GRADEBOOK AND ATTENDANCE APPLICATION G · Gradebook and Attendance Application Guide – For Instructors 4/1/16 5 Tap or Click the course name on the Dashboard to view your course

GRADEBOOK AND ATTENDANCE APPLICATION GUIDE

FOR INSTRUCTORS

© 2016 Lynn University, Inc. All Rights Reserved.

Any unauthorized use or reproduction of this copyrighted material is strictly prohibited.

Gradebook and Attendance Application Guide – For Instructors

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TABLE OF CONTENTS

WHAT IS THE GRADEBOOK AND ATTENDANCE APP? 3

HOW TO ACCESS THE GRADEBOOK AND ATTENDANCE APP. 3

GRADE AND ATTENDANCE DASHBOARD 5

YOU CAN PERFORM THE FOLLOW TASKS: 5

SEND AN EMAIL 6

SENDING AN EMAIL TO A SINGLE STUDENT. 6

SENDING AN EMAIL TO ALL STUDENTS. 7

TAKING ATTENDANCE 8

VIEW A STUDENT’S GRADES AND ATTENDANCE 10

TO VIEW A STUDENT’S ATTENDANCE REPORT: 10

TO VIEW A STUDENT’S GRADE REPORT: 11

GRADE CENTER 12

GRADE SCHEMA 12

HOW TO ADD THE ENROLL CODE 13

ADD NEW GRADE ITEM 14

GROUP ITEMS 15

CREATE NEW GROUP 15

ADD ITEMS TO GROUP 16

COPY GRADE ITEMS 18

ENTER GRADES 19

RESET BUTTON 22

SUBMIT MID-TERM AND FINAL GRADES 23

EDIT COURSE SESSIONS 25

CANCEL SESSION 26

ADD NEW SESSION 28

MAKE BACKUP COPY 29


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WHAT IS THE GRADEBOOK AND ATTENDANCE APP? Lynn has created an intuitive, easy-to-use Gradebook and Attendance App that you may access on your iPad or

on your Mac or PC computer.

HOW TO ACCESS THE GRADEBOOK AND ATTENDANCE APP. The Gradebook and Attendance App can be accessed 3 different ways:

1) Directly by entering the grade/attendance Uniform Resource Locator (URL) (www.grades.lynn.edu)

2) MyLynn.com

3) Directly from the iPad.

http://www.grades.lynn.edu/


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1. Login using your Lynn credentials.

a. You are prompted to enter your username and password:

Helpful Hint: Your username and password are your Lynn credentials.

2. By default, after logging in, the dashboard tab will be the “landing” page, it is important that the

dashboard interface is understood. It is comprised of 5 main sections, plus 2 drop down menus. The drop

down menus allows you to select the Year and Term for the courses you are teaching.

1) Course Code

a. The course description code from the catalog.

2) Course description

a. The long course description as stated by the course catalog.

3) Faculty

a. The name of the faculty member that is teaching the course.

4) Grade Summary %

a. The overview percentage of how the students are performing in the course.

5) Attendance: In this example there has been 4 class sessions.

a. Low: The lowest attendance (i.e, more number of absence) in the entire class, which

is 2/4.

b. High: The highest (i.e, lowest number of absence) in the entire class ¾.

c. Avg: The attendance that in an average the students have got in the entire class.


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Tap or Click the course name on the Dashboard to view your course.

By default, after logging in, the Attendance tab will be the “landing” page instead of Grade tab. This ensures

both privacy and confidentiality for the student. Notice that once you click on the course, you will now be in the

GA dashboard. The difference between the GA Dashboard and the Dashboard is that the GA Dashboard

remembers the course in which you are working in.

GRADE AND ATTENDANCE DASHBOARD

YOU CAN PERFORM THE FOLLOW TASKS: a. Send an email message to a single student or to multiple students.

b. View a student’s grades and attendance.

c. Take attendance.

d. Record grades.


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SEND AN EMAIL

SENDING AN EMAIL TO A SINGLE STUDENT. a. Navigate to the Grade and Attendance Dashboard.

b. Tap on the attendance tab.

c. Tap the checkbox next to the student’s name.

d. Tap Send Email.


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e. An Email dialog box will appear.

Notice in the email textbox that both the From and To text fields are prepopulated with the instructors name.

This allows a copy to be sent to the instructors’ inbox. The students email address is prepopulated in the Bcc:

field and the subject is automatically populated to the course abbreviation, this field may be altered as you wish.

In the event you have to send the student an attachment, click on the paper clip icon. Upon completion of

composing the email and adding any optional attachments, click on submit to send to the student (s).

SENDING AN EMAIL TO ALL STUDENTS. a. Follow previous steps a. and b.

b. Tap or Click the first check box to select all students in the class.

c. Continue following previous steps d. and e.


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TAKING ATTENDANCE Attendance must be entered on each day the course is scheduled to meet. If attendance is not submitted by

11:59PM an auto-generated email will be sent to the instructor notifying them that attendance was not taken

for the class meeting.

You will notice that the attendance app it is color-coded. Green signifies present (P), orange signifies excused (E)

and red signifies absent (A).

a. Tap or Click on the Attendance Tab from the Grade and Attendance Dashboard.

b. Tap or Click on the date for which you want to take attendance.


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c. Tap or Click to make your selection for each student.

d. Tap or Click on Save.


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VIEW A STUDENT’S GRADES AND ATTENDANCE

TO VIEW A STUDENT’S ATTENDANCE REPORT: a. Navigate to the Grade and Attendance Dashboard.

b. Tap or Click on the Attendance tab.

c. Tap or Click on the student’s picture or name.


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d. The Student Attendance Report opens:

TO VIEW A STUDENT’S GRADE REPORT: a. Follow the previous steps a – c.

b. Tap or click the Grade tab.

c. The Student Grade Report opens.


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HINT: When reviewing a student’s information with the student, it is best to use these two views so that the

student cannot see any other students’ information.

The Class Attendance Sheet for that date opens:

GRADE CENTER

GRADE SCHEMA A Grading Schema is a diagram based on percentage ranges that matches scores to specific grade displays. For

example, a student's raw numeric score on a quiz that has 100 possible points is an 88. In a Grading Schema in

which a percentage of 87.5 to 89.5 equal a B+, this score results in a B+.

To view the Grade Schema

a. Click or Tap on the Grade Center.

b. Click or Tap on the Grade Schema

c. The Grade Schema view only page will open.


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Helpful Hint: In the Grade and Attendance app, the Grade Schema has already been prepopulated within your

grade center. As you may notice, this Schema is NON-EDITABLE as it is university wide.

HOW TO ADD THE ENROLL CODE The first step in grading is to setup the grading criteria for your course.

1. To begin, select the Grade Center at the top of the screen.

2. Select the Course Setup tab.

a. Ensure that you are viewing the correct year and term.

b. Tap or Click on Add New Course Setup.

c. Select the correct course from the drop down menu.

d. Enter your iTunesU Course Code.

e. Tap or Click Update.


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The Grade Items tab opens:

ADD NEW GRADE ITEM a. Select the Add New Grade Item button.

The Add Grade Item window opens:

b. Accept the default: Ungrouped.

c. Enter a short, descriptive Item Name. For example, Exam 1.

d. Enter 100 Points.

HINT: It is a best practice to assign all assignments one hundred points.)

e. Enter a Weight for the item. For example, 20 (for 20 percent).

f. Optionally, you may enter a Due Date for the item.

g. Select Update.

h. Repeat Steps a - f for each additional item.


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GROUP ITEMS Grouping is useful when you have several assignments or projects that you want to have one weighted value.

For example, four projects totaling fifty percent of the students’ grade. Of course, all of your Grade items and

Groups must add up to one hundred percent in weight. If your assignments do not reach or they exceed one

hundred, the system will return an error.

CREATE NEW GROUP a. Select Add New Group from the Grade Items tab.


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The Add Group Item window open:

a. Select a name for the Group from the drop-down list or create a name. For example, Discussion.

b. You may select the Number of Lowest Grades to Drop.

c. Select the Weight of the Group Item. For example, 25 (percent).

d. Select Update.

ADD ITEMS TO GROUP Now that you have created a group, you may add items to it.

a. Select Add New Grade Item.

The Add Grade Item window opens:

b. Drop-down the group list and select the group you created. For example, My Projects.

c. Enter a short, descriptive Item Name. For example, Discussion 1.

d. Enter 100 Points. (It is a best practice to assign all assignments one hundred points.)

e. Optionally, you may enter a Due Date for the item.


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f. Select Update.

g. Repeat Steps a - f for each additional item in the group.

HINT: Note that the window has no field for entering weight because it is part of My Projects group, which is

already weighted. It does not matter how many projects you add to a group, or how many low grades you drop,

the projects will still be evenly distributed and calculated collectively for the percentage weight you previously

defined. Now, you can add groups and items on the fly as your course progresses.

When you are finished, the Grade Center for this class should have a Total Weight of 100.00 as shown below:


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COPY GRADE ITEMS Copying grades can be accomplished seamlessly using the copy grade item function using the grade/attendance

application.

a. Under the grade items tab, select copy grade item.

b. You will see a dialog box asking to confirm the course you would like to copy. Choose the Year,

Term, and Course from the drop down menu and select copy.


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c. You will receive a prompt letting you know that the grade items were successfully copied.

ENTER GRADES Once your Grade Center is setup for your course, you may begin entering grades. There are currently 2 different

way to accomplish this task. Grades can be entered by either using the List View, or entered individually by

Student.

To begin:

a. Select Dashboard at the top of your screen.


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The Dashboard opens:

b. Select the course you want to grade. For example, ENGLISH COMPOSITION I.

The Grade and Attendance Dashboard opens TAP OR SELECT the Grade tab; you can then see the items you

created in the Grade Center across the blue bar at the top of the window:

c. Select the item you want to grade. For example, Exam 1.


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The Class Grade Book opens:

d. Enter each student’s grade for the item in the Score box.

e. Press Save. Once you’ve saved, your students will be able to view their grades on their App. You

will know that the grades have been successfully saved once the success dialog box appears, tap

or click OK to exit.

f. To enter grades using the induvial student roster, simply click the grade book next to the

students name to enter the grades individually.


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Upon completion of entering grades, Tap or Click OK

RESET BUTTON Notice the Reset button. Using this will allow you to reset the grades for ONLY the assignment that is currently

being graded, NOT the entire course. To use, Tap or Click reset.


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Helpful Hint: If all grades are not entered at the same time, it will NOT affect the students’ grade to date

average.

You return to the Grade and Attendance Dashboard and can see the grades you just entered:

Notice the intuitive colors to help you quickly recognize how your students are doing: A's and B's are green, C's

are orange, and D's and F's are red.

SUBMIT MID-TERM AND FINAL GRADES To submit mid-term and final grades to the Registrar:

a. Begin at the Grade And Attendance DashBoard.

i. Tap or click the grades tab.


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b. Tap or Click Final Grade.

The Submit Final Grade window opens:

c. Review the students’ grades.

Notice that a letter grade is automatically assigned based on the student’s Grade To Date percentage. You may,

however, use the Grade list to adjust the grade at your discretion.

d. Scroll down to the bottom of the screen and press Submit Final Grade.

The procedure for submitting Mid Term Grades is exactly the same, except you select the Mid Term Grade link

from the Grade and Attendance Dashboard.


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EDIT COURSE SESSIONS The Gradebook and Attendance app can accommodate canceled classes and additional sessions such as make-up

classes and field trips.

To edit course sessions:

a. Select Grade Center at the top of your screen:

The Grade Center opens to the Grade Items tab:

b. Select the Course Sessions tab.

The Course Sessions tab opens:

c. Select the Year, Term and Course from the drop-down lists.


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The Class Dates for the course appear:

CANCEL SESSION To record a canceled session:

a. Press Edit next to the class date you want to cancel.


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The Edit Course Session window opens:

a. Select Is Cancelled checkbox.

b. Enter the reason in the Notes box.

c. Press Update.


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ADD NEW SESSION Occasionally, you may need to add an additional session so that you can take attendance at a make-up class or

field trip.

To add a new session:

a. Select Add New Record.

The Add Course Session window opens:

b. Select the Class Date.

c. Select the Begin Time

d. Select the End Time.

e. Press Update.


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MAKE BACKUP COPY To make a backup copy of your class’s grades:

a. Select the class from the Faculty Dashboard.

The Grade and Attendance Dashboard appears:

b. Tap or Click Export Report.

The class grades are exported to an Excel spreadsheet.

Documents

GRADEBOOK AND ATTENDANCE APPLICATION G · Gradebook and Attendance Application Guide – For Instructors 4/1/16 5 Tap or Click the course name on the Dashboard to view your course