Global Intranet rollout with Office 365

#FutureDecoded @WMReply

Global Intranet rollout

with Office 365


Microsoft PartnerGold – Collaboration and ContentGold – Cloud ProductivityGold – Cloud PlatformGold – Application DevelopmentGold – Application IntegrationGold – Intelligent SystemsSilver – Small and Midmarket Cloud SolutionsSilver – Application Lifecycle Management

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2016

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2016 Awards & Achievements


Hello, we’re Rolls-Royce


Setting the scene:

the Rolls-Royce

story


The Rolls-Royce Story

?

Building a

business case

Building the

Engine Room

solution

The journey

continues

Managing

the change


26%…of our people find it

difficult to find the information they need

(of those who can access the intranet)

200k…pages on our current intranet. Let’s get lean

and help our people help our customers

better.

16 years…that’s how old our

intranet is. Our provider no longer

supports it and it’s at risk.

Identifying the challengeBuilding a business case


50,000 employees

Global solution

Collaborative and modern workplace

Identifying the challengeBuilding a business case


“To build an interactive, world-class solution for sharing, creating and communicating information across

the entire company”

- Warren East, CEO

Building a business case

Identifying the solution


Ability to reach a global,

multi-lingual audience

Enable our employees

to collaborate instantly

with one another

One version of the

truth

Ability to set specific

restricted permissions

based on security

Ability to share and find

information

Identifying the solution:

Office 365

A product that gives

us access to other

business tools


1

3

5 6

4

2


Identify the challenge and key

requirements

Get key sponsors engaged early1

2


Focus on employee experience and the

solution they need

3

Building a business case: Summary




?

Building a

business case

Building the

Engine Room

solution

The journey

continues

Managing

the change


Choosing the right

partner

Employee-led

solution

Form internal

partnerships

Simplification of

content creation

Building the Engine Room solutionBuilding the solution


.

Building the Engine Room Solution

• Mobile-responsive solution

• Introduced the latest cloud-technology to the

business and a hybrid solution

• Devised simple, flat navigational structure

• Community of interest to Community of

practice

• An IT solution focused on user experience

• Crowd-sourced and voted for name of new

platform

• Truly global project

• First IT and comms joint project.

Building the solution


Let’s take a look!Building the solution


Pick the right partner that gets your

company culture, moves at your pace

and can flex to meet your needs

Be realistic about the challenges and

put realistic timescales in place

Agree your must-haves1

2

3

#FutureDecoded @WMReply @RollsRoyce

Building the solution:

Summary

Building the solution



?

Building a

business case

Building the

Engine Room

solution

The journey

continues

Managing

the change


Change Management:

Strategy and Planning

Managing the change


Change Management: TrainingManaging the change


Change Management: CommunicationsManaging the change


Trained

1600Content

StreamliningOver 200kIntranet pages

Yammer:

500+active Engine Room

by over 80% stakeholdersEditors

Change Management: Success for farManaging the change


Build up a good community of champions/

editors – whatever you call them. Without our

1600+ strong team of champions, we wouldn’t

have the level of engagement we do

Make sure your trainer speaks your language –

communication barriers can quash a project

Make lots of time for pre, launch and post-launch

communications

Don’t forget about change management – your partner

should be involved in this too where possible

1

2

3

4

Change Management:

Summary

Managing the change



?

Building a

business case

Building the

Engine Room

solution

The journey

continues

Managing

the change

?


The journey continues ?The journey continues


9 tips for a

successful intranet


“

”

Align with

your business

strategy.

?

1



“

”

A PoC is worth

a thousand

words.

?

2


“

”

Don't get

caught up

replicating what

you had before.

Requirements ?

3



“

”

Think about

deployment

early on,

including any

blockers.

?

4

Planning


Think about

the end user.- Will Read, Sideways 6

“

”

Requirements ?

5



“

”

Executive

sponsorship is

key.

Sponsorship

- Ruth Kirkup, Diageo

?

6


If you build it

they won’t

come.

“

”

Adoption ?

7



Invest in

training.

”“

?

8

Adoption


“”

Content is

King.

Launch ?

9



Any questions?


Thank You

Contact

Richard Acreman

[email protected]

Contact

Will Day

[email protected]

Documents

Global Intranet rollout with Office 365