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GRANTS.GOVSubmitting Applications & Avoiding Errors
Current as of March, 2016
OBJECTIVESLearn:• What Grants.gov is • Avoiding errors for Grants.gov
applications• Where to look for funding
opportunities• Where to find information to
complete Adobe Forms set• Additional Resources
What is Grants.gov?
Portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies
Grants.gov
• Depends on the agency and program requirements.
• Some sponsors (e.g., NIH, NOAA) currently use Grants.gov
• Fastlane is the optimal system to use for submitting to NSF, don’t use Adobe Forms
5
NIH 3 Ways to Submit
Adobe Forms SAGE: Grant Runner ASSISTDownload Grants.gov forms Complete forms directly in
SAGE (combined with eGC1)Complete application in ASSIST
Complete forms Route for approvals Data validation, errors & warnings provided within ASSIST
Attach to SAGE eGC1 & route for approvals
OSP reviews & submits application to NIH
Complete SAGE eGC1 & route for campus & OSP approvals
OSP reviews, uploads & submits application to NIH
Errors and warning messages appear in eGC1 History & Comments
OSP reviews & submits application to NIH
Errors and warning messages provided by OSP
Combines eGC1 & sponsor forms for some NIH funding opportunities
SAGE Getting Started guide:http://depts.washington.edu/research/Docs/grant_runner_getting_started.pdf
https://www.washington.edu/research/?page=nihAssist
7 steps to submit NIH proposal via Grants.Gov
1. Download application package via Grants.gov2. Complete application package3. Complete eGC1 in SAGE.4. Upload application package to GC-1 & route
to OSP5. OSP reviews & submit final application6. Validation process (multiple emails btw OSP,
Grants.gov & department)7. Validation of NIH proposals via ERA Commons
Getting Started
• NIH’s system is called eRA Commons. • Every PI (or grad student) must have an active
account in Commons for NIH submission. • Contact your Department Administrator to
request an NIH Commons login account.
Getting Started
• Grants.gov warns: anyone entering text on Adobe forms should be using the same version of Adobe.
• Search, download and become familiar with the Program Announcement and instructions
• Schedule so that submission is in compliance with UW GIM19
UW Routing and Submission process
Routing on
CampusIn OSP
Review by OSP Admin
OSP transmits application & receives
confirmation
Grants.gov performs basic check
GRANT00001234
Agency System
(NIH)eRA Commons
AN1234567
Navigating The Submission Freeway
12
Submit Proposal – UW Deadlines
GIM 19
7+ days: • All final business elements and draft scope of work• Approved by campus reviewers and IN OSP• OSP needs to be able to do a meaningful review3+ days: • Final proposal in complete & final format • Status = IN OSP by 5pm-3 days: • Any application received by OSP after 5pm 3 business
days before the sponsor deadline will not be reviewed and will be sent back to the PI/Dept
• Waiver Process• https://www.washington.edu/research/osp/gim/
gim19.html
13
Submit Proposal – Sponsor DeadlinesAny hard deadline that is missed will result in the application being returned without review.
Best Practice:• Create a calendar using sponsor
deadline• Count back 3 and 7 business days• Make a reasonable timeline for
each section/part• Concurrent timelines for admin vs.
science sections• Don’t forget about holidays and
vacations
JULY 201X
UW Holiday
-2
-5
-10
-1-3-4
-8 -7 -6
-9
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Quiz: what is due when?
7 Day Rule• all business components
complete/final + draft version of the science (Research Strategy)
3+ Day Rule• all proposal components
complete/final + final version of the science (Research Strategy)
http://www.washington.edu/research/http://www.washington.edu/research/funding/opportunities/https://www.washington.edu/research/?page=grantsGov#findfund
Finding Funding
Find an Opportunity
Finding an Opportunity
Finding an Opportunity
DEC 2015
To download application
For a full copy of the instructions
DEC 2015
Enter your email address here if you would like updates on this PA
Save both to your desktop
Avoiding Errors!Helpful Tips
• Review & Follow Program Announcement requirements i.e. page limits, documentation…
• eGC1 Ready-to-Submit (RTS) question =“YES”, ONLY when ready for sponsor submission
• Budget & SF424 must have same start date.• Use correct DUNS#.
Avoiding Errors!Helpful Tips
• Detailed budget MUST list level of effort• Do not use headers & footers on documents.• Grants.gov warns: ANYONE inserting text into
an application should use the SAME version of Adobe.
Avoid Errors!Helpful Tips
NIH Only:• PI information in eRA Commons must match
name used on application.• Convert document attachments to PDF
format.• Do not use “Assemble PDF Portfolio” function
in Adobe
Additional Resources:
• NSF website:http://www.nsf.gov
• NIH How to Apply Instruction Guidehttp://grants.nih.gov/grants/how-to-apply-application-guide.htm
• NIH ERA’s Commons website: https://commons.era.nih.gov/commons
• Avoid Common Errors from NIH:https://grants.nih.gov/grants/how-to-apply-application-guide/learn-how-we-check-your-application-for-completeness/avoiding-common-errors.htm
When am I really ready to submit? All required eGC1 fields completed All COMPLETED sponsor forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subawards or consultants Research Plan & budget is attached in FINAL form Attachments are in correct format (NIH=PDF only) F&A rate is in accordance with GIM 13A Any required waivers approved (e.g. IDC, e-GC1 addendum,
GIM 19)
Then RTS = YES!!
http://grants.nih.gov/grants/ElectronicReceipt/faq.htm
Need help?• Grants.gov Technical questions:
http://grants.gov/ or 1-800-518-4726• UW proposal preparation procedures &
process: [email protected] or 685-4362 • Grant Runner questions:
[email protected] or 685-8335 • NIH electronic submission errors & warnings • Grants.gov Outages Calendar
Questions about your Grants.gov proposal?
Contact your OSP Reviewer. Include the following information with your inquiry: • Funding Opportunity Announcement (FOA)
number• Name of sponsoring agency• GRANT tracking number (available post-
submission)• Specific question or area of concern
