GBA 573 Final Project

Prepared by Prepared by

Ross NiswangerRoss Niswanger

Transfer of Student Records to OPMIS

Problem Statement

Current database record keeping is a dual-Current database record keeping is a dual-entry process.entry process.

With the advent of a Windows-Based With the advent of a Windows-Based OPMIS program (STUDENT), redundant OPMIS program (STUDENT), redundant data information can be eliminateddata information can be eliminated

Goal is to incorporate STUDENT electronic Goal is to incorporate STUDENT electronic data with paper files and eliminate as much data with paper files and eliminate as much of the paper-trail as possible.of the paper-trail as possible.

Current Situation

Currently use Binnacle to track Midshipmen Currently use Binnacle to track Midshipmen information electronically, for use by the staff.information electronically, for use by the staff.

Binnacle information is a repeat of information Binnacle information is a repeat of information require by CNET that is held within OPMIS.require by CNET that is held within OPMIS.

System was developed because of old OPMIS System was developed because of old OPMIS being a single-user system with no ability for being a single-user system with no ability for network usage.network usage.

System was designed in house to run on Windows. System was designed in house to run on Windows. (Microsoft Access) (Microsoft Access)

Binnacle

Binnacle

Binnacle

Along Comes STUDENT

New OPMIS program instituted this New OPMIS program instituted this summer.summer.

LAN-enabled Windows program. (10 users)LAN-enabled Windows program. (10 users) User-Friendly in many aspectsUser-Friendly in many aspects Duplicates many of the functions of Duplicates many of the functions of

BinnacleBinnacle

STUDENT

STUDENT

STUDENT

Current Issues

191 Data Fields in Binnacle that are also kept in 191 Data Fields in Binnacle that are also kept in OPMISOPMIS

6 or 7 Fields in Binnacle not utilized in OPMIS 6 or 7 Fields in Binnacle not utilized in OPMIS (but used by Unit or Battalion Staff)(but used by Unit or Battalion Staff)

Many errors through lack of communication Many errors through lack of communication between the two databasesbetween the two databases

Would like to reduce amount of paperwork kept Would like to reduce amount of paperwork kept within Student Fileswithin Student Files

Certain Reports generated by Binnacle Certain Reports generated by Binnacle (Duplication possible with STUDENT?)(Duplication possible with STUDENT?)

Feasibility

Currently use Binnacle as database for Unit use. Currently use Binnacle as database for Unit use. All data required by CNET within STUDENT.All data required by CNET within STUDENT. Data not required by CNET to be transported to Data not required by CNET to be transported to

another (smaller) database, or not used anymore.another (smaller) database, or not used anymore. Reports can be generated by using SQL, and can Reports can be generated by using SQL, and can

get to all data kept by STUDENT.get to all data kept by STUDENT. Bottom Line : Feasible to implement STUDENT Bottom Line : Feasible to implement STUDENT

as main database for UNIT use.as main database for UNIT use.

Requirements

Installation of Software on all staff machinesInstallation of Software on all staff machines Training staff on how to use softwareTraining staff on how to use software Training staff on how to use software to get the Training staff on how to use software to get the

information required (reports) (paradigm shift)information required (reports) (paradigm shift) Creation of shared drive for keeping electronic Creation of shared drive for keeping electronic

documents generated by/for studentsdocuments generated by/for students Hard copies of required signed documentsHard copies of required signed documents

Design/Development

STUDENT already designedSTUDENT already designed Functions within Binnacle not handled by Functions within Binnacle not handled by

STUDENT to be offloaded and issue STUDENT to be offloaded and issue pressed with CNET to allow user fields to pressed with CNET to allow user fields to be added to STUDENTbe added to STUDENT

Paradigm Shift!Paradigm Shift!

Implementation

Sudden Change Sudden Change Want to eliminate Binnacle in one fell Want to eliminate Binnacle in one fell

swoop and force use of STUDENTswoop and force use of STUDENT Help to ensure Paradigm ShiftHelp to ensure Paradigm Shift

Questions?