ARATHSANCHAR NIGAM LIMITED - 210.212.239.99210.212.239.99/electrical2/civ_tender/O_720174_ALP_LAPTOP.pdf · Sealed tenders are invited by the General Manager Telecom District ALLEPPEY

Limited Tender for The Supply of LAPTOP in Alleppey SSA

Signature of the bidder

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BHARAT SANCHAR NIGAM LIMITED

(A Govt. Of India Enterprise)

Office of the General Manager Telecom District, BSNL, Alleppey-688011

Tender Document

LIMITED TENDER FOR THE SUPPLY & INSTALLATION OF LAPTOP

IN ALLEPPEY BA, KERALA CIRCLE

FOR THE YEAR 2017-18

Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at ALP the 05.07.2017

Cost of Tender Document is Rs. 590/- / (inclusive of taxes)

Last date of submission of Tender: 20.07.2017, 10:00 Hrs

Date of tender Opening: 20.07.2017: 15.00 Hrs

Estimated Cost: Rs: 1,80,000/-



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TABLE OF CONTENTS

Section Title Page No.

I NOTICE INVITING TENDER 3-4

II TENDER INFORMATION 05

III SCOPE OF WORK & SCHEDULE OF REQUIREMENTS 06-07

IV INSTRUCTIONS TO BIDDERS 08-19

V GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT 20-27

VI SPECIAL CONDITIONS OF CONTRACT 28-29

VII TECHNICAL SPECIFICATIONS COMPLIANCE 30

VIII BID FORM 32

IX UNDERTAKING AND DECLARATION 33

X FORMAT FOR CERTIFICATE REGARDING CLOSE RELATIVE

WORKING IN BSNL 34

XI LETTER OF AUTHORISATION FOR ATTENDING BID OPENING 35

XII TENDERER’S / BIDDER’S PROFILE 36-37

XIII FINANCIAL BID 38

XIV CHECK LIST 39

XV Annexure A , AGREEMENT PROFORMA 40-41

XV1 ANNEXURE B, PERFORMANCE SECURITY GUARANTEE BOND 42-43



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BHARATH SANCHAR NIGAM LIMITED


Office of the General Manager Telecom District, BSNL, Alleppey- 688011


LIMITED TENDER FOR SUPPLY & INSTALLATION OF BRANDED LAPTOP

FOR ALLEPPEY BA

SECTION-I

NOTICE INVITING TENDER

Sealed tenders are invited by the General Manager Telecom District ALLEPPEY SSA on behalf of Bharat Sanchar

Nigam Limited (herein after referred to as BSNL), from eligible suppliers of LAPTOP as per particulars furnished

below.

1. Name of Work: Supply and Installation of LAPTOP for ALLEPPEY BA.

2. Estimated Cost: Rs: 1,80,000/-

3. Eligibility of Bidders: Original Equipment Manufacturer or their authorized dealers having executed

educational / commercial orders. Bidder should have GST registration.

4. Tender Documents: Tender Document can be obtained from the Divisional Engineer (BSS&

Transmission), Telephone Bhavan, Alappuzha – 688011 between 10.00 hours and 1600 hrs on all

working days. Cost of tender documents is Rs.590/- (Rupees Five hundred and ninety only) which can be remitted

either in cash at the cash counter of the Accounts Officer (Cash) O/o GMTD, BSNL Alleppey or as a crossed

Demand Draft obtained from any Public Sector/ Scheduled Bank in favour of "The Accounts Officer (Cash),

BSNL, Alleppey, Kerala" payable at Alleppey. Those collecting the tender document in person should produce the

original cash receipt issued by the AO (Cash) or a crossed Demand Draft as stated above.

Tender forms can also be downloaded from the website www.keralatelecom.com.

When tender form downloaded from the website is used, a Demand Draft / Cash receipt covering the cost of the

tender documents as mentioned above must accompany the bid. The tender document is not transferable and its

cost once paid shall not be refunded under any circumstances.

a. Last date and time for sale of tender documents : 09:40 Hrs of 20.07.2017.

b. Last date & time for the receipt of completed tender document : 10:00 Hrs of 20.07.2017

c. Date and time of opening tender : 15.00 Hrs of 20.07.2017

d. Tender Opening Venue : O/o DE(BSS&Transmission), Telephone Bhavan, Alappuzha – 688011.

5. Submission of Tender: The duly completed and sealed bids can be dropped into the Tender Box kept at O/o

Divisional Engineer (BSS& Transmission), Telephone Bhavan, Alappuzha – 688011or sent by Registered

Post with Acknowledgement Due. (Address: Divisional Engineer (BSS& Transmission), Telephone Bhavan

Alappuzha – 688011). No separate acknowledgement will be given.



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6. Earnest Money Deposit (EMD): Each bid shall be accompanied by an EMD (Bid Security) for Rs 3600/-

(Rupees Three Thousand Six Hundred only) as per clause 12 of section IV in the form of a Cash Receipt obtained

on payment of cash at the cash counter of the Accounts Officer (Cash), O/o GMTD, BSNL, Alappuzha or as a

crossed Demand Draft obtained from any Public Sector/ Scheduled Bank in favour of "The Accounts Officer (Cash),

BSNL, Alleppey, Kerala" payable at Alleppey.

7. Security Deposit: Successful bidder shall be required to furnish a Security Deposit of 5% of the contractual value

and execute an agreement as prescribed under the tender documents.

8. General: If the last date of receipt/opening of Tender happens to be a holiday, tenders will be received and

opened at the same time and venue as mentioned above on the next working day.

All Tenders that are received after the last date and time prescribed above or are not accompanied by EMD (Bid

Security) or valid documentary proof establishing any exemptions in the matter of EMD, besides the cost of the

tender documents (if applicable) or are incomplete in any respect, or are prepared or submitted without strictly

following the terms and conditions and instructions carried in the tender documents, shall be summarily rejected.

The General Manager Telecom District, BSNL, Alleppey reserves the right to cancel the tender at any stage of the

tendering process or accept or reject any or all the tenders received without assigning any reason.

Sd/-

Divisional Engineer (BSS& Transmission),

Telephone Bhavan,

Alappuzha- 688011



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BHARATH SANCHAR NIGAM LIMITED


Office of the General Manager Telecom District, BSNL, Alleppey –688011


SECTION-II

TENDER INFORMATION

1. Type of tender :-

a) No. of Bid Submission Stages for tender : Two stage

b) No. of envelopes for submission of Bids : Three

2. Bid Validity period: 180 days from the tender opening date

3. Payment terms : As per clause 10 of section V

4. Delivery Schedule : The delivery of goods and documents shall be completed within 20 days from Date of issue

of Purchase order. Non adherence of the above mentioned delivery period will attract imposition of penalty as per

terms of tender documents.

5. Consignee : DE (BSS&TXn), Telephone Bhavan, Alappuzha- 688011.



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SECTION-III

SCOPE OF WORK & SCHEDULE OF REQUIREMENTS

A. SCOPE OF WORK

This tender is for Supply and installation of LAPTOP for ALLEPPEY BA as per the list/specification in Schedule of

Requirements.

B TECHNICAL SPECIFICATION FOR BRANDED LAPTOP

Part 1. High End Laptop

Sl

No

Features Minimum requirement

1 Processor Intel core i7-2820 QM[2.3 GHz] or Above

2 Memory 8 GB RAM DDR III or above

3 Hard Disk 1 TB Hard Disk 7200 RPM SATA or above

4 Optical Disk Drive DVD RW Drive

5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate edition)

6 Display 15.6 Inches or above Screen size with resolution of Full HD or

above

7 Multimedia Audio : Internal mic and Speakers , 720p HD Integrated Webcam

or More

8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless LAN 802.11 b/g/a,

Bluetooth.

9 Graphics Graphics: Intel HD Graphics

10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI Port.

11 Power supply 65 W AC adapter or higher

12 Battery Rechargeable Battery pack with at least 4 Hrs backup

13 Carry Case Carry Case/ back pack

14 Warranty Three year comprehensive onsite warranty

15 Antivirus Antivirus (not preinstalled) with CD & Key per Laptop



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Part 2 - Laptop

Sl

No

Features Minimum requirement

1 Processor Intel core i3- 6100U or Above




5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate edition)

6 Display 15.6 Inches or above Screen size with resolution of Full HD or

above

7 Multimedia Audio : Internal mic and Speakers , 720p HD Integrated Webcam

or More

8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless LAN 802.11 b/g/a,

Bluetooth.


10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI Port.


12 Battery Rechargeable Battery pack with at least 4 Hrs backup



15 Antivirus Antivirus (not preinstalled) with CD & Key per Laptop

C SCHEDULE OF REQUIREMENTS

PART ITEM QUANTITY

Part 1 High End Laptop 1 No

Part 2 Laptop 2 Nos



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SECTION-IV

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION.

1. DEFINITIONS

(a) “The Purchaser" means Bharat Sanchar Nigam Ltd., O/o THE GMTD, ALLEPPEY SSA

(b) “The Bidder" means the individual or firm who participates in the tender and submits its bid.

(c) "The Supplier" means the individual or firm supplying the goods under the contract.

(d) "The Goods" means all goods/services, machinery and/or other materials which the Supplier is required to

supply to the Purchaser under the contract.

(e) “The Advance Purchase Order" means the intention of the Purchaser to place the Purchase order on the

Bidder.

(f) "The Purchase Order" means the duly signed order placed by the purchaser on the Supplier including

all attachments and appendices thereto and all documents incorporated by reference therein. The purchase

order shall be deemed as “Contract" appearing in the document.

(g) "The Contract Price" means the price payable to the Supplier under the purchase order for the full and proper

performance of its contractual obligations.

(h) "Validation" is a process of testing the goods/services as per the specifications including requirements for use in

BSNL network. Validation is carried out in simulated field environment and includes stability, reliability

and environmental tests.

2. ELIGIBLE BIDDERS.

i The eligible Bidders should be Indian companies registered for the tendered item in India. Authorised Dealer of

the tendered item shall also be eligible to participate. The Bidder must not be black listed by any PSU or

Govt. Organisation during the last 5 years.

ii The bidder shall be an Indian Company/firm/Authorised dealer with a minimum experience of 3+ years in

selling/servicing the products.

iii In case of authorized dealers, the products, quoted in this tender, should be from a company having ISO

certification.

iv For eligibility and qualification Section IV Clause 10 will also be applicable.

3. COST OF BIDDING.

The Bidder shall bear all costs associated with the preparation and submission of the bid. The Purchaser will, in

no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

B. THE BID DOCUMENT.

4. BID DOCUMENT CONTENTS:

4.1 The service required, bidding procedures and terms and conditions of the contract are prescribed in the Bid

Document. The Bid Document includes:

(a) Notice inviting Tender



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(b) Tender Information

(c) Schedule of Requirements

(d) Instructions to Bidders

(e) General (Commercial) Conditions of Contract

(f) Special conditions of Contract

(g) Technical Specifications compliance

(h) Bid Form

(i) Undertaking & Declaration

(j) Near relationship certificate

(k) Letter of authorization for attending bid opening

(l) Tenders profile

(m) Price Schedules

(n) Check list

(o) Agreement format.

(p) Performance Security Bond Form

4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Document.

Failure to furnish all information required as per the Bid Document AND submission of the bid not

substantially responsive to the Bid Document in every respect will be at the Bidder’s risk and may result in

rejection of the bid.

5 CLARIFICATION OF BID DOCUMENT.

5.1 A prospective Bidder, requiring any clarification on the Bid Document shall notify the Purchaser in writing OR by

mail at the Purchaser's mailing address indicated in the NIT OR published on the tender portal of BSNL. The

Purchaser shall respond in writing to any request for the clarification of the Bid Document, which it receives

not later than 7 days prior to the date of opening of the Tenders. Copies of the query (without identifying the

source) and clarifications by the Purchaser shall be informed to all the prospective Bidders who have received

the Bid Document by writing OR by publishing on the tender portal of BSNL.

5.2 Any clarification issued by BSNL in response to query raised by prospective Bidders as above shall form an

integral part of Bid Document and it may amount to an amendment of relevant clauses of the Bid Document.

6. AMENDMENT OF BID DOCUMENT.

6.1 At any time, prior to the last date of submission of Bids, the Purchaser may, for any reason, whether at its

own initiative or in response to a clarification requested by a prospective Bidder, modify Bid Document by

amendments.

6.2 The amendments shall be notified in writing or by FAX to all prospective Bidders on the address intimated at

the time of purchase of the bid document from the purchaser OR published on the tender portal of BSNL and

these amendments will be binding on them. Such amendments shall also be published on website.

6.3 In order to afford prospective Bidders a reasonable time to take the amendment into account in preparing their



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bids, the purchaser may, at its discretion, extend the deadline for the submission of bids suitably.

C. PREPARATION OF BID.

7. PREPARATION OF BIDS.

(a) Bidder must submit all the information asked for in the Tender Document. .

(b) All prices must be quoted in Indian Rupees, both in figures and in words for total figures. Any correction /

overwriting must be authenticated by the signature of the bidder or his authorised signatories. In case of

mismatch of these two figures, the figure in words will be considered for price comparison.

(c) The Tender submitted must not contain any ambiguity. Any such ambiguity in the Tender submitted shall make it

liable for rejection.

(d) Each page of the Tender Document, Price Schedule, Declarations and Information about the bidder must be

signed by the bidder with company/firm seal.

(e) If any person other than the bidder himself signs the tender documents, attested copy of necessary ‘Power of

Attorney’ must be attached with the Tender.

(f) In case the Tender is submitted by any partnership firm, attested copy of the concerned Partnership deed /

deeds must accompany the Tender. In case of a company, copy of MOA (Memorandum of Articles &

Association) shall be accompanied.

(g) The tender document is not transferable.

(h) No amendment to the tender in any form by the bidder will be permitted after opening of the tenders. No

conditional offers shall be accepted.

(i) Submission of tender will bind the bidder to accept all conditions specified in the tender document.

(j) Canvassing in any form is forbidden and will be a disqualification.

8. BID FORM.

The Bidder shall complete the bid form (Section VIII) and appropriate Price Bid (Section XIII ) furnished in the

Bid Document, indicating the goods to be provided, brief description of the goods, quantity and prices.

9. BID PRICES.

9.1 All prices quoted must be firm and valid for the period of one year from the date of signing agreement. It is likely

that the tender validity will be extended by a further 6 months.

9.2 All prices quoted shall not be affected by any escalation in prices of labour or materials, machinery,

goods/services, etc. or in rupee exchange rate during the price validity period what-so-ever. However, if there is

any reduction in direct duties, levies, and taxes etc. the same shall be passed on by the Supplier to the

Purchaser

9.3 The Bidder shall quote basic price inclusive of, packing, forwarding, freight, insurance and delivery at the

specified office / officer as nominated by the Purchaser indicating all Levies & Taxes i.e. GST & cess as

mentioned in the price schedule at (Section XIII). In addition, octroi, entry tax if any will also be paid extra as per



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actual, whenever applicable. The basic unit price must be quoted taking into consideration of all other

components as per the price schedule given in Section XIII. The offer shall be firm in Indian Rupees. No Foreign

exchange will be made available by the purchaser.

9.4 Bidders desiring to offer discount shall quote clearly net price taking all such factors like Discount, free supply

etc. into account.

10. ELIGIBILITY AND QUALIFICATION.

10.1 The Bidder shall furnish, as part of the Bid Document establishing the Bidder's eligibility, proof of documents

whichever is required as per terms and conditions of Bid Document.

(i) Certificate of incorporation.

Or

Registration certificate from State Director of Industries or from Secretariat for Industrial Approval (SIA),

Ministry of Industries, Government of India or equivalent licensing authority.

(ii) Article/ Memorandum of Association/ partnership deed or proprietorship deed as the case may be.

(iii) Approval from Reserve Bank of India / SlA in case of foreign collaboration.

(iv) Latest and valid NSIC Certificate duly certified by NSIC if the Bidder is a NSIC Company.

(v) PAN No.

(vi) Service Tax Registration certificate.

(vii) Valid Sales Tax Registration Certificate/ GST registration certificate.

(viii) The certificate regarding near relatives vide clause 34 of Section IV.( Format at SECTION X)

(ix) Authorisation letter from the reputed firm, in case the supplier is a dealer.

(x) The Bidder shall furnish list of important customers along with their contact nos. during last three financial

years.

(xi) Bid Security in accordance with clause 12.1 and 12.8 herein under.

(xii) The bidder should have a service center with telephone facility within a radius of 125Kms from Alleppey. Self

declaration certificate should be enclosed along with the bid.

11. DOCUMENTS ESTABLISHING GOOD'S CONFORMITY TO BID DOCUMENT.

11 .1 Pursuant to clause 7, the Bidder shall furnish, as part of his bid, documents establishing the conformity of his

bid to the Bid Document of all goods and services which he proposes to supply under the contract.

11.2 The documentary evidences of the "goods and services" conformity to the Bid Document, may be, in the form

of literature, drawings, data etc. and the Bidder shall furnish:

(a) a detailed description of goods with essential technical and performance characteristics.

(b) If applicable, a list, giving full particulars including available sources and current prices of all spare parts,

special tools, etc., necessary for the proper and continuous functioning of the system for supply of goods for

a period of three years following commencement of use of the goods by the purchaser, and



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(c) A clause-by-clause compliance on the purchaser's Technical Specifications and Commercial Conditions

demonstrating substantial responsiveness to the Technical Specifications and Commercial Conditions. In case

of deviations, a statement of the deviations and exception to the provision of the Technical

Specifications and Commercial Conditions shall be given by the Bidder.

(d) A bid without clause-by-clause compliance in the format as per technical bid compliance (SectionVII) shall not

be considered.

12. BID SECURITY or EARNEST MONEY DEPOSIT

12.1 Pursuant to clause 7, the Bidder shall furnish, as part of his bid, a bid security as per table at clause 12.8. No

interest shall be paid by BSNL on the Bid security for any period whatsoever. The Bidders (Small Scale Units)

who are registered with National Small Industries Corporation UNDER SINGLE POINT REGISTRATION

SCHEME are exempted from payment of bid security subject to the monetary limit.. A proof regarding current

registration with NSIC for the TENDERED ITEMS will have to be attached along with the bid.

12.2 The bid security is required to protect the purchaser against the risk of Bidder's conduct, which would warrant

the forfeiture of bid security pursuant to para 12.7.

12.3 The bid security shall have to be paid in the form of Crossed Demand Draft / Banker’s Cheque issued by

a Nationalised/scheduled bank in favour of Accounts Officer (Cash) , O/o the GMTD, BSNL, Alleppey payable

at Alleppey. It can also be paid in cash at the cash counter of the Accounts Officer (Cash) O/o GMTD, BSNL

Alleppey.

12.4 A bid not secured in accordance with para 12.1 & 12.3 shall be rejected by the Purchaser being non-

responsive at the bid opening stage and the bid shall be rejected and returned to the Bidder unopened.

12.5 The bid security of the unsuccessful Bidder will be discharged/returned as promptly as possible but not later

than 30 days after the expiry of the period of the bid validity prescribed by the purchaser pursuant to clause 13.

12.6 The successful Bidder's bid security will be discharged upon the Bidder's acceptance of the advance purchase

order in accordance with clause 28 and furnishing the performance security.

12.7 The bid security may be forfeited:

(a) If the Bidder withdraws his bid during the period of bid validity specified by the Bidder in the Bid form or

(b) In the case of successful Bidder, if the Bidder fails:

(i) to sign the contract in accordance with Section IV clause 28 or

(ii) to furnish performance security in accordance with Section V clause 4.

(c) In both the above cases, i.e. 12.7 (a) & (b), the Bidder will not be eligible to participate in the tender for same

item for one year from the date of issue of APO. The Bidder will not approach the court against the decision of

BSNL in this regard.

12.8 Combined EMD for various parts are as follows



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12.9 A bidder may submit his tender for the part shown at Clause 12.8, with requisite EMD for that Part.

12.10 CONCESSION to MSE Units: Micro & Small Enterprise Units registered with District Industries Centres or Khadi & Village Industries Commission of Khadi & Village Industries or Coir Board or National Small Industries Corporation (NSIC) or Directorate of Handicraft |& Handloom or any other body specified by Ministry of Micro, Small & Medium Enterprise, have been allowed the following concessions.

1 . Supply of tender document : The Tender document shall be issued to MSE bidders free of

cost provided the tendered item is listed in the Registration Certificate of MSE

2. Exemption from payment of Bid Security Deposit( Earnest Money Deposit) : The MSE Units registered with bodies as detailed above shall be exempted from payment of Bid security deposit provided the tendered item is listed in the Registration Certificate of MSE. A proof regarding current registration with bodies as detailed above for the tendered items will have to be attached along with the bid. The enlistment certificate issued by bodies as detailed above should be current & valid on the date of opening of bid

However all successful bidders including MSEs who are registered with the designated MSME should furnish

performance security for an amount equal to 5 % of the estimated cost.

13. PERIOD OF VALIDITY OF BIDS AND TENDER VALIDITY PERIOD.

13.1 Bid shall remain valid for 180 days from the date of opening of bids prescribed by the purchaser. A bid valid for

a shorter period shall be rejected by the purchaser being non-responsive.

13.2 In exceptional circumstances, the purchaser may request the consent of the Bidder for an extension to the

period of bid validity. The request and the response thereto shall be made in writing. The Bidder may refuse

the request without forfeiting his bid security. A Bidder accepting the request and granting extension will not be

permitted to modify his bid.

13.3 The rates quoted by the successful bidder shall be valid for one year from the date of acceptance of

the offer. The rates accepted by BSNL shall remain firm for the entire tender validity period mentioned

in this clause.

14. FORMAT AND SIGNING OF BID.

14.1 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by

the Bidder in which case such corrections shall be signed by the person or persons signing the bid.

14.2 All the pages of the original Bid Document together with all the documents submitted shall be signed by the

Bidder or a person or persons duly authorized to bind the Bidder to the contract. The letter of authorization shall be

indicated by written power of attorney accompanying the Bid.

\

PART ITEM EMD (BID SECURITY)

Part 1& Part2 BRANDED LAPTOP Rs 3,600/-



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D. SUBMISSION OF BIDS.

15. SEALING AND MARKING OF BIDS.

15.1 The Bid shall be submitted in three separate envelopes placed inside a main cover, all envelopes/covers

properly sealed with sealing wax or PVC Tape and marked and superscribed as mentioned below.

15.2 Each envelope shall be superscribed with “Tender No: Mob/ALP/ Tender/Laptop/2016-17/3 at

ALP the 05.07.2017– Tender for supply & Installation of LAPTOP”

15.3 Each envelope should be addressed to the : DE (BSS&Transmission, Telephone Bhavan, Alappuzha

– 688011. The bottom left hand corner of the covers should indicate the name and address of the bidder.

16. SUBMISSION OF BIDS.

The “Sealed Tender” may be sent by registered post or delivered in person. The tender should be

dropped in the “Tender Box” kept in the office O/o DE (BSS&Transmission, Telephone Bhavan,

Alappuzha – 688011 on any working day till 20.07.2017 (between 10.00 hrs. to 16.00 hrs) and up to 10:00

hrs on 20.07.2017.The responsibility for ensuring that the tenders are delivered in time at the correct address

would vest with the bidder. Bids must reach at address specified above not later than 10:00 hrs. on 20.07.2017.

17. LATE BIDS.

Any bid received by the purchaser after the deadline for submission of bids prescribed by the purchaser

pursuant to clause 16, shall be rejected and returned unopened to the Bidder.

18. MODIFICATION AND WITHDRAWAL OF BIDS.

18.1 The Bidder may modify or withdraw his bid after submission provided that the written notice of the modification

or withdrawal is received by the purchaser prior to the deadline prescribed for submission of bids.

18.2 The Bidder 's modification or withdrawal notice shall be prepared, sealed, marked and despatched as required

Envelope Marking to be made Contents

Outer cover “Main Bid for supply of LAPTOP 3 Inner Envelopes

First inner

cover

“Bid security” & Cost of tender

document

Bid Security as per Clause 12 and a crossed DD of Rs.

590/- towards the price of Bid Document

Second inner

cover

“Technical Bid for Supply of

LAPTOP

1. The Bid Document as per clause 4 duly signed in each

page along with Seal

2. Full set of documents as per Sec IV clause 10 and 11.

3. The Bid Form (Section VIII) duly filled in and signed

along with Company Seal.

4. A clause by clause compliance as per Section VII

Third inner

cover

“Financial Bid for supply of

LAPTOP”

Price Schedule (Section XIII) duly filled in and signed



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in the case of bid submission in accordance with the provision of clause 15. A withdrawal notice may also be

sent by FAX but followed by a signed confirmation copy by post not later than the deadline for submission of

bids.

18.3 No bid shall be modified subsequent to the deadline for submission of bids.

E. BID OPENING AND EVALUATION.

19. OPENING OF BIDS BY PURCHASER.

19.1 The purchaser shall open Technical Bid in the presence of Bidders or their authorized representatives who

choose to attend, at 15.00 hrs on tender opening date. The Bidder’s representatives, who are present, shall sign

in an attendance register. Authorisation letter to this effect shall be submitted by the Bidders before they are

allowed to participate in bid opening (A Format is given In section XI).

19.2 A maximum of two representatives of any Bidder shall be authorized and permitted to attend the bid opening.

19.3 The Bidder’s names, modifications, bid withdrawals and such other details as the purchaser, at its discretion,

may consider appropriate will be announced at the time of opening.

19.4 The date fixed for opening of bids, if subsequently declared as holiday by BSNL, the revised date of schedule

will be notified. However, in absence of such notification, the bids will be opened on next working day, time

and venue remaining unaltered.

19.5 Intimation will be given to the technically and commercially successful Bidders before opening the

Financial Bid. The financial bids will be opened in the presence of the attending Bidders or their authorized

representatives on financial bid opening date.

19.6

(i) Date and venue of opening of financial bid shall be intimated to technically and commercially successful Bidders.

(ii) After opening the financial Bid the Bidders name, bid prices and such other details as BSNL, at its

discretion may consider appropriate will be announced during the opening of financial Bid.

(iii) In case there is discrepancy in figures and words in the quote, the same shall be announced in the Bid opening,

but the quote in words shall prevail and be considered for price comparison.

19.7 Venue of opening the tenders will be the O/o DE (BSS&Transmission), Telephone Bhavan,

Alappuzha – 688011. If due to administrative reasons the venue is changed, it will be displayed

on notice board

19.8 Evaluation Criteria:

(a) Only the technically and commercially valid Bids (after opening all the techno-commercial Bids by the Tender

Opening Committee), will be taken into consideration for evaluation by the Tender Evaluation Committee

(TEC).

(b) The financial Bids will be opened after the opening of the techno-commercial Bids.

(c) The technically and commercially successful bidder whose quoted price of the items (as per Financial Bid)

found lowest will be recommended for selection. Evaluation criteria will also be as stated in Clause 22.



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(d) The Purchaser will arrange the commercially and technically successful bidders in increasing order of

their evaluated prices starting from the lowest for the purpose of ordering against this tender. The Bidder with

the lowest evaluated price (L1) will be considered for 100% of the tendered quantity. If other things being equal

the tendering authority has the discretion to award the entire contract to the L1 bidder having more experience

OR fragment the listed item to more than one bidder.

20. CLARIFICATION OF BIDS.

To assist in the examination, evaluation and comparison of bids, the purchaser may, at its discretion ask the

Bidder for the clarification of its bid. The request for the clarification and the response shall be in writing.

However, no post bid clarification at the Initiative of the Bidder shall be entertained.

21. PRELIMINARY EVALUATION.

21.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have

been properly signed and whether the bids are generally in order.

21.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price

and total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the

total price shall be corrected by the purchaser. If there is a discrepancy between words and figures, the

amount in words shall prevail. If the Bidder does not accept the correction of the errors, his bid shall be

rejected.

21.3 Prior to the detailed evaluation pursuant to clause 22, the Purchaser will determine the substantial

responsiveness of each bid to the Bid Document. For purposes of these clauses, a substantially

responsive bid is one which conforms to all the terms and conditions of the Bid Document without

material deviations. The purchaser's determination of bid's responsiveness shall be based on the contents

of the bid itself without recourse to extrinsic evidence.

21.4 A bid, determined as substantially non-responsive will be rejected by the purchaser and shall not be made

responsive by the Bidder subsequent to the bid opening by correction of the non-conformity.

21.5 The Purchaser may waive any minor Infirmity or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver doesn't prejudice or affect the relative ranking of any

Bidder.

22. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS.

22.1 The Purchaser shall evaluate in detail and compare the bids previously determined to be substantially

responsive pursuant to clause 21.

22.2 The evaluation and comparison of responsive bids shall be done on the basis of Net cost to BSNL on the

prices of the goods offered inclusive of Duties and applicable taxes. Only in the absence of fully matching

specification/better specification/higher specification, the bids, which closely match, shall be considered for

price evaluation.



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22.3 A higher/better specification can be offered by the supplier but evaluation will be based on the minimum

specifications put forward by the Purchaser. BSNL will decide whether the specification offered is better than

the minimum specification stipulated.

23. CONTACTING THE PURCHASER.

23.1 Subject to Clause 20, no Bidder shall try to influence the Purchaser on any matter relating to its bid, from the

time of the bid opening till the time the contract is awarded.

23.2 Any effort by a Bidder to modify his bid or Influence the purchaser in the purchaser's bid evaluation, bid

comparison or contract award decision shall result in the rejection of the bid.

F. AWARD OF CONTRACT.

24. PLACEMENT OF ORDER

A. Advance Purchase order / Letter of Intent.

The Purchaser shall consider placement of orders for commercial supplies only on those eligible Bidders

whose offers have been found technically, commercially and financially acceptable (clause 27).

B. Purchase Order.

Purchase order shall be placed to the successful Bidder after submission of performance security

(Annexure B) and upon executing agreement as per the agreement form (Annexure A)

25. PURCHASER'S RIGHT TO VARY QUANTITIES.

The quantities mentioned in this document are only tentative and BSNL at its discretion will have the liberty to

order 35% more of the quantity mentioned at Section III clause C ( Schedule of Requirements) if it so requires.

26 PURCHASER'S RIGHT TO ORDER SMALL QUANTITIES IN MULTIPLE POs AS PER REQUIREMENT .

The supply order shall be placed to the successful tenderer in single/small/bulk quantities as per the

requirement at any time during the validity period of the tender as shown in clause 13.3. The entire quantity

required as shown in clause Section III clause C ( Schedule of Requirements) and additional requirement as per

clause 25 (if found necessary by the purchaser) may be requisitioned over several purchase orders during the

validity period of the tender.

27. PURCHASER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS.

(a) The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject all

bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby

incurring any liability to the affected Bidder or Bidders on the grounds of purchaser's action.

(b) The General Manager Telecom District, BSNL, ALLEPPEY SSA is not bound to accept the lowest tender.

28. ISSUE OF ADVANCE PURCHASE ORDER/ LETTER OF INTENT



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28.1 The issue of an Advance Purchase Order shall constitute the intention of the Purchaser to enter into contract

with the successful Bidder.

28.2 The Successful Bidder shall within 15 days of issue of the advance purchase order, give his acceptance along

with performance security in conformity with Annexure B provided with the bid document and sign an

agreement vide Agreement form Annexure A. The agreement shall be on Rs.100/- stamp paper at the bidders

own expense

29. SIGNING OF CONTRACT.

29.1 The issue of Purchase order shall constitute the award of contract on the Bidder.

29.2 Upon the successful Bidder’s furnishing of performance security and signing an agreement vide Agreement

Form (Annexure A) pursuant to clause 28, the Purchaser shall discharge the bid security in pursuant to Section

IV clause 12.

30. ANNULMENT OF AWARD.

Failure of the successful Bidder to comply with the requirement of clause 28 shall constitute sufficient ground

for the annulment of the award and the forfeiture of the bid security in which event the Purchaser may

make the award to any other Bidder at the discretion of the purchaser or call for new bids.

31. While all the conditions specified in the Bid Document are critical and are to be complied with, special attention

of Bidder is invited to the following clauses of the Bid Document, non-compliance of any one of which shall

result in outright rejection of the bid.

(i) Clause 15.1 of Section IV: The bids will be recorded/returned unopened if covers are not properly sealed.

(ii) Clauses 12.1, 12.3 & 13.1 of Section IV: The bids will be rejected at opening stage if Bid security is not

submitted as per Clauses 12.1 & 12.3 and bid validity is less than the period prescribed in Clause 13.1

mentioned above and validity period of tender is less than the period prescribed in Clause 13.3.

(iii) Clause 2 & 10 of Section IV: If the eligibility condition as per clause 2 of Section IV is not met and/or

documents prescribed to establish the eligibility as per Clause 10 of section IV are not enclosed, the bids will be

rejected without further evaluation.

(iv) Clause 11.2 ( c ) of Section IV : If clause-by-clause compliance and deviation statements as prescribed are

not given, the bid will be rejected at the stage of primary evaluation. In case of no deviations, a statement to

that effect must be given.

(v) Section VII Technical Bid compliance: Compliance if given using ambiguous words like "Noted”, “Understood",

"Noted & Understood" shall not be accepted as complied. Mere "Complied" will also be not sufficient.

Reference to the enclosed documents showing compliances must be given.

(vi) Section XIII Price Schedule: Prices are not filled in as prescribed in price schedule.

32. Purchaser reserves the right to disqualify the Supplier for a suitable period if habitually failed to supply the

goods/services in time. Further, the Suppliers whose goods/services do not perform satisfactorily in the field in

accordance with the specifications may also be disqualified for a suitable period as decided by the purchaser.

33. Purchaser reserves the right to blacklist a Bidder for a suitable period in case he fails to honour his bid without

sufficient grounds.

34. NEAR RELATIVE WORKING IN BSNL

34.1 At the time of submission of tender documents the tenderer has to submit a declaration as in Section X that



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NO NEAR RELATIVE OF THAT TENDERER is working in BSNL, ALLEPPEY SSA in any capacity. The company

or firm or any other person is not permitted to tender if his near relatives are working in BSNL.

The near relatives for this purpose are defined as:-

(a) Members of a Hindu undivided family.

(b) They are husband and wife.

(c) The one is related to the other in the manner as father, mother, son(s) & Son's wife (daughter In

law), Daughter(s) and daughter's husband (son in law), brother(s) and brother's wife, sister(s) and

sister's husband (brother In law).

34.2 If it comes to the notice, after awarding the contract, that the tenderer is having a relative working in BSNL or

is a benami to any other person, penal action will be taken like cancellation of contract and forfeiture of security

deposit or imposition of any other penalty as deemed fit by the General Manager Telecom District, BSNL,

ALLEPPEY SSA.



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SECTION V

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT

1. APPLICATION.

The general condition shall apply in contracts made by the purchaser for the procurement of goods.

2. STANDARDS.

The goods supplied under this contract shall conform to the standards prescribed in the Schedule of

requirements in section III.

3. PATENT RIGHTS.

The Supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark or

industrial design rights arising from use of the goods or any part thereof in Indian Telecom Network.

4. PERFORMANCE SECURITY .

4.1 The successful Bidder is required to furnish performance security in the form of Bank Guarantee/Demand draft

in favour of the General Manager Telecom District, BSNL, ALLEPPEY SSA, valid for 14 months, for an amount

equal to 5% of the value of Purchase order drawn on a Nationalised / Scheduled Bank in a standard format

(Annexure B) within 15 days from the date of issue of letter of intent / advance purchase order.

4.2 Performance Security will not bear any interest.

4.3 The performance security will be discharged by the purchaser after completion of the Supplier’s performance

obligations including any warranty obligations under the contract.

4.4 Performance Security shall be liable for appropriation / adjustment against any liquidated damages and/or

Penalty within the contract period. If the Supplier fails or neglects to perform any of his obligations under the

tender, it shall be lawful for the General Manager Telecom District, BSNL, ALLEPPEY SSA to forfeit either

whole or any part of the Performance security furnished by the Supplier and terminate the contract.

5. INSPECTION AND TESTS.

A. General.

5.1 The goods/services and accessories on receipt at the Purchaser's premises will be tested during and after

delivery before “take over'" and if any goods/services or part thereof is found defective, the same shall be

replaced free of all cost to the purchaser as laid down in clause 5.4 below.

5.2 If any goods/services or any part thereof, before it is taken over under clause 5.3, is found defective or fails to

fulfill the requirements of the contract, the inspector shall give the Supplier notice setting forth details of such

defects or failure and the Supplier shall make the defective goods/services , rectify or alter the same to make it

comply with the requirements of the contract forthwith and in any case within a period not exceeding 7 days of

the initial report. These replacements shall be made by the Supplier free of all charges at site. Should it fail to

do so within this time, the purchaser reserves the discretion to reject and replace at the cost of the Supplier

the whole or any portion of goods/services as the case may be, which is defective or fails to fulfill the



21

requirements of the contract. The cost of any such replacement made by the purchaser shall be deducted from

the amount payable to the Supplier.

5.3 Performance of the system and adherence to specifications, quoted by the supplier and accepted by BSNL, will

be conducted by the Acceptance Testing wing of BSNL. When the tests called for have been successfully

carried out, the inspector / ultimate consignee will forthwith issue a Taking Over Certificate, The inspector /

ultimate consignee shall not delay the issue of any “Taking Over Certificate" contemplated by this clause on

account of minor defects in the goods/services which do not materially affect the commercial use thereof

provided that the Supplier shall undertake to make good the same immediately for the supply of next lot. The

Taking Over Certificate shall be issued by the ultimate consignee within four weeks of successful completion of

tests.

5.4 Nothing in clause 5 shall in any way release the Supplier from any warranty or other obligations under this

contract.

5.5 The bidder shall demonstrate the functionality of the system and adherence to specifications accepted by the

purchaser at the premises of the purchaser with his own equipment/software tester. The full cost of the

demonstration will be borne by the Bidder.

6. DELIVERY SCHEDULE

6.1 The supply of the material shall commence immediately on placement of purchase order on successful bidder

and be completed within specified period as mentioned in the P.O.

6.2 Delivery of the goods shall be made by the supplier in accordance with the terms specified by the purchaser in

its schedule of requirements and special conditions of contract and the goods shall remain at the risk of the

supplier until delivery has been completed. The delivery of the store shall be to the ultimate consignee as

given in the Purchase Order.

6.3 The supplier will bear the cost of safe delivery to the consignee.

6.4 The delivery will be made by the supplier within 30 days from the date of P.O or as per delivery schedule

specified in the P.O.

7. INCIDENTAL SERVICES

Delivery of the system shall be made at any place within the jurisdiction of BSNL, ALLEPPEY SSA, as

specified in the firm purchase order.

8. WARRANTY

a) The Supplier shall warrant free post-supply comprehensive support during a warranty period

counted from the date of successful Acceptance Testing.

Period of warranty from the date of successful Acceptance Testing is as per the table given below.

PART ITEM WARRANTY

Part1 & Part2 LAPTOP 3 years

b)



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The item supplied / installed shall be guaranteed for the proper functioning for warranty period mentioned in

Clause 8(a) and in case any defect is noticed within this period, the defective/faulty materials shall have to be

replaced by the contractor within 5 working days from the date of written notice/telephonic intimation to this

effect by BSNL or any person authorized on this behalf at no additional cost to BSNL. If any defects be not

rectified within this period, BSNL may proceed to impose penalty as per clause at 5(i) of section VI.

c) The warranty certificate should also specify that all items supplied are new and free from all defects.

Workmanship and manufacture shall be of highest grade and consistent with the established and generally

accepted standards for the type of items ordered and shall perform in full conformity with the specifications.

d) The supplier shall be responsible for any defects that may develop under normal usage arising from

faulty materials, design or workmanship in the items supplied. The supplier shall remedy such defects at his

own cost when called upon to do so by BSNL, ALLEPPEY BA.

e) The bidder shall mention in detail their support infrastructure including address, contact phone no. and fax

no. in Kerala within a radius of 125Km from Alleppey and modalities by which fast response to maintenance

calls and minimum downtime will be ensured.

f) A register of faults during the warranty period should be maintained by the supplier on the premises of

BSNL. Date of booking fault by BSNL, Docket No., date of clearance of the fault, signature and name of the

service Engineer etc. should be entered in the register..

10. PAYMENT TERMS.

After completion of the job, pre-receipted bills in triplicate along with necessary delivery challans and

related documents should be submitted to the Consignee for arranging the payment. All payments (after

statutory deductions like Income Tax etc.) will be made through Electronically by NEFT/RTGS only

(a) No advance payment in any form will be made. LD will be deducted if the items are not supplied within delivery

date specified in the purchase order or within any extension period granted by the General Manager Telecom

District, ALLEPPEY SSA under special circumstances.

(b) The terms & conditions shall be as follows:

95% of the payment for the items ordered shall be made against the delivery of the items at the premises of

BSNL, after acceptance testing of the item by BSNL. The balance 5% shall be released on successful

installation of the item to the satisfaction of BSNL

(c) While claiming this payment the following documents are to be submitted to the paying authority

(i) Invoice

(ii) Delivery Challan

(iii) Clear RR/Goods carrier receipt

(iv) Supplier certificate for dispatch

(v) Excise Gate pass/Excise Invoice with Excise control code or equivalent/Bill of Entry for imported items.

(vi) Inspection certificate of QA

(vii)Consignee receipt in case of dispatch by Road.

(viii) Warranty certificate.

(d) Form C will be issued by the purchaser wherever applicable for interstate transactions with respect to delivery of

goods and claim for Form C. The bidder shall quote the price by taking into consideration this aspect also.

(e) No payment will be made for goods rejected at the site on testing.



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11. PRICES.

11.1 Prices charged by the Supplier for goods delivered and services performed under the contract shall not be

higher than the prices quoted by the Supplier in his Bid except for variation caused by change in taxes/duties as

specified in Clause- 12.2 mentioned below.

11.2 For changes in taxes/ duties during the scheduled delivery period, the unit price shall be regulated as under:

(a) Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties applicable at that

time

(b) In case of reduction of taxes and other statutory duties during the scheduled delivery period, purchaser shall

take the benefit of decrease in these taxes/duties for the supplies made from the date of enactment of revised

duties/taxes

(c) In case of increase in duties/ taxes during the scheduled delivery period, the purchaser shall revise the prices

as per new duties /taxes for the supplies, to be made during the remaining delivery period as per terms and

conditions of the purchase order.

11.3 Any increase in taxes and other statutory duties/ levies, after the expiry of the delivery date shall be to the

suppliers account. However, benefit of any decrease in these taxes/duties shall be passed on to the Purchaser

by the supplier. The total price is to be adjusted (by reducing the basic price) with increased duties and taxes as

per price mentioned in PO.

12. CHANGES IN PURCHASE ORDERS

12.1 The purchaser may, at any time, by a written order given to a supplier, make changes within the general scope

of the contract in any one or more of the following:

(a) Drawings, designs or specifications, where Goods to be furnished under the contract are to be specifically

manufactured for the Purchaser;

(b) The method of transportation or packing;

(c) The place of delivery; or

(d) The services to be provided by the supplier.

12.2 If any such change causes an increase or decrease in the cost of, or the time required for the execution of the

contract an equitable adjustment shall be made in the contract price or delivery schedule, or both, and the

contract shall accordingly be amended. Any proposal by the supplier for adjustment under this clause must be

made within fifteen days from the date of the receipt of the change in order.

13. SUBCONTRACTS

13.1 Sub contracting of the work under this tender shall not be permitted. If it is discovered at any time that

subcontract is awarded, the Security Deposit will be forfeited and the contract will be terminated on grounds of

breach of contract with all attendant after effects.

14. DELAYS IN THE SUPPLIER'S PERFORMANCE.

14.1 Delivery of the Goods and performance of the services shall be made by the Supplier in accordance with

the time schedule specified by the purchaser in its purchase order. In case the supply is not completed



24

in the stipulated delivery period, as indicated in the Purchase Order, purchasers reserves the right to short

close /cancel the purchase order and/or recover liquidated damage charges. The cancellation/short

closing of the order shall be at the risk and responsibility of the Supplier and purchaser reserves the right to

purchase balance unsupplied item at the risk and cost of the defaulting Supplier.

14.2 Delay by the Supplier in the performance of its delivery obligations shall render the Supplier liable to any or

all of the following sanctions. Forfeiture of its performance security, imposition of liquidated damages and/or

termination of the contract for default.

15. LIQUIDATED DAMAGES.

15.1 Should the Supplier fail to deliver the stores or any consignment thereof within the period prescribed for

delivery, the purchaser shall be entitled to recover 0.5% of the value of delayed supply for each week of delay

or part thereof for a period up to 10 weeks and thereafter at the rate of 0.7% of the value of the delayed supply

for each week of delay or part thereof for another 10 weeks of delay. In the case of package supply where

the delayed portion of the supply materially hampers installation and commissioning of the systems L/D

charges shall be levied as above on the total value of the concerned package of the purchase order.

Quantum of liquidated damages assessed and levied by the purchaser shall be final and not challengeable by

the Supplier. If on any occasion the liquidated damages recoverable exceed 12% (twelve percent), it shall

be open to General Manager Telecom District, BSNL, ALLEPPEY SSA to cancel the supply order.

However, the General Manager Telecom District, BSNL, ALLEPPEY SSA reserves the discretion to grant

extension of time limit for completion of the said supply, if it is considered to be in the interest of BSNL,

ALLEPPEY SSA to do so, and in such an event, the liquidated damages are liable to be calculated based

on such revised or extended time schedule. If such extension of revision of time limit is granted only after

any liquidated damages have already become due and realizable, the same shall be recoverable from the

Supplier. In case, the work as required is not completed even after the extended time limit General Manager

Telecom District, BSNL, ALLEPPEY SSA may cancel the supply order. In such cases, the full amount of

performance security shall be forfeited to the Purchaser, BSNL, in addition to realization of whatever

liquidated damages become due.

16. FORCE MAJEURE

16.1 If, at any time, during the continuance of this contract, the performance in whole or in part by either party of any

obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the public

enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes,

lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such

eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party

shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for

damages against other in respect of such non performance or delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such an event come to an end or cease to exist, and the



25

decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and

conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented

or delayed by reasons of any such event for a period exceeding 60 days, either party may, at its option,

terminate the contract.

16.2 Provided, also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over

from the Supplier at a price to be fixed by the purchaser, which shall be final, all unused, undamaged and

acceptable materials, bought out components and stores in course of manufacture which may be in possession

of the Supplier at the time of such termination or such portion thereof as the purchaser may deem fit, except

such materials, bought out components and stores as the Supplier may with the concurrence of the

purchaser elect to retain.

17. TERMINATION FOR DEFAULT

17.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default,

sent to the supplier, terminate this contract in whole or in part

(a) if the supplier fails to deliver any or all of the goods within the time period(s) specified in the contract, or any

extension thereof granted by the purchaser pursuant to clause15.

(b) if the supplier fails to perform any other obligation(s) under the Contract; and

(c) if the supplier, in either of the above circumstances, does not remedy his failure within a period of 15 days (or

such longer period as the purchaser may authorize in writing after receipt of the default notice from the

purchaser.

17.2 In the event the purchaser terminates the contract in whole or in part pursuant to Para 17.1 the purchaser may

procure, upon such terms and in such manner as it deems appropriate, goods similar to those undelivered and

the supplier shall be liable the Purchaser for any excess cost for such similar goods. However the supplier shall

continue the performance of the contract to the extent not terminated.

18. TERMINATION FOR INSOLVENCY

The Purchaser may at any time terminate the Contract by giving written notice to the supplier, without

compensation to the supplier if the supplier becomes bankrupt or otherwise insolvent as declared by the

competent court provided that such termination will not prejudice or affect any right of action or remedy which

has accrued or will accrue thereafter to the purchaser.

19. ARBITRATION

19.1 In the event of any question, dispute or difference arising under this agreement or in connection there-with

(except as to the matters, the decision to which is specifically provided under this agreement ), the same

shall be referred to the sole arbitration of the GENERAL MANAGER TELECOM DISTRICT, BSNL,



26

ALLEPPEY SSA or in case his designation is changed or his office is abolished, then in such cases to the

sole arbitration of the officer for the time being entrusted (whether in addition to his own duties or otherwise)

with the functions GENERAL MANAGER TELECOM DISTRICT, BSNL, ALLEPPEY SSA or by whatever

designation such an officer may be called (hereinafter referred to as the said officer), and if the GENERAL

MANAGER TELECOM DISTRICT, BSNL, ALLEPPEY SSA or the said officer is unable or unwilling to act as

such, then to the sole arbitration of some other person appointed by the GENERAL MANAGER

TELECOM DISTRICT, BSNL, ALLEPPEY SSA or the said officer. The agreement to appoint an arbitrator will

be in accordance with the Arbitration and Conciliation Act 1996. There will be no objection to any such

appointment on the ground that the arbitrator is a Government Servant or that he has to deal with the matter to

which the agreement relates or that in the course of his duties as a Government Servant he has expressed

his views on all or any of the matters in dispute. The award of the arbitrator shall be final and binding on both

the parties to the agreement. In the event of such an arbitrator to whom the matter is originally referred, being

transferred or vacating his office or being unable to act for any reason whatsoever, the GENERAL

MANAGER TELECOM DISTRICT, BSNL, ALLEPPEY SSA or the said officer shall appoint another person to

act as an arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to

proceed from the stage at which it was left out by his predecessors.

19.2 The arbitrator may from time to time with the consent of both the parties enlarge the time frame for making and

publishing the award. Subject to the aforesaid, Arbitration and Conciliation Act, 1996 and the rules made there

under, any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding

under this clause.

19.3 The venue of the arbitration proceeding shall be the office of the GENERAL MANAGER TELECOM DISTRICT,

BSNL, ALLEPPEY SSA, or such other places as the arbitrator may decide.

The following procedures shall be followed

19.4 In case parties are unable to reach a settlement by themselves, the dispute should be submitted for arbitration in

accordance with Contract agreement.

19.5 There should not be a joint submission with the Tenderer to the sole arbitrator

19.6 Each party should submit its own claim severally and may oppose the claim put forward by the other party.

19.7 The onus of establishing his claims will be left to the tenderer.

19.8 Once a claim has been included in the submission by the Tenderer, a reiteration or modification thereof will be

opposed.

19.9 The "points of defence" will be based on actual conditions of the contract.

19.10 Claims in the nature of ex-gratia payments shall not be entertained by the Arbitrator as those are not contracted.

19.11 The question whether these conditions are equitable shall not receive any consideration in the preparation of

"points of defence".



27

19.12 If the tenderer includes such claims in his submission, the fact that they are not contractual will be

prominently placed before the Arbitrator.

19.13 All litigation related to this tender shall be within ALLEPPEY SSA area courts only.

20. SET OFF

Any sum of money due and payable to the supplier (including security deposit refundable to him) under this

contract may be appropriated by the purchaser or the BSNL or any other person(s) contracting through the

BSNL, and set off the same against any claim of the purchaser or BSNL or such other person or person(s) for

payment of a sum of money arising out of this contract or under any other contract made by the supplier with

the Purchaser or BSNL or such other person(s) contracting through the BSNL.

21. COURT JURISDICTION

21.1 Any dispute arising out of the tender/ bid document/ evaluation of bids/ issue of APO shall be subject to the

jurisdiction of the competent court at the place from where the NIT/ tender has been issued.

21.2 Where a contractor has not agreed to arbitration, the dispute/ claims arising out of the Contract/ PO entered with

him shall be subject to the jurisdiction of the competent Court at the place from where Contract/ PO has been

issued. “ This Contact/ PO is subject to the jurisdiction of Court at ALLEPPEY only

22. The bidder should furnish the name of his collaborator (if applicable), brand name, model no. and type of the

products offered in this tender. The technical literatures of the products should also be submitted. No

change in either technology or product shall be permitted after opening of bids.



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SECTION VI

SPECIAL CONDITIONS OF CONTRACT

1. The special conditions of contract shall supplement the ‘Instructions to the Bidders’ as contained in Section

IV & “General (Commercial) Conditions of the Contract” as contained in Section V and wherever there is a

conflict, the provisions herein shall prevail over those in Section IV and Section V.

2 Demand draft for bid security or NSIC certificate for claiming exemption from submission of bid security, as

prescribed in clauses 12.1 & 12.3 of Section IV of the bid shall be submitted along with the bids.

3. The small scale industries registered with National Small Scale Industries Corporation(NSIC) for the tendered

item under single point registration scheme and desirous of claiming concessions available to such units

inclusive of bid security should submit their latest NSIC certificates and documents in respect of their

monetary limit and financial capability duly certified by NSIC.

4. The supply will be accepted only after quality assurance tests are carried out by the AUTHORITIES OF

BSNL as per prescribed schedule and material passing the test successfully and after authenticated excise

gate pass issued by Excise Authorities.

5. PENALTY: Penalty will be imposed to the supplier for the following

(i) Performance Security Deposit will be forfeited for unsatisfactory service. The penalty enforced during the

warranty period mentioned at Section V, clause 8. An amount equal to 5% of the cost of the equipment or the

entire cost of the repair charges, whichever is maximum will be collected as penalty for delay in attending to

the defects/defective parts of the item. The penalty will be adjusted from the Security Deposit till it exceeds

50% of the deposit amount at which the General Manager Telecom District, ALLEPPEY SSA reserves the

right to cancel the contract. In such cases, the full amount of security deposit shall be forfeited by BSNL,

ALLEPPEY SSA .

(ii) The penalty clause is relaxable under the “Force Majeure” conditions

(iii) Risk purchase: For non-performance of the contract in full or part of it, BSNL may cancel the contract and conclude a

fresh contract to complete the incomplete part of the contract through other suppliers at the risk and cost of the

contractor. Losses incurred by third party, if any, due to this will be recovered from the original contractor

(iv) The Purchaser may at its discretion on the occasion of repeated non compliances by the supplier, may issue the

notice of cancellation to the Vendor. If the vendor fails to submit satisfactory explanation, the supplier may be

removed from the approved list of this tender. The security deposit will be forfeited and appropriate legal action can

be taken. .

6. A contractual agreement will be required to be signed/entered into on non-judicial Stamp paper of Rs100/- , at the

suppliers expense, before awarding the final Purchase order. All the terms and conditions mentioned in this tender is

a part of the terms and conditions of the Agreement. The agreement shall be deemed to be enforced from the date of

Agreement for a period of one year. On selection of the successful Bidder herein called the Contractor, an advance

purchase order will be issued to him. After depositing Performance Security Bank Deposit and signing agreement, the



29

final purchase order will be issued.

7. The General Manager Telecom District, BSNL, ALLEPPEY SSA reserves the right of shifting the items to any

location without prior notice after installation. Warranty shall continue at the new location also.

8. Legal copies of software with license should be supplied along with the items.

Sd/-

DE(BSS&TXn)

Telephone Bhavan,

Alappuzha – 688011.



30

SECTION VII

TECHNICAL SPECIFICATIONS COMPLIANCE

PART 1

HIGH END LAPTOP

Model No………………………………………………………………………………

Manufacturer…………………………………………………………………………….

Sl

No

Features Minimum requirement Compliance

(Yes/No)

Deviation

(If any)

1 Processor Intel core i7-2820 QM[2.3 GHz] or

Above




5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate

edition)

6 Display 15.6 Inches or above Screen size with

resolution of Full HD or above

7 Multimedia Audio : Internal mic and Speakers , 720p HD

Integrated Webcam or More

8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless

LAN 802.11 b/g/a, Bluetooth.


10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI

Port.


12 Battery Rechargeable Battery pack with at least 4 Hrs

backup



15 Antivirus

Antivirus (not preinstalled) with CD &

Key per Laptop



31

PART 2

LAPTOP

Model No………………………………………………………………………………

Manufacturer…………………………………………………………………………….

Sl

No

Features Minimum requirement Compliance

(Yes/No)

Deviation

(If any)

1 Processor Intel core i3- 6100U 6th Gen or Above




5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate

edition)

6 Display 15.6 Inches or above Screen size with

resolution of Full HD or above

7 Multimedia Audio : Internal mic and Speakers , 720p HD

Integrated Webcam or More

8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless

LAN 802.11 b/g/a, Bluetooth.


10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI

Port.


12 Battery Rechargeable Battery pack with at least 4 Hrs

backup



15 Antivirus

Antivirus (not preinstalled) with CD &

Key per Laptop



32

SECTION VIII

BID FORM


To

DE(BSS&TXn)

Telephone Bhavan


Dear Sir,

1. Having examined the conditions of contract and specifications including addenda ( If

any)Nos......................the receipt of which is hereby duly acknowledged, we, undersigned, offer to supply

and deliver ............................................……………………………………. in conformity with the said

conditions of contract and specifications for the sum shown in the schedule of prices attached herewith and

made part of this Bid.

2. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and

replacement.

3. We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening or for the

subsequently extended period, if any, agreed to by us. This bid shall remain binding upon us up to the

aforesaid period.

4. We understand that you are not bound to accept the lowest or any bid, you may receive.

5. If our bid is accepted we will provide you security deposit @ 5% of contract value for the due

performance of the contract.

6. If our Bid is accepted, we undertake to complete delivery of all the items in accordance with the

delivery schedule mentioned in section V.

7. Until a formal Purchase Order of Contract is prepared and executed, this Bid together with your written

acceptance thereof in your notification of award shall constitute a binding contract between us

Dated this .............................. day of ........................ 2017

Name and Signature

In the capacity of

Duly authorised to sign the bid for and on behalf of ..............................................

Witness .........................................

Address .........................................

Signature



33

SECTION IX

UNDERTAKING & DECLARATION

For understanding the terms & condition of Tender & Spec of work

a) Certified that:

1. I/We ……………………….. have read, understood and agree with all the terms and conditions,

specifications included in the tender document & offer to execute the work at the rates quoted by us in the

tender form.

2. If I/We fail to enter into the agreement & commence the work in time, the EMD/SD deposited by us

will stand forfeited to the BSNL.

b) The tenderer hereby covenants and declares that:

1. All the information, Documents, Photocopies of the Documents/Certificates enclosed along with the

tender offer are correct.

2. If anything is found false and/or incorrect and/or reveals any suppression of fact at any time, BSNL

reserves the right to debar our tender offer/ cancel the LOA/ Purchase/ work order if issued and forfeit the

EMD/ SD/ Bill amount pending with BSNL. In addition, BSNL, may debar the contractor from

participation in its future tenders.

Date: …………………… Signature of Tenderer

Place: ………………….. Name of tenderer

With date and seal



34

SECTION X

NO -NEAR-RELATIONSHIP CERTIFICATE

“I/We..S/o

Hereby certify that none of my relative(s), as defined in the tender document is/are employed in BSNL ALLEPPEY

SSA as per details given in the tender document.. In case, at any stage, it is found that the information given by me/us

is false/ incorrect, BSNL shall have the absolute right to take any action as deemed fit / without any prior intimation to

me/us.

Signature of the Tenderer

With date and seal



35

SECTION X1 Letter of Authorisation for attending Bid opening

(To be submitted before Tender Opening)

Subject: Authorisation for attending bid opening on ___________________ (date) for the tender of

________________________________________________________.

Following person is/are hereby authorized to attend the bid opening for the tender mentioned above on behalf of

_______________________________ (Bidder) in order of

preference given below.

Order of Preference Name Specimen Signatures

________________________________________________________________

I

2.

Signature of bidder

or

Officer authorised to sign the bid

documents on behalf of the bidder.

Note: 1. A maximum of two representatives will be permitted per bid to attend bid opening. Permission for entry to

the hall where bids are opened may be refused in case authorisation as prescribed above is not received.



36

SECTION XII

TENDERER/ BIDDER’S PROFILE

(to be filled in and submitted by the bidder)

A) Tenderer’s Profile:

1. Name of the Individual/Firm…………………………………………………………

2. Present Correspondence Address

……………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………..

Telephone No.............................................Mobile No. ……………………………………

Email ID …………………………………………………………

3. Address of place of Works/ Manufacture

…………………………………………………………………………………….

……………………………………………………………………………………………….

Telephone No………………………… Mobile No………………………………

4. State the type of firm (Tick correct choice) :

Proprietorship/ Partnership/ Private Ltd/ Public Ltd.

5. Name of the sole proprietor/partners/ Director(s) of Pvt.Ltd.CO.

S.No. NName FFather’s Name DDesignation

1.

2.

3.

4.

5

6. Name of the person authorized to enter in to and execute contract/agreement and the capacity in



37

which he is authorized (in case of partnership/private Limited company):

………………………………………………………………………………………………………

………………………………………………………………………………………………………

7. Permanent Account No……………………………………………..

Sales Tax RegNo/ VAT / Other………………………………………………………

8. Details of the Bidder’s Bank-payments:for effecting e payment

(a) Beneficiary Bank Name:……………………………………………….

(b) Beneficiary Branch Name:……………………………………………

(c) IFSC code of beneficiary Branch:………………………

(d) Beneficiary Account No:………………………………………………

(e) Type of Account ……………………………………………………….

(f) Branch Serial No. (MICRO…………………..No):…………………

(g) Bank Address : …………………………………………………………………….

(h) Bank Tel No. (Including STD code) ………………………………………..

Note: The service charges, if any, levied by the bank will be borne by the bidder

9. Whether the firm has Service center with telephone facility within a radius of 125 Kms from Alleppey

.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,

If so state it’s Address/ Tel No/ Mobile No. of contact……………………………………………………

……………………………………………………………………………………………………

……………………………………………………………………………………………….

Place……………………………..

Date……………………………… Signature of contractor……………

Name of the contractor………………



38

SECTION XIII

FINANCIAL BID

Tender for Supply of LAPTOP for ALLEPPEY SSA as per Tender Notice


1.Name of Bidder :

(In block letters)

2 Postal Address in full( In block letters) :

3.Telephone Number :

4. Rate quoted for supply of item ( in rupees):

Sl. No

Item

Total Qty

Basic Rate/One unit

Applicable Tax

Total Price

1

2

2

High End

Laptop

(As per

spec. in

Section III-

B page 6)

Laptop(As

per spec. in

Section III-

B page 7)

1 2

Total Total…………………………………………………………… Signature of Bidder:



39

SECTION XIV

CHECK LIST


Sl No Check points Compliance

1 Bid security

2 Cost of tender form as specified in Section I of NIT

3 Documents to prove bidders eligibility

4 Compliance to technical specification

5 Authorization letter from OEM for all the items quoted by the

Bidder

6 Proof of ISO Certification in case of firm having certification

7 Brochures/ data sheets with full technical details for the item

quoted

8 Original Tender documents with the bid form duly filled, signed

&sealed in all pages as unconditional acceptance of terms and

conditions of the tender.

9 Self declaration certificate regarding Service Centre as clause

10(xiii) of Section -IV

10 List of prominent firms as per Clause 10(x) of Section-IV

11 Copy of Certificates/documents as per Clause 10 and clause 11 of

section IV

12 Certificate of non participation of near relative (Section-X)

13 Copy of necessary certifications for the items as mentioned

in the respective part of the Tender document/technical

specifications

14 GST Registration details

15 Technical Bid in separate sealed cover

16 Financial Bid in separate sealed cover

17 NSIC documents, if available

18 Letter of authorization for attending bid opening Section-XI

Date:

Name and address



40

Annexure A

AGREEMENT

This agreement made on this ___________ day of (Month) ___________ (Year) ____________

between M/s

___________________________________________________________

________

___________________________________________________________________

___________

herein after called "The Contractor" (which expression shall unless excluded by or repugnant to the

context, included its successor, heir, executors, administrative representative and assignee) of the one

part & General Manager Telecom District, BSNL, ALLEPPEY SSA herein after referred to as the BSNL,

of other part.

Whereas the contractor has offered to enter into contract with the said BSNL for Supply of PC Hardware to

BSNL, ALLEPPEY SSA as per Bid Document Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at

ALP the 05.07.2017 on the terms and conditions herein contained and the rates approved by the BSNL (copy of rates annexed) have been duly accepted and where as the necessary security deposits have been furnished in accordance with the provision in the tender document and whereas no interest will be claimed on the security deposits.

Now these presents witness and it is hereby agreed and declared by and between the parties to these

presents as follows:

The contractor shall, during the period of this contract that is to say from _____________ to

_______________ or from the

date of signing this agreement or the period of highest warranty for a period of ______________years of

the goods to be

supplied

Name of item

Total Price inclusive of all taxes

Total price in words (………………………………)

whichever is earlier or until this contract shall be determined by such notice as in hereinafter mentioned, safely

carryout, works as specified in the Bid Document no. Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at

ALP the 05.07.2017 (Annex to the agreement), when the BSNL or General Manager Telecom District, BSNL, ALLEPPEY SSA or any other persons authorized by General Manager Telecom District, BSNL, ALLEPPEY SSA in that behalf require. It is understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of service.

The NIT (Notice Inviting Tender), Bid Document (Technical and financial), letter of intent, approved rates annexed



41

hereto and such other additional particulars, instructions, work order, purchase order as may be found requisite to be

given during execution of the work shall be deemed and taken to be an integral part of the contract and shall also be

deemed and taken to be included in expression "the Agreement" or "the Contract" wherever herein used.

Signed and Delivered by Signed and Delivered for

The Firm/Individual and on behalf of BSNL, Alleppey

DE (BSS&Transmission)

Telephone Bhavan


In the presence of In the presence of

1. Signature 1. Signature

Name: Name

Address Designation

2. Signature 2. Signature

Name: Name

Address Designation



42

ANNEXURE B

PERFORMANCE SECURITY GUARANTEE BOND

1. In consideration of the General Manager Telecom District, ALLEPPEY, BSNL (hereinafter called ‘BSNL’) having

agreed to exempt ___________________ (hereinafter called ‘the said contractor(s)) from the demand under the

terms and conditions of an agreement/Advance Purchase Order No _________ dated ____________ made

between _______________________ and ____________________________for the supply of

______________________ (hereinafter called “the said agreement ”), of security deposit for the due fulfillment by the

said contractor (s) of the terms and conditions contained in the said Agreement, on production of the bank

guarantee for _____________________________________we, (name of the bank) ( hereinafter refer

to as “the bank”) at the request of ___________________________________ (contractor(s)) do hereby

undertake to pay to the BSNL an amount not exceeding ___________________ against any loss or damage caused to

or suffered or would be caused to or suffered by BSNL by reason of any breach by the said Contractor(s) of any of

the terms or conditions contained in the said Agreement.

2. We (name of the bank) ____________________ do hereby undertake to pay the amounts due and payable under

this guarantee without any demure, merely on a demand from the BSNL by reason of breach by the said contractor(s)’

of any of the terms or conditions contained in the said Agreement or by reason of the contractors(s)’ failure to perform

the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable

by the Bank under this guarantee where the decision of BSNL in these counts shall be final and binding on the bank.

However, our liability under this guarantee shall be restricted to an amount not exceeding ___________.

3. We under take to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the

contractor(s)/supplier(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability

under this present being absolute and equivocal.

The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the

contractor(s)/supplier(s) shall have no claim against us for making such payment.

4. We( name of the bank)_________________________ further agree that the guarantee herein contained shall remain

in full force and effect during the period that would be taken for the performance of the said agreement and that it

shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid

and its claims satisfied or discharged or till ________________________(office/Department) BSNL certifies that the

terms and conditions of the said Agreement have been fully or properly carried out by the said contractor(s) and

accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or

before the expiry of FOURTEEN MONTHS from the date hereof, we shall be discharged from all liabilities under this

guarantee thereafter.

5. We (name of the bank)_________________________ further agree with the BSNL that the BSNL shall have the

fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the



43

terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to

time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the

said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we

shall not be relieved from our liability by reason of any such variation, or extension being granted to the said

Contractor(s) or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to the said

Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this

provision, have effect of so relieving us.

6.This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)/supplier(s).

7.We (name of the bank) ____________________ lastly undertake not to revoke this guarantee during its currency

except with the previous consent of the BSNL in writing.

Dated the ________________ day of _______ for __________________________________

(indicate the name of bank)