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Geospatial Technologies Governance
Jim KnudsonDirector, Geospatial Technologies
Should be online in April 2004
GT Governance Discussion
• What are Geospatial Technologies?
• GT Guiding Principles
• Agency GIS Users
• Other state models
• GT Governance Model
• GT Initiatives
• Needs and Responses
What are Geospatial Technologies?• Geographic Information Systems (GIS) – ability to
manipulate geographic/spatial data using desktop and web-based intelligent mapping tools. GIS provides a visual interface to database records. Because the map is intelligent, the user can interact with the map to determine attributes, or select a database record and view it on a map. GIS includes many spatial analysis tools.
• Global Positioning Systems (GPS) – locating device based on orbiting satellites and triangulation
• Spatial Database Technologies – ability to store spatial/coordinate information natively in the database
• Automatic Vehicle Locator – tracking of GPS-enabled vehicles on a map in real-time (e.g. State Police vehicles)
Why Geospatial Technologies?
• A picture is worth a thousand words!• Humans are visually oriented.• GIS is a data integrator, allowing different and disparate
databases to be overlaid using geographic location as the integrating mechanism.
• GIS is ‘layered’, allowing the user to view different layers to determine spatial relationships that exists. Detail can be turned on as the user ‘zooms in’ and is turned off as the user ‘zooms out’.
• Maps are completely interactive – select a feature, view attributes, track real-time events, model potential events (e.g. chemical plumes), create reports with selected features, etc.
What is GIS?
• A visualization and analysis tool– Intelligent mapping – map graphics and
database interaction– Multiple layers of information– Ability to communicate information through
maps– Change detection – what happens over time– “All issues have a geography” (Ex-Gov. Jim Geringer, Wyoming)
What is GIS?
• An information integration tool– Data from different programs can be
integrated using physical location– Features are distinct map layers– Imagery provides contextual information– Integration of data from multiple business
systems or integration with business systems
What is GIS?
• An agency information sharing tool:– Intranet tool to serve data internally to
individual agency and other executive agencies
• Agency information can be shared with all Commonwealth agencies
– e-Government tool to serve the citizens via the Internet
• Information can be shared with external parties• Map provides intuitive communication medium
GT Guiding Principles
• Create data once, use it a bunch• Reduce overlap and duplication of efforts• Support the Governor’s initiatives• Provide Homeland Security support• Create and communicate standards initiatives• Provide leadership, coordination, and governance• Maintain current knowledge of agency operations and business• Participate in enterprise projects and make them successful• Develop an enterprise strategic plan• Identify, prioritize, and build enterprise assets and resources (e.g.
imagery, geocoding solution)• Promote strategic sourcing and enterprise licensing for commercial
data and software• Seek sustainable funding sources and achieve sustainability of
operations• Manage contracts actively and effectively• Communication is critical to the mission
Agency GIS Users
• Administration• Aging• Agriculture• DCED• DCNR• DEP• DMVA• DPW• Education
• Fish and Boat• Game Commission• Health• Insurance• Labor and Industry• PEMA• PENNDOT• PHMC• PSP
Surrounding State GT Models
• Maryland
• Ohio
• Delaware
• New Jersey
• New York
• West Virginia
Maryland
• Merged MLOGIC and MSGIC for GIS coordination
• I-Plan complete• FEMA grant applicant• EMA and GIS not coordinated
Ohio
• Jointly funded data acquisition with counties
• OGEMS - data and applications created by multi-agency task force
• Statewide planning /local authority
Delaware
• National Map pilot• USGS field office located there• 1 foot statewide imagery• Geospatial “barn-raising”
New Jersey
• 12 person GIS staff at OIT level• NJMAPP
– shared applications– standards
• Statewide 1:2400 Orthophotography by 2003, 2nd round
– incentives/seed money– Internet data share– county/county and
county/municipality coordination
New York
• Statewide Ortho project accelerated to 3 years from 4 years
• Spring’04 delivery of roads,addresses,images (a la PAMAP)
• 100 HS layers complete• GIS Responders list• Mobile GIS built and GIS
simulations run• High visibility• 35 GIS people in OFT
West Virginia
• $15 Million statewide Ortho program begun 2002
• Developing Internet based EMS
• Addressing Board coordinating counties
The Case for GT Governance in Pennsylvania
• 67 Counties, 2500+ municipalities, no cooperation• $5M+/year spent by agencies on contractors• 1 Staff• No GIS data standards• 18 agencies using GIS• No coordination• Overlapping efforts at state and local level and in
multiple state agencies• No formal data stewardship• No current statewide imagery asset• 4 current Homeland Security/Incident Response systems
now, one on the drawing board, all need GIS, all have different GIS solutions today
The Case for GT Governance in Pennsylvania
• 5 new agencies interested now, others learning• Lots of legislative interest – House IT Advisory Council is
working on a resolution in support of GIS and PAMAP• Trying to achieve sustainable funding for PAMAP
program to establish program office at DCNR Topo/Geo, collect statewide imagery every 3 years, share county data
• Federal initiatives for Geospatial legislation• Many funding streams available from multiple federal
partners and programs
GT Governance Model
Geospatial Steering Committee (GSC)(CIOs, CTOs, or Agency GIS Coordinators,and External Organization Representatives)
Chair: Jim KnudsonVice Chair: GTC Chair
Geospatial Advisory Committee (GAC)(Executives, Policy, or Designee)
Chair: Art StephensVice Chair: Jim Knudson
Governor’s Office of AdministrationOffice for Information TechnologyBureau of Geospatial Technologies
Jim Knudson
CCAP(Counties Organization)
President - Erick CoolidgeIT - Rita Reynolds
PaMAGIC(PA Interested Parties)
AcademiaConsultants
Federal Govt.Local Govt.State Govt.SurveyorsVendors
Geospatial TechnologiesCouncil (GTC)
(Agencies)
Chair - By Election(Nancy Richwine)
Vice Chair - By Election(Ebby Abraham)
OIT/Geospatial Technologies Governance Model Draft
Policy, Strategy
Strategic Direction and Prioritization
Outreach andConsulting
Requests
Requests
Requests
Strategic InitiativesPolicy Decisions
Goals and ObjectivesHighest Priorities
BimonthlyMeetings
MonthlyMeetings
MonthlyMeetings
Identification of DeliverablesGoal and Objective Prioritization
Tactical PlanningImplementation Goals
Implementation SchedulesReview of DeliverablesEnterprise LicensingHomeland Security
GIS Data ClearinghouseAgency Data Sharing
GIS Data ClearinghouseData Standards
Mapping StandardsTraining Needs/ProgramReusable Components
Enterprise Assets
Research
Research
CommonwealthAgencies
Standards,Consulting,
Coordination,Outreach
HS GIS TaskForce
Standards,Priorities
GT 2004 Initiatives
Standards
Data Definitions - PGDSS, HSIPGIS Data Standards for PAGIS Enterprise Architecture
Governor’s Office of AdministrationOffice for Information TechnologyBureau of Geospatial Technologies
Jim Knudson
Economic Development andInteragency Landuse /
Sustainable DevelopmentInitiatives
Participation in Sustainable DevelopmentMonthly Meetings
Participation in Economic DevelopmentMapping Initiative
Communications
OIT/GIS WebsiteQuarterly Newsletters (2004)
Agency MeetingsCCAP Meetings
PaMAGIC MeetingsGTC Meetings
Regional Group MeetingsCounty Meetings
City Meetings
Enterprise GIS Resources
New 3m Statwide DEMUSDA 2004 1m CIR Statewide Flight
Imagery PartnershipPAMAP Imagery
Citrix Server Farm for Desktop GISLicense Pool
Intranet/Internet Geocoding ServerIntranet GIS Resources
(Web Server, Mapping Server, Database)GIS Training
Homeland Security/IncidentResponse/Public Safety
Homeland Security GIS Task ForceCritical Infrastructure Needs Identification
HS GIS Agency LettersHS GIS Agency Data Stewardship
PEMA Yearly GIS Data Layer UpdateIncident Response GISPSP IIMS Involvement
Regional Joint Terrorism Task ForcesGIS Strategy and Vision
Grants
IAGT Grants (Imagery, Workshop)Homeland Security Grants
Grant Response GIS Standards for NewRequired Deliverables
Enterprise Licensing
Commercial Data Licensing (GDT?)ESRI GIS Software
Address Geocoding SolutionRouting Solution
Geospatial Technologies CoordinationAgency GIS Meetings
Contract ReviewMulti-Agency Project Participation
GTC LeadershipFederal Agency Coordination
Legislative CoordinationNeighboring States Coordination
Coordination with PaMAGICCoordination with CCAP
Local Government Coordination/CollaborationGIS Governance
GIS Job ClassificationsEnterprise Geospatial Strategic Plan
OIT/Bureau of Geospatial Technologies Initiatives
GT Needs and Responses• Issue: GT Coordination, leadership, and communications
– OA/OIT needs a global view of Commonwealth GT activities– Need to build cooperation across state agencies– Need to create state/county data sharing relationships– Need for a strategic plan for the entended enterprise
• Coordination, leadership, and communications Initiatives – Regular meetings with agencies– Governance/coordination includes executives, IT, and user communities– Coordination, communications, and participation with local government groups
such as CCAP, PLCM, PSATS, PSAB– Legislative meetings to discuss GIS– Changes in governance to engage agencies at different levels – executives, IT,
users– Coordination with PaMAGIC– Coordination with federal partners– Coordination with vendor, consultant, and contractor community– Creation of a GT strategic plan to define the roadmap– Creation of a GT website for information access– Plans for a quarterly electronic newsletter
GT Needs and Responses
• Issue: Standards– State needs data standards to allow vertical data sharing between locals
and the state in support of PAMAP (also state to feds)– Data on PASDA Clearinghouse is in Shapefile format, but not
standardized. Every data set requires a different workflow once downloaded in order to put it into the user’s required format
– State grants to local partners should have a project data standard so that project data can be provided back to the state in GIS format
• Standards Initiatives – Creation of Pennsylvania Geospatial Data Sharing Standard (PGDSS)
to facilitate data sharing between counties and the state as part of the PAMAP program
– Standardization of GIS Data Shapefile map projections and datum for all datasets on the PA Spatial Data Access (PASDA) website so that only have one (known) workflow for all data sets downloaded to integrate into user’s system
– Definition of state grant program GIS data standards for funded projects so we can build a grant information system and visualize where we have spent state funds on local projects
GT Needs and Responses• Issue: Homeland Security/Incident Response System GIS
– Need to have a consistent GIS for all HS/Incident Response systems in order to establish a common operating picture
– Need to work on creating Critical Infrastructure GIS data layers– Need to define real-time GIS information needs and address enterprise-wide
• HS/ER System GIS Initiatives – Established a Homeland Security GIS Task Force
• Multiple state agencies and one county GIS/Emergency Management participant• Maintaining the GIS Critical Infrastructure master spreadsheet• Will operate as a think tank to provide input to programs
– Design a new GIS data architecture for all agencies to use• Quit building complete copies of all data inside each agency• Build a GIS distributed data server infrastructure where data is stored once and
accessed by all agencies (at CTC, redundant servers)• Agency servers only need to contain agency-specific data
– Critical Infrastructure Data Creation• Assigning agency data stewardship• Trying to get PAMAP data sharing program with counties going• Examining external options to help solve the data creation/maintenance problems
– Real-Time GIS Data• Exploring Weather data – looking at a solution for NWS and GIS real-time weather plus
web-browser access to weather imager and forecasts for entire commonwealth, including county EMAs
GT Needs and Responses
• Issue: Enterprise Licensing– Each agency licenses software and data separately– Should we consolidate licensing, taking current agency funding
into OIT and augmenting with additional $$$?
• Enterprise Licensing Initiatives– Commercial Data (primarily GDT)
• 9 agencies license third party commercial data for mapping and address geocoding at an annual cost of $300K per year.
• Need to decide on data solution – GDT, TeleAtlas, NavTech
– ESRI Software • 18 agencies are currently paying $500K/year in new licenses and
maintenance.
GT Needs and Responses• Issue: Build Enterprise GIS Assets to solve common problems
– Every agency using GIS and many that aren’t using GIS have an address geocoding and address standardization/validation problem
– Many GIS agencies have duplicated sets of boundaries – zipcodes, counties, etc– There is a need for statewide imagery and a higher accuracy DEM– Some agencies cannot afford GIS Hardware and Software
• Enterprise GIS Assets Initiatives – Create a Geocoding/Geolocating Server for the Commonwealth –
• This application and database would provide a one-stop shop for address geocoding and address validation/standardization using XML, available to desktop apps, intranet, and Internet applications. Would provide standardized address, quality code, lat/long
• Would provide feature searches for finding locations on a map that are not application/agency specific - boundaries (county, municipal, zipcode, congressional, school districts, etc.), name lookup, etc., return as a point or bounding box
– CTC/ESF Server Farm Enterprise GIS Assets• Citrix deployment of ESRI desktop software – pilot project• Enterprise intranet GIS mapping server environment for hosted applications. Will
purchase ArcSDE and ArcIMS for intranet mapping applications and will use the Oracle servers and licenses already at CTC/ESF for the database. Agencies will sign hosting agreement to use resources.
• Build data server architecture to store data once that all agencies can use (e.g. Imagery server, basemap server, homeland security server, etc.)
– Digital Imagery for PA –• Statewide USDA 1m CIR (DCNR paying)• PAMAP - $4.5M/year for first 3 years to complete entire state
GT Needs and Responses• Issue: Sustainable Funding
– Funding for agencies, for counties, and for enterprise inititiatives is uncertain and we usually end up with shortfalls
– There are many enterprise opportunities for improvements, but they require sustainable funding
– Agency dollars could be pooled under OIT/GT office to get volume discounts
• Sustainable Funding Initiatives – OIT has made GIS a priority by establishing the GT office and
including GIS as part of the strategic planning, agency profiles, and Communities of Practice Legislature is looking at sustainable funding for PAMAP
– There are some opportunities for DHS funding– There are some other smaller grants or partnership opportunities
working with independent organizations, foundations, and the feds
– GT will keep beating the bushes looking for funding opportunities
Agency Roles for GT Governance• Executive sponsorship within each agency, so that
executive staff understand what the capabilities are, why GT is important, to establish the GT Governance structure, and that we need action now
• Identify opportunities for increased effectiveness in resource utilization – staff, IT resources, training needs
• Identify the key issues that each agency is facing regarding GT
• Designate resources to serve on the Steering Committee• Attend the monthly GTC (user) meetings• Funding for enterprise approaches (PAMAP,
consolidated licenses, etc.)• Work to developed a coordinated GIS effort within each
agency
Questions?
