General Information · 2016-01-06 · c/o WMA B.P, 63,01212 Ferney-Voltaire CDEX –FRANCE Tel. +33 (450) 04 47 59 Fax. +33 (450) 40 59 37 1 General Information Name of the student:

c/o WMA B.P, 63,01212 Ferney-Voltaire CDEX –FRANCE Tel. +33 (450) 04 47 59 Fax. +33 (450) 40 59 37 www.ifmsa.org

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General Information

Name of the student: Level of medical studies: University of origin: NMO / Country of origin:

Hosting NMO / Country: Hosting LC / University: Exchange period: From ___/___/______ to ___/___/______

Hosting LORE (name, e-mail, phone number):

Name:

E-mail:

Phone: Contact Person (name, e-mail, phone number):

Name:

E-mail:

Phone:


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Table of Contents

I. Table of Contents…………………………………………………………………………..2

II. Introduction to the IFMSA Research Exchange Program……………..…….…….3

III. Letter to the tutor….…………………………………………………...……….…..……4

IV. Letter to the student………………………………………………………………….….5

V. Project Description…………….………………………………………………………….6

VI. Student’s Expectations …………………………………………………………………8

VII. Regular Assessment………………………………………………………………….…9

1. First two weeks of exchange

2. Mid-Elective Appraisal

3. Last two weeks of exchange

4. End of Elective Appraisal

VIII. General Evaluation of the student’s Performances…………………………….15

IX. Students’ Feedback …………………………………………….………………….....17


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Introduction to the IFMSA Research Exchange Program

The International Federation of Medical Students’ Associations (IFMSA) is the world’s oldest and larg-

est independent organization representing associations of medical students internationally. It currently

maintains 116 National Member Organizations from more than 100 countries across six continents with

over 1.5 million students represented worldwide. IFMSA is recognized as a non-governmental organization

within the United Nations’ system and the World Health Organization and as well, it works with the World

Medical Association.

IFMSA unites medical students worldwide to lead initiatives that impact positively the communities we

serve. IFMSA represents the opinions and ideas of future health professional in the fields of global health,

and works in collaboration with external partners. IFMSA builds capacity through training, project and ex-

change opportunities, while embracing cultural diversity so as to shape a sustainable and healthy future.

The Standing Committee on Research Exchange (SCORE) is one of the six Standing Committees of

the International Federation of Medical Students Association (IFMSA), founded in 1991. SCORE mission

is:

“to offer future physicians an opportunity to experience research and diversity in countries all over the

world. This is achieved by providing a network of locally and internationally active students that globally

facilitate access to research exchange projects. Through our programming and opportunities, we aim to

develop both culturally sensitive students and skilled researchers intent on shaping the world of science in

the upcoming future”.

The IFMSA Research Exchange program is design to deepen medical student knowledge in the various

fields of medical and clinical research. The possibility of partaking in research abroad is intended to broad-

en medical students’ body of knowledge, and introduce them to different approaches in clinical investiga-

tion, medical education, healthcare and ethical research standards. The maintenance of affordable ex-

change tuition insures that students from across the world can participate without incurring a financial bur-

den.

Finally, SCORE continually strives to facilitate collaboration and partnerships between different medical

universities, research institutions and allied health students. In accord with the IFMSA Constitution and

Bylaws, SCORE will under no circumstances discriminate on the bases of nationality, religion, race, sex

and social or political affiliation.

Presently, SCORE offers more than 2800 research projects in more than 65 countries, providing more

than 2500 medical students worldwide the opportunity to participate in the IFMSA Research Exchange

program.


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Letter to the Tutor

Dear _______________________________,

First of all, we would like to thank you for considering collaborating with the International Federation of

Medical Students’ Associations (IFMSA), represented by

_________________________________________________________________(NMO name), to provide

medical students from across the world with this unmatched opportunity to expand and strengthen their

research-based skills in medicine and deepen their knowledge on specific medical topics.

In order to ensure the Academic Quality of this IFMSA Research Exchange Program and to make sure

that the student is actively involved in his assigned research project under your supervision, this Logbook

is created to help evaluate the student’s overall performances, as well as regular learning progress

throughout his/her exchange period, based on the projects’ requirements as well as your recommenda-

tions.

Therefore, we kindly ask you to:

- Meet with the student at the beginning on the first day of the exchange period, to discuss and set

the requirements and goals of the research project and his/her expected involvement in it;

- Supervise the student throughout his/her working days and guide him fill in the daily “Regular As-

sessment” section, while providing him with your signature as a proof of his attendance;

- Meet with the student both at the middle and at the end of the exchange period (every 2 weeks),

to assess and fill in the “Elective Appraisal” section and giving feedback to the student;

- Evaluate the overall performance of the student’s performances at the end of the exchange period

while filling in the “General Evaluation” section and giving feed back to the student;

- Signing the Logbook, as well as the Exchange Certificate, attesting that the student has met the

needed Academic expectations in this research exchange.

Once again, we would like to thank you for your time and interest in our organization; your collaboration is

crucial for our program functioning as without your kind efforts, this exchange would not be possible.

If you would like to have any further information, please feel free to contact the Local Officer on Research

Exchange (LORE).

Best regards,


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Letter to the Student

Dear Exchange Student, Welcome to the IFMSA Research Exchange program and congratulations for taking part in the world’s

largest medical student-run exchange program.

Thanks to the work done by your colleagues, who have put in their time and effort to help you have a

memorable exchange opportunity, you will not only experience great hospitality and meet new friends from

around the world, but also discover a new healthcare system and get exposed to its ongoing research ac-

tivities. Thus, we would like to draw your attention to the academic aspect of this exchange, via the follow-

ing document and urge you to use it accordingly.

This Logbook is created to ensure the Academic Quality of the IFMSA Research Exchange Program,

both for you to have the best educational experience possible, under the supervision of your Tutor, and for

us to have a closer look at the efficiency of our program. Indeed, this Logbook will help evaluate your over-

all performance, as well as regular learning progress throughout the exchange period based on your as-

signed project’s requirements, as well as your own expectations.

Therefore, we kindly ask you to:

- Meet your supervising tutor on your first day, to discuss the requirements and goals of the re-

search project you’ve been assigned to, and fill in the “Project Description” section accordingly;

- Fill in the “Student’s Expectations” section on your first day after meeting with your supervisor;

- Fill in the daily “Regular Assessment” section and get the signature of your supervisor as proof

of your attendance during working days;

- Arrange a meeting with your supervising tutor both in the middle and the end of your exchange to

assess and fill in the “Elective Appraisal” section;

- Ask your supervisor to fill in the “General Evaluation” section at the end of your exchange,

- Fill in the “Student’s Feedbacks” section, as well as in the electronic Evaluation Form (e-EF)

available on the IFMSA database, at the end of your exchange.

In order to get your Exchange Certificate, please note that you will need to actively attend 80% of your

assigned project’s required work hours and present your filled in/tutor signed Logbook to your hosting

Local Officer on Research Exchange (LORE) at the end of your Research Exchange.

We hope that this Research Exchange will benefit you in the best way possible and that this Logbook will

help you reach the academic expectations you and your supervisor have set at the beginning of your ex-

change period.

If you have any questions, please contact your Local Officer on Research Exchange (LORE).

Enjoy your exchange!


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Project Description

This section is to be filled in during the meeting with the supervising Tutor on the first day of the exchange,

while referring to the related Project Form that would be provided by the hosting LORE.

The aim of this section is to set a common ground between the student and his Tutor about the research

project’s requirements and goals that should be referred to during the exchange.

Name of the Research Project:

_____________________________________________________________________________________

____________________________________________________________________________________

Name of the Department/Institute:

_____________________________________________________________________________________

____________________________________________________________________________________

Supervising Tutor (Name, E-mail, Phone):

_____________________________________________________________________________________

_____________________________________________________________________________________

Specific goal of the Research Project:

Specific used techniques and methods (that the student will practice or observe):

Will there be any theoretical teaching provided (preliminary readings, lectures, courses,

etc.)?

If so, please specify: _______________________________________________________________


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Requirements of the student’s involvement in the research project:

o Approximate daily working hours (In order to provide a program with a high aca-

demic quality, 5 hours at least should be stat-

ed):______________________________________

o What does the student need to bring with him/her, e.g. a white coat, stethoscope (for

clinical projects), books and other literature?

o What is the exact role of the student in the research project?

o Will there be any legal limitations in the student’s involvement in the research pro-

ject?

If so, please specify: ___________________________________________________________________

What should be the outcome of the student’s participation (presentation, paper, poster, etc.)?

What are the practical skills and knowledge the student will acquire during this exchange?

Special remarks (Any point you would like to stress can be mentioned here):


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Student’s Expectations

This section is to be filled in by the student, after the meeting with his/her supervising Tutor on the first day

of the exchange, in order to set his/her expectations regarding the Academic side of this exchange.

Is this your first research experience? If no, briefly describe your previous experience(s)?

_____________________________________________________________________________________

Did you study the topic of your assigned research project before in class?

_____________________________________________________________________________________

Did you do any preliminary readings/research about it?

_____________________________________________________________________________________

What is your general opinion about Medical Research?

_____________________________________________________________________________________

_____________________________________________________________________________________

Could you briefly describe the influence of research in the medical domain in your country?

_____________________________________________________________________________________

_____________________________________________________________________________________

What are your expectations about your involvement in this research project?

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

What do you expect from your supervising tutor?

_____________________________________________________________________________________

_____________________________________________________________________________________

What do you think you will gain after taking part in this research project?

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Do you consider working in the field of Medical Research in your future career?

_____________________________________________________________________________________

_____________________________________________________________________________________


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Regular Assessment

First two weeks of exchange

This section is to be daily filled in by the student, during the first 2 weeks of his/her exchange, in order to

note the progress of his/her involvement in the research project, as well as the respective frequency of

attendance.

Date Tasks and Techniques Learning Experience Special remarks Working Hours

Tutor Initial/ Signature


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Mid-Elective Appraisal

This section is to be filled in during a meeting between the student and his/her Supervising Tutor at the end

of the 2 first weeks of the exchange, in order to assess the student’s progress and involvement in the

research project so far.

Instructions to the supervising tutor:

Please go through the daily filled in previous log entries form to assess what the student has

achieved so far.

Discuss with the student specific points or learning experiences that you find particularly interesting

or important.

If the student failed to meet certain expectations/requirements, please write them down and try to

clarify these aspects with him/her personally.

Give guidance on what you would like to see the student achieve over the remaining 2 weeks. If

necessary, suggest scientific literature or additional activities that you find helpful to the student.

Supervisor’s comments

Student’s comments

What did I achieve/learn during the first 2 weeks? How was my overall learning progress?

What activities need to be undertaken to make better progress? How could I improve my approach?


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Last two weeks of exchange

This section is to be daily filled in by the student during the last 2 weeks of his/her exchange in order to

note the progress of his/her involvement in the research project, as well as the respective frequency of

attendance.

Date Tasks and Techniques Learning Experience Special remarks Working Hours

Tutor Initial/ Signature


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End of Elective Appraisal

This section is to be filled in during a meeting between the student and his/her Supervising Tutor at the end

of the exchange, in order to assess the student’s progress and involvement in the research project during

the last 2 weeks.

Instructions to the supervising tutor:

Please go through the daily filled in previous log entries form to assess what the student has

achieved during the last 2 weeks and evaluate his progress comparing to the first 2 weeks.

Discuss with the student specific points or learning experiences that you find particularly interesting

or important.

If the student failed to meet certain expectations/requirements, please write them down and give

him/her constructive feedback/guidance about what he could have done better.

Supervisor’s comments

Student’s comments

What did I achieve/learn during the last 2 weeks? How was my overall learning progress?

What activities could have been undertaken differently to make better progress? How could my ap-proach been improved?


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General Evaluation of the Student’s Performance

This section is to be filled in by the supervising Tutor at the end of the Research Exchange in order to

evaluate the overall student’s performance in his/her assigned research project.

Please note that in order for the student to receive his Exchange Certificate, he/she must have at least

scored a mark of 3 (“met expectations” using the scale below from 1 to 5 points) in at least half of boxes in

the following checklist. If the student has succeeded to do so, please also sign his/her Certificate.

1- Poor 2- Substandard 3 - Met Expectations

4- Exceeded Expectations

5- Excellent

Good theoretical knowledge in the research project field/topic (good preparation)

The student showed interest in the research project and was actively involved in it

The student Communicated appropriately in English and/or in the native language

Ability to work independently

Responsibility and dedication to the tasks

Curiosity and motivation for learning

Attendance and Punctuality

Acquisition of technical skills

Use of medical/scientific literature

Presentation and discussion of results

Professional attitude & behavior

Relation with colleagues & supervisors

Respect of ethical principles

Creativity in tackling the project’s aims & objectives

Knowledge of the basic safety procedures and behavior in a Lab (if applicable)


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Has the student attended 80% of the required project’s working hours? YES / NO

____________________________________________________________________________________

____________________________________________________________________________________

___________________________________________________________________________________

Are you otherwise satisfied with the student’s performance? YES / NO

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

General recommendations for the student (appreciation and/or areas to improve):

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Certified Logbook:

I, _____________________________________________ (Name of the Supervising Tutor) have

read through this Logbook and testify that __________________________________ (Name of

the Exchange Student) has successfully used this document to meet the Academic standards

required by ___________________________________________________ (Name of the Depart-

ment/Institute, Country).

Signature and Stamp:


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Student’s Expectations

This section is to be filled by the student after the meeting with his/her supervising Tutor at the end of the

exchange, in order to evaluate his overall experience comparing to his/her previously set expectations.

Did the research project meet your main expectations? If NOT, what could have been im-

proved?

_____________________________________________________________________________________

_____________________________________________________________________________________

Did you gain any practical experience or knowledge? If YES, on what?

_____________________________________________________________________________________

_____________________________________________________________________________________

Do you think that you will use these outcomes in your future career? Why?

_____________________________________________________________________________________

_____________________________________________________________________________________

What is your opinion about Medical Research after this Research Experience?

_____________________________________________________________________________________

_____________________________________________________________________________________

After completing this Exchange do you feel motivated to do Medical Research in the future?

Why?

_____________________________________________________________________________________

_____________________________________________________________________________________

Did you find this logbook helpful in your Research Exchange? Why?

_____________________________________________________________________________________

_____________________________________________________________________________________

How would you describe your cooperation with the tutor? What could have been better?

_____________________________________________________________________________________

_____________________________________________________________________________________

Did you notice any differences with Research in your country (if applicable)? Please speci-

fy:

_____________________________________________________________________________________

_____________________________________________________________________________________

Anything to add (Other comments/suggestions)?

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________


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Thank you!

In the name of the IFMSA and___________________________________ (Name of NMO and Local Committee), we thank you for taking part in our Research Exchange program.

We hope that you felt welcomed and that this Academic experience helped you improve your skills and knowledge and nurtured your passion for research and medical science.

We wish you a safe trip back home! Sincerely yours,

______________________Local Officer on Research Exchange

Documents

General Information · 2016-01-06 · c/o WMA B.P, 63,01212 Ferney-Voltaire CDEX –FRANCE Tel. +33 (450) 04 47 59 Fax. +33 (450) 40 59 37 1 General Information Name of the student: