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Giving Presentations
Giving PresentationsPresenter: Caroline Forsyth
Student Learning Development
W: https://student-learning.tcd.ie/
Aims of workshop
• To understand importance of good communication skills
• To learn the essentials for giving good presentations
• To be aware of factors effecting online presentations
Poll - Are you doing a:
1. PhD
2. Doctorate
3. PG diploma
4. PG Certificate
5. Masters
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Introduce yourself
Tell us your name, discipline and something that makes you smile – family, pets, achievements, holidays, home, hobbies – whatever makes you smile
IntroductionE.g. Caroline. D.Ed, my dogs
“Presentation is the ‘Killer Skill’ we take into the real world. It’s almost an unfair advantage.”
Ethan Rasiel & Paul N. Friga, ‘The McKinsey Mind’
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Why develop good presentation & communication skills?
Think broadly – not just for college!
Poll – Have you done presentations before?
What do you like about giving presentations?
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What are your concerns about giving presentations?
Harnessing the power of stress!
Prof Ian Robertson – Neuroscientist - https://ianrobertson.org/
You might find this article particularly relevant!
https://ianrobertson.org/stress-can-make-stronger-according-science/
Or this webinar on harnessing stress
https://www.youtube.com/watch?v=bbLiABc04Mc
1. Plan2. Prepare
3. Practice
4. Present
Steps in Giving Presentation
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1. Planning
• Who is your audience?
• Why are they there?
• What is your goal?
• How long will it be?
• Where will it take place?
Questions?
Business Card Test
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Key message
Intro
Main points
Conclusions
Summary and wrap
up
Key message is central
3 things
If your audience could remember only three things about your presentation, what would you want it to be?
(1)_____________
(2)_____________
(3)_____________
Start with your Outline
• No Powerpoint
• Pencil & Paper/computer
• Order your thoughts
• Key points
• What you leave out?
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Structure
Have a sound, clear, logical structure
Introduction
Main theme
Summary/Conclusions
Structure
Get Attention
Background
Purpose
Content
Key message
Create interest
“We need to open gaps before we close them. Our tendency is to tell people the facts. First, though, they must realize that they need these facts.”
Dan & Chip Heath, Make it Stick
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Grab attention
How many mobile phones/laptops/other electronic gadgets have you replaced in
the last 5 years?
43 million tons of electronic waste in 2016
Weight = to 4,500 Eiffel Towers
United Nations University study - https://unu.edu/
Steve Jobs Examples
• Transitions –http://www.youtube.com/watch?v=fXyWeF3v0P4
2. Preparation
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Speaker’s 3 friends
1. Personal Notes – keep you on track
2. Visuals – aids for your presentation
3. Handouts – for additional information
Steve Jobs Examples
• Visuals
• http://www.youtube.com/watch?v=YKVYscOLI54
Slides - Some things to avoid….
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• The evils of Powerpoint are familiar to everyone, they include: – Too much text– Too small to read and is really only serving as a crutch for the presenter– Clip Art and Slide templates that have been seen a million times– Spinning, wooshing, dazzlings animations
Part of the problem with having so much text onscreen is that it puts of people. If the idea of your presentation is to read from the slides then we are you there? Besides people can read quicker than you can talk so they’ll have finished reading your slide and be waiting for the next one, or even worse working on a masterpience doodle.
Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not your presentation. Ideally, you should be able to deliver an equally interesting presentation should the projector/computer/room/audience break.
Avoid too many bullets as well – it makes the information dull for the audience.
A few guidelines
“ten slides, for twenty minute presentation with font no smaller than thirty points.”
Guy Kawaskihttps://guykawasaki.com/the_102030_rule/
10/ 20/ 30 rule
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Information
1. Most important information Jumps Out
2. Drip feed
3. Never use sentences
Colour
Use colour well
High quality images
Use images to support your point
Use a consistent theme
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Graphs/figures
• Appropriate type
• Easy to follow – x/y
axis clearly labelled
• Use colour/symbols effectively for lines/bars
• Appropriate legends, titles and captions
Attending College“Overall, our findings provide a combined retention rate of 92.40 % for students who attended TCD. This is very close to the previous year’s rate of 92.45%. It should be noted that these results should be interpreted on a tentative basis as it is clear that a number of other outside factors impact on a student’s ability to sustain and progress in their chosen area of study at third level.”
15,000 students come to Trinity every year There are 3 Faculties Morgan 2001 A study of non-completion in undergraduate
University courses The average non-completion rate across Irish Universities is
16.8% Improve all students chances of achieving their maximum
potential Connect with students – building relationships, departmental
receptions 51% of college students leave college because of lack of effective
supports
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3. Practice
Steve Jobs Examples
• Rehearse-http://www.youtube.com/watch?v=3x0Od7EFppw
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Practice
Practice makes much better
Don’t skip this part – essential for a good performance
Presenting Fitness
Practice • Timing
•Answering questions (make some up!)
• Technology
It’s not about you
Focus on your goal
• what you are going to say
Audience
• Make them comfortable
• Interesting
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• Be over-prepared• Rehearse and practice• Know your subject• Use relaxation techniques• Be positive +++• Avoid stressors
Becoming Confident
4. Presenting
Watch and commenthttp://www.youtube.com/watch?v=m0WLGqUaM88
What’s good/not good?
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Watch and commenthttp://www.youtube.com/watch?v=gQe5xW0_288
What’s good/not good?
Think of 3 dos and don’ts of presentations for:
Do Do Do
Content
Slide design
Delivery
Don’t Don’t Don’t
Content
Slide design
Delivery
Online Presentations -What to Consider?
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Online Presentations - Consider:
• Use of technology – familiarise yourself with it – e.g. how to log on, navigate, use a pointer
• Mute - Mic, speakers, webcam till needed• Connectivity – is it an issue, what can you do if so• Environment – what can you control – noise,
background, interruptions• Time differences for different parts of the world • Notes available to refer to beside you• Take your time – don’t rush the presentation• Other -
The most powerful presentation aid is you!
• words
• voice
Make a strong start
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Show your passion
Stand
Smile (if appropriate!)
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Dealing with Questions
Preparing for Questions
1. What questions might you be asked
2. Are there questions you don’t want to be asked
3. If so, why not – are there weaknesses in your presentation/knowledge
4. How can you prepare for them
Questions on the day
1. Questions you are confident answering
2. Difficult questions – you should be able to answer but can’t
3. Irrelevant questions – not related to your research
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Dealing with Questions
TRACT technique
1. Thank the questioner
2. Repeat the question
3. Answer the question
4. Check with the questioner if they are satisfied
5. Thank them again
Feedback
Handling Criticism
• Consider criticism objectively – Do you agree with it
• Don’t see it as failure – it can help you improve
• Give a clear and honest response if asked
1. Plan
2. Prepare
3. Practice
4. Present
Summary
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Poll – I found this workshop helpful
1. Strongly agree
2. Agree
3. Neither agree not disagree
4. Disagree
5. Strongly disagree
Student Learning Development
Student Learning Development
W:https://student-learning.tcd.ie/
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