WebPams Gradebook, Attendance, and Discipline for Teachers

WebPams Gradebook, Attendance, and Discipline for Teachers

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WebPams works best in Firefox, Google Chrome, or Internet Explorer 9. To access WebPams from home go to jpams.lpssonline.com/WebPams For assistance, you can contact any of the following: LPSS Instructional Technology Department Lindsey Keely 521-7532 [email protected] Brooke Fontenot 521-7531 [email protected] WebPams Support 1-800-509-7070

Logging In 1. At the login screen, enter your username and password. 2. If you are using the live site, click Login. 3. To access the training site, click the dropdown arrow and

select Training. Then click Login.

Basic Navigation Menu Bar The top of WebPams has a menu bar that contains several features.

Status The first feature is the color of the menu bar. If the menu bar is red, you are in training mode and the title will say training. If the background is gold you are in live mode. Live mode is the data that actually is used to run the school. Training mode is used for training and testing purposes and does not reflect true data. User The user indicator will have Welcome (username). Icons

- This is your favorites. From here you can save your 10 favorite programs and launch them.

- This is a link to the help system.

- This is the logout button. Navigator & Workspace The left side of the screen is the program navigator. Select the program and new tab will open in your Workspace. You can have multiple

Lindsey Lindsey


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programs open at the same time. When you are finished with a program, click the red x to close the window.

Notifications This window will be visible when you login to WebPams. It will display WebPams and district notices. Enrollment and Ethnic Breakdown Graphs These graphs will be visible once you login to WebPams. You can enlarge the graph by clicking the Show in Larger Window icon. To print, click the Print icon. Accessing Help 1. Click the Help icon. 2. Select the main topic area from the list on the bottom of the page. 3. Choose a topic under the necessary category. 4. Directions will be listed. If a video has been created, it will be listed at the

top of the page. 5. Click the red x on the Help Tab to close the window. 6. If you cannot find directions for a specific item in the help window, go to

http://wiki.edgear.net/wiki/w/index.php?title=Grades. This is a wiki created by WebPams with help topics. This will take you straight to the grades section, but you can access other topics by going to the Main Page.

WebPams Gradebook Opening Gradebook 1. From the Navigator, click on WebGradebook. 2. When the setup box appears, it will default to the district and

your school. Click Ok.

If you service multiple schools, click in the School field. Select the appropriate school from the pop up window and click Ok.

3. At the bottom of the Gradebook window, choose the Year, Teacher (if necessary), Course, and Marking Period.


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Creating Categories The district will be setting up some standard categories that you will be able to use. Categories will be Homework, Formal Assessments, Quizzes, Projects, Participation, and Spelling (for grades 2-5). In addition to those categories you can set up your own. When you set up categories, you set them up for every course you teach for the entire year. 1. Click on Assignments and select Categories. 2. Click in the white space under the word Category. 3. Type in the name of the category you’d like to add. 4. Under Grade Type, click and a drop down will

appear. 5. Click the drop down and select the appropriate grade type (Numerical Grade, ESNU).

a. Numerical Grade: Used for grades that are numerical (Ex: 25, 98, etc.). These numbers are tied to letter grades (A, B, C, D, F).

b. OSNU Numeric Grade: Used for grades that are numerical (Ex: 25, 98, etc.). These numbers are tied to O, S, N, or U.

c. OSNU Letter Grade: Used for grades that are O, S, N, or U and not tied to a numerical value.

6. Under Default Max Value, enter in the default points for the category (Ex: If you give students a participation grade each week that is worth 10 points, set the default max value as 10. Every time you create an assignment and put it in the category, the default max points will be assigned. NOTE: Even though the default max points will show for the assignment that you put in the category, you can still change the points.)

7. DO NOT PUT ANYTHING UNDER WEIGHT. Lafayette Parish does NOT use weighting on grades.

8. Under Color, click and a drop down will appear. 9. Click the drop down arrow and select a color of the category. 10. Click the aqua colored box under S to save (the category will be added to the list). 11. Repeat steps 2-9 for additional categories. 12. When you are finished creating categories, click the yellow X in the top, right corner of the

categories box. To delete a category, click on the red box under D. NOTE: WebPams will not allow you to delete a category if there are assignments in it.

Creating Assignments 1. Click on Assignments and select New. 2. Type in the Assignment Title. 3. Select a Category from the drop down. 4. To attach Common Core Standard to the assignment, click

in the Core Standards field.

In the new window, select the subject, domain, and cluster from the menu on the left.


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From the window on the right, click the green plus sign to add the standard to the assignment. The plus sign becomes a red x and the color changes from tan to blue.

To remove a standard, click the red x.

Once you have added all of the standards needed, click Submit. 5. Enter in the Maximum Points if different from the default. 6. Enter in the Bonus Points. (NOTE: If you do not set bonus points on the assignment and you

give students more points that the maximum, that score will be erased as soon as you save.) 7. If the Date Due is different from the current date, use the drop downs or the calendar to

change the appropriate date.

Note- If the due date is not the current date, then the Date Taught From and Date Taught To must be changed to a date on or before the Due Date.

8. If you have any notes about the assignment, enter them into the big white box. 9. Saving options:

If this assignment is only applicable to one course, click Save.

If this assignment is applicable to any other course (even if it is not the same course), click Copy To Other Sections.

i. In the pop up that appears, check off any section to which you’d like to copy the assignment.

ii. If you’d like to copy the assignment to all sections, click the box in the grey heading.

iii. Click OK. NOTE: If you hover over the assignment name in the WebGradebook, you will see the following information:

Assignment Title

Date taught from, taught to, due

Category

Max Possible

Bonus Value

Editing Assignments 1. Click on the assignment name in the grade book. 2. Click Assignments and select Edit. 3. Edit any information. 4. Save options:

a. If this assignment is only in this course, click Save. b. If this assignment is in multiple courses:

i. Click Copy To Other Sections. ii. Select the appropriate sections.

iii. Click OK.


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Deleting Assignment 1. Click on the assignment name in the grade book. 2. Click Assignments and select Remove. 3. A warning will appear. 4. Click OK to delete the assignment. NOTE: WebPams will allow you to delete an assignment even if you have grades in it.

Entering Scores for Assignments 1. After the assignment has been created, click in the box that is the intersection of the

student and the assignment. 2. Type in the score.

a. Valid Scores: i. Numbers: Valid scores are 0 through the maximum points + the bonus

points. You can enter decimals. ii. OSNU: Valid scores are O, S, N, or U.

iii. Other Scores: 1. E = Exempt: If a student should not be counted/scored on this

assignment. 2. i = Incomplete: If a student’s assignment is incomplete. The grading

period average will include an “i” assignment in the possible points. 3. X = Incomplete and score of 0: If a student’s assignment is never

turned in or made up, you can use the X and the grade will calculate. 3. Press Enter on your keyboard to go to the next

student. 4. When you are finished entering scores, click Save

and the students’ final grade will calculate. Failing grades are shown in red under the final column. You will no longer have to “post” or “export” grades. Each time you click Save, the final grade is recalculated.

Note- To delete a score once it has been entered, you must use the spacebar. You cannot use the Delete or Backspace keys to remove the score. It will disappear at the time, but once you save the Gradebook, the scores reappear.

Assignment Statistics For each assignment in the WebGradebook, you can get statistics. 1. Click on the assignment name in the WebGradebook. 2. Across the bottom of the screen in the yellow bar, you will see the following statistics on

that assignment:


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a. Points – maximum points value b. Bonus – maximum bonus points c. High – highest score d. Low – lowest score e. Range – difference between the highest and lowest score f. Median – middle score if all scores were placed in order g. Mean – average raw score h. Mean Indicator – average percent score

Entering Duplicate Grades You can enter duplicate grades for an assignment. For example, you might give a participation grade and 23 out of 25 students earned 10 points. Use the duplicate grade option to give everyone 10 points and then change the score for the 2 students who did not earn the 10 points. 1. Click on Grades and select Duplicate Grade. 2. Check off the assignment from the list. 3. Enter the points in the Enter Grade Value box. 4. Click Apply Duplicate. The grades will automatically be saved and calculated in the final grade.

Editing Grades If you’ve incorrectly typed in a grade or need to change a grade for an assignment: 1. Double click on the score that needs to be changed. 2. Type in the new score. 3. Press Enter on your keyboard. 4. Click Save.

Locking/Unlocking Grades WebGradebook gives you the ability to lock and unlock grades for assignments. This will prevent you from accidentally changing a grade. 1. Click on the name of the assignment in the WebGradebook. 2. Click Grades and select Lock/Unlock.

3. A pop up warning comes up; Click Yes. The grades for that assignment will then appear in red. To Unlock grades: 1. Click on the name of the assignment in the WebGradebook. 2. Click Grades and select Lock/Unlock. 3. A pop up warning comes up; Click Yes. The grades for that assignment will then appear in black, and you can edit as needed.


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Entering Semester & Final Exam Grades (Middle & High Schools ONLY) NOTE: EOC exam results are imported electronically. 1. At the bottom of the WebGradebook, click the

Marking Period drop down arrow. 2. Scroll to find ## Sem Exam and select the appropriate

one. 3. Click Assignments and select New. 4. Type in an Assignment Title. 5. DO NOT SELECT A CATEGORY. 6. Enter in the Maximum Points and Bonus Points (if applicable). 7. Select the Date Due. 8. Click Save. 9. Enter the students’ grades. 10. Click Save.

Entering Transfer Students’ & Assignments in WebGradebook When a student’s schedule is changed during the middle of a grading period, or if a new student is gained in the middle of a grading period, it is sometimes necessary to take the average points from the “old” class and make a transfer assignment in the “new” class. Method 1: Raw Score Enter points earned and points possible from the previous class. 1. From the WebGradebook, click Assignment and select New. 2. Type in the Assignment Title (Ex: Transfer Grade). 3. Do not select a category 4. Enter in the Maximum Points (total points possible from the “old” class). 5. Click Save. 6. Click Grades and select Duplicate Grade. 7. Check off the transfer grades assignment. 8. In the Enter Grade Value box, type in “E” for exempt. 9. Click Apply Duplicate. 10. Find the transfer student and change the “E” to the student’s earned points 11. Click Save. Method 2: Average Score Enter an average instead of raw score from the previous class. ONLY USE THIS METHOD IF YOU WERE NOT GIVEN THE RAW SCORE. 1. From the WebGradebook, click Assignment and select New. 2. Type in the Assignment Title (Ex: Transfer Grade). 3. Do not select a category. 4. Enter in the Maximum Points as 100. 5. Click Save.


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6. Click Grades and select Duplicate Grade. 7. Check off the transfer grades assignment. 8. In the Enter Grade Value box, type in “E” for exempt. 9. Click Apply Duplicate. 10. Find the transfer student and change the “E” to the student’s earned average (out of 100). 11. Click Save.

Show Me Tool The Show Me Tool allows you to quickly identify students in your WebGradebook that have been flagged or have empty grades. 1. From the WebGradebook, click Show Me and select one of the

following options:

Empty Grades – Will highlight any student grades that do not have a score

LEP – Students who have been flagged “LEP” will appear red.

SPED - Students who have been flagged “SPED” will appear red.

504 - Students who have been flagged “504” will appear red.

Health Condition - Students who have been flagged with a health condition will appear red.

2. Those students/scores will remain highlighted until you uncheck that select under the Show Me tool.

Click Show Me and UNCHECK the current selection.

Reports in the WebGradebook The WebGradebook includes many reports such as progress reports, assignments reports, and student reports. Detailed Progress Report: This report can be run for 1 or multiple students. All course/subject grades that you teach that student will appear on this report. (Elementary teachers – this will include all subjects). 1. From the WebGradebook, click Reports and select

Detailed Progress Report. 2. In the Print Term drop down, select the appropriate 9

weeks. 3. Click in the Section box. 4. Select the appropriate section(s). 5. Click in the Student box. 6. Select the students needed. (To select all students, check

off the box in the grey heading.) 7. Check off the options that you’d like to show on the

report.


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If you select Staff Message, the message will appear on ALL progress reports that you print. It is not an individual message unless you run the report for 1 student. Also, the message will remain there until you delete it. Be sure to check the message before you run the reports.

8. Click OK. 9. The report(s) will open in a new tab (Mozilla Firefox) or a new window (Google Chrome) as a

PDF. 10. Click Print or Save. 11. Close the tab (Mozilla Firefox) or window (Google Chrome) when you are finished. Grade Log/Attendance Log: These reports will create a blank spreadsheet that can be used to record grades/attendance for several weeks. 1. From the WebGradebook, click Reports and select either Print Grade

Log or Print Attendance Log. 2. Select the date for the beginning week. 3. Click OK. 4. A PDF will open in a new tab (Mozilla Firefox) or a new window (Google Chrome). 5. Click Save or Print. 6. Close the tab or window when you are finished. Gradebook Report: This report could be used as a paper copy of what is in your WebGradebook. 1. From the WebGradebook, click Reports and select Gradebook Report. 2. The report will open in a new tab (Mozilla Firefox) or new window (Google

Chrome). 3. Click Save or Print. 4. Close the tab or window when you are finished.

Student Gear The Student Gear allows you to quickly access information about a student. It is available in the WebGradebook, Attendance, and Disciplines screens. 1. Hover over a student’s name to reveal the Student Gear. 2. Click on the Student Gear. 3. Click on the name of the report you’d like to view for that student:

a. Attendance by Day – Opens in a new tab (Mozilla Firefox) or window (Google Chrome). Shows you the student’s attendance events by date. You can print or save (PDF). To close, click on the tiny x on the tab in Mozilla Firefox or the red X on the report window in Google Chrome.

b. Discipline – Opens in a pop-up window. Shows that student’s discipline events for that year. You can print. Click the yellow X in the top, right corner to close.


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c. Schedule – Opens in a new tab (Mozilla Firefox) or window (Google Chrome). Shows you the student’s schedule. You can print or save (PDF). To close, click on the tiny x on the tab in Mozilla Firefox or the red X on the report window in Google Chrome.

d. Grades – Opens in a pop-up window. Shows only that student’s 9 weeks grades for the courses you teach him/her. You can print. Click the yellow X in the top, right corner to close.

e. Print Transcript - Opens in a new tab (Mozilla Firefox) or window (Google Chrome). Shows the student’s transcript. You can print or save (PDF). To close, click on the tiny x on the tab in Mozilla Firefox or the red X on the report window in Google Chrome.

f. Student Demographic - Opens in a new tab (Mozilla Firefox) or window (Google Chrome). Shows the student’s demographic information: addresses, contact information, parent/guardian information, etc. You can print or save (PDF). To close, click on the tiny x on the tab in Mozilla Firefox or the red X on the report window in Google Chrome.

g. Student Test Analysis – Opens in a pop-up window. Shows that student’s test data. Any test field that is RED has data. You can print a summary card by clicking the Print button at the bottom of the screen.

Click on the test name to reveal the test data.

You will see the date of the test, the student’s score and level on each part of the test.

Click on any score to reveal a graph that compares the test data to the student’s grades in that subject/area. o Click on the blue-4-arrowed icon

to make the graph full size. o Click on the printer icon to open a

PDF that can be saved or printed.

Click the yellow X in the top, right corner to close.

h. Special Ed Information- provides any referral, IEP, and services information for the student

i. 504 Information- provides evaluation, IAP, and accommodation information j. Health Information- provides any important health information

NOTE: The first time you try to run a report or print, you will get a pop-up blocker message (from Mozilla Firefox) or it will not open (Google Chrome).

Mozilla Firefox: o In the yellow/tan bar that appears at the top of

the screen, click the Options button in the right corner.

o Select Allow pop-ups…


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Google Chrome: o Click on the pop-up blocker icon in the address

bar. o Select Always allow pop-ups… o Click Done.

Posting Report Card Comments 1. From the WebGradebook, click Grades and select Post Conduct. 2. Under C1, click next to the student name to whom you’d like to

assign a comment (an X will appear). 3. If multiple students have the same comment, click next to their

names. 4. On the right side of the screen, locate the appropriate comment. 5. Click on the comment.

a. Comment Codes that begin with “N” are negative comments. b. Comment Codes that begin with “P” are

positive comments. c. Comments will reflect Lafayette Parish

Report Card Comments. 6. A pop-up appears, click OK. 7. Repeat for all comments. 8. When you are finished posting comments, click

the yellow X in the top right corner to close the comments window.

NOTES:

You do not have to have the same comments in each column. For example, C1 can have many different comments.

Comments will appear on Report Cards, Progress Reports, and the Parent Command Center.

You can change comments during the grading period to reflect the student’s performance and communicate that information to the parents via the Parent Command Center.

Attendance Attendance Posting at the Start of the Day or in First Period

1. From WebGradebook, select first period course and the current grading period. 2. Click on Attendance button on the top menu. The classroom attendance page

will be displayed with the roster of students for that period.


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3. In the Post Attendance screen locate the field labeled 1st. To mark a student absent, click in the first blue cell to the right of the student’s name and underneath the heading 1st.

4. After clicking the first blue cell by the student's name, the start time of school and the default absence code and reason appear in the out area.

5. You must click Sign off Roll Call at the top of the screen to finalize

attendance. 6. When the Roll Call Verification window opens asking for a Hand Lunch Count, just click Ok.

If a message needs to be shared with the office, click Add Memo, then click Ok. Delete an Attendance Posting This can only be done by the staff member that created the attendance event. 1. Click in the Out cell for the student whose attendance needs to be

deleted. 2. Choose Delete Complete Attendance Record. 3. Click Ok.

To get a list of students: 1. Click on the Homeroom button to get the homeroom roster. 2. Click on the Class button to a list of all classes. Select a class to get a list of students in that

class on the screen.

Post a Tardy to Class: If a student comes in late up to 15 minutes after the start of a class, the student is to be marked Tardy. Tardies will be posted for every period except first period. 1. From WebGradebook, select the section and click the Attendance

button. 2. Find the student that needs to be marked tardy and click in the cell

in the OUT column. 3. A list of attendance codes will appear. Select code #14 U Tardy To

Class

Note: Tardy To Class means that the student is present at school but has not made it to the appropriate class in the allotted amount of time. Conversely, Late To School is a student that is not at school and is showing up late.


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4. After selecting the tardy to class code, a list of tardy reasons will appear with E or U beside each reason. Click on the U next to Tardy/to/class.

5. If the student has accumulated 4 or more consecutive tardies with no administrative action being taken, a message will appear stating that an email will be sent to the administrators.

6. The tardy will be posted in both the check in and check out fields. This is because a tardy is neither a check in or check out, simply a notice that the student was not where they should be at the correct time.

7. You must click Sign off Roll Call at the top of the screen to finalize attendance.

Post a Student as Skipping A student should be marked as skipping if they are more than 15 minutes late to class. 1. Locate the student that will be marked for skipping. 2. Click in the Out field. 3. A list of attendance codes will appear. 4. Select code 08 U Skipped.

When this is done, an automatic email will go the administrators of the school.

5. You must click Sign off Roll Call at the top of the screen to finalize attendance.

Change a Skipped Posting to a Tardy Posting If editing a student’s current attendance record: 1. Find the student and click in the Out field. 2. Select Change Check Out To Tardy-To-Class. 3. Click Ok. 4. A list of tardy reasons will appear. Select the first option U

Tardy/to/class. 5. You must click Sign off Roll Call at the top of the screen to

finalize attendance.

Discipline Posting Create a Referral for a Student on your Roster

1. From WebGradebook, select the student for which you wish to create a referral and then click the Discipline button at the top of the page. It will open to RefPG1.

2. The Student Info and School Info section will be filled in with the appropriate information. 3. The Incident Date, Time, Code and Location will be filled in. Adjust as needed.


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4. Click in the first blank cell under Code and a list of incident codes will appear. Select the appropriate code and click Ok.

Selecting a weapon incident and a bullying incident will result in additional pop up windows requesting additional information.

To add another incident code, click in the next empty field under Code.

You can select up to 4 different codes, but make sure the primary infraction is the first code chosen.

5. Enter any Witnesses to the event using the top line of the Witness selection to select each witness. A new window will open with a list of all students at the school. You can type the name or use the buttons at the top to enter the student’s last name. Once the student is found, click on their name to add them to the witness field.

6. If evidence exists, select it from the dropdown list in the Evidence field. 7. Type the Remarks describing the incident. NOTE: Only the top 4 lines of the remarks area

will print on the state discipline form. Any information entered into Remarks will also be visible if the student transfers to another JPAMS district and in court reports. It will also print in the Leave/Entry Package if Discipline History is selected. These remarks will NOT appear in the Parent Command Center.

Note—Only use the student the referral is being created for in the Remarks field. NEVER use any other student name in the Remarks field.

8. Click on the RefPG2 tab at the bottom of the screen. 9. Select the first blank cell under Code. A list of actions taken by the

teacher is listed. Select the main action. If more actions are needed, click in the next blank field.

NOTE—In order for the referral to be considered a major, code 06 Referred to Office (Major) must be selected. If it is not, the referral will be considered a minor.

Once action 06 is selected, an email will be sent to the school disciplinarian.

10. Select Parent Contact method and contact Date. 11. Enter Teacher/Employee Recommendations. 12. Enter Date School Employee Signed Form. 13. Enter Motivations for the behavior from the

dropdown list. 14. Select any Victims if applicable (required for bullying incidents). 15. Using the top line of the perpetrators section enter additional perpetrators if applicable

(after saving the record, the name of the student on RefPG 1 will also be displayed in the perpetrators list on RefPG2). NOTE: By entering additional perpetrators, RefPG1 and RefPG2 info will be created for all perpetrators when the first student record is saved.

16. Save the referral using the Save button at the bottom of the screen. If code 06 was used, an email will be sent to administrators informing them of the referral.


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Note- To edit the information on the other perpetrator’s referral, you must Save the first referral. Click the Prev button at the bottom of the page to navigate to the referral. Remember to click Save when done.

Posting Bullying: 1. On RefPG1, if the Incident is a bullying incident (code 45) a new

window will appear and you will need to select an Aggression Code along with Motivations. More than one Aggression Code can be selected.

2. Enter any Witnesses to the event using the top line of the Witness section to select each witness.

3. If evidence exists, select it from the dropdown list in the Evidence field.

4. Type the Remarks describing the incident. NOTE: Only the top 4 lines of the remarks area will print on the state discipline form. Any information entered into Remarks will also be visible if the student transfers to another JPAMS district and in court reports. It will also print in the Leave/Entry Package if Discipline History is selected. These remarks will NOT appear in the Parent Command Center.

5. Click on the RefPG2 tab at the bottom of the screen. 6. Select the first blank cell under Code to enter action(s) taken by the teacher. 7. Select Parent Contact method and contact Date. 8. Enter Teacher/Employee Recommendations. 9. Enter Date School Employee Signed Form. 10. Enter Motivations for the behavior from the dropdown list. 11. Select any Victims if applicable (required for bullying incidents). 12. Using the top line of the Perpetrators section, enter additional perpetrators if applicable

(after saving the record the name of the student on RefPG1 will also be displayed in the perpetrators list on RefPG2). NOTE: By entering additional perpetrators, RefPG1 and RefPG2 info will be created for all perpetrators when the first student record is saved.

13. Save the referral using the Save button at the bottom of the screen.

Note- To edit the information on the other perpetrator’s referral, you must Save the first referral. Click the Prev button at the bottom of the page to navigate to the referral. Remember to click Save when done.

Minor/Major Incident All referrals are broken down into two categories, major and minor. Minor referrals are those referrals that are predominately done by teachers but not referred to the office. Major referrals are those that have been referred to the office or on which administrators have taken action.


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If a staff member indicates code 06 Referred to office (Major) under Teacher Actions, the school administrator will receive an email indicating a major incident has been referred. If an administrator does anything on the Admin tab of a minor referral, it will automatically become a Major referral. Administrators will also be notified when the fourth minor referral is entered for a particular student.

Print a Behavior Form 1. Once the referral has been completed and saved, locate the Action button in the

upper left.

2. Click the drop down arrow and select Letters. 3. Select Department of Education School Behavior Form. 4. A preview of the form will be displayed and can be printed.

View Administrative Action Taken on a Referral Quick View 1. From WebGradebook, hover the mouse over the name of the student. 2. Click on the Gear icon. 3. Choose Discipline from the drop down list. 4. A window with a summary of discipline appears. Use the scroll bar at the

bottom of the window to view administrative action. Detailed View 1. From WebGradebook, select the student. 2. Click the Discipline button. 3. When the new referral window opens, click on the Action button in the upper right

and select Stats. 4. A detailed report will be displayed. Browse to the desired referral to read details on the

action taken.

Documents

WebPams Gradebook, Attendance, and Discipline for Teachers