Government of India Ministry of Agriculture and Farmers ...agricoop.nic.in/sites/default/files/etenderforhiringtaxispdf.pdfThe tenders are invited from interested firms for providing

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Government of India

Ministry of Agriculture and Farmers Welfare

Department of Agriculture, Cooperation and Farmers Welfare

Directorate of Extension

Krishi Vistar Bhawan,

New Delhi-110012.

e-Tender for hiring of CNG Taxis for use in Directorate of Extension, DAC&FW

Tender No. 13(5)/2014-Genl.

(September, 2016)

(Visit us at http://agricoop.nic.in, http://krishivistar.gov.in)

http://agricoop.nic.in/

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F.No.13(5)/2014-Genl. Government of India

Ministry of Agriculture & Farmers Welfare Department of Agriculture, Cooperation & FW.

DIRECTORATE OF EXTENSION

NOTICE FOR INVITING QUOTATION FOR HIRING OF CNG TAXIS FOR USE IN

DIRECTORATE OF EXTENSION, DEPARTMENT OF AGRICULTURE, COOPERATION &

FARMERS’ WELFARE, PUSA, NEW DELHI.

The Department of Agriculture, Cooperation & Farmers’ Welfare invites Technical and

Financial bids through e-procurement (www.eprocure.gov.in) to hire an agency / firm for

CNG Taxis use in Directorate of Extension, Pusa, New Delhi-12 during 2016-17. The

details of eligibility along with terms & conditions may be seen in CPP portal besides

www.krishivistar.gov.in and www.agricoop.nic.in.

The agencies / firm fulfilling the conditions may fill/upload their Technical and

Financial Bids online through e-procurement (www.eprocure.gov.in) by 11.30 PM of 30-

September-2016. The interested agencies / firm are required to have Digital Signature

Certificate for submission of the bid through e-procurement (www.eprocure.gov.in)

(Janki Khulbe) Deputy Director (Admn.)

Tel No. 011-25846467

http://www.eprocure.gov.in/

http://www.krishivistar.gov.in/

http://www.agricoop.nic.in/



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TABLE OF CONTENTS

Title Page No.

Notice Inviting Tender 01

General Aspects of Tender 02

Instructions to bidders 03-04

Instructions for online bid submission 04-08

Terms &Conditions of the Contract 09-13

Tender Acceptance Letter 14

Proforma for Technical Bid 15-16

Proforma for Financial Bid

Rates on Monthly basis 17

Rates on daily/need basis 18

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NOTICE INVITING TENDER

MINISTRY Of AGRICULTURE AND FARMERS WELFARE

DEPARTMENT OF AGRICULTURE, COOPERATION AND

FARMERS WELFARE


KRISHI VISTAR BHAWAN,PUSA

NEW DELHI-110012

NOTICE INVITING TENDER

(For publishing in the Website)



Office of issue KRISHI VISTAR

BHAWAN,PUSA,Room No 105

New Delhi-110012.


http://agricoop.nic.in

Tender forms available at Website http://eprocure.gov.in/eprocure/app/

http://krishivistar.gov.in

Date and Time of Issue/Publishing 09th

September, 2016 17:30

Document download start date and time 09th


Bid submission start date and time 10th


Bid submission last date and time 30th


Date and time of opening of Technical bid 30th


Place of opening of technical bid

Syndicate Hall , Krishi Vistar Sadan, Pusa

New Delhi- 110012

Date of opening of financial bid To be intimated later

Bid document can be downloaded from DAC & FW website www.agricoop.nic.in, Directorate of Extension website http://krishivistar.gov.in & CPP Portal Website http://eprocure.gov.in/eprocure/app/

sd/-


Tel No. 011-25846467

http://agricoop.nic.in/

http://eprocure.gov.in/%20eprocure/app/

http://krishivistar.gov.in/

http://www.agricoop.nic.in/

http://krishivistar.gov.in/

http://eprocure.gov.in/cppp/

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By Registered/Speed Post Tender document

F.No.13(5)/2014-Genl. Government of India

Ministry of Agriculture and Farmers Welfare Department, Agri. Co-operation & Farmers Welfare

DIRECTORATE OF EXTENSION Krishi Vistar Bhawan

IASRI Compus Pusa, New Delhi – 110012.

Dated the 9th September, 2016

To M/s Subject: Invitation of tender for hiring of CNG Taxis for use in Directorate of Extension,

DAC&FW, Pusa, New Delhi. Dear Sir, The tenders are invited from interested firms for providing for hiring of CNG Taxis for

use in Directorate of Extension, DAC&FW Pusa, New Delhi -110012 during the year 2016-17.

Interested Agency / firm, which are in a position to undertake the above work on the terms & conditions given in the tender document, may submit their minimum rate in two bid system (Technical & Financial). The contract, if any, which may eventuate from this tender shall be governed by the Terms & Conditions as contained in the invitation/instructions to the Tenderer given in the Annexure-I & II of this Tender document.

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INSTRUCTIONS TO BIDDERS

1. BID DOCUMENTS

The services required, bidding procedures and contract terms are prescribed in Bid

Documents.

The bid Documents include:

a) Notice Inviting Tender

b) General Aspects of Tender

c) Instructions to Bidders

d) Instructions for online Bid Submission

e) Terms and Conditions of the Contract

f) Format of Tender acceptance letter.

g) Format of Price Bid

The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bid

Documents

Failure to furnish any of the information required as per the Bid

Documents or not substantially responsive to the Bid Documents in every respect will be at submission of bids the bidders’s risk and may result in rejection of the bid. The tender is liable to be rejected if the particular asked for in the schedules to the tender is not fully filled in along with all essential document required for technical bid evaluation.

2. CLARIFICATION OF BID DOCUMENTS

2.1 Prospective bidder, requiring any clarification of the Bid Documents shall notify this

Department online. The Department shall respond online to any request for clarification of

the Bid Documents in given specific Date & Time and clarification by the Department shall

be sent to the prospective bidders online.

2.2 Any clarification issued by DAC & FW in response to query raised by prospective bidders

shall form an integral part of bid documents and it may amount to an amendment of relevant

clauses of bid document.

3. AMENDMENT OF BID DOCUMENTS

3.1 At any time, prior to the date of submission of bids, DAC & FW may, for any reason,

whether at its own initiative or in response to a clarification requested by a prospective

bidder, modify the bid documents by amendments.

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3.2 The amendments shall be notified online only through corrigenda, if any. 3.3 In order to provide prospective bidders reasonable time in which to take the amendments into

account in preparing their bids, the DAC & FW may, at its discretion, extend the deadline for the submission of bids suitably.

4 Mode of bid submission

4.1 Bids shall be submitted under two envelope/cover system only through online e-tendering

procurement portal. No offline bid, in any case, will be accepted. System requirements and

procedure for online bid submission is outlined in detail in ‘Instructions for online bid

submission’ section of this bid document. Bidders are advised to go through these details

thoroughly before bid submission as neither this Department nor NIC will be responsible for

rejection of bids due to incorrect/faulty online bid submission.

5 BID/EMD SECURITY

5.2 Bidders shall have to furnish, as part of bid, and EMD/BID security for an amount of

Rs. 25,000/- (Rupees Twenty Five Thousand only) in the form of an account payee

Demand Draft, Fixed Deposit receipt, Banker’s Cheque or Bank Guarantee from any Public

Sector Bank in favour of “Drawing & Disbursing Officer, Directorate of Extension, New

Delhi, valid for a period of 90 days from the last date of financial bid submission or till the

completion of process and awarding the job to a suitable agency whichever is earlier, and

shall be delivered physically to Assistant Administrative Officer, General Section Room

105, Krishi Vistar Bhawan, Pusa, New Delhi, before the last date and time fixed for bid

submission. Photocopy of the DD/BC may be uploaded with technical bid submission. A bid

not accompanied by EMD/bid security shall be rejected being non-responsive at the bid

opening stage and returned to the bidder unopened.

5.3 The bid security of the unsuccessful bidder will be discharged /returned to the bidder at the

earliest after evaluation of the bid and latest on or before the 30th day after the award of the contract.

5.4 The successful bidder's bid security will be discharged upon the bidder's acceptance of the award of contract and furnishing the performance security.

5.5 The bid security may be forfeited:

a) If a bidder withdraws his bid during the period of bid validity specified above.

b) In the event of the bidders failure, after the acceptance of his tender, to furnish the

requisite Security Deposit mentioned in clause 3 of this document by the due date without

prejudice to any other rights and remedies of Directorate under the contract and law.

5.5 No interest is payable on BID/EMD security.

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6. Performance Security deposit:

6.1 The successful bidder shall furnish Performance security deposit Rs. 60,000/- (Rupees Sixty

Thousand only) in the form of Fixed Deposit Receipt of a Nationalized Bank drawn in

favour of Drawing & Disbursing Officer, Directorate of Extension payable at New Delhi

valid at least two months beyond the contract period.

6.2 The Directorate will not be liable for payment of any depreciation thereof.

6.3 No interest is payable on Security Amount.

7 Technical Bid

7.1 The technical bid (Schedule-I) shall contain the signed with stamp and scanned copy of the following documents with proper paging/Indexing.

a) The firm should be registered with relevant authorities (Certificate of incorporation,

Registration with Service Tax, PAN No.); (Self attested copies of Registrations to be

enclosed).

b) The annual turnover of the firm should be more than 20 lakh during the previous three

financial years; (self attested copies to be enclosed)

c) The service providers should have its own Bank Account. Certified copy of the account

maintained for the last two years issued by the Bank, shall be enclosed.

d) The firm should have at least 06 numbers of taxis of model not before 2014 registered in

the name of firm (self attested copies of Registration Certificates to be enclosed).

e) The firm should have an experience of providing taxis to the Government Sector/PSU,

etc. during the last three financial years (Self attested copies of award letters of contract

and certificate of providing satisfactory services to be enclosed).

f) Bid shall be valid for a period of 60 days.

g) The tenderer would have a well established office, located within the distance of

Municipal Limits of Delhi.

h) Self-Certificates that the firm has not been blacklisted ever by any Central Government

Department/Ministries/PSUs/Banks/Corporate Sector, etc. should be enclosed.

i) The firm/ Agency must enclose a certificate indicating that there is no criminal/legal suit

pending or contemplated against it.

j) Copy of PAN/TIN numbers.

k) Copy of Income Tax Return for last two Financial Years.

l) Copy of ESI Registration Certificate.

m) Copy of EPF Registration Certificate.

n) Tender Acceptance Letter (Annexure II) which should be filled, signed and

stamped/certified properly.

o) The Directorate of Extension, DAC&FW reserves the right to reject all or any of the

tender and decision of Head of the Department in the matter shall be final/binding.

p) Conditional bids shall not be considered and will be out rightly rejected.

q) Each page of the tender document as well as annexure should be signed by the bidder, the

authorized signatory with seal of the service provider. r) Bid security (EMD) of Rs. 25,000/- as described above.

(As per para 10 of the “Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012” as notified by the Government of India, Ministry of Micro Small & Medium Enterprises, New Delhi vide Gazette Notification dated 23.03.2012, all registered vendors are exempted from depositing the EMD & Tender Document cost. However, such bidders claiming exemption have to submit necessary documents in their bid.)

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7.2 Documents listed above must be properly scanned such that they are clearly readable /legible. Documents properly scanned may render the bid unresponsive at technical stage.

8 BID PRICE/FINANCIAL BID

8.1 The financial bid shall contain the price schedule (Bill of quantity/price bid) to be submitted

online in pdf format (bid price template) in the proforma given at (Schedule-II) of this Tender Document. Firstly, bidders will have to download the template on their system, fill in the bid prices and, then upload the filled template on CPP portal. Bid price in any other format is not acceptable and will result in disqualification of tender at financial bid stage. Any attempt by bidders to modify/temper the price bid template may lead to rejection of their bid.

8.2 The bidder shall give the monthly rate per CNG Taxi in respect of proposed work inclusive of all charges/benefits and taxes.

8.3 Service charges quoted in the bid price should not be ‘Nil’ otherwise the bid shall be treated unresponsive. Service charge mentioned in price bid must be in whole numbers. This is, in fact, also automatically ensured by the price bid as it will not accept service charge in fraction.

8.4 Successful bidder / agency should ensure that the monthly salary of the employees must be dispensed to the employees bank account directly. Agency should provide all such bank accounts details to this office for any verification purpose etc. No cash payment to employees will be permissible under the Contract.

8.5 The rate quoted by the bidder shall be revised only on account of statutory revision in the rates of Minimum wages/EPF/ESI/Service Tax etc. Service charge component of the rate, however, will remain constant over the entire period of contract, including the extended period, if any.

8.6 The rate quoted shall remain valid for 150 days from the date of opening of Financial Bid and in respect of accepted Bid the prices quoted shall remain valid during the entire period of contract

9 OPENING OF BIDS

9.1 Technical bids will be opened by the Bid Opening Committee constituted for this purpose by the Department. Bids will be opened online through CPP portal. Also the bidders can participate online during the bid opening process from their remote end thru their dashboard. In case the bidder, or his/her representative, wants to attend the bid opening meeting, they must bring the copy of ‘Bid Submission ID’ generated after successful submission of bid and also intimate the department beforehand about their desire to attend the meeting.

9.2 Only one representative for any bidder shall be authorized and permitted to attend the bid opening process physically.

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9.3 The date fixed for opening of bids, if subsequently declared as holiday by the Govt., the revised date of schedule will be notified. However, in absence of such notification, the bids will be opened in the next working day, time and venue remaining unaltered.

9.4 Financial bids of the technically qualified bidders will be opened by the Bid Opening Committee, date, time and venue of which will be intimated to them through CPP portal.

10. EVALUATION CRITERIA

10.1Evaluation of Technical Bids

Evaluation of Technical Bids: Tender Opening and Evaluation Committee will evaluate the technical bids to determine whether they are complete, required securities/ sureties have been furnished, the documents have been properly signed and the bids are generally in order and would upload the result of Technical Evaluation online on CPP Portal. Non submission of any document as required in the tender will lead to rejection of the tender.

10.2Evaluation of Financial Bids

Financial bid/bid price made only in price bid proforma available with the tender document will be accepted. Price bid of a firm quoting NIL service charge will not be considered.

11. CONTACTING THE DEPARTMENT

11.1No bidder shall try to influence the DAC&FW/Directorate of Extension(concerned officers dealing with the tender) on any matter relating to its bid, from the time of bid opening till the time the contract is awarded.

11.2Any effort by a bidder to influence the Purchaser in the Purchaser's bid evaluation, bid comparison or contract award decision shall result in the rejection of the bid.

12 AWARD OF CONTRACT

12.1 PLACEMENT OF ORDER

The DAC&FW/Directorate of Extension will consider placement of orders for supply of services on those bidders whose offers have been found technically and financially acceptable.

13. DEPARTMENT'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR

ALL BIDS

This Directorate reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds for the Purchaser's action.

14. SIGNING OF CONTRACT The issue of Award Letter and Signing of Contract shall constitute the award of contract on the bidder. A contract under Indian Contract Act, 1872 shall be executed between the

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Department/Directorate and the bidder to whom contract has been awarded. Upon the successful bidder furnishing the performance security, the DoE shall discharge its bid security.

15. ANNULMENT OF AWARD Failure of the successful bidder to comply with the requirement of the tender document shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security in which event the Purchaser may make the award to any other bidder at the discretion of Purchaser or call for new bids.

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Tel No. 011-25846467

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ANNEXURE – I

TERMS AND CONDITIONS

I. The CNG car/taxis should be in very good working condition and well maintained

during the contract period. The taxis to be deployed should be in excellent condition

mechanically as well as get up wise i.e. outer body/upholstery, etc. should have a

decent look.

II. Each of the vehicles thus hired shall always carry first aid box and mandatory spares;

viz. toilet kits, fuses, spark plugs, belts, fire extinguishers, torch, etc.

III. The vehicles will have to be fitted/provided with the following mandatory additional

accessories/utilities :

a) Clean seat covers

b) Quality radio/music system

c) Reading lamp

d) Tissue paper box

e) Car perfume

f) Mobile charger

g) Seat belts (Front/Rear)

h) Umbrella during monsoon

IV. The Taxis deployed with the Directorate should be of model not before 2014.

V. The firm will ensure that the fuel tank of vehicle provided is fully filled up before

sending the vehicle for duty.

VI. The firm should be in a position to supply CNG car/taxies on short notice as and

when needed. The firm would also be required to provide additional taxis (in addition

to three) at the quoted rates on demand.

VII. All expenses will have to be borne by the firm in case of breakdown of the Taxis

deployed. Immediate replacement of the breakdown vehicle will have to be

provided. The owner/firm shall provide standby vehicle in case of any breakdown

immediately. All the charges towards repair/servicing, salary of the driver, CNG

expenses or any other incidental expenses on operation and maintenance of the hired

car would be borne by the firm.

VIII. The owner/senior representative of the firm should be available round the clock

(24x7) on his own direct telephone (office/residence) and on mobile so as to respond

to the call for vehicles in emergent cases. The mobile number should also be given.

IX. The vehicles deployed by the firm may be required to ply in NCR areas, such as

NOIDA, Ghaziabad, Gurgaon, and Faridabad. Therefore, vehicles deployed should

have valid permit to run in all such areas. A details map book of NCR area should be

kept in every car.

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X. The vehicles hired on regular basis are expected to normally remain with the

Directorate for official use during 9.00 AM to 6.30 PM on all working days i.e. Monday

to Friday and may be required for longer hours and also on Saturday/Sunday/ Closed

Holidays.

XI. No night charges will be payable.

XII. Actual parking charges/toll taxes/entry taxes/inter-state taxes for journeys/service

taxes will be reimbursed along with the hiring charges bill. The bills raised by the

firm should have all tax registration numbers printed on the bills.

XIII. The vehicle should be insured in all respects by the firm. All liabilities arising out of

any legal dispute, accidents, etc. shall be borne/paid by the firm and Directorate of

Extension shall not be a party or liable in any matter whatsoever.

XIV. Legal disputes, if any, arising during the contract period, shall be within the

jurisdiction of Delhi only.

XV. The vehicles with the drivers should be placed at the disposal of Directorate of

Extension, DAC&FW, as and when required. Directorate of Extension, DAC&FW would

be free to use the hired vehicle in any manner for carrying officials, material, etc. as

per its requirement and the firm will not have any objection to it.

XVI. The successful firm/Agency shall not deploy any of the taxi provided/attached to the

Directorate for any commercial purpose after duty hours or on holidays.

XVII. The firm should have a provision to take bookings 24x7.

XVIII. No advance payment, in any case, would be made to the firm.

XIX. The bills for hiring of CNG taxis may be submitted after the completion of the month.

Bills for deployment of taxis for any month along with signed duty slips/photocopy of

log books by the user(s) or concerned authorized officers/officials of this Directorate

shall be preferred in the first week of the following month for payment.

XX. A declaration on the printed letter-head of the firm, stating inter-alia that the

character antecedents of drivers to be deployed are properly verified by the Delhi

Police from security angle and their details (names, addresses, telephone numbers,

photograph, copy of driving license, etc.) will have to be provided to this Directorate.

XXI. The drivers of the taxis should be fully conversant with the routes of NCR of Delhi

and should possess valid driving license in their name. The drivers must be dressed

in uniform, proficient in speaking local language, well mannered, courteous with

proven integrity, healthy personal habits and should always carry a mobile phone

with him.

XXII. The drivers deployed by the firm should be paid as per prevailing Minimum Wages

Act of NCT of Delhi. The Directorate shall not be a party in any disputes whatsoever

regarding wages and allowance of drivers.

XXIII. No compromise will be made by this Directorate towards punctuality, cleanliness,

obedience, promptness, behavior, etc. of the driver. If the firm, at any point of time,

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fails to provide services, as directed by DOE, the Security Deposit will be forfeited

and contract will be terminated forthwith in full or part without assigning any reason

by the Competent Authority.

XXIV. The vehicle and driver deployed with the Directorate shall not be changed except

under compelling circumstances without prior consent of the Directorate.

XXV. Directorate will not be responsible for any challan, loss, damage or accident to the

vehicle or to any other vehicle or injury to drivers/other persons.

XXVI. In the event of the firm backing out of the contract midstream, without any explicit

consent of this Directorate, will be liable to the recovery of the higher rates vis-à-vis

those contracted rates, which may have to be incurred by this Directorate on

transportation of officer for the remaining period of contract through alternative

means. The bill amount of the month would also be forfeited.

XXVII. The Department may initially hire three CNG (AC / Non AC) car/taxies (1 Mid

Segment- Swift Dezire/Indigo) 2 Small Segment - Indica/Grand i10/Wagon-R)

subject to requirement. The actual requirement may differ at the time of awarding

contract or later as per the requirement. The hired vehicles are likely to run some

extra kilometers than the ceiling of 2000 km/month and extra hours than the ceiling

of 250 hours/month prescribed in the tender notice. Accordingly, rates may also be

quoted for extra kilometer and hours. L-1 will be decided on the basis of the lowest

bids received.

XXVIII. The firm may discontinue the contract by giving a prior notice of 60 days in writing.

XXIX. Penalty Clauses would be as under :

PENAL AMOUNT PER MONTH PER CAR

S.No. Violations First

Instance

Second

Instance

Third

Instance

Amount

deducted

per day

per car

Remarks

1. Non-functioning

of AC in a Car --- --- --- 1000/- ---

2.

Failure to provide

alternative

arrangement

within one hour of

vehicle break

down

1000/- 1500/- 2000/- ---

Rental charges

for the day will

not be paid

3. Tampering of

meters of vehicle 1000/- 2000/- 3000/- ---

Competent

authority has

the discretion

to terminate

the contract

along with the

forfeiture of

performance

security/

blacklisting of

firm

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4.

Irregularities such

as over-writing,

forged entries,

etc. in log book

(to be maintained

in the prescribed

format)

2000/- 2500/- 3000/- ---

Competent

authority has

the discretion

to terminate

the contract

along with the

forfeiture

performance

security/

blacklisting of

firm

5.

Usage of attached

for private/

commercial

propose in

contravention

terms &

conditions

4000/- --- --- --- For each such

contravention

6.

Changes of driver

without prior

intimation of the

Directorate and

officers to whom

vehicle attached

2000/- --- --- --- On each

occasion

7.

Delay (more than

30 minutes) in

reporting for duty

by driver/vehicle

1000/- 1500/- 2000/- ---

Rental charges

for the day will

also not be paid

8.

Non-compliance

of any other

terms &

conditions

1500/- 3000/- 5000/- ---

For each

violation per

vehicle

9.

Non-submission

of log book on

weekly basis

1000/- 1500/- --- ---

For each

violation per

vehicle

XXX. The duty point would be at Krishi Vistar Bhawan, Krishi Vistar Sadan, Krishi Bhawan,

Shastri Bhawan or any other place intimated by Competent Authority in the

Directorate from time to time and the kilometer/mileage may be calculated for the

purpose of ‘vehicle run’ and ‘hours of duty’ shall be reckoned from the point of

reporting for duty by the Directorate and release of vehicle at the last drops of

officers/officials of the Directorate in the evening/night and not from garage to

garage or last point to Krishi Vistar Bhawan or Krishi Vistar Sadan.

XXXI. A performance security of Rs.60,000/- (Rupees Sixty Thousand only) shall have to be

deposited by the successful tenderer in the form of FDR from any scheduled

commercial bank in favour of Drawing & Disbursing Officer (DDO), Directorate of

Extension payable at New Delhi for the period of contract i.e. upto 30/09/2017. The

performance security will be forfeited for breach of any of the terms/conditions of the

tender or if it is found at any time during the contract period that the services

provided by the firm are poor/ defective/unsatisfactory. The decision of the

Directorate in this regard shall be final and binding on the firm.

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XXXII. The daily record (indicating time and mileage), duly signed by the user, shall be

maintained separately for each vehicle and required to the submitted on weekly basis

to the Transport Officer for scrutiny, failing which penalty will be imposed as per para

(XXX).

XXXIII. The tenderer shall enclose a signed copy of the terms and conditions, as stipulated

for award of the contract, conveying his acceptance of the same.

XXXIV. The authorized officers of the Directorate may conduct a surprise checking of

odometer of the car supplied from any workshop and cost thereof, will be borne by

the agency.

XXXV. The successful bidder will also be required to submit (within five days) copies of

Registration of Certificate, Insurance papers, PUC, Permit, etc. for the vehicles

proposed to be deployed in this Directorate, failing which his earnest money deposit

will be forfeited. However, if the successful bidder proposed to purchase new

vehicles, he will be given adequate time but not exceeding 15 days to do so.

XXXVI. The Directorate reserves all right to reject any or all the bid in full or part without

assigning any reasons thereof. Decision of Director (Admn.) shall be final in this

regard.

XXXVII. Bids incomplete in any respect shall be liable to be rejected.

XXXVIII. In case, during the contract period, there is a change in prices of petrol, diesel, CNG,

etc., the above Terms and Conditions will remain the same including the rate(s)

quoted by the Tenderers.

XXXIX. The firm/owner shall ensure proper conduct of its drivers, while on duty and enforce

prohibition of consumption of alcoholic drinks/drug, chewing of paan/gutka/smoking/

playing cards/listening to music including any indecent language/gesture etc.

XL. The Directorate of Extension reserves the right to lodge a complaint with Police / or

initiate any legal action in the court of law in case of any accident or misconduct

warranting such an action under intimation to the firm.

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ANNEXURE II Full Name & Address of the tenderer in Addition to Address & other relevant information needed for the complete Address:-

Telephone No. Telegraphic Address ____________________________________________________________________ From:- To The Director (Admn.) Directorate of Extension, Krishi Vistar Bhawan, Pusa, New Delhi-12 Sir/Madam I/we have read all the particulars regarding the general information & other terms & Conditions of the contract for the annual hiring of Taxis for Directorate of Extension, DAC&FW of Krishi Vistar Bhawan, Pusa, New Delhi -12 and agree to provide the services as detailed in schedule herein or to such portion thereof as you may specify in the acceptance of the tender at the rates given in schedule attacted I & II to this tender and I/we agree to hold this offer open till 60 days. I/we shall be bound by a communication acceptance dispatched within the prescribed time. 2. I/we have understood the terms and conditions for the contract and shall provide the best services strictly in accordance with these requirements. 3. The following pages have been added to and form a part of this Tender ________________. The schedules I & II to accompany this tender are at page Nos. 14-15 & 16-17. 4. Every page so attached with this tender bears my signature and the official seal. 5. Demand Draft No._______________ of Rs.____________________drawn in favour of Drawing & Disbursing Officer, Directorate of Extension, Krishi Vistar Bhawan, Pusa, New Delhi is enclosed as earnest money as required.

Signature & Seal of Tenderer with date___________

Address____________________________________ ____________________________________ ____________________________________

Name & Signature of Witness___________________ Address_____________________________________ ____________________________________________

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SCHEDULE – I

TECHNICAL BIDS PART – I

S.No Particulars Details Page No

1. Name of the Firm

2. Address of Firm

3. Telephone No. Office :

Residence :

4. Certificate of Registration of the firm

to be enclosed

5. Number of Employees as on January

01, 2016

6. Annual Turnover 2013-14 2014-15 2015-16

7. Service Tax code No. & PAN/TIN No.

8. ESI No. of Firm

9. EPF No. of Firm

10. Income Tax Return for last two

Financial Years

11. Last 03 years experience of providing

taxis to the Government Sector/PSU

12. Name & Address of the Department/

Ministries and other organizations

where, at present, vehicles are

engage on regular/monthly basis

(copies of the work order to be

enclosed)

13. The firm/ Agency must enclose a

certificate indicating that there is no

criminal/legal suit pending or

contemplated against it.

14. Name, Designation and Address of

the person to whom all references

shall be made regarding this tender

15. Total number of Taxis registered with

the agency

16. Certified copy own bank account

maintained for the last 2 years issued

by bank.

17. Tender Acceptance Letter

18. Name, Address & Telephone No. of

the proprietor

Note:- Certified copies of the documents must be attached as per the serial number failing which the tender is liable to be rejected. No other document needs to be attached with the tender form.

Yours faithfully,

Date :

Place :

(Signature of the Authorized person)

Name________________________

Designation ___________________

Business Address_______________

Seal _________________________

16

SCHEDULE – I

Part – II 1. Detail of the Earnest Money Deposited:- a) Demand Draft number with date & Bank drawn on Part - III 1. Name & address of the firm’s representatives and whether the firm would be represented at the time of opening of the tenders. DATED:- ______________________ Place:- _______________________ Authorized Signatory Please add supplementary pages & number them wherever needed

17

SCHEDULE – II FINANCIAL BID

The financial bid to be enclosed in a separate sealed envelope.

To

Mrs. Janki Khulbe, Deputy Director (Admn.),

Directorate of Extension, Ministry of Agriculture & Farmers’ Welfare

D/o Agriculture, Cooperation & Farmers’ Welfare, R.No.111, Krishi Vistar Bhawan,

IASRI Campus, Pusa, New Delhi – 110012.

Sub : Hiring of CNG Taxis for use of the Directorate of Extension – Invitation of Tenders – Regarding

Sir,

I/We intend to submit the tender on the subject captioned above and

hereby consent to agree/accept all the terms and conditions as stipulated in

Directorate of Extension’s letter No…………………….. Dated ………….. The

information desired and the rates quoted are as detailed below :

PROFORMA FOR RATE ON MONTHLY BASIS

S.No. Description Rate Indica/ Wagon-R/ Grand i10 Swift Dezire/Indigo

Non AC AC AC

1. 2000 Kms – 250 hours

2. Charges for every additional Km

beyond 2000 kms.

3. Charges for every additional hour

beyond 250 hours

4. Rate per km for journey/ tour

outside NCR of Delhi

Note : Lowest bid shall be decided as per para XXVIII of Terms & Conditions

18

PROFORMA FOR RATES OF DAILY/NEED BASIS HIRING FOR – INDICA/WAGOR-R/SWIFT DEZIRE/GRAND-i10

S.No. Description

Rates (Figures and Words)

Indica/ Wagon-R/Grand i10 Swift Dezire

Non AC AC Non AC AC

1. 80 kms – 10 hours

2. 40 kms – 5 hours

3. Charges for every

additional km

beyond 40 kms/80

kms

4. Charges for every

additional hour

beyond 5 hours/10

hours

DECLARATION

(i) We fully accept & agree to abide by all Terms & Conditions of the Contract as

specified from I to XL of the tender document.

(ii) We are not involved in any major litigation that may have an impact of affection

or compromising the delivery of the services, as required under this tender.

(iii) We are not black-listed by any Central/State Government/Public Sector

Undertaking of India.

(Signature of Authorized Signatory)

Address (Works), if any contact No., if any

Name of the Bidder :

Complete Address :

19

ANNEXURE - III

DRAFT OF AGREEMENT TO BE ENTERED BY THE CONTRACTING AGENCY

(PART – I)

(i) The firm should be registered with relevant authorities (Certificate of incorporation,

Registration with Service Tax, PAN No.); (Self attested copies of Registrations to be

enclosed).

(ii) The annual turnover of the firm should be more than 20 lakh during the previous

three financial years; (self attested copies to be enclosed)

(iii) The service providers should have its own Bank Account. Certified copy of the

account maintained for the last two years issued by the Bank, shall be enclosed.

(iv) The firm should have at least 06 numbers of taxis of model not before 2014

registered in the name of firm (self attested copies of Registration Certificates to be

enclosed).

(v) The firm should have an experience of providing taxis to the Government

Sector/PSU, etc. during the last three financial years (Self attested copies of award

letters of contract and certificate of providing satisfactory services to be enclosed).

(vi) Bid shall be valid for a period of 60 days.

(vii) The tenderer would have a well established office, located within the distance of

Municipal Limits of Delhi.

(viii) Self-Certificates that the firm has not been blacklisted ever by any Central

Government Department/Ministries/PSUs/Banks/Corporate Sector, etc. should be

enclosed.

(ix) The Directorate of Extension, DAC&FW reserves the right to reject all or any of the

tender and decision of Head of the Department in the matter shall be final/binding.

(x) Conditional bids shall not be considered and will be out rightly rejected.

(xi) Each page of the tender document as well as annexure should be signed by the

bidder, the authorized signatory with seal of the service provider

Penalty Clause

Penalty Clauses would be as under :

PENAL AMOUNT PER MONTH PER CAR

S.No. Violations First

Instance

Second

Instance

Third

Instance

Amount

deducted

per day

per car

Remarks

1.

Non-functioning

of AC in a Car --- --- --- 1000/- ---

2.

Failure to provide

alternative

arrangement

within one hour of

vehicle break

down

1000/- 1500/- 2000/- ---

Rental charges

for the day will

not be paid

20

3. Tampering of

meters of vehicle 1000/- 2000/- 3000/- ---

Competent

authority has

the discretion

to terminate

the contract

along with the

forfeiture of

performance

security/

blacklisting of

firm

4.

Irregularities such

as over-writing,

forged entries,

etc. in log book

(to be maintained

in the prescribed

format)

2000/- 2500/- 3000/- ---

Competent

authority has

the discretion

to terminate

the contract

along with the

forfeiture

performance

security/

blacklisting of

firm

5.

Usage of attached

for private/

commercial

propose in

contravention

terms &

conditions

4000/- --- --- --- For each such

contravention

6.

Changes of driver

without prior

intimation of the

Directorate and

officers to whom

vehicle attached

2000/- --- --- --- On each

occasion

7.

Delay (more than

30 minutes) in

reporting for duty

by driver/vehicle

1000/- 1500/- 2000/- ---

Rental charges

for the day will

also not be paid

8.

Non-compliance

of any other

terms &

conditions

1500/- 3000/- 5000/- ---

For each

violation per

vehicle

9.

Non-submission

of log book on

weekly basis

1000/- 1500/- --- ---

For each

violation per

vehicle

21

THE TERMS & CONDITIONS FOR THE DRIVERS (Part – II)

I. The CNG car/taxis should be in very good working condition and well maintained

during the contract period. The taxis to be deployed should be in excellent

condition mechanically as well as get up wise i.e. outer body/upholstery, etc.

should have a decent look.

II. Each of the vehicles thus hired shall always carry first aid box and mandatory

spares; viz. toilet kits, fuses, spark plugs, belts, fire extinguishers, torch, etc.

III. The vehicles will have to be fitted/provided with the following mandatory additional

accessories/utilities :

i) Clean seat covers

j) Quality radio/music system

k) Reading lamp

l) Tissue paper box

m) Car perfume

n) Mobile charger

o) Seat belts (Front/Rear)

p) Umbrella during monsoon

IV. The CNG Taxis deployed with the Directorate should not be of model before the

period of 2014.

V. The firm will ensure that the fuel tank of vehicle provided is fully filled up before

sending the vehicle for duty.

VI. The firm should be in a position to supply CNG car/taxies on short notice as and

when needed. The firm would also be required to provide additional taxis (in

addition to three) at the quoted rates on demand.

VII. All expenses will have to be borne by the firm in case of breakdown of the Taxis

deployed. Immediate replacement of the breakdown vehicle will have to be

provided. The owner/firm shall provide standby vehicle in case of any breakdown

immediately.

VIII. The owner/senior representative of the firm should be available round the clock

(24x7) on his own direct telephone (office/residence) and on mobile so as to

respond to the call for vehicles in emergent cases. The mobile number should also

be given.

22

ANNEXURE – IV

CHECK LIST

The following documents have to be attached by the firm:-

1. Certificate of incorporation, Registration with Service Tax, PAN No. (Self

attested copies of Registrations to be enclosed).

2. Self attested copy of Annual turnover of the firm previous three financial years.

3. Certified copy of the account maintained for the last two years issued by the

Bank.

4. Copy of Registration certificate of at least 06 numbers of Taxis in the name of the

Firm, model not before 2014.

5. Self attested copies of award letters of contract & satisfactory services by the

Government/PSU etc during the last 3 financial years.

6. Self-Certificates that the firm has not been blacklisted ever by any Central

Government Department/Ministries/PSUs/Banks/Corporate Sector, etc.

Important:-

The Contractor has to be attached the supporting documents with proper referencing. No extra

documents need to be attached with the tender form