform supporting Adobe 7.0.9
• Learn about using the free Adobe Reader to complete grant applications
• Learn how the new forms will look and act when completing your application
• View New Grants.gov Adobe Screenshots
• Discuss Changes between PureEdge and Adobe
04/19/23 PAGE 43
Training Material
• Grantor and Applicant User Guides Being Updated– User Guides Will Include Transition to Adobe– Once Complete Material will be Updated on
Grants.gov– http://www.grants.gov/help/user_guides.jsp
• Material Includes Input from Testing• Outreach Training Material Being Updated
– Outreach Training Abbreviated Version of User Guides
04/19/23 PAGE 44
Website Update
• Grants.gov Website Update Ongoing• For Applicants Section Complete
– Streamlined Content– More Efficient for Users
• For Agencies Section Update Occurring Now– Revised Technical Library– System 2 System (S2S)
• Includes Updated Process for 2007 Deployment
04/19/23 PAGE 45
Quarterly Outreach Activities
• January 29, 2007: 2007 10th District Grants Conference: Loudon County Virginia
• January 31, 2007: Air Force Office of Scientific Research Training
• February 5, 2007: Substance Abuse and Mental Health Services Administration (SAMSHA) Conference
• February 12, 2007: The Performance Institute Training
04/19/23 PAGE 46
Future Outreach Scheduled
• April 9, 2007: Congresswoman McMorris Rodgers Applicant Training via Conference Call Spokane Washington
• April 25, 2007 NGMA Presentation
04/19/23 PAGE 47
Grants.gov PMO Support
• Visit website and provide feedback via [email protected]
• Call the Help Desk M-F 7 a.m. – 9 p.m. ET
– 1-800-581-GRANTS
• Visit FAQs: http://www.grants.gov/help/faq.jsp.
• Training others on Grants.gov please contact us and we can provide assistance or materials.
Next Stakeholder WebcastJuly 19, 2007
Q&A
