Google Docs - ctlt.weebly.comctlt.weebly.com/uploads/3/3/7/5/3375226/googledocs.pdf · Google Docs is a free suite of productivity tools that lets you create different kinds of online

http://ctlt.weebly.com/googledocs.html

Created by Sophia Tan

After completing this module, you will be able to demonstrate the following:

1) Access your Maricopa Gmail with your MEID.

2) Create Google Docs, including Documents, Presentations, and Forms.

3) Upload an existing document to Google Docs.

4) Invite others to collaborate on a Google Doc.

5) Change privacy & publishing settings on Google Docs.

LEARNING OBJECTIVES

Over view

Google Docs is a free suite of productivity tools that lets you create different kinds of online documents, work on them in real time with other people, and store your documents and your other files -- all online, and all for free. (Taken from: http://support.google.com/docs/bin/answer.py?hl=en&answer=49008)

Create Google documents, spreadsheets, other file types, and collections.

Upload (from your computer, if you'd like), manage, and store files and folders.

Share Google Docs, files, and collections with other people.

Search for items by name, type, and visibility setting.

Store your documents online.

View it in other compatible software, like Microsoft Office.

Revert to an earlier version of your document. Every version is archived with name and time stamp.

Chat with other online collaborators in real time.

Create and publish surveys, and automatically receive responses on a spreadsheet.

Change privacy to desired settings.

Google Storage:

Gmail provides 7+ GB (and counting) for Gmail messages.

Docs provides 1 GB for your uploaded files (documents created in Google Docs and con-verted files don't count towards your storage, but do have some size limitations).

Google+ provides unlimited storage for photos uploaded in Google+, which are auto-

matically resized to 2048 pixels. Videos up to 15 minutes in length are also free. (Taken

from: http://support.google.com/mail/bin/answer.py?hl=en&answer=39567)

S H A R E A N D C O L L A B O R A T E 2/23/2011

CTLT PHOENIX COLLEGE

Google Docs

What you need:

PC or Mac

Gmail Account

A Web Browser

Internet Access

Content

Overview of Google Docs 1

Access Google Docs 2

Google Documents 3

Google Presentations 4

Google Forms 5

Share and Collaborate on

Google Docs

7

Convert & Download

Google Docs

8

http://tinyurl.com/ctlt-animoto

http://docs.google.com/support/bin/answer.py?answer=37603



Access Google Docs: Log In to Gmail

PAGE 2

GOOGLE DOCS

1. Go to http://

google.maricopa.edu

and Log In.

2. Click on Documents on your

menu on top.




Google Documents

PAGE 3


4. Or, click the

Upload button to

upload an existing

document.

3. Click Create and

choose a Document

Type.

5. Start writing &

creating your

document.

6. Click Insert —>

Comment to add

comments to a

document.

7. Click Comments—

> Notification

Settings… to change

them.




Share and Col laborate on Google Docs

PAGE 4


8. On every Google

Doc, you will see a

Share button. Use

this Share button to

invite collaborators.

10. Click on

Change… to change

to your desired the

privacy setting.

9. Key in the email

addresses of your

collaborators and click

on Done.

11. When working with others simultaneously on a document,

you can chat with them. Click on the Other View pull-down

menu and select the name of the person you want to chat

with, then type into the chat box and hit the enter key.

12. Key in the email

addresses of your

collaborators and click

on Done.




Conver t and Download Google Docs

PAGE 5

GOOGLE DOCS

13. Select the document you

want to download, then go to

the More pull down menu and

choose Download...

14. You can convert your

document to the desired format,

then Download it to your

computer.




Google Presentat ions

PAGE 6

GOOGLE DOCS

15. Just like

PowerPoint, Google

Presentations allows

you to insert text,

images, drawings and

videos.

16. Google

Presentation allows

you to Publish or

Broadcast it right

away.




Google For ms

PAGE 7


17. Select the question

type.

18. Fill in your

question and click

Done when you finish.

19. To add more

items, click Add item

and choose the item

type.




Google For ms

PAGE 8

GOOGLE DOCS

20. To edit your form again,

click on your form then go to

the Form pull-down menu, and

choose Edit form.

21. Once your form is created,

it is automatically published.

The link to access the online

form is given at the bottom of

your window.

22. Alternatively, you can send

this form via email to others.
